leaseagreement · 6. consideration ofcommittee minutes and staff reports 6.1 lambtonshores...

i THE

CORPORATION OF THE

MUNICIPALITY

OF LAMBTON SHORES

Regular Meeting of Council Meeting Number 26-2001

Dateof Meeting: Monday,

November5,

2001 Time: 6:30 -

7:00 p.m. CouncilInformal Chat7:00 -

10:00 p.m. Placeof

Meeting: Grand Bend Municipal

Office Council Chambers - Lower

Level

AGENDA Page(s) 1.

Callto Order2. Declarationof Pecuniaryor

ConflictofInterest3. Confirmation of Minutes

fromPrevious Meetings3.1 Regular Meeting -

October 15, 20011 -

84. Delegations / Time Allocations4.17:00p.m. George Mallay - Manager Sarnia

Lambton Officeof Economic

Development5. Correspondence and Petitions 5.1 AMO - Requesting support for

aresolution to request the Federal Governmentto

committo funding public infrastructure9 5.2 Corporation ofthe Township of Huron - requesting support to petitionthe Provincial Government to pass legislation allowing Municipalities

toprohibit certain breeds of dogs 105.3 Lambton Wild

Life - Requesting the Municipality to jointhe

Carolinian Canada Coalition - Yearly fee - $ 50.0011

6. Consideration of Committee Minutes and Staff Reports 6.1

LambtonShores FireBoardMinutes - October 24, 200112-156.2D.C.S. Report No.50-2001 Re:

LeaseAgreement -

PortFranks

Hall

with

the

PortFranks

Seniors

16

6.3 CL Report No. 102-2001 Re: Committee of AdjustmentDecisions

176. 4 CL Report No. 103- 2001 Re: Cemetery

Fees18 6.5C.A.O. ReportNo. 95-2001Re: Council Membership in Various Groups and Organizations within

LambtonShores 196.6C.A.O. Report No. 73-2001

Re: Performance Measurement20-216.7 C.A.O. Report No. 97-

2001Re: CapitalMaintenanceLAWSS 22-34 6.8 C.A.O. Report No. 98-2001 Re: C.N.

Watson Study of Lambton

Shores Water Rates 35-

447. Consideration ofAccounts Noneat

thistime 8. Consideration ofBy -Laws and Resolutions 8.1By -Law

92-2001 Re: Enter into an Agreement

with Central Ambulance Communication Centre and

theNorthville andThedford FireStations - Re: Tiered Response 45-49

8.2 By -Law 93-2001 Re: Cemetery Fees — Beechwood Cemetery 50-53 8.3 By -

Law 94-2001 Re: Enter into an agreement for

theuse ofthe PortFranks Community Centre bythePort

Franks Seniors 54-59

8.4By -

Law96- 2001 Re: Regulate the Establishment of Entrances to

Municipal Roads 60-

669. Councillor

Reports9.

1Deputy Mayor Carolyn Jamieson — Re: Report on LAWSS 67 10.

New Business 11. Discussion

Period12. Confidential12.1 Minutes from theClosed

Session of

Council

held

the

15" of

October 2001

68 12.

2C.

A. O.

Report No.

96- 2001

69-

71

13. Adjourn

THE CORPORATION OF THE MUNICIPALITY OF

LAMBTON SHORES COUNCIL MEETING MINUTES

Meeting Number: 25-2001

Date of Meeting: Monday, October 15, 2001

Place of Meeting: North Lambton Community Health Centre, Great Hall, Forest

Members Present: Mayor Cam IveyCouncillor Shirley Andraza

Councillor

Bill

Weber

Councillor

Bess

Sniderhan

Councillor Neil

Webster Councillor

Tom Boon

Councillor John

DeVet Councillor

Jeff Zavitz

Staff Present: C.A.O. John ByrneTreasurer Janet FergusonDirector of Community Services Paul Turnbull

Administrative Assistant Roberta Brandon

1. CALL TO ORDER

Mayor Ivey called the Council meeting to order at 7:00 p.m.

2. DECLARATION OF CONFLICT OR PECUNIARY INTEREST

Mayor Ivey asked members to declare any conflict of interest or pecuniaryinterest that they may have, and none were declared.

3. CONFIRMATION OF MINUTES FROM PREVIOUS MEETINGS

01-1015-02 Moved by: Councillor Webster

Seconded by: Councillor Zavitz

That the minutes from the regular session of Council held October 1, 2001

are accepted as presented. Carried

Mayor Ivey advised Council of his meeting with members of the County of

Lambton Emergency Medical Services with respect to having an ambulance

stationed in Grand Bend and of South Huron's letter of support for this. Further

information would be provided at a later date following a report to the County

regarding the benefit of this service to the Municipality.

4-

Minutes of the October 15, 2001 Council meeting Page 2

4. DELEGATIONS

4.1 Mr. Dave Posliff, Lambton County Planner — Final Draft of the

Municipality of Lambton Shores Official Plan

After a public meeting on August 14, 2001 to receive public input into the Official

Plan which is a consolidation of the Official Plans of the five municipalities that

amalgamated to create Lambton Shores, Mr. Posliff assured Council that any

issues raised at the meeting had been addressed and incorporated into the new

plan. After circulation of the draft Plan to Council members and other agenciessuch as ARCA, he advised that the County Planning Department and staff

believe the Plan is now in a form suitable for adoption and recommended that

Council do so.

01-1015-03 Moved by: Councillor Andraza

Seconded by: Councillor Sniderhan

That the final draft of the Official Plan for the Municipality of Lambton

Shores be accepted as presented and that the necessary By-law to adoptthis Official Plan in accordance with the Planning Act be passed.

Carried

4.2 Pearl Belton — Port Franks Optimist Hall — Security

C.A.O. John Byrne apprised Council that steps had been taken to obtain a

security system for the Port Franks Community Centre. He further explained that

staff of the Community Services Department had met with major user groups of

this facility regarding the installation of a security system and were agreeable to

the system.

Upon notification to Mrs. Peal Belton that a security system was to be installed

she cancelled her delegation with Council.

01-1015-04 Moved by: Councillor Sniderhan

Seconded by: Councillor Weber

That staff be directed to proceed with the installation of an alarm system at

the Port Franks Community Centre as recommended by the Director of

Community Services. Carried

5. CORRESPONDENCE AND PETITIONS

There was no correspondence or petitions presented for Council consideration.

z.


6. CONSIDERATION OF COMMITTEE MINUTES AND STAFF REPORTS

6.1 Lambton Shores Fire Board Minutes — September 26, 2001


Seconded by: Councillor Zavitz

That the minutes from the September 26, 2001 Lambton Shores Fire

Board meeting be accepted as presented. Carried

Mayor Ivey advised members of Council that discussions with the Township of

Warwick were ongoing regarding the proposed formula for the assessment of

Fire Services and that positive progress is being made in this regard. Mayor Iveyrequested that staff take steps to advise residents to periodically clean their

smoke detectors to prevent false alarms.

6.2 Tri -Municipal Meeting — October 5, 2001

01-1015-06 Moved by: Councillor Weber

Seconded by: Councillor Andraza

That the minutes from the Tri -Municipal meeting held October 5, 2001 are

accepted as presented. Carried

6.3 D.C.S. Report No. 46-2001 re: the Order of Alhambra Wheelchair

Accessible Playground


Seconded by: Councillor DeVet

That D.C.S. Report No. 46-2001 regarding the Order of Alhambra

Wheelchair Accessible Playground be received and filed. Carried

Director of Community Services Paul Turnbull apprised members of Council that

plans to construct this wheelchair accessible playground were scheduled for the

spring of 2002.

6.4 D.C.S. Report No. 47-2001 re: Structural Inspection Reports

01-1015-08 Moved by: Councillor Zavitz


That D.C.S. Report No. 47-2001 regarding structural inspection reports of

Municipal arenas and community centers be received and filed.

Carried

J0


6.5 D.C.S. Report No. 48-2001 re: Septic Tank Pumping and Disposal

01-1015-09 Moved by: Councillor DeVet


That D.C.S. Report No. 48-2001 regarding septic tank pumping and

disposal be received and filed. Carried

Director of Community Services Paul Turnbull updated members on possibleoptions to address new legislature by the Ministry of the Environment prohibiting

septic tank material from being land applied during November to May.

6.6 TR Report No. 21-2001 re: Audit Fees

Discussion ensued regarding the audit fees for the former Municipalities from

both BDO Dunwoody LLP and Collins Barrow. Both these firms have requestedadditional funds in total of $11,839.71 for the 2000 audit because of the difficultyin carrying out these audits due to the newly imposed provincial reportingrequirements.

Members of Council concurred that a meeting should be held with both firms to

discuss the validity of these expenses.



That the Mayor, Treasurer and C.A.O. meet with the auditors to discuss

the additional expenses to the 2000 auditing fees and report back to

Council. Carried

6.7 TR Report No. 20-2001 re: St. Vincent De Paul Store, Forest


Seconded by: Councillor Andraza

That the request for a reduction in the Municipal portion of their taxes for

the St. Vincent De Paul Society Store at 3 James St. N. Forest be denied.

Carried

6.8 TR Report No. 22-01 re: Financial Review — Period Ending October

10, 2001

C.A.O. John Byrne explained to Council that TR Report No. 22-01 should not

have been included in the agenda package and should be deferred to a later

date. He explained that staff is looking for feedback from members of Council

that would help in presenting this financial review to Council.

040


01-1015-

12Moved

by: Councillor

SniderhanSeconded

by: CouncillorDeVet That TR ReportNo. 22-2001 regardinga

financial review for the periodending October 10, 2001 be deferred for reviewby Council at a later date. Carried6.9CL Report No. 100-2001

re:

Minor Variance Appeal tothe OMB 01-1015-13 Moved by: Councillor

WeberSecondedby: Councillor Andraza ThatCouncildefer any further decision

to address the Committee of Adjustment' s ruling on Minor Variance

A-14-2001 for further information. Carried6.10 CL ReportNo. 100-

2001 re: Committee ofAdjustment Application — October 22, 200101-1015-14 Moved

by: CouncillorAndraza Seconded by: Councillor Webster

That CL ReportNo.

100-2001 regarding an applicationto the Committee of Adjustment for theOctober22, 2001 meeting be received and filed. Carried6.11 C.

A.

O. ReportNo. 90-2001 re: Draft Site Plan Agreement —12 Ontario Street South, Grand Bend 01-1015-

15Movedby: Councillor AndrazaSecondedby: Councillor DeVet That

Council defer a decision to execute a site plan agreement with Alf Blochand Lillian Bloch — 12 Ontario Street South Grand Bend for further informationfrom staff on the intended use of this property and its ability to provide

adequate parking. Carried 6.

12C.A.O. Report No. 92- 2001 re: Status Report on VariousMunicipal

Issues01-1015- 16 Moved by: Councillor

Webster Seconded by: Councillor

Sniderhan That staff be authorized to make arrangements withJennison Construction to supply the remaining gravel from their 2001 tender for

the year 2002 at the 2001 quoted price.

Carried s


01-1015-17 Movedby: CouncillorWeber Seconded by: Councillor

DeVet That Council supports staff sending a letter to the Lambton County

Library System informing them that the signage program proposed is

too aggressive and does not take local identity into

consideration.

Carried01-

1015-18

Movedby: Councillor Webster Seconded by: Councillor

Sniderhan ThatC.A.

O. ReportNo. 92-2001 regarding thestatus of various Municipal issues be receivedand filed. Carried 6.13 C.

A.O. Report No. 93- 2001re: Staffing Assessment Community ServicesDepartment01-

1015-19Moved by: Councillor DeVet Seconded

by: Councillor Andraza That

C.A.O. Report No. 93- 2001regarding

staffing assessment ofthe Community Services Department and

the recommendations contained therein be

accepted as presented. Carried

6.

14C.A.O. Report No. 91- 2001 re: a ProposedBy-law to Regulate

the Setting of Fires inLambton

Shores01-1015- 20 Moved by: Councillor

DeVet Seconded by: Councillor

Webster ThatC.A.O. Report No. 91- 2001 regarding the proposedBy- law

to regulate the setting of fires in Lambton Shores be received and

filed.

Carried 7. CONSIDERATION OF

ACCOUNTS The municipal accounts for the monthof September were

reviewed. 01-1015- 21 Moved by: Councillor

Webster Seconded by: Councillor

Zavitz That the accounts for the month ofSeptember, intheamount of3,011,821.

27 are accepted as

presented.

Carried b.


8. CONSIDERATION OF BY-LAWS AND RESOLUTIONS

8.1 By-law 46-2001 re: Regulating the Setting of Fires in the Open Air in

the Municipality of Lambton Shores



That the following by-law is received and read a first, second and third

time, passed and numbered appropriately, signed by the Mayor and Clerkand engrossed in the by-law book:

By-law 46-2001 — Regulating the Setting of Fires in the Open air in the

Municipality of Lambton Shores. Carried

8.2 By-law 85-2001 re: Adoption of the Official Plan for the Municipalityof Lambton Shores



That the following by-law is received and read a first, second and third

time, passed and number appropriately, signed by the Mayor and Clerkand engrossed in the by-law book:

By-law 85-2001 — A by-law to adopt the Official Plan for the Municipalityof Lambton Shores. Carried

9. COUNCILLOR REPORTS

There were no issues of significance on which members of Council wished to

report at this time.

10. NEW BUSINESS

C.A.O. John Byrne asked Council members to consider what policy they wouldlike to take in condolence of a member of Council or staff during a period ofbereavement. Mayor Ivey asked that former Municipal policy be followed untilsuch times as the C.A.O. could come back with a recommendation to Council.

He further asked for Council input on the merits of providing some assistance tostaff that were wanting to quit smoking. The C.A.O. was given authorization to

provide books and other information on smoking cessation programs to staff.

7*


11. DISCUSSION PERIOD

Linda Rapley, reporter for the Lakeshore Advance inquired as to what method

Barbara's Catering has taken to develop her catering business in Grand Bend.

C.A.O. John Byrne advised her that Council was currently in the process of

drafting a site plan amendment.

Pearl Belton asked for clarification on the recently passed smoking by-law. Mayor Ivey explained that smoking is prohibited in all Municipally owned

buildings excluding Kimball Hall in Forest, Thomas Hall and the Upper Lounge of

the Thedford Bosanquet Community Centre and the Municipal Fire Halls, garageareas only.

01-1015-24 Moved by: Councillor Sniderhan

Seconded by: Councillor DeVet

That the meeting go into a closed session at 9:05 p.m. to discuss a legalmatter and reconvene immediately thereafter.

Council rose and reported progress on a legal matter at 9:20 p.m.

01-1015-25 Moved by: Councillor Zavitz


That the Council meeting adjourn at 9:25 p.m. Carried

DRAFTRESOLUTIONederal andProvincial CommitmentTowards nfrastructureFunding SupportWHEREAS publicinfrastructure isthe backboneofasuccessful, dynamiceconomyandWHEREAS Federaland Provincialfinancial supportisessentialforpublicinfrastructure upgrades, rOplacement andexpansion; andWHEREAS thecurrent slowingoftheeconomycombinedwiththetragic eventsofSeptember11, 001have createdsubstantial uncertaintyintheCanadian economy, particularlyinOntario; an, WHEREAS [INSERTMunicipality'sname] welcomestheOntarioGovernment'srenewed

commitmenttowardssupportingpublicinfrastructurewithitsrecentannouncementoffinancialassistanceforpublictransitandroadsandbridges; andWHEREASthecurrentFederalshareoftheInfrasfructureCanadaPrograminOntarioissignificantlylossthanthatoftheProvinceandmunicipalities, THEREFOREBEITRESOLVEDTHAT [INSERTMunicipality'sname] callsontheFederal3ovemmenttofollowtheOntarioGovernment'sleadandcommit itselftoahigherlevel offundingforplublicinfrastructure; andFIURTHERBEITRESOLVEDTHAT [INSERTMunicipality'sname] callsonboththeFederalandProvincialGovemmentstospeeduptheexistinginfrastructurefundingprocessundertheCanada - OntarioinfrastructureProgram (COIP) andSuperBuildinordertoprovideamuchneededeconomicstimulus inthefaceofthecurrenteconomicdownturn; andFIURTHERTHAT [INSERTMunicipality'sname] supportsthecallfromtheAssociationoft4unicipalitiesofOntariofortheFederalandOntarioGovernmentstoreturntoastraightforward1/3- 113-1/33-113-1/3fundingformulaforCOIPandSuperBuildfundedprojects. 9.

I1 /22/01Z2:27: 51 EST; ASSOCIATION

OF?-> OCT -22-01 MON05: 33

PM 260 iUl'1C)07YXt7o11 301 IN

111TEWART, C M.<L- C' LFRh AIMiNitiTRATOR 15197062135

CLERK-Lambton Shores Page

002 ofthe Townshi ofjVorth

FAXNO.

416 971 6191 Huron

11.0. RoX 90 WINGFIAM ON NOG 2WO PHONE (519) 357- 3550 FAX (519) 357-11101)1 October

18, 2001. TO.- All Ontario Municipalities. The Councilof

the Corporationof the Township of North lluron in the County of

Huron, at their mectinb held October 15, 2001, adopted the following Resolution.

WTiESREAS statistics compiledby the Centrefor Disease Control indicate that 189 fatalities occurred

between the years 1979 to 1993 dueto

dog bites; AND WHEREAScertain breedsof dogs havedemonstrateda historyof attacking other animals

and humans including sniall children without provocation;

AND WIIUREAS The Municipal Act, R_S.O. 1990 provides Municipal Councils withlimited powers to deal with vicious dogs. NOWT(1C?RE OREBEIT RESOLVES) that theCouncil of the Township of North 1 ittron petitions the Provincial Governmentto enact legislation

which wouldpermit Municipal Councils to pass by-laws to prohibit certain breedsof dogs fronsbeing housed or boarded withinits municipal boundaries. ANI) FURTHER that a copyof this resolution be

forwardedto the Ministerof Municipal Affairs & Housing, the Association of Municipalities of Ontario, all

Municipal Councils in Ontario and the local MFT. Council adopted the Resolution following an unprovoked pitbull attack in the municipality which seriously injured both a woman and her dog. 'rlte municipality has

seena substantialincrease in the number of bit bulls and rottweilers over the past

months. While The Municipal Act and The Dob Owners Liability Act outline remedies afterados has attacked, neither Act allows municipalities to take action until an

attack has

occurred. Council requests that the Provincial Government Er,mt municipalities the

authority to

deal with potentiallydangerous situationsbeforethey happen. It would

beappreciated if your Council would consider this resolution. Yours

truly, John Stewart, CMO, Cle( k-Ndministrator, Township

of North Ilaron. O.

LAMBTON WILDLIFE INC.

Box 681 Samia, Ont. N7T 7H

Carol McKenzie

Clerk, Town of Lambton Shores19 Ann St.

Forest, ON NON 1J0

Dear Carol

T co` eo ysy CI p,RFS Fc e00 FiFo When I dropped those materials into your office last weekyou asked ifI had any material on the Carolinian Canada Coalition. Ihave reams of it, butI think this summaryof our

historical activities and future objectives explains it as well as any. As you know, your Town of Lambton Shores encompasses one ofthe great rare ecosystems of Canada. That is why our

club Lambton Wildlife spends so much time, effort and

money there. Please considerjoining the Coaltion whose mandate is to tryand preserve what's left of the

great Carolinian

Forest and its

species, found nowhere elsein Canada. Only $

50.

Sinc?-&t' y4

PeterM. Banks

Chair, Port Franks Properties Management Committee,

LWI and

Treasurer, Carolinian Canada Coalition

THE MUNICIPALITY OFLAMBTON

SHORES MeetingNo.

07-2001 Name

of Committee Date

of Meeting Time

of

Meeting: Location

of Meeting: Lambton Shores Fire

Board Wednesday, October 24,

20017:00 p.

m. Arkona MunicipalOffice

Present: Mayor Cam

Ivey Deputy MayorCarolyn Jamieson Councillor BessSniderhan Councillor John

DeVet Councillor Harvey

Ratz — South Huron Also Present:

Chief Bob Hamilton, Thedford Station

Deputy Chief Scott Stewart, Thedford StationChief Ron Huxley, Northville StationChief Jim Sisler, Arkona StationChief Tom Boon, Forest Station

Chief Jerry Van Bruaene, Grand Bend Fire Station

Clerk Carol McKenzieAdministrative Assistant Roberta Brandon

Chairperson Jamieson called the meeting to order at 7:00 p.m.

1. Disclosures of Conflict of Interest

Members were asked to declare any conflict of interest they may have. There were none

declared.

2. Delegations

There were no delegations.

3. Confirmation of Minutes from Previous Meetings

3.1 Lambton Shores Fire Board Meeting — September 26, 2001

LSFB01-1024-01 Moved by: B. Sniderhan Seconded by: C. Ivey

That the minutes from the September 26, 2001 meeting of the Lambton Shores FireBoard be accepted as presented. Carried

Mayor Ivey gave a brief update on talks held with the Township of Warwick regardingthe proposed formula for the assessment of fire services.

Z.

Lambton Shores Fire Board — October 24, 2001 2

4. Correspondence

There was no correspondence presented for the Board's consideration.

5. Reports from Chief

Chief Ron Huxley - Northville Fire Department

Chief Huxley presented a written report detailing training meetings, emergency calls, fireinspections and fire prevention teaching during the last month, a copy of which is on file withthe Municipality.

He further gave a brief outline on the tiered response agreement between the Northville andThedford Fire Departments and Wallaceburg Central Ambulance Communication Centre.

LSFB01-1024-02 Moved by: B. Sniderhan Seconded by: C. Ivey

That the Lambton Shores Fire Board approves of the terms and conditions of the

agreement between the Thedford and Northville Fire Departments and the WallaceburgCentral Ambulance Communication Centre and recommends that it be forwarded toCouncil for approval. Carried

Chief Tom Boon — Forest Fire Department

Chief Boon presented a written report detailing fire and emergency calls, meetings, practices, inspections and upcoming activities for his department, a copy of which is on file with the

Municipality.

Chief Bob Hamilton— Thedford Fire Department

Chief Hamilton verbally reported that his department had responded to 3 calls, had madeannual fire inspections locally and had participated in Fire Prevention Week at the local school.

He apprised members of the Board that his department had conducted an all day autoextrication training session in Thedford that was well attended by the Thedford, Northville andGrand Bend Fire Departments. This training session was also attended by the Kettle PointDepartment and Chief Hamilton noted that the Kettle Point Fire Department is interested in

having their air packs filled in Thedford, of which the Board members concurred that a chargeof $5.00 per unit was acceptable for this service.

Chief Jerry VanBruaene — Grand Bend Fire Department

Chief VanBruaene verbally reported that his department had responded to six calls, had theextrication equipment serviced and had participated in Fire Prevention at the Grand BendPublic School.

He informed the Board that his department had taken part in the extrication training session inThedford and congratulated Chief Hamilton on the success of this session.

3.

Lambton Shores Fire Board — October 24, 2001 Chief

Jim Sisler — ArkonaFire Department3

Chief Sisler verbally reported that his department had responded to two calls and that the

usual training and testing was ongoing.

He further apprised the Board that the new equipment box was delayed and that the expecteddelivery time was now the end of October.

Chief Sisler and Chief Hamilton asked for direction in providing service on Devil's Night and

Halloween night. The Board agreed that Departments follow the status quo of past years.

6. Consideration of Reports

6.1 TR Report No. 23-2001 — RE: Financial Review — Period Ending October 10, 2001

Members briefly discussed the Treasurer's report giving a financial review including the income

statements of all five Fire Departments in Lambton Shores.

LSFB01-1024-03 Moved by: J. DeVet Seconded by: C. Ivey

That TR Report No. 23-2001 regarding a financial review for the period ending October

10, 2001 be accepted as presented. Carried

6.2 C.A.O. Report No. 94-2001 — RE: Upgrades to the Lambton Shores Fire

Department Radio Systems and the County of Lambton Central Fire DispatchSystems

A brief discussion took place concerning an improved Radio System for the Fire Departmentswithin Lambton County.

LSFB01-1024-04 Moved by: C. Ivey Seconded by: B. Sniderhan

That the report from the County of Lambton regarding the upgrades to the Lambton

County Central Fire Dispatch System and the recommendations contained therein be

endorsed and that the Board recommend to Council that funding be provided for in the

2002 fire budget for this purpose. Carried

7. New Business

Mayor Ivey noted that a reminder to residents to make sure their smoke and carbon monoxide

detectors were in working order had been advertised in the local papers and that residents

should be reminded of this on a bi-annual basis.

The Fire Chiefs inquired about the availability of extra computers that were not currently beingused by the Municipality and the chance of the Fire Department being able to use them. The

Clerk Carol McKenzie was asked to look into this matter.

y. V

Lambton Shores Fire Board — October 24, 2001 Adjournment

4

LSFB01-1024-04 Moved by: H. Ratz Seconded by: B. Sniderhan

That the October 24, 2001 meeting of the Lambton Shores Fire Board adjourns at 8:00

p.m. to re -convene December 4, 2001 in the Forest Fire Department at 7:00 p.m. Carried

s.

THE MUNICIPALITY OF LAMBTON SHORES

DCS Report No. 50-2001 Date: Wednesday, October 31, 2001

To: Mayor Cam Ivey and Members of Council

From: Paul Turnbull Director of Community Services

Re: Port Franks Seniors — Licence Agreement

Recommendation:

That Council authorize the Mayor and Clerk to sign the leaseagreement document as presented.

Report:

As Council is aware, the staff have been working with the Port Franks Seniors to

develop a lease agreement which would recognize the habitual use of the hall bythe Seniors, yet provides the Municipality to right to use the hall for Municipalpurposes.

I have met several times with the Seniors, and have attempted to include all ofthe issues previously highlighted by Council. The Senior's executive havereviewed the Agreement in detail and have signed the document.

Respectfully Submitted,

ITKP`

Paul Turnbull Directorof

Community Services 6•


CL Report No. 101-2001 Date: Monday, October 29, 2001


From: Carol McKenzie, Clerk

Re: Committee of Adjustment Decision — October 22, 2001

Recommendation:

For information only. Report:

The Lambton Shores Committee of Adjustment met on Monday, October 22, 2001 to hear the following application:

Philip Walden for Raymond Borthwick — Consent (Severance) B14/2001

Nipigon Street, Port Franks

Mr. Walden submitted an application on behalf of the applicant to sever a parcelof land 75' by 200' and add it to the adjoining parcel to the immediate east. Mark Wetering, representing the County of Lambton Planning Department notedthat the County would have no concerns providing that the severed lands were

deeded in the same name and interest as the lands to which they are beingadded and that Section 50(5) of the Planning Act applies to any futureconveyances or transactions.

The Committee granted the consent with the recommended condition, and allother standard conditions.

Respectfully submitted,

Carol

McKenzie

Clerk7. 0

THE MUNICIPALITY OF

LAWTON

SHORES

CL

Report

No. 103-2001 Date: Monday,

October29, 2001 To: Mayor Cam Ivey

and Members of Council From: Carol McKenzie,

Clerk Re: Cemetery

Fees Recommendation:

That By-law 93-2001, reflecting the fees approved for the Beechwood

Cemetery is accepted as presented

Report:

Previously, the Council approved C.A.O. Report No. 75-2001, which outlined thecurrent situation with respect to the fees at the Beechwood Cemetery. Prior tothe fees being adopted, the fee schedule needs to be adopted by Council andforwarded to the Ministry of Consumer and Corporate Affairs for approval. This

approval usually takes 30 days +/-. Once

the approval is received, the staff will work on preparing a new set of Rulesand Regulations" for the operationof Cemeteries within Lambton Shores. Trusting

this is satisfactory. kRespectfff

Illy submitted, Carol

McKenzie Clerk

000


C.A.O. Report No. 95-2001 Thursday, October 18, 2001


From: John Byrne Chief Administrative Officer

Re: Council Membership in Various Groups and Organizations within Lambton Shores

Recommendation:

That C.A.O. Report No. 95-2001 regarding Council membership in variousgroups and organizations with Lambton Shores and the recommendationcontained therein be accepted and approved.

Report:

Some time ago Council requested a report from staff on the issue of Council'smembership in various groups and organizations within the community, such asChambers of Commerce, Business Improvement Associations, Community HealthCentres etc.

There is no question that B.I.A.'s and Chambers of Commerce play extremelyimportant roles in our communities and have been major factors in the ongoing healthof our business communities. These organizations are almost entirely composed ofbusiness people and any representation past Council's have had on them has beenmostly in an observer or limited advisory capacity.

Many of the issues discussed by Chambers of Commerce and Business ImprovementAreas although they do have a direct impact on the municipality, deal mostly withoperational matters, i.e. road closings, special events, etc and coordination of theissues has been handled in a routine way by staff. Issues, which may be more

complex in nature, are usually brought to Council's directly through presentations or

delegations before Council.

As Council can appreciate there are dozens of groups and organizations operatingwithin the municipality, similar to the B.I.A.'s and Chambers, that impact the day-to-daylife of the community of which Council is not a member and indeed Council it is just notpractical for Council to be a member of all of these organizations.

Accordingly I would recommend that Council decline taking out memberships inB.I.A.'s and Chambers of Commerce at this time, and that a letter expressing Council'ssupport for these organizations and their efforts to strengthen their respective businesscommunities be sent to them indicating as well that Council is available todiscuss issues of concern with them as necessary.

lysubmitted, inistrative Officer /

70


C.A. Report No. 73-2001 To: Mayor Cam Ivey

and Members of Council From: John Byrne Chief

Administrative Officer Re: Performance Measurement Recommendation:

Wednesday, October31,

2001

That C.A.O. Report No. 73-2001 regarding a performance measurement

program for employees of the Municipality of Lambton Shores be accepted as

presented and that staff be authorized to proceed with the implementation ofthis program effective immediately.

Report:

One of the issues identified in the process of restructuring the five former

municipalities was the need to consolidate the various personnel policies, compensation plans and performance measurement plans that were in existence priorto restructuring. In some instances no such plans existed and in others there were

varying degrees of policies in effect. I have reviewed a number of programs inexistence in other municipalities and have adapted those to meet the needs ofLambton Shores.

The document (under separate cover) attempts to lay out a process by which the

performance of staff within the organization would be evaluated, measured and if

appropriate rewarded. I think it is important for the performance measurement processto be as transparent as possible so that employees know up front what is expected of

them, that they aren't subjected to unequal or unfair treatment, that evaluations are

carried out in a fair and equitable manner and the philosophy that those employeeswho perform well are rewarded accordingly.

The document also outlines the process Council and staff would follow in evaluatingperformance, establishing common definitions, performance results, how to conduct a

performance review meeting, etc. It is the intent of this performance measurement

program to establish upfront what compensation adjustments could be awarded tostaff based on their performance.

Performance rewards would be applied on the following basis:

Unacceptable 0%

Acceptable 1% to 2%

Exceptional 3% to 6%

20.

The salary adjustments for Acceptable rated employees would be made on theirannual salary as they are largely in recognition of increased job knowledge and skillsand are part of the evolution of a person in that particular position. An individualposition would be eligible to receive performance increases until such time as theyreached the "job rate" for that position; from that point forward they would only beeligible for lump sum performance rewards.

Performance rewards for Exceptional employees would be based on a 1 % to 2% adjustment to their annual salary (within the grid) and a further lump sum adjustmentprovided retroactively at the end of the year for the balance of their adjustment) inrecognition of that individual's outstanding performance in that past year. For examplean employee who was rated as "exceptional" and meriting a 6% adjustment wouldreceive a 2% adjustment to their bi-weekly pay and a one time lump sum adjustmentof 4% as a reward for their performance in the prior year. Again employees who are atthe "job rate" for their position would be entitled to a performance bonus, if theirperformance warranted one, but again that bonus would be in a lump sum paymentand would not be factored into their annual salary.

Recommendations for increases are subject to review by the Chief AdministrativeOfficer who will make the final determination on the percentage increase, keeping inmind the performance of the employee in relation to other employees, and themunicipality's ability to compensate at that level.

The need for a good performance measurement program is self evident, it not onlyprovides Council and management with a method for rewarding good employees andpenalizing poor ones, it provides the organization with a system that ensures thatemployees are treated fairly and equitably and a system that allows us to documentperformance.

0submitted. strative

Officer 21•


C.A.O. Report No. 97-2001 Monday, October 29th 2001



Re: Maintenance Costs Lambton Area Water Supply System

Recommendation:

That the Draft Budget for the Lambton Area Water System as

outlined in C.A.O. Report No. 97-2001 and the capital projectsprovided for within that draft budget be accepted as presented andthat the Lambton Area Water System Board be so advised.

Report:

Deputy Mayor Carolyn Jamieson is the Lambton Shores representative on the Boardof the Lambton Area Water Supply System and she has provided the attachedinformation from LAWSS on a proposed Capital Repairs and Maintenanceexpenditures program for the year 2002 and beyond, a report on Capital Projectscompleted in 2001 or in progress.

The first section of the report on "Capital Expenditures and Maintenance proposed for2002" outlines in greater detail, the proposed undertakings, the capital cost allocation, and a brief explanation for each project and is divided into three separate sections.

Capital Expenditures for Approval (Lambton West/Primary)

Capital Expenditure for Approval (Lambton East)

Capital Expenditures for Approval (St. Clair System)

The individual items are listed in priority order. (Deputy Mayor Jamieson's commentsare in writing in the right hand margin). Lambton Shores would only be responsible forpaying its portion of the cost of capital and maintenance undertakings on the LambtonWest/Primary section, which as you can see will amount to some $10,030,000.00 in2002 if they all go ahead. The gross $10,030,000.00 is an estimated "wish list" forsystem improvements and it is not the intention to proceed with them all, as you willsee in the actual projected budget.

The next section of the attached document is a summary report outlining the "Status ofvarious Capital undertakings by the LAWSS in 2001" and is self-explanatory.

210

Following this is a section outlining "Anticipated Maintenance and Repair costs for2002" along with a "Summary of Maintenance Work carried out or in progress in 2001".

And finally the report contains a two page spreadsheets outlining how the 2002 WaterOperating Budget for LAWSS would be apportioned out to the participatingmunicipalities. It should be noted that this spreadsheet does not reflect the total capitalspending as outlined above but does reflect what the Board feels are the priorityprojects for the forthcoming year.

The major capital item reflected in that budget is the $3,400,000.00 for the ResidualManagement system for the plant. This is a somewhat controversial issue and one thatthe Board will be discussing in greater depth with the Ministry; again Deputy MayorJamieson can brief Council on this issue.

The LAWS System is entirely financed by water rates with Lambton Shoresresponsible for paying its proportion of capital and maintenance costs for the LambtonWest System, the Lambton East System and the Primary System, all of which is doneon a flow basis.

As noted in the report this draft budget as shown represents an 18.41 % increase from2001 to 2002, 26.67% of this is capital, 75% relates to the residual managementsystem and only 3% to operating costs.

Deputy Mayor Jamieson will be able to speak to this issue at the Council and answerany questions Council may have.


E strative

Officer 23.

110/24/200108: 07 15192965813 CAROLYN JAMIESON PAGE

03 LAMBTON AREA WATER SUPPLYSYSTEM Capital and Maintenance & Repair Projection Report Introduction October

1,

2001 The anticipated Capital / Repairs and Maintenance Expenditures have been reviewed

and the report updated for the year 2002 and beyond. For discussion purposes with the

Lambton Advisory Committee (LAC), the information is presented in a prioritized format

and is also listed in the Attachment 1 spreadsheet.

This report presents those anticipated capital expenditures for the Lambton Area Water

Supply System (West, East and Sombra Secondary) that will ensure the existing assets

are maintained to the highest degree possible. Based on current information and

conditions, the report contains a brief explanation of the capital projects, 'best'

estimates, justifications and timing of the projects. Any further qualification of costs

would require approval from the LAC to proceed with individual projects.

Please note that the report also takes into consideration any projected costs for

modifications to the Lambton Area Water Supply System as required by the new

Ministry of the Enviroment Ontario Drinking Water Protection Regulation 459/00 -

The information is provided as a basis for further discussion with the LAC in

determining which projects will be approved for further action. No action will be taken

on the identified capital projects without the prior written approval.

Gary and 1 would be pleased to address any questions or details pertaining to any of

the projects and / or maintenance items identified within the report.

lb/14/21101 1JB:e/ 15192965813 CAROLYNJAMIESON PAGE 04

LAMBTON AREA WATER SUPPLY SYSTEMCapital and Maintenance & Repair Frojectin Report October 1, 2001

ItCaitalp penditunesfor Approval (LambtonWest/

Primary) It.c, .!.ttl cw• u.eaCaw , ' `' 1. Residual Management System Estimated Cost: $3.500,000 As required by the MOE Certificate ofApproval. Original estimate in late2000forthe 2001 budget year was $2,000,000. 00. Carried from

2001 budget. Status: Construction to startin2002. Q Aaocil 100 7 2. Clearwell Baffle Walls. Estimated Cos"500,000.00 500,000. 00As required by the new Certificateof Approvalissued bythe ntario Ministryof the,Q.r Environment through the new DrinkingWaterProtectionR ulation 459/00, baffles will © 6be required in the

clearwell to increase chlorine 'contact . e' a, Status: To becompetedbyDec.31, 2002. ds(.° hu" 3. Replacement of diesel generator

switch gear. Estimated Cost: $200,000 Existing electrical switchgear equipment has become antiquated andmostof the components such asair relays and mercury switches are obsolete. In a pinch otherI,O,,;ZV"_AA electrical components canbe used but becomes

a temporary repair. The problem with thisis that there are four gensets. There is

uniformity and consistency because all four switchgears were made the same, and when different parts

are used there is aneven bigger problemifand when one has to be repaired. Upgradeto

current

technology isrecommended. Carried from 2001 budget. Status: Fundswerere -allocated to the Colborne Road / Michigan Ave. watermain repair. 4. Replacement' of Distribution System

Valves_ Estimated Cost: $60,000 Inoperable valves rangingin size from 24"

to30". It'ssuspected the problems are related to valve guides, broken

stems, actuators, etc... Investigation by an OCWA contracted valve repair company indicated that thesevalves would have to be taken out of service foran extended period of

time to determine repairor replacement requirements. ( Note: in the event ofamajor waterline

break involving one of these valves it would require shutting down major parts

ofthe Sarnia grid because of the

none operational condition

of thesevalves). Specifically for 2002 valvesatFront and Exmouth Streets and Murphy and London Road Status: For 2002. S. Pipe/

Clamp Inventory. Estimated Cost: $50,000 Purchase repair

clampsand pipeof various

diameters and lengths. To be placed ininventoryfor emergency repair purposeson the LAWSS_ Time Frame: 2002b-AsBuilt" Drawing

Updates. Estimated Cost: $50,000As

per Certificate of Approval requirements under the new

water regulation 459/ 00, all engineering drawings must be kept

current. Status- Starting 2002 andto proceedas required. Z5.

10/24/2001 08:07 15192965813 CAROLYN JAMIESON PAGE 05

LAMBTON AREA WATER SUPPLY SYSTEMCapital and Maintenance & Repair Projection Report October t, 200

7. Rebuild Low Lift Pump 94 Estimated Cost: $55,000Recommended that the low lift pump # 4be inspected andre -built. This recommendation is based on the hours of pump operation and age of the unit. It isalso one of the main dutypumps. Status: in 2001 budget, funds werere -allocated in favourof repairing the

backwash

pump. 8. Rebuild High Lift Pump #6 EstimatedCost: $65,000 Recommended that the high lift pump #6 be inspectedand re -built. This recommendation is based on the hoursof pump operation and age of the unit. Itis also one of the mainduty pumps. latus: In 2001 budget, fundswere re -allocated in favour of repairing

the

backwash PUMP. Pe. VJ 49. SluiceGateRepairs. Estimated Cost: $100, 000 The sluice gates in the filter gallery require repair toreduce leakage. This will reduce treated water loss. There

are ten gates in

total. 4' Status: Starting in 2002. 10. RefurbishingIndian RoadTower. Estimated Cost: $200,000 - 250,000 Basedonthe results of the previously

performed inspection report the refurbishing ofthe Indian Road Tower should include outside

painting and resealingas necessary, as well as re -calibration ofall valves and level

indicators. This project was schedulledfor 2001, however, funds were re -allocated by the

LAC to perform emergency repairs to 40v- the ruptured Venetian Blvd. watermain. This

project has been placed back onthe capital list

for consideration in 2002. Status: 2002 - 2003uv11. LAWSS Reserve Fund Contribution Estimated Cost:$100, 000 W Recommendation for an annual contribution

to a reserve fund for the LAWSS. Tobe used as required

for longer term management and maintenance of the LAWSS including unexpec ted watermainbreaks. Use

of reserve fund would

be approved bythe LAC. Status- Starting in 2002. 12. Shoreline protection- South Parking lot. Estimated Cost: $100,000 Recommended to prevent shorelineerosion and to

bring this sectionup

to existing erosion protection status. Statu : Tobedetermined. 13. Water Supply Redundancy. Estimated Cost: $5,000,000 An altemate water supply line ( 24" )

from Hwy#40 / LaSalle Line to Moore Line. Provides for redundancy

in the water supply system. Status: Beyond 2002. 2&O .

117/L4/ L17171ub: 171

1b1y2ybb813 CAROLYN JAMIESON PAGE06LAMBTON AREA WATER SUPPLY SYSTEM Capital and Maintenance & Repair

Projection Report October1, 2001 Capital

Expenditures for Approval ( Lambton East) 1. ChlorineAnalyzers &Equipment. Estimated Cost: $15,000Asper OntarioDrinking Water Protection Regulation459/00, new chlorine analyzers needtobeinstalled to meet regulatory requirments. Status:

To bedonein 2002. 2. Pipe/ClampInventory. Estimated Cost: $20,000 Purchase repair clamps and pipe of various diameters and

lengths_ Tobe placedin inventory for emergencyrepair purposes on

the iLAWSS. Status: For 2002 3. 'As Built'' DrawingUpdates. Estimated Cost: $20,000As per Certificate of Approval requirements underthe new

water regulation 459/00, all engineeringdrawings must be kept current. Status: Starting 2002

andto proceed as required. 4. VariableFrequencyDrive (VFD). Estimated Cost: $60,000 Install a VFD onthe Watford Pump #

3 to improve effectiveness ofwater distribution - and the

exchangeof water through the Watford Tower. '

Status: For2002 1 Capital Expenditums forApproval (St Clair Systeme) 1. Chlorine Analyzers & Equipment EstimatedCost: $15,000Asper Ontario Drinking Water Protection Regulation 459/00, new chlorine analyzers need to be

installed to meet regulatory requirments. Status: Tobedone in 2002. 2_ Coating of Chamber. Estimated Cost: $5,000 Coatingof the interior

of the chamber is requiredto

reduce moisture conerns and to protect

the equipmentin the chamber. Status: Tobedone in 2002. 3. Pipe/Clamp Inventory. Estimated Cost: $10,000 Purchase repair clamps

and pipeof various diameters and lengths. To

be placed in

inventory for emergency repair purposes on the LAWSS_ Status.- For 20024. 'As Built' Drawing Updates. Estimated Cost: $10,000As per

Certificateof Approval requirements under the

new water regulation 459/00, all engineering drawings

mustbe

kept current. Status: Starting 2002 and to proceed as required_

z7.

10/24/2001 08:07 15192965813 CAROLYNJAMIESON PAGE 07 LAMBTON

AREA WATER SUPPLY SYSTEM Capitaland Maintenance & Repair Projection Report LAWSS West Capital: LAWSS

East Capital: LAWSS St. Clair: Projected2002

Capital Expense for Approval: CapitalWorks

Completed in 2001

October 1, 2001 10,030,000.

00115,000.

0040,000.0010, 185,000.001. Replace #1and #2reservoir roofmembranes TenderedCost: $653,954.04Yearly inspectionrevealed leakageintoreservoirwatersupplywhichwasrepaired immediately. Ageofthemembranewastheprimary contributingfactorforreplacement. Status: Inprogress, however,

completionisexpectedfall2001. 2. EngineeringStudy. Cost: $22,893.00AspertherequirementofthenewMOEDrinkingWaterProtectionRegulation459. ReportisdueMarch31, 2001. InformationprovidedbytheThorbumPennyauditreportwillbeconsideredduringtheRFPprocess. CompletedbyMarch31, 20013. ControlSystemUpgradeCost: $135,710.00Controlsystemupgradetoaddressproblemsincludingsoftwarenon-compliancewithyear2000, obsoletecommunicationslinkbetweenthePLCandSCADA, obsoletesoftware (Wonderwareversion), old computers, operationalinstability, poorhistoricaldatamanagementsystemandpoorremotecommunications. 4. EmergencyWatermainRepairVenetianBlvd. Cost: $150,000+ Fundswerere -directedfromtheIndianRoadTowerprojecttoaddressthisemergencyrepair. Finalcosthasnotbeenfinalized_ CapitalWorksinProgress20011. Backwashpumpoverhaul. EstimatedCost: $100,000 Pumpisdueforaregularanticipatedoverhaulgiventheactiveserviceperiod. Thebackwashpumpis criticaltotheoperationofthetreatmentplant. Weonlyhaveonepump. Therefore, vierecommendthatthemoneythathasbeencollectedonthepreviouslyapprovedcapitalworksfortherebuildofthelowliftpump #4andthehighliftpump #6 ( approx. $

120, 000 ) be applied to this project instead. 2:8'•

lb/L4/1bb1UU: e! 15191965813CAROLYN JAMIESON PAGE 08 LAMBTON

AREA WATER SUPPLY SYSTEM Capitaland Maintenance $ Repair Projection Report October 1, 2001 2.

Recirculation System (West LambtonP.S.) Estimated Cost: $95,000Installationofa re -circulationsystem and associated SCADA changesat the Corunna BoosterStation. This modification will allow the station to operate as originally designed, will provide more consistent pressuresto St. Clair Twp, provide better water turnoverat the station and eliminate the need for a pump at the Brigden Tower. 3.

Raw water conduit repair and coating. Estimated Cost: $100,000Uponyearly inspection, it was noted that the conduit is showing signs of corrosion from flocculation

to filters. Existing problems consistof. deteriorationofconcrete, exposureofreinforcing rod on the west wall and the protective covering that seals the floor is peeling

away from the concrete. This problem can only continueto get worse due to the age

of the plant. status: Completion 2001/ early 20024.

Michigan and Colborne Road Watermain Work. Estimated Cost: $200,000Thiswork is being performedin conjunction with the City of Sarnia and the work being donealong Colborne Road. Necessary watermain workat the intersection will be completed

by the end of September. Funds were re -directedfrom the "Diesel Switch Gear

Project". L9•

l10/24/200108: 07 15192965813 CAROLYN JAMIESON LAMBTON

AREA WATER SUPPLY SYSTEM Capitaland Maintenance & Repair Pr 'ectionReports ` , to 8'ih" Anticipated

Maintenance & Repairs Cost Estimates 2002 PAGE

09 October 1, 2001 NOTE: The first eight (8) items listed below are absolutleiyrequired for the 2002 maintenance budget at aprojected costof: Sub -

total: $ 155,000.001. Plant roofing/ sidingrepairs_ Estimated Cost: $10,000 Final stageof the required roof repairs to the tunnel area

and elevator section. Once again, repairs are being recommended due to the age

of the roof areas. 2. WatfordWater Tower (EastLambton). Estimated Cost: $15,000 Paint and repair the Watford Tower as reportedin the

most recent inspection report. 3. Pressure Relief Valve Replacement ( EastLambton). Estimated Cost: $20,000 Repalce PRV witha rotorqueactivated valve to improve the circulation

of

water in the tower. 4. Pressure Relief Valve Replacement (St. ClairSystem). Estimated Cost: $20,000 Repalce PRV witha rotorqueactivated valve to improve the circulation

of water in the

Port Lambton water tower.

5. Outdoor Transformer Maintenance. Estimated Cost: $10,000 Fiveyear

maintenance cycle as required. 6. MCC PumpStarters. Estimated Cost. $20,000 New pump starters to be replaced for one high lift pump and

one low lift

pump. 7. Plant Doors. Estimated Cost: $20,

000 Extemal andfilter

gallery doors require replacement. 8. Piping Replacement (continuation). Estimated Cost: $40,000 It is recommended that the black iron piping throughout the

plant be replaced with

plastic or stainless steel. 9. Main Plant AirCompressor. Estimated Cost: $10,000 Replacement of one main plant air compressor witha smaller unit.

The existing unitis due for re -build, however, the cost to rebuild thecurrent unit is $20,

000 versus a newsmaller

unit at $10,000. 10. Filter Inspection & MediaReplacement. EstimatedCost: $55,000 S The #1 filter

shouldhave the media

replacedandtheunderdrain ins acted. hGw w' 4.

e,wc lokL ,, 11. General Concrete Restoration. Estimate Cost: ,000 Various structural cracks whichare startingto develop based on the ageof the facility.

rup-,

It is recommended these be addressed before they

become serious concerns. 30•

ILLU/ L4/'/UUi Inti: kJ151y1ybb813CAROLYN JAMIESONPAGE 10 LAMBTON AREA

WATER SUPPLY SYSTEM Capital andMaintenance & Repair Projection Report October1, 2001 I Maintenance

8 Repairs Comfeted in 2001

The following completed repair/maintenance items will be reconciled as part of thealloted $200,000 allowance in early 2002. Current expenses are estimated at:

172,248.00.

1. Climate Control/HVAC Repairs. Estimated Cost: $37,000 Repairs required to the motor control centre due to constant system break down

and escalating repair costs dueto unavailabilityof replacement

parts. 2. Maintenance Shop Relocation. Estimated Cost: $10,000 The maintenance workshop requiresre -locationto accomodate theResiduals Management

System 3. Lady'sShower

Room. Estimated Cost: $7,500 Operational requirement

fora mixedgender

staff. 4. Damar Plant Security System. Estimated Cost: $7,500 The security systemis antiquated, unreliable and parts are hard to come by.

An operational security system isa safety requirement at the plant and should

be

replaced. k-" " .Jz-x 5. Air BlowerPipingEstimatedCost: $2,500.00 A20' section of pipe (service water line feeding the air blowers in the

high lift area has pin holes) for the air handling units is being replaced.

Inspections are continuing on other sections

of pipeas well. 6. ChemicalContainmentEstimatedCost: $18,063.00 The interior and exteriorof the chemical containment walls werecoated witha special sealant, the walls extended

and access ladders installed. 7. Air VacuumRepairEstimatedCost: $5,200.00An emergency repair / replacement was performed to theair / vacuum

relief valve on the

high lift piping. 8. Discharge ValvesEstimatedCost: $10,485.10 Two (2) dischargevalves were re -builtat the

East Lambton Station. 3\.

10/24/2001 08:07 15192965813 CAROLYN JAMIESON PAGE 11

LAMBTON AREA WATER SUPPLY SYSTEMCapital and Maintenance & Repair Projection Report Maintenance & Repairs in

Progress 2001 October1, 2001

1. MCC Electrical Upgrades. Estimated Cost. $10,000Upgrade required to the electrical components. Systems are old and parts are verydifficult to find. an upgrade will also provide for relaible operation.

2. Re -chlorination Upgrade and Associated Work. Estimated Cost: $45,000Chlorine injection at the clear well will ensure a more consistent chlorine residual in thedistribution system. Work would involve additional pumps and SCADA control

requirements including new miltronics to replace the old air system at the clear well. . A Certificate of Approval amendment would also be required. This change would beconsistent with the new MOE Drinking Water Protection Regulation. The zebra mussel

prechlorination would remain in operation.

3. Flash Mixer Estimated Cost: $7,000The flash mixer required immediate repair This is an inline mixer used to mix thealuminum sulfate used in the coagulation porcess as part of the overall treatment

system.

4. High Voltage Controls Estimated Cost_ $12,000The high voltage controls on the MCC electrical panel required unexpected repair.

32•

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C.A.O. Report No. 98-2001 Tuesday, October 30, 2001



Re: C.N. Watson Study of Lambton Shores Water Rates

Recommendation:

That C.N.Watson & Associates Ltd. be authorized to carry out a Water Rates and SanitarySewer Rate study for the Municipality of Lambton Shores as outlined in their proposaldated October 23rd 2001.

Report:

Pursuant to Council's direction, staff approached C.N.Watson & Associates Ltd. to discuss withthem, the possibility of shifting their current assignment of preparing a Development ChargesStudy for Lambton Shores to carrying out a study of Water Rates and Sewer Surcharges forLambton Shores.

As Council will recall, staff have been working with C.N. Watson on the Development Chargesstudy, but have found the process to be somewhat stalled at our end. Staff reported at a previousmeeting of Council, that it was its feeling that there is a more pressing need at this time toconduct a review of water rates and sewer surcharges and that if possible we should try to shiftC.N. Watson over to this project instead of the Development Charges project.

Staff had a teleconference with Mr. Gary Scandlan and Ms. Nancy Andrew of C.N. Watson lastweek to review the status of water rates and sewer surcharges and to discuss our need for aconsolidation of rates and an overall review of them.

Attached is a proposal from C.N. Watson for carrying out this work. Staff has reviewed theproposal and apart from some minor fine-tuning feel that it is an excellent proposal and one thatwill provide the Municipality with some much needed guidance on the issue of water rates andsewer surcharges. The cost for this project would be provided from funds previously set aside bythe North Lambton Transition Board for the Development Charges Study.

I did not ask for a representative of C.N. Watson & Associates to be present at the meeting as Ifelt their proposal was very comprehensive and easily understood. As noted in the proposal C.N. Watson intends to have meetings with the Council and the Public on their finding andrecommendations and it was felt meetings at that time would be more productive.


strativeOfficer 3456

1OV251200115:51FAX 905 272 3602 CN

WATSON & ASSOCIATES

BOOS 1-1 1.

INTRODUCTION1.

1Background Thefollowing

five local municipalities were amalgamated effective January1, 2001 to form a single municipality,

called Lambton Shores: Villageof Grand Bend, Town of Bosanquet, Villageof Thedford, Townof Forest, Village of Arkona. The new municipality is responsible directly for the provision

of water and sanitary sewer services. Eachof the former municipalities provided these servicesto residential and non-residential users. At the time of amalgamation, the systems have

been maintained as separated entities with budgeting undertaken onan individual area basis

along with differing rates and structures for each area. The municipality is seeking to review the

operating and capital expenditures of the systems relative to emerging regulations resulting fromheightened awareness of water service provision in Ontario. Along with this review, an

analysis of rates presently in force are needed to ensure that all service costs are and will

be recovered over the forecast period. 1.2

OurUnderstanding of theProject and Approach Based upon our

discussion with staff, we have identified seven main objectives for the study. Our proposal hasbeen developed to address these objectives, which can be summarized as follows: 1 _ Identify

all

current and future water and sewer system capital needs, both from a development perspective

anda replacement program. In regards to the latter, as the present system

ages, replacement or refurbishing ofthe system may be warranted over the short

to mid term. As well, as development proceeds, additional capital will be required, some

of which is not entirely recoverable from development andwill have to be financed from

rates or other sources. 2. Identify

potential methods of cost recovery from the capital needs listing. These recovery methods

may include other statutory authorities (e.g. Development Charges, Municipal Act, s.221 etc.) as an offset to recovery through the rates. It is our intent to undertake a

development charge report (for water and sewer only) suitable for proceeding through

the Public process, as part of the study undertaking. C -N. Watson and Assodlates Ltd.

H.'I propn zVAm&wShores water & sewerdoc3.

10X25/2001 15:51 FAX 905 272 3602 CN WATSON & ASSOCIATES 14006

1-23. Identify existing operating costs by component and estimate future

operating costs over the next five years. This assessment will seek to identify fixed and

variable costs in order to project those costs sensitive to changesto theexisting infrastructure inventory as well as costswhich may increase commensurate with growth. It is noted

that some of the water supply is acquired through purchase with other suppliers hence

the need to undertake discussions with appropriate individuals to assist in

projecting future

water purchase costs_ 4. Determine potential rate structure(s) tobe considered by

the municipality. These rates may reflect different costs by area or be provided on

a uniform basis. Consideration would also be given toabase billing charge (foradministration, billing, meter reading) vs. incorporatingall costs

into a consolidated rate. 5. Identify the impact of the rate structure on various classes

of water users to assess potential impacts of the various rate structures.

Comparative data relative to other

communities wouldalso be provided. 6. Recommend appropriate rate structures along with

associated policies to implement and manage the rate structures

over the next five years. 7. As the process progresses, provide discussion

papers relativeto the findings and potential policy recommendations to staff. Presentations

will also be made to a committees of the

municipalityand ata publicmeeting. C - N_ Watsonand Associatas W.M.

vaposMLambion Shores water & sewer doc 3?o

1OV251200115:51 FAX905 272 3602 CN WATSON &

ASSOCIATES ( x0082-1

2. THE WORK PLAN

2.1 Introduction

A seven -task work plan has been developed for this study, as follows:

Task #1

Capital Needs

Assessment Task #

2

Capital Cost

Financing Options

Task #3

Development Charge Review (

Water and Sewer Services)

Task #4 Operating Cost and Revenue Analysis

Task #5Rate Structure AnalysisTask #6 Report

Preparation Task #

7 Presentations /

Meetings2. 2 Capital Needs Assessment (Task #

1) Meet with municipal Public Works personnel to obtain all of the information required

for project purposes as outlined in Section6.1 of this

proposal. Review the above and aggregate all existing and future growth capital and

renewal/ replacement/maintenance%optimization/operation items. Prioritize basedon discussions

with Public Works

staff Summarize into Capital and Operating components for existing system

replacement/ optimization needs and long term replacement needs on a life cycle cost basis.

Lambton Shore specificand/ orempirical information will be used for this purpose; and growth

servicing needs for alternate finance recovery purposes.

Develop 5 -year plans for each of the above and prepare a discussion paper for review with

municipal personnel before proceeding with rate determination activities.

C.N. Watsonand AssociatasLidN. jproposaALambton Shareswater & sower. doc 3910

10125/2001

15:51

FAX905 272 3602 CN WATSON & ASSOCIATES- IA 009

l2-22.3Capital CostFinancing Options (

Task #

2) Based

on findings of Task #1, consider alternativesto debt and/ortransfers from operating budgets. Evaluation would include other statutory authorities suchas development charges, Section221 of the Municipal Act, development agreements under the Planning Act, local improvements, etc. In

addition, we will monitor and report on the status of potential Provincial/ Federaldiscussionsproceedingat this time and the potential for and applicabilityto grant funding for capital

works proposedin #1. As well, any potential change which may arise regarding the Provincialreview of water systemsin Ontario will also be monitored and considered. Prepare

a discussion paper for review with Municipal staff prior to proceeding with rate determination.

This discussion paper will address potential short to medium term impactsof utilizing

alternative capital financing methods as a means of controlling rate levels. 2.

4Development Charge Evaluation(Task #3) Undertake

a Development Charge study for the sewer and water service components. This analysis

will based upon the information prepared as part of task 41 and will be appended aspart of the report. It is noted that this work will supplement the former process. It is anticipated

that the statutory public meeting can be held as part of the same process provided

herein. However, should the Council elect to undertakea separate process, the meetings

involved with this process would be billed in addition to this proposed budget. 2.

5Operating Cost and Revenue Analysis (Task #4) Review all

available Operating related information required for project purposes as per Section 6.1. Includesinformation regarding water supplied byother sources. Identifyall

Operating costs and related annual cost components suchas maintenance costs, testing, engineering/

administration, reading/billing/collecting, etc. Breakdown into fixed and variable components.

C_N_

Watsonand Associates LtdR- opnsaUambton

Shores water & sewer.doc 3g• V/

10V25/2001 15:51 FAX 905 272 3602 CN WATSON & ASSOCIATES zoio

I2-3Estimate future5 -year waterand sewer volumes/costs from water supply

sourcesand future5 -year Operating costs foreach system. Identify sensitivity impacts (fixed

vs. variable cost factors)

andcost drivers. 2.6 RateStructure Analysis ( Task #

5) There are four basic rate structures (flat, constant, declining block, increasing block)

which are in use by Ontario Municipalities. Each rate method have their strengths

and weaknesses relative to policy issues regarding conservation, equity, reliability,

variability, etc., as well as the potential burden placed onto residential andnon-residential users.

A summary of the various rate structures will be

provided. Consideration will also be givento whethera uniform rate should be employed for

tambton Shore water users vs, sewer users. A discussion paper along with alternative rates will

be reviewed with

staff. In conjunction with the above, consideration will also be given to a base charge

forAdministration/MeterReading/ Billing. Often these costs are somewhat fixed over the

short term and many municipalities seek to recover these costs ona consistent basis,

regardless of usage

volumes. A review of various policy issues will alsobe considered. For example, life cycle

costing financing policies have been included in several municipal rate structures and appears to

be one of themain recommendations arising fromthe Walkerton Inquiry. This process

provides for a long term financial plan to replace aging infrastructure. As well, issues related

items such asphase-in periods, alternative structures for residential vs. non-residential users

maybe considered. As part ofthis determination, a comparison of rate structures and their

costs for water will be provided along with the potential cost burden on particular water users

in the service area, based on the rate structures

considered. C.N. WatsonandAssociatesLtd, Hipraposa& ambtonShoreswater & sewer_doc

25/200115:52FAX 905 272 3602 CN

WATSON & ASSOCIATES (

A011 2-4

2.7 ReportPreparation (Task #6)

Finalize

5 -yearplans

preparedaspartofprevioustasksforCapital (ExistingSystem/Future) and

Operating needs from a value engineering and/ or long term life cycle

perspective. Prepare

a CapitaVOperating implementation plan from a

technical and cost perspective. Adraft table of contents is provided as Figure2-1.

2.8Presentations / Meetings ( Task #71 Provision has been made for staff meetings to

initiate the projectandto review discussion papers completed aspart

of the various tasks. One Public Meeting has been provided for.

This may be either a public

meeting in conjunction with Council or Committee ora drop in style. What form this

takes will be based on discussions with the

staff. A provision has been made for a working session with members of Council prior

tocompletion of the study. As well, one meeting has been provided to present the final studyresults toCommittee or Council

for the Municipality. C.N_ Watson and AssochVas Ltd. H:IprgvsaAL&nbron Shares water & sower

doc

1/Z5/2uu1

1b:

5z MAau5 272 3602 CN WATSON & ASSOCIATES 100194-1 4. BUDGET AND ALLOCATIONThe following summarizes

our proposed

budgetfor the project based onthe

items outlined inour work program: Shouldthis budgetnot reflect the levelofeffort envisioned bythe client, wewouldbe pleasedto review thescopeof thework and budgetaryrequirement.

In additionwe haveassumedthat most engineeringtechnicalreportsand infrastructure informationis readily available. Should

it be determined at the end of Task #1, that more information is required than was anticipated, we

will discuss this further with the staff. Theabove provides for 10 copiesof the

Rate Study Report and Development Charges Report along with camera ready copies

suitablefor reproduction. Key project staff that will be workingon this project and their hourly rates

are as follows : C.N. Watson and

Associates Ltd. Gary Scandlan $ 180 Nancy Andrew $ 135 Support Staff $ 75C.N. Warson andAssociates Lid HlpraposaUmnUan Shores watera sewerdoc

ACTIVITY ESTIMATED BUDGET 1. Capital Needs Assessment 1,7002. Capital Cost Financing Options 1,0003.

DevelopmentCharge Analysis 4,9004.

Operating Cost/ Revenue

Analysis2, 600

5. Rate Structure

Analysis3,4006. Report(s) Preparation 4,4007. Presentations/Meetings4,500

8. Expenses 2,500 Total Estimated Budget ( excl. GST) 25, 000 Should this

budget not

reflect the levelof

effort envisionedby the client, we would be pleased to review the scope of thework and budgetary

requirement. In addition we have assumed that most engineering technical reports and infrastructure information is readily available. Shouldit be determined at the end of Task # 1, that more information is required than

was anticipated, we will discuss this further with the staff. The aboveprovides for 10 copies of the Rate Study Report and Development Charges Report along with camera readycopies suitable for reproduction. Key project staff

that will be working on this project and their hourly rates are as follows : C.N. Watson and Associates Ltd. Gary Scandlan $ 180

Nancy Andrew $ 135 Support Staff $ 75 C. N. Warson and Associates Lid HlpraposaUmnUan Shores water a sewer

doc

10425/2001N T- LLh J LLI 0 U U 15: 53 FAX

905 272 3602

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6-1 6. OTHER

MATTERS6. 1 Municipal StaffResponsibilities

Based upon our knowledge of the undertaking, we would require the following information from

municipal staff:

Past studies related to system needs ( Future Growth/Existing system upgraderequirements and replacement/optimization efforts/information)

Past two year and future 1 to 5 -year capital and operating budgets (actual operatingcosts, items and sources included)

Past two year FIR'S for the Municipality

Inventory of water system infrastructure (WIM's). and sewer infrastructure (SIM's) To

include age, materials, maintenance history information ( repair records, main

replacements, fire flow/C. Factor test information, break records, etc.)

Water and Sewer rate cards for past three years

Summary of operational policies and non rate fees and charges

Consumption data by classes of users by area for past three years

e Historical water conservation efforts (and related measures of success), water

lossdetection/repair efforts and backflow

prevention. Purchase Water agreement terms and conditions with respect to water servicing,

costdetermination/ apportionment,

etc. C.N. Watson andAssociates Ltd.

H:OMpoeaALAMUon Shores water & sewer doc yy:

THE CORPORATION OF THE LAMBTON SHORES

BY-LAW NUMBER 92 OF 2001

Being a By-law to authorize the Mayor and Clerk to Enter into an Agreement toallow for a Tiered Emergency Response

WHEREAS: The Municipality of Lambton Shores is desirous of entering intoan agreement with the Wallaceburg Central AmbulanceCommunications Centre to allow the Thedford Fire Departmentand the Northville Fire Department, sub -stations of the LambtonShores Fire Department, to respond in a medical assist rolewhen requested;

AND WHEREAS: The members of the Thedford Fire Department and theNorthville Fire Department have received the training necessaryto respond to a request for medical assistance as listed in the

Agreement, attached as Schedules "A" and "B'

AND WHEREAS: This agreement has been reviewed and approved by theLambton Shores Fire Board at its meeting held the 24th day ofOctober, 2001

THEREFORE: THE COUNCIL OF THE CORPORATION OF THEMUNICIPALITY OF LAMBTON SHORES ENACTS ASFOLLOWS:

1. The Mayor and Clerk are authorized to enter into an agreement forthe Thedford Fire Department and the Northville Fire Departments attachedhereto as Schedule " A" and "B" to thisBy-

law; READ A FIRST AND SECOND TIME THIS READ A

THIRD TIME AND FINALLY PASSED THIS MAYOR - J. C. Ivey Clerk -

Carol McKenzieys. DAY

OF 2001 DAY

OF 2001

TIERED RESPONSE AGREEMENT

BETWEEN THE THEDFORD FIRE DEPARTMENT

E

WALLACEBURG CENTRAL AMBULANCE COMMUNICATION CENTRE

When an ambulance is requested for an address within the Community of Thedford, theThedford Fire Department agrees to respond in a medical assist role at the request of theWallaceburg Central Ambulance Communication Centre (CACC).

The following are patient based criteria for CACC's for the notification and activation of theThedford Fire Department.

A.

Allied

agency

sent

by CACC automatically when: i. Unconsciousii.

Adult

with

a

seizure iii. Not breathing /

cannot speak / airway obstruction iv. Suspected

cardiac arrest (collapse, not moving, 3 d party call)

B. Sent by CACC ASAP when MVC / Trauma

that:

i.

Needs

extricationii.

Multiple victims

iii. On scene

hazardsiv. Traumatic amputation

V. Smoke inhalation C. If ambulance ETA (from crew notified to

crew arrived) time is: i. greater that10 minutes in the city ii. greater

that 15 minutes in the county

for SOB or Cardiac chest pain D.

Addendum — Will not go routinely respond to: Code 3, Abdominal pain, Stroke, Obstetrical Cases, Single System

Trauma, Obvious Death, Planned or Expected Death E. This agreement recognizes that the (insert

fire department name) may not be able to respond

when theyare

occupied withafire response.

fib.

F.

All participating agencies agree to review, evaluate and revise this Tiered ResponseAgreement on a yearly basis.

G. It is also agreed by all parties to this agreement that each party will remainresponsible for such capitalor operating costs that each party may incur as a result of being partyto this

agreement. DURATION OFTHIS

AGREEMENT This agreement shall continue in effect from year to year. Either party proposingtoterminate, change or alter this Agreement shall give to the other parties 90 days written notice ofsuch termination, changesor alterations in this agreement. All parties shall thereupon negotiatein good faith with respect to the matters, which it is proposed to terminate, change or alterthis Agreement. The remaining provisions shall automatically renew themselves as

aforesaid. Dated this day of

Municipality of Lambton Shores Lambton Base Hospital Program

Thedford Fire Department 52001 Central Ambulance Communications Centre

LambtonEmergency Medical Services MOH& LTC Regional

Field Office — RegionI2

TIERED RESPONSE AGREEMENT

BETWEEN THE NORTHVILLE FIRE DEPARTMENT

WALLACEBURG

CENTRAL AMBULANCE COMMUNICATION CENTRE When

an ambulance is requested for an address within the Community of Northville, the NorthvilleFire Department agrees to respond in a medical assist role at the request of the WallaceburgCentral Ambulance Communication Centre (CACC). The

following are patient based criteria for CACC'sfor the notification and activationof the NorthvilleFire Department. A.

Allied agency sent by CACC automatically when: i.

Unconscious it. Adult with a seizure iii.

Not breathing / cannot speak / airway obstructioniv. Suspected cardiac arrest (collapse, not moving, 3 d party call)

B. Sent by CACC ASAP when MVC / Trauma that:

i. Needs extrication

ii. Multiple victimsiii. On scene hazardsiv. Traumatic amputationV. Smoke inhalation

C. If ambulance ETA (from crew notified to crew arrived) time

is: i. greater that 10 minutes in thecity ii. greater that 15 minutes in the

county for SOB or Cardiac chest

pain D. Addendum — Will not goroutinely respond

to: Code3, Abdominal pain, Stroke, Obstetrical Cases, Single System Trauma, Obvious Death, Planned or Expected

Death E. This agreement recognizes that the (insert fire department name) may not be

able to respond when they are occupied witha

fire

response.

Y8•

F. All participating agencies agree to review, evaluate and revise this TieredResponse Agreement ona yearly

basis. G. It is also agreed by all partiesto this agreement that each party willremain responsible for such capital or operating costs that each party may incur as a result of beingpartyto

this agreement. DURATIONOF

THIS AGREEMENT This agreement shall continue in effect from year to year. Either party proposingto terminate, change or alter this Agreement shall give to the other parties 90 days written noticeof such termination, changes or alterationsin this agreement. All parties shall thereuponnegotiate in good faith with respect to the matters, whichit is proposed to terminate, change oralter this Agreement. The remaining provisions shall automatically renew themselves

as aforesaid. Dated this day

of Municipalityof Lambton Shores Lambton Base Hospital

Program 2001 Central Ambulance Communications Centre Lambton Emergency

MedicalServices MOH&LTC Regional Field Office —

Region

I Y9e2

THE CORPORATION OF THE MUNICIPALITY OF LAMBTON SHORES

BY-LAW 93 OF 2001

Being a By-law to Amend By-law 37-1981 and 8-1982 of the Town of Forest

WHEREAS: The Town of Forest owned and operated theBeechwood Cemetery within the Town of Forest.

AND WHEREAS: The Corporation of the Town of Forest passed By- laws 37-1981 to provide for the rules, regulationsgoverning the management, maintenance and control, including the sale price of lots and charges forservices, for Beechwood Cemetery:

AND WHEREAS: By-law 37-1981 was amended by By-law 8-1982 toallow for the creation of cremation plots and infantplots;

AND WHEREAS: The Town of Forest amalgamated with the Town ofBosanquet and Villages of Arkona, Grand Bend andThedford on January 1, 2001 to become theMunicipality of Lambton Shores;

AND WHEREAS: The Council of the Municipality of Lambton Shoreshas authorized an increase in the sale price of burialplots within the Beechwood Cemetery and the fee forservices in order to more closely align the fees withactual costs.

THEREFORE: The Council of the Municipality of Lambton Shoresenacts:

1. That the sale prices for lots, and the fees forservices at the Beechwood Cemetery listed in Schedule °A° attached to thisby-law are hereby

approved. 5"O0

2. Thisby-law comes into force on the date of thefinal approval of the Schedule "A" toBy-law93-2001by the Ministry of Consumer and

Corporate Affairs. 3. Upon final approval by the Ministryof Consumer and Corporate Affairs, all portionsofprevious by-laws setting the fees for the sale of lotsin the Beechwood

Cemetery are repealed. READA FIRST ANDSECOND

TIME THIS DAY

OF NOVEMBER, 2001 READ A THIRD TIME ANDFINALLY

PASSED THIS

DAYOF 2001J.

C. Ivey, Mayor

Carol McKenzie, Clerk Date the approval received from the Ministryof Consumer

and Corporate Affairs: s/.

Schedule "A" to By-law 93 -2001

Perpetual Care

40% of the quoted sale price will go to the Perpetual Care Fund.

Division "A"

Four Grave Lots (

16'

X 81)

Resident $ 2000.

00Non —

Residents $ 2400.

00 Two Grave

Lots -

Walkways ( 16'

X4')

Resident $ 950.00 Non Resident $ 1400.

00

Division "B"

One Grave Lot - (4'x

10')

Resident $ 500.

00 Non resident $ 600.

00Cremation

Lots ( 5'

X2')

Resident $ 200.

00Non

Resident $ 250.

00 Grave Opening ( Internment)

Fees

Adult $

400.

00Child $

400.00

Cremations $ 100.

00 30

Additional Charges:

Saturday opening $

200.00

Statutory Holiday $

350.00

Winteropening $

100.00

Latecharges $

100.00 per half hour after 3:30

S430

THE CORPORATION OF THE LAMBTON SHORES


Being a By-law to authorize the Mayor and Clerk to enter into a License Agreementwith the Port Franks Seniors for the use of a portion of the Port Franks Community

Centre

WHEREAS: The Port Franks Seniors are desirous of using a portion of thePort Franks Community Centre during certain times;

AND WHEREAS: It is deemed expedient to enter into a license agreement whichwould specify the terms and conditions under which the approvalis granted by the Municipality;

AND WHEREAS: The terms and conditions of the agreement have been reviewed

by the Municipality and the Port Franks Seniors, and both partiesare in agreement with same;

THEREFORE: THE COUNCIL OF THE CORPORATION OF THEMUNICIPALITY OF LAMBTON SHORES ENACTS ASFOLLOWS:

1. The Mayor and Clerk are authorized to enter into the Licenseagreement between the Port Franks Seniors andthe Municipality for the use ofa portionof the Port Franks Community Centre, attached as Schedule " A" to thisBy-

law; 2. This by-law hereby repeals anyprevious by-law authorizing the useof any portion of the Port Franks Hall by the Port

Franks Seniors READ A FIRST AND SECOND TIME THIS 5h DAY OF

NOVEMBER 2001 READ A THIRD TIME AND FINALLYPASSED

THIS DAY OF

NOVEMBER 2001MAYOR - J.

C. Ivey Clerk -

Carol McKenzie S'1•

This Licence Agreement is entered into

BETWEEN:

THE CORPORATION OF THE MUNICIPALITY OF LAMBTON SHORES

Hereinafter called the "Municipality")

OF THE FIRST PART

PORT

FRANKS

SENIORS

Hereinafter called the "

Licensee") OF THE SECOND

PART 1. In consideration

oftheright to occupy the floor area at the Port Franks Community Centre, identifiedon Schedule "A" tothis Agreement, withinthe hours set out below, the Licenseehereby agrees to make rental payments to the Municipality as specified. 2.

This

Agreementis for a 5 -yearperiod to be computed from the1 t day of the month

following signing.

3. On the first day of every month during the term of this Agreement, the

Licensee shall paythe Municipality the sumofTWO HUNDRED DOLLARS PER MONTH

and other good and valuable consideration required under this Agreement. On the

first day of January of each year of this lease, the amount will increase by

2% accumulatively. Therefore, the monthly rates will

be: Commencing January 1,

2003204.00 Commencing

January1, 2004 208.

08Commencing January 1,

2005212.

24Commencing

January1,

2006216.

484. The Municipality hereby grants to the Licensee permission to occupy

the area outlined in red on Schedule " A" at the times listed on

Schedule "B". 5. The Municipality reserves the right tobook any space habitually notbeing used by the Port Franks Seniors, even thoughitmay be covered inSchedule "B". (

Le. Area for darts). IfPort Franks Seniors plan to use the space, negotiations will have

to be carried out with

the

Municipality. SS.

6.

The

Municipality

shall

provide

the

Licensee with storage space that can be locked by the Licensee. The purpose

of the storage space is for storage of property belonging to the Licensee thatis to be used by the Licensee on the licensed premises. No property of the

Licensee shall be left in the licensed floor area outside the hours of occupation; allsuch property isto be stored in the locker 7. The Municipality reserves the

right to use any portion of the leased area for municipal purposes provided a

minimumof30 days notice is given the Licensee. 8. The Licensee shall

vacate the premises and surrender use of the assigned locker on the expirationof the licensed period or upon revocation of this Agreement, whichever occurs first. 9. The Licensee

agreestocomply with the rules and regulations for the use of public facilities asestablished by the Municipality from time to time. 10. Revocation

of Agreement. The Municipality may revoke this Agreement upon the happening

of any one of the following: a)

failure of Licenseeto make required payments; b)

failure of Licensee to use due diligence to provide security or supervision duringthe use of the premise. c)

the premises are abandonedby the Licensee. 11.

The Municipality shall provide the Licensee with no less than thirty (30) days noticeof cancellation in the event of an occurrence that gives rise to termination.

12. It is the intention of the parties to this Agreement that the agreement betweenthe two parties for the occupancy by the Port Franks Seniors does not create

a possessory interest or any other in real property thatis subjectto assessmentunderthe Assessment Act. However, in the eventthat assessment does occur andtaxes are payable, the Municipality shallbe responsible for payment of

these. 13. The Municipality shall maintain at itscost liability insurance ontheCentre facilities. The Seniors shall maintain insurance on all equipment and furniture forwhich it claims exclusive use and liability insurance as may

be appropriate. 14. This Agreement replaces and supersedes all other

agreements between the Municipality ( formerly the Town of Bosanquet) and the

Port Franks Seniors previously referred toas the Port Franks

Seniors Action Club) Sb.

IN WITNESS WHEREOF the parties hereto have signed this Agreement.

SIGNED, SEALED AND DELIVERED)

In the presence of: ) THE CORPORATION OF THE

MUNICIPALITY OF LAMBTON SHORES

Per:

J.C. Ivey, Mayor

Per:

Carol McKenzie, Clerk

Port Franks Seniors

Per: Per. r / Wethe authority to sign

this

agreement 576

SCHEDULE A' Set z

n

p

OO O O oN

3CDPT

mCD

07cD r

0D

r

D

Set z

SCHEDULE B'

SENIORS ACTIVITIES

Port Franks Optimist Hall

Monday

7:

30pm -

10:

OOpm

EuchreTuesday 1:30pm -

4:00 pmEuchre Wednesday

7:OOpm - 10:00pm

BridgeThursday 1:OOpm -

4:OOpm ShuffleboardFriday

1:

OOpm -

4:

OOpm

Bridge

1' Tuesday of every month

10: OOam - 12:OOpm Meeting

2nd Tuesday of every month

11:00am - 1:OOpm Pot

LuckLast Tuesdayof every month

Lambton Elderly Outreach prepares meal for seniors 10:OOam - 1:OOpm (Diner's Club)

Special events may require both Halls and will be included in this lease agreementprovided 30 days notice is given to the Municipality and the facility is available.

Note: All scheduled times are subject to +/- 11/2 hr. setup and teardown time.

West Wi!

I Thursday7:30-10: 00

Darts* The west wing is more suitable for the Seniors darts, as the Optimist Hall is usedfor Shuffleboard Thursday afternoons and requires a lotof cleanup afterwards. The Optimist Hall is also larger than the West Wing, and more accommodating forother

rentals. s7•

CORPORATION OF THE MUNICPALITY OF LAMBTON SHORES


A By-law to Regulate the Establishing of Entrances to Municipal Roads

WHEREAS it is deemed expedient for the Corporation of the Municipality of

Lambton Shores to regulate the establishment of entrance ways onto MunicipalRoads;

AND WHEREAS Section 207 (16) of the Municipal Act, R.S.O. 1990, ChapterM.45 and amendments thereto provides that the Councils of allMunicipalities may passBy- laws for prohibiting the obstruction of ditches or culvertsupon

highways; AND WHEREAS Section 207 (17) of the Municipal Act, R.S.O. 1990, ChapterM.45 and amendments thereto provides that Councils of all Municipalitiesmay passBy-laws for permitting and regulating the modeof construction ofculverts and bridges that cross any drainor watercourse situated ona highway under

the jurisdiction of the

Municipality; NOW THEREFORE the Council of the Corporation of the Municipality

of Lambton Shores enacts as

follows: An entrance for the purpose of thisBy-law isa private road, entranceway, gate or other structure or facility constructed or used as a meansof access to a public highway under the jurisdiction of the Municipalityof Lambton Shores and includes the tiling and covering or filling in of

a roadside ditch for the purposeof improving lawn

frontage. 2. No person, or corporation or entity, shall construct an entrance

except in accordance with the conditions of a permit issued by the

Directorof CommunityServices and/or

Area Manager. 3. The fee for the permitshall be $25.00 payable upon the

issuance of the permit and before any

work is done. 4. Requirements and specifications relating to the

issuance of an entrance permit are set out and specified in

Schedule "A" attached hereto. 5. Any entrance established contrary tothe provisions ofthis By- law may be removed by the Municipality and the owner shall

pay the costof such removal before

anentrance permit isissued. Go.

6. Every person who contravenes the provisions of thisBy-law is guilty of

an offence and shall be subject to the provisions of the Provincial

Offences Act, and the penalties set forth therein, as

applicable. 7. ThisBy-law hereby repeals all previousBy-law of the Corporation of

the Municipality of Lambton Shores regulating the entrances toMunicipal

Roads. 8. If any section or sections of thisBy-law or parts thereof be found byany Court to be illegal or beyond the power of Council to enact, such

section or sections or parts thereof shall be deemed to be severable and allother sections or parts of thisBy- law shall be deemed to be separate

and independent therefrom and continue in full force and effect unlessand until similarly found and thisBy-law shall be enacted as

such. 9. The short title of thisBy-law is the "Entrancesto Municipal RoadsBy-

law". READ AFIRST AND SECOND TIME THIS DAY OF

2001 READA THIRD TIME, AND FINALLY PASSED THIS DAY OF

2001.

MAYOR

CLERK

Schedule "A" (Entrance Permits)

An Entrance permit shall be obtained from the Municipality of Lambton Shores

Community Services Department prior to the construction of an entrance to a

Municipal Road within the limits of the Municipal right-of-way.

TYPES OF ENTRANCES

A Residential" entrance is an entrance onto a Municipal Road from a privateresidence or private farm and is used primarily by the persons living on the

property, by the persons operating the farm or by persons providing service tothe residents living on the property.

A "Commercial' entrance is an entrance onto a highway from a commercialestablishment of any kind or an entrance to an apartment house or multi -familydwelling serving more than four families and includes an entrance to any propertyused wholly or in part as other than a private residence or farm. Where a fruit or

produce stand is operated adjacent to a highway, the entrance to the stand isclassed as a Commercial Entrance for the purpose of this By-law.

A "Public" entrance is an entrance used by the public which entrance opens ontoa highway from a public road, street, highway or other thoroughfare that ismaintained by a Municipality or other public authority. A street entrance to a

highway from a registered subdivision is a public entrance.

SPECIFICATIONS

1. Each entrance toa Municipal Road shall be designed, constructedand maintained in a manner that will prevent surface water from

the entranceway or from the adjoining property being discharged viathe entrance onto the traveled portion of the Municipal

Road. 2. Each entrance, including the installation ofa pipe, culvert or

other works pertaining to that entrance, within the limits oftheright-of-wayshall be constructed by the applicant. The cost of constructing theentrance shallbe the responsibility of

the applicant. 3. The minimum entrance width shallbe4.9 metres (

16 feet). The minimum length of culvert pipe shall be 6 metres (

20 feet). The minimum pipe diameter shall be 450 mm (18 inches) oran equivalent

pipe arch. 4. Standard pipe, culvert and construction materials shall beapproved by the Director of Community Services. The use of

barrels, concrete blocks, b

2•

timbers, previously used pipes, etc., in place of approved culvert pipe is

prohibited.

5. All culvert pipes shall be constructed to the proper grade ensuring that

a free and unimpeded flow of water is

maintained. 6. Culvert pipe shall be placed 100 mm (4 inches) below the

existing ditch grade on the

ditch alignment. 7. A minimum of 600 mm (2 feet) shall be left clear of cover at

both ends

of the culvert. 8. A person wishing to construct a temporary entrance or

usepartof the right- of-way of a Municipal Road asa temporary

entrance must obtain a permit before commencing to construct or

use thetemporaryentrance. The right-of-way shall be restored to its original condition

by the person to whom the permit is issued before the expiry dateofthe permit. Apayment of $1,000. 000 by cash or certified cheque shall

be forwarded to the Municipality of Lambton Shores to be held as

a security deposit until restoration is complete to satisfaction ofthe

Directorof Community Services. 9. The Municipality will maintain the pipe orculvert pertaining to an approved entrance and will maintain the surface of the entrance

from the edge of the traveled portion of the road to the outer edge

of the shoulder. An entrance that is constructed or used contrary tothe provisions

of this by-law or contrary to the requirements of the entrance

permit will not be maintained by the Municipality, and if the infraction

warrants, the entrance may be removed bythe Municipality

at the

owner's expense. PUBLIC ENTRANCE The design and construction ofa Public Entrance

to a Municipal road from a draft plan of subdivision is subject to the

approvalof the Director of Community Services. Approval in principle

of entrance into subdivision or development of lots must be received priorto final submission

of approval to local Council. 2. The owner of a subdivision planning to

construct a public entrance from a subdivision toa Municipal Road mustobtain a permit from the Municipality before work commenceswithinthe limits of theright-of-way ofa

highwayor any works related thereto. 3. The subdivision owner shall

provide to the Director of Community Services drawings showing

the proposed entrance, dimensions, grading plan and L3.

projected traffic flows. All other entrances within 300 metres (1,000 feet) at the proposed entrance shall be shown on the drawing.

COMMERCIAL ENTRANCE

1. New commercial entrances will not be allowed upon, or to cross, aday lighting or visibility area. New entrances shall be discouraged wherethey would enter upon an existing or proposed speed change lane

atintersection/ interchange areas. However, denial of all permits in

these areas may, in effect, land lock a property and consequently not

be practical. Under these circumstances it will be theowner'sresponsibility to actively research alternative, feasible solutions. Each case will

be treated on its own

merits. 2. 3.

Variances to Municipal

standards may be permitted by

the Municipality of Lambton Shores

whereturning lanes or othertraffic controls exist, subject to the approval

of the Director of Community Services. RESIDENTIAL

ENTRANCES 1. An entrance permit will generally

not be issued where: a) the new

entrance would be the second entrance on a lot used for

residential purposes. b) the new entrance would contribute to the extensionof strip development or where the developmentis designated

for common

driveways. c) the new entranceis not in compliance with

the requirements as set out in item2 below. L y Clear Minimum Minimum

Sight Distance

Distance Speed Distance from from and Limit In either Intersection/ ofKm/h Direction Interchange Bridges 80 250 m 250

m

145 m 70 200 m 200 m 130m 60 150m 150m 115m

50 100 m 100 m

100 m3. Variances to Municipal standards may be permitted by the

Municipality of Lambton Shores where turning lanes or other traffic

controls exist,

subject to the approval of the Director of Community Services. RESIDENTIAL ENTRANCES 1. Anentrance permit will generally not be issued where: a) the newentrance would be the second entrance on a lot used for

residential purposes. b) the new entrance would contribute to the

extension of strip development or where the development is designated for commondriveways. c) the new entrance is not in compliance with the

requirements as set out in item 2 below. L y

2. 3. Variances

to Municipal standards

may be permitted by the

Municipality of Lambton Shores, subject

toapproval of the Directorof Community Services. FILLING IN OF ROAD

DITCHES A Municipal roadside ditch shall not

be filled in for the purpose of

improving lawn frontage unless: 1. The applicant

shall provide sufficient road bed subdrainage, sufficient road and area surface

drainage by means of a catch basin and/or swale. 2.

The applicant shall provide culvert

pipes tobe constructed to a proper grade ensuring that a free and unimpeded flow

of water

is maintained in the direction specified by the Director of

Community Services or their representative. 3. A drawing showing proposed works, pipe sizes,

diameter and length, shall be submitted prior toa permit being issued.

bs Clear Minimum Minimum Sight Distance Distance Speed Distance from from and Limit

In either Intersection/ of Km/h Direction Interchange Bridges 80 185

m

125 m35m70 165 m 100 m 32 m

60 145 m 75 m 29m50

125

m 50 m 25 m 3. Variances to Municipal standards may bepermitted by the Municipality of Lambton Shores, subject to approvalof

the Director of Community Services.

FILLING IN OF ROAD DITCHES A Municipal roadside ditch shall not be filled in forthe purpose

of improving lawn frontage unless: 1. The applicant shall provide sufficient

road bed subdrainage, sufficient road and area surface drainage by means of a

catch basin and/ or swale. 2. The applicant shall provide culvert pipes to

be constructed to a proper grade ensuring that a free and unimpeded flowof water is maintained in the direction specified by the Directorof

Community Services or their representative. 3. A drawing showing proposed works, pipesizes, diameter and length, shall be submitted prior

to

a permit being

issued. bs

MUNICIPALITY OF LAMBTON SHORES

Entrance Permit Application

Name of Applicant:

Mailing Address of Applicant:

Address of property:

Lot Concession

Entrance type: Residential _

Entrance specifications: Width

CommercialPipe Diameter Pipe

Length

Pipe Material

Contractor's

name, address,

telephone number & contact name:

Special Conditions:

Date submitted:

Deposit paid:

Application fee paid:

Approved By:

Date Approved:

440

r.

4rJ/ L'+/ LCJCJl u0: CJ! C. FKtLYN JAMIESUN PAGE 02

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