Kerry Ann Ryan

623 Barnhill, Castledermot, Co. Kildare Mobile: 086 404 9984 Email: kerryr_@hotmail.com

Hardworking and trustworthy individual with outstanding organisational and communication skills, who possess an enthusiastic approach to work. I work effectively as part of a team or on my own initiative. I possess excellent interpersonal skills when dealing with customers and external contacts. Proficient in Microsoft Office, Trackwise, MIDAS and SAP.

Employment History:

Contracted to MSD Carlow 5th June 2012 – PresentFacilities Department Support Specialist / Documentation Controller

o General Audit preparation of all documentation within the Documentation Library including Calibration Certificates and Preventive/Corrective and Predictive Work Orders.

o Control of the removal and return of documentation within the Engineering Documentation Library as per SOP.

o Raising Change Controls to update or create Standard Operating Procedures, Controlled Forms and Logbooks for the Engineering, EHS and Facilities Department using Trackwise.

o Authoring and review of SOPs, SWI’s and Control Forms within the Facilities and EHS Departments.

o Weekly & monthly corrective and overdue work order metric reporting from SAP and post approvals with adherence to compliance.

o Responsible for monthly Engineering KPI reports and ensuring compliance with agreed targets across facilities and production departments.

o Managing all Training for the Facilities Department, alternate supervisor for direct manager on our Training system.

o Liaising with the Training Department on all training within the Facilities Department, organising training and completing forms where relevant.

o Running all Training Reports for the Engineering Team.o Raising Purchase Orders for my Department on the SAP System and Ensuring Correct

Cost Centres, Department Sign Offs and SOP’s are adhered to.o Checking and approving incoming invoices and matching them to orders, checking prices

and quantities.o Liaising with Suppliers in relation to PO’s, Invoices and General Accounting

Discrepancies.o Monthly Accruals on Purchase Orders.o Managing the Maintenance Work Management Boards with Weekly Work Orders and

the Tier Boards with Reports.o Administrator for the Reliability Excellence Core Team. Managing the Rx Team Space.o Assist in the running and organising of the Facilities FMECA’s (Failure Modes Effects

Criticality Analysis) and EPR’s (Equipment Performance Reviews) gathering and reviewing necessary documentation and reports and recording the events.

Integrated Communications Limited Feb 2012 – June 2012Health & Safety Coordinator (Jobbridge Internship):

o Providing complete administration support for the Health & Safety Department.o Conduction training reviews on employees. o Scheduling and coordinating training courses as required.o Reviewing safety documentation provided by external contractors.o Following up with contractors for safety documentation required.o Document and archive training records to meet HSA (Health and Safety Authority)

standards.o Created and issued a Drivers Safety Manual.o Managing the Accidents Register.o Creating presentations on Health and Safety.o Updating management on the status of Health and Safety Training.o Fire Marshall.

Holy Family Boys National School Sept 2011 & Jan 2012Work placement for FAS Office Management/Administrator Traineeship Course.

o Worked in the school secretary’s office liaising with parents and staff.o Setting up the office for the new school year, including files for new children, accepting

payments from parents for art & crafts, books, etc. o Created a new more efficient and effective filing system.o Created new headed paper, compliment slips and fax headers. o Collated the new school prospectus.o Ordering stationary (including educational toys)o Receiving and sending deliveries. o Sending faxes, typing and posting letters, laminating and shredding.o Using the schools database, sending text messages for parents for various reasons using

the Schools Text system on the internet.

Dinn Ri Hotel, Carlow April 2010 – Sept 2010 Receptionist Feb 2007 – Sept 2008

o Day to day administration.o Managing daily post in and out.o Dealing with the cash lodgements from Reception at the end of each shift. Undertaking

departmental lodgements on a daily basis, up to a total of €100,000.o Answering phones from 3 outside lines, sending and receiving faxes, dealing with

customers via phone, email and in person regarding their queries and complaints.o The checking in and out of guests for the hotel, preparing bills for guests in addition to

bills for parties.

Evergreen Foods, Athy, Co. Kildare Feb 2009 – Mar 2010Accounts Assistant - integral part of a team responsible for maintaining an efficient and accurate finance function within the business

o Lead Worker overseeing the work of otherso All aspects of accounts payable, matching batching and coding of invoices.o Reconciling supplier statements on a daily and weekly basis. Reconciliation of Direct

Debit mandateso Assisting with credit control, chasing debt and queries relating to Invoices via

telephone, email and letter.o Allocating incoming payments onto the ledger.o All aspects of sales ledger, raising invoices, re-issuing invoices and raising credit

notes.o Receiving and processing all invoices, expense forms and requests for paymento Cash allocation on Customer Accounts.o Sales order processing.o Verifying calculations working with the Accounts system.o Managing petty cash transactions.o General accursed administration as and when required.

Crystal Air, Clane, Co. Kildare Sept 2008 – Nov 2008Receptionist

o Managing the switchboard which had 7 lines. o Managing daily post in and out.o Ensured customer satisfaction.o Carried out all necessary aadministration duties to ensure the efficient and effective

running of the reception area.o Greeting customers on their arrival to the company.o Managing and coordinating meetings in the boardroom.o Dealing with Purchase Orders and matching invoices for the accounts team.o Setting up and inserting tender jobs for the sales team using the company database.o Liaised with the Sales Team and Vendors to ensure the Quotations were sent out.

Education and TrainingCourse Institution YearManual Handling MSD June 2015City & Guilds Diploma in Office Management/Administration FAS Feb 2012National Certificate in Applied Social Studies St Patricks

College Carlow May 2003Leaving Certificate Colaiste Lorcain June 2001

References Available on Request