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La dématérialisation dans le secteur public: bilan & perspectives

APECA Conférence annuelle‘Dématérialisation et cartes de paiement: instruments de

l’économie numérique’

Paris, 4 décembre 2008

Julia.FERGER@ec.europa.eu

European CommissionDirectorate-General Internal Market & Services

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OVERVIEW

1. What are we talking about?

2. The rules: the EU legal framework for e-procurement

3. Our actions : the EU Action Plan for e-procurement (2004-2008)

4. The example of e-invoicing

5. Moving ahead : evaluation of the Action Plan and future orientations

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WHAT ARE WE TALKING ABOUT?

• The public sector: by far the biggest buyer in the economy– Estimated total EU public procurement (2006): 1.800 bn EUR

(16% of EU GDP)– Estimated total above thresholds (TED): 377 bn EUR

(3% of EU GDP)

• France public procurement– Estimated total public procurement (2006): 320 bn EUR – TED (2006): 62,2 bn EUR

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EU LEGAL FRAMEWORK: Principles

• Fundamental Principles (Treaty, case law) and Directives’ rules apply– Non-discrimination– Transparency– Fair competition

• Avoid technological barriers: interoperability• Flexible and technology-neutral framework

1) ‘Dematerialise’ what is traditionally done on pa per2) Employ new purchasing techniques using the

specific possibilities of electronic means

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EU LEGAL FRAMEWORK: Scope

Ordering +Invoicing+Payment

Contracting +Ordering

Monitoringof Contract

Outside the scope of EU public

procurement Directives

Related legislation

- E-commerce Directive- Electronic Signatures Directive

- E-invoicing (VAT Directive) - Payment Services Directive

- Data protection directive

Publication+Access to

documents

Contract specifications

Bidding+Submissionof offers

Evaluation of offer

+Contract award

Choice ofprocedure

Thresholds/Rules of aggregation

Shorter time-limits for online notices & electronicaccess to tender documents

- Online standard forms for OJEU-CPV- SIMAP, TED

Data integrity

Confidentiality

Security &

Authentication

TraceabilityNon-discrimination

- e-certificates- e-catalogues- DPSe-signatures

Automatedevaluation

Automated Award

- e-auctions

Electronic Purchasing Methods

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EU LEGAL FRAMEWORK: Time-table

Apr 2004 Entry into force of new public procurement directives- 2004/18/EC ‘classic’ (supplies, services, works)- 2004/17/EC ‘utilities’ (water, energy, transp, postal services)

Dec 2004 Action plan on e-procurement (2005-2007)

31 Jan 2006 Transposition by MS (21 months)

2008-2009 Review of Action Plan & follow-up strate gy

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EU ACTION PLAN FOR E-PROCUREMENT: Goals

III - International framework for e-procurement

Action Plan Action Plan objectivesobjectives

I - Ensure a well-functioning Internal Market

II - EfficiencyGovernance

Competitiveness

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1. Common Basic Tools

• E-notification – Regulation (EC) n°1564/2005 on standard forms

• Common Procurement Vocabulary (CPV)– Regulation (EC) n°213/2008 of 28 Nov 2007

(published 15 March 2007, effective 15 Sept 2008)

– Online explanatory notes (on-going)

• Accessible at EU public procurement portals – SIMAP http://simap.europa.eu– TED http://ted.europa.eu

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Dec – 2008

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2. Interoperable tools & standards

• Explanatory tools

– Explanatory Document on EU Directives (2005)

– Preliminary functional requirements & Learning demonstrators(2005)

– IDABC XML model schemas (2005)

• Interoperability studies

– Compliance verification mechanism(s) (2007)

– e-catalogues (2007)

– e-certificates & attestations (2008)

– e-signatures (2007) � e-signatures Action Plan (29 Nov 2008)

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3. Interoperability pilot projects

• CIP large-scale cross-border e-procurement pilot ‘PEPPOL’ (2008-2010)– Provide common specifications & building blocks in 4 areas

• e-signature

• Virtual Company Dossier (e-certificates)

• e-catalogues (pre- and post-award)

• e-invoicing

• CEN BII e-procurement and ePPS standardisation workshops (2008-2009)

• eProcurement Forum at ePractice http://www.epractice.eu/community/eprocurement

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Initiatives at European level - eInvoicing

Large-Scale Pilot

INFSO

ISSS WorkshopBII

STANDARDISATION INITIATIVES

Expert Group E-Invoicing

MARKT/ENTR

EEI Framework

Contribution to & collaboration with other e-invoic ing initiatives

E-ordering &

e-invoicing project

DIGIT/MARKT

Business requirements

Data model

Code table

strategy

Profiles

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Example: Achievements of the EG up to date

Interim report expected Q1/2009Legal barriers• VAT requirements by tax authorities major barrier to uptake of e-

invoicing– DG TAXUD: new proposal for VAT directive in relation to e-invoicing,

(expected publication in Q1/2009)– EG focuses on equal treatment of e-invoices and paper invoices by

TAX authorities– EG intends to define a set of guiding principles and/or a code of

practice to complement VAT Directive

• other areas may require harmonisation: accounting/archiving requirements, dispute resolution, custom issues– These issues might be subject to additional proposals and

recommendations by the EG in the e-invoicing framework

Equal treatment of electronic and paper invoices

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Example: Expert Group on E-Invoicing - objectives

Network• create a “Framework for interoperability” supporting all types of networks for

e-invoicing • Main task in 2009: describe minimum requirements for interoperability of

the transport layer of the e-invoicing ‘ecosystem’ • final deliverable: blueprint, including requirements / recommendations for

the transport of e-invoices• Based on feedback from industry, framework could further support

collaboration between operators, banks and the public sector initiatives Standardisation issues• promote convergence between existing e-invoicing standardis. initiatives• reference e-invoice semantic data model should be anchored in a global

standard. Business requirements• Reflect “user perspective” on the work of other subgroups• Drafted high level business requirements for e-invoicing

“Framework for interoperability” and “convergence of standards”

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MOVING AHEAD: future e-procurement policy

• Short term priorities (2008-09) Objective: each MS has operational e-procurement

– Continue on-going implementation efforts

– Move into operational phase, e.g. information mechanism on e-certificates

– Review progress of Action Plan (on-going)

– E-Signatures Action Plan (on-going)

• Mid-long term priorities (2010-2015)Objective: generalised interoperable e-procurement across EU

– COM policy document on follow-up strategy (to be issued 2009/2010)

– Complete full operational + interoperable cross-border e-procurement environment

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MOVING AHEAD: Action Plan Progress Review

Objectives• Evaluate the effective up-take of e-procurement

– extent to which PP procedures have been digitised– How: legal, organisational, economic, technical aspects

• How the AP contributed to it• 4 work packages

1) Overview of the state of play2) Assess extent to which AP objectives have been reached3) Identify issues, gaps + recommendations 4) Provide a methodology for future monitoring

• Results available by mid-2009

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MOVING AHEAD: Action Plan Progress Review

Preliminary findings (mid-2008)• Transposition of PP directives

- All MS except one have completed transposition

• E-Procurement portals and functionalities- All MS implemented some form of portal; 25% more than one- 22 MS developed eNotification module

- 15 MS do not yet permit e-submission

- 17 eAccess, 9 eAuctions, 5 eInvoicing

• eNotification- 86% of all notices transmitted electronically to OJEU (2008)

- From 2006-2007 n° of visits to TED website increas ed by 36%

• New tools referenced in TED notices (2006-2007)- Buyer Profile (200 notices), eAuction (1500), DPS (50)

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MOVING AHEAD: Action Plan Progress Review

Online survey• 4 stakeholder groups

– Member States– Contracting authorities– Central purchasing bodies– Economic operators

• 4 online questionnaires– Sample of approx. 3.000 potential respondents– Launched 23 October 2008, open until 18 December (8 weeks)– in EN, FR, DE; additional language assistance on request

• voluntary participation is welcome! – please mailto: survey.eproc@ey.com

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Thank you for your attention

European CommissionInternal Market and Services DGPublic procurement PolicyEconomic & international

aspects of public procurement, e-procurement

SPA2 - 06/61 B-1049 Brussels

Julia FERGER

Tel.: (32 2) 2998389Fax: (32 2) 2950127E-mail : Julia.FERGER@ec.europa.eu

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� SIMAP http://simap.europa.eu - TED http://ted.europa.eu(standard forms, CPV, publication of notices, links)

� Commission – e-procurement pageshttp://ec.europa.eu/comm/internal_market/publicproc urement/e-procurement_en.htm(Action Plan, explanatory documents, studies)http://ec.europa.eu/idabc/eprocurement(tools, technical background documents, demonstrators)

� eProcurement Forum at ePractice (user forum)http://www.epractice.eu/community/eprocurement

� PEPPOL project www.peppol.eu(large-scale cross-border pilot project)

� E-procurement survey survey.eproc@ey.com

FOR MORE INFORMATION

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• Back-up

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Example: Expert Group on E-Invoicing - objectives

• Advisory body– 30 Members+ chairman– Diverse representation: relevant stakeholders, operational expertise,

geographical and sector

• Role – Overall: contribute to creation of EEI Framework– identify solutions to overcome existing barriers

• Legal: propose EC initiatives to improve legal framework• Business requirements: ensure user needs (SME/CORP/CONS/

OPERATORS) are taken into account• Network & Standards: Contribute to standardisation initiatives

• The EC remains independent from the work of the EG– work of the Expert Group analysed by EC– Public consultation ensures that all views can be reflected

• Dec. 09 – Final report EG –EEI Framework

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Example: e-invoicing - ongoing EC initiatives

E-invoicing & VAT

-Business requirements for e-invoicing-E-invoicing pilot

eGovernment /eProcurementWP 5 = e-Invoicing

Overall e-invoicing Framework

FOCUS

TAXUD

DIGIT/MARKT

INFSO

ENTR/MARKT

Lead services

-business requirements:Interviews with relevant stakeholders-pilot: EC/Digit & suppliers

E-Ordering & e-invoicing Pilot Project

-Service & solution providers-Industry: SME & Large enterprises-Public sector-Standardisation organisations

Expert group e-invoicing

VAT authorities-Member states

Review of VAT directive & e-Invoicing

-consortium: 8 MS-reference group: MS & other stakeholders; standardisationbodies, software industry; SMEs

PEPPOL Pilot Project (e-procurement)

Stakeholders involvedProject

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