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Republika ng Pilipinas
(Pambansang Pangasiwaan ng Patubig) Lungsod ng Quezon
RELEASED
JUL 'im
Office Address: National Government Center EDSA, Diliman, Quezon City, Philippines
Telephone Nos.: [02) 929-6071 to 78
Website: www.nia.gov.ph Telefax No. [632) 928-9343 TIN No. 000-916-415
MC No. J l . , s . 2019
MEMORANDUM CIRCULAR
TO THE SENIOR DEPUTY ADMINISTRATOR, DEPUTY ADMINISTRATORS, DEPARTMENT / REGIONAL / OPERATIONS / PROJECT MANAGERS, DIVISION MANAGERS AND ALL OTHERS CONCERNED
SUBJECT UPDATING OF REGIONAL OFFICE WEBSITES
Websi te contains specif ic informat ion of an agency or company . Moreover , it is the c o m m o n
source of informat ion, thus keeping the webs i te informat ive and updated is one way of giv ing
a better service to the agency 's c l ients/stakeholders.
In this regard, cont inuous enhancement and updat ing of the webs i te contexts to address the
requi rements of NIA's oversight agenc ies such as Depar tment of Budget and Management
(DBM) and Governance Commiss ion for Government O w n e d or Control led Corporat ions
(GCG) is our concern . The demands on regular webs i te post ing of reportorial requirements,
announcement , press conferences, ISO status, newsletter, corrupt ion prevent ion init iatives,
ci t izens' charter, provision in the Rev ised IRR of RA 9184 "Government Procurement Reform
Act" should be priorit ized and acted with urgency.
In this connect ion, you are hereby instructed to accompl ish the Webs i te Post ing Request
Form (NIA-AO-COR-MID- INT-Form02 Rev.01) and fol low the Webs i te Management Process
Flow indicated in the Annex A of MC 7 ser ies 2017 (at tached) regarding enhancement ,
updat ing and utDlpadnig*\>f all the above stated requi rements.
For corriErfian
GE^^flfiCAR Administ rator
VISAYA (Ret)
Date: C G - 3 . ( ^ - H
ANNEX A WEBSITE MANAGEMENT PROCESS FLOW
MID - Corplan
Provide Content Type
Write, Edit and Proofread Contents/Provide Contents
Review/Verify Contents and Request for Posting
Assign User’s Role
Approve Request for Posting
Published content/s
Provide copy of approved request
Review Contents and Recommend for Posting
Concerned Offices -
Staff
Concerned Offices -
Immediate Supervisor
Concerned Offices -
Manager
Web Content Manager
Planning, Design and Development
Update and Maintenance of Web Structures and Databases
Regional Office- IT Staff
ANNEX B WEBSITE MANAGEMENT ROLE MATRIX
Dep
artm
ent
Man
ager
CO
RP
LAN
- S
taff
Div
isio
n M
anag
er -
Pla
nn
ing
& P
rog
Pro
gram
min
g St
aff
Div
isio
n M
anag
er-M
ng'
t. In
fo
Info
Sys
tem
s D
evel
op
men
t C
hie
f
Info
rmat
ion
Tec
hn
olo
gy O
ffic
er II
Web
Mas
ter
Web
Co
nte
nt
Man
ager
Dep
artm
ent
Man
ager
IAS
- St
aff
Dep
artm
ent
Man
ager
Lega
l - S
taff
Dep
artm
ent
Man
ager
PA
IS -
Sta
ff
Co
mp
lian
ce O
ffic
er
TWG
- G
CG
Bo
ard
Se
cre
tary
Co
rpo
rate
Bo
ard
Sec
reta
ry -
Sta
ff
ACTIVITY Corporate Planning Services IAS Legal
Services PAIS1/ TWG
Corporate Board
Secretary
Frequency of Update
Planning and Design
Data/Information gathering C C C A I R I C C C
Assess available resources I A R R I
Identify content resources I A I R I
Establish roles and define deliverables C I A C I R I I I I
Create site map and data model I A R I
Perform system analysis I A R I
Design templates and database architecture I A R I
Design navigation and layout I A R I
Design home page and sub-page I A R I
Development
Manage content C A I R I
Manage database C A R R I
Design and develop modules and functions C A R I
Integrate with existing technology C A R R I
Perform testing C A I R I
Update and Maintenance
Data/Information gathering I I C A I R I I I I
Manage content C A I R I
Manage database C A R R I
Database backup C C A R I
Update modules and functions I A R I
Integrate with existing technology C A I R I
Update technology architecture C C A R I
Update application architecture C A C R I
Ensure website availability C A C R I I
Review and evaluate C A R I I
Content Management
1 Overview A R C I I I as needed
2 Power and Functions C C C I I I A R as needed
3 Vision, Mission, Objectives and Quality Policy
A R C C I I I I C I
as needed
4 Legislations C C C I I I C A R as needed
5 Offices and Functions C C C I I I A R as needed
6 Corporate Funds C C I I I I as needed
7 Personnel Complement C C I I I I as needed
8 Organizational Structure C C I I I I A R as needed
9 Project Preparation: NIS C C C I I I C as needed
10 Project Preparation: CIS C C C I I I C as needed
11 Construction of NISs C C C I I I C as needed
12 Construction of CISs C C C I I I C as needed
12 Operation and Maintenance of NISs C C C I I I C as needed
13 Institutional Development Program C C C I I I as needed
14 Rehabilitation and Improvement C C C I I I C as needed
15 Other Project Components C C C I I I C as needed
16 Irrigation Delivery C C C I I I as needed
17 Technical Assistance to LGU and other parties C C C I I I C as needed
18 List of Completed National Projects C C C I C I I Yearly
19 List of Completed Communal Projects C C C I C I I Yearly
20 List of National Ongoing Projects C C C I C I I Yearly
21 List of Communal Ongoing Projects C C C I C I I Yearly
22 Projects Profile: NIS C C C I I I I Yearly
23 Projects Profile: CIS C C C I I I I Yearly
24 Consultancy Services C R I I I I C C as needed
25 Office Spaces for rent I I I I as needed
26 Contacts – Directory I I I I A R as needed
TRANSPARENCY REQUIREMENTS
1 Annual Report I I C I I A R Yearly
2 Financial Accountability Report I I C I I Quarterly
3 Irrigation Program A R I I C I I Yearly
4 Financial Plan (BED No.1) I I C I I Yearly
5 Physical Plan (BED No.2) A R I I C I I Yearly
6 Monthly Disbursement Program (BED No.3) I I C I I Yearly
7 IDP and IMT Accomplishment I I I I Quarterly
8 Physical Status of Irrigation Projects C C I C I I Quarterly
9 Financial Status of Irrigation Projects (Status of Funds)
C I I I I
Quarterly
10 Annual Procurement Plan C I I I Yearly
11 Procurement Monitoring Report C I I I Quarterly
12 Corruption Prevention Initiatives C I I I as needed
13 NIA Charter A R C I I I as needed
14 Government Corporate Information Sheet (GCIS)
C I I I A R
Yearly
15 Complete listing of the Directors and Officers with attached resume, and their membership in Board Committees
C I I I
A R
Yearly
16 Compensation Package of Board of Directors and Officers
C I I I
A R Yearly
17 Information on Board Committees and their activities
C I I I
A R Yearly
18 Attendance record of Directors and their committee meetings
C I I I
A R Yearly
19 Latest Annual Audited Financial and Performance Report
C I I I
Yearly
20 Audited Financial Statements in the immediate past three years
C I I I
Yearly
21 Balance Sheet C I I I Quarterly
22 Income Statement C I I I Quarterly
23 Cash Flows C I I I Quarterly
24 Trial Balance C I I I Quarterly
25 Current Corporate Operating Budget C I I I Quarterly
26 All borrowings (Local and Foreign) guaranteed by the Government
C I I I
Quarterly
27 Government subsidies C I I I Quarterly
28 Any material risk factors and measures taken to manage such risks
C R
C I I I C A R
as needed
29 Performance Evaluation System (PES) C R C I I I C A R Quarterly
30 Performance Scorecards and Strategy Map C R C I I I C A R Yearly
31 Manual of Corporate Governance C R C I I I C A R as needed
32 Corporate Social Responsibility (CSR) Statement
C R
C I I I C A R
as needed
33 Balance Scorecard C R C I I I C A R Quarterly
34 Dividend Computations C I I I Quarterly
35 Dividends Paid C I I I Quarterly
36 Cash and Investment Balances C I I I Quarterly
37 Acquisition or Disposition of Assets C I I I Quarterly
38 Reports for the Annual Corporate Budget C I I I I Quarterly
39 News/Press Release C I I I A R Monthly
40 Invitation to Bids C I I I Daily
41 Career Opportunities I I I I C as needed
42 Civil Society Organizations C A R C I I I Yearly
43 Administrator’s Corner C I I I A R as needed
44 ISO Corner C C I I I A R as needed
45 Newsletter
I I I A R
Quarterly/ Yearly
46 National Anti-Drug Plan of Action I I I I C as needed
47 Status of Irrigation Development A R C I I I Yearly
48 Service and Irrigated Area of Irrigation Systems
C
C I I I
Yearly
CORPORATE GOVERNANCE SCORECARD (GCG MC NO. 2015-07)
I. Stakeholder Relationships C R I I R R Yearly
II. Disclosure and Transparency I I A R R R Yearly
III. Responsibilities of the Board I I C R C R A R Yearly
IV. Bonus C R I I C R A R Yearly
V. Penalty I I C C R A R R R Yearly
Legend: R R - Responsible A A - Accountable
C C - Consulted I I - Informed
Responsible - the person or people responsible for getting the job done.
Accountable - only one person can be accountable for each task.
Consulted - the people who are consulted and whose opinions are sought.
Informed - the people who are kept up-to-date on progress.
Note: 1/ - for Regional Offices Website, Public Relations Officer (PRO).
Dep
artm
ent
Man
ager
Pro
ject
Pla
nn
ing
Div
isio
n
Des
ign
& S
pec
. Div
isio
n
Co
nst
ruct
ion
Man
agem
ent
Div
isio
n
Dep
artm
ent
Man
ager
Syst
ems
Man
agem
ent
Div
isio
n
Equ
ipm
ent
Man
agem
ent
Div
isio
n
Inst
itu
tio
nal
Dev
elo
pm
ent
Div
isio
n
Dep
artm
ent
Man
ager
Acc
ou
nti
ng
Div
isio
n
Bu
dge
t &
Rev
enu
e D
ivis
ion
Cas
h D
ivis
ion
Dep
artm
ent
Man
ager
Gen
eral
Ser
vice
s
Hu
man
Res
ou
rces
Pro
cure
men
t an
d P
rop
erty
ACTIVITY Engineering
Department2/ Operation
Department2/
Financial Management Department2/
Administrative Department2/
Frequency of Update
Planning and Design
Data/Information gathering C C C
Assess available resources
Identify content resources
Establish roles and define deliverables I I I
Create site map and data model
Perform system analysis
Design templates and database architecture
Design navigation and layout
Design home page and sub-page
Development
Manage content
Manage database
Design and develop modules and functions
Integrate with existing technology
Perform testing
Update and Maintenance
Data/Information gathering I I I
Manage content
Manage database
Database backup
Update modules and functions
Integrate with existing technology
Update technology architecture
Update application architecture
Ensure website availability
Review and evaluate
Content Management
1 Overview as needed
2 Power and Functions as needed
3 Vision, Mission, Objectives and Quality Policy
as needed
4 Legislations as needed
5 Offices and Functions as needed
6 Corporate Funds A R C as needed
7 Personnel Complement A R as needed
8 Organizational Structure C R as needed
9 Project Preparation: NIS A R R as needed
10 Project Preparation: CIS A R R R as needed
11 Construction of NISs A R R R R C as needed
12 Construction of CISs C A R R R C as needed
12 Operation and Maintenance of NISs C A R R R C as needed
13 Institutional Development Program C A R C as needed
14 Rehabilitation and Improvement C A R R R as needed
15 Other Project Components C A R R R as needed
16 Irrigation Delivery C A R R R as needed
17 Technical Assistance to LGU and other parties C A R R R as needed
18 List of Completed National Projects A I I R I Yearly
19 List of Completed Communal Projects R A R I I I Yearly
20 List of National Ongoing Projects A I I R I Yearly
21 List of Communal Ongoing Projects R A R I I I Yearly
22 Projects Profile: NIS A R Yearly
23 Projects Profile: CIS A R I I Yearly
24 Consultancy Services C C C A R as needed
25 Office Spaces for rent A R as needed
26 Contacts - Directory C as needed
TRANSPARENCY REQUIREMENTS
1 Annual Report Yearly
2 Financial Accountability Report A R Quarterly
3 Irrigation Program Yearly
4 Financial Plan (BED No.1) A R Yearly
5 Physical Plan (BED No.2) Yearly
6 Monthly Disbursement Program (BED No.3) A R Yearly
7 IDP and IMT Accomplishment C A R Quarterly
8 Physical Status of Irrigation Projects C R A R Quarterly
9 Financial Status of Irrigation Projects (Status of Funds)
A R
Quarterly
10 Annual Procurement Plan A R Yearly
11 Procurement Monitoring Report A R Quarterly
12 Corruption Prevention Initiatives A R as needed
13 NIA Charter as needed
14 Government Corporate Information Sheet (GCIS)
Yearly
15 Complete listing of the Directors and Officers with attached resume, and their membership in Board Committees
Yearly
16 Compensation Package of Board of Directors and Officers
Yearly
17 Information on Board Committees and their activities
Yearly
18 Attendance record of Directors and their committee meetings
Yearly
19 Latest Annual Audited Financial and Performance Report
A R
Yearly
20 Audited Financial Statements in the immediate past three years
A R
Yearly
21 Balance Sheet A R Quarterly
22 Income Statement A R Quarterly
23 Cash Flows A R Quarterly
24 Trial Balance A R Quarterly
25 Current Corporate Operating Budget A R Quarterly
26 All borrowings (Local and Foreign) guaranteed by the Government
A R
Quarterly
27 Government subsidies A R Quarterly
28 Any material risk factors and measures taken to manage such risks
as needed
29 Performance Evaluation System (PES) Quarterly
30 Performance Scorecards and Strategy Map Yearly
31 Manual of Corporate Governance as needed
32 Corporate Social Responsibility (CSR) Statement
as needed
33 Balance Scorecard Quarterly
34 Dividend Computations A R Quarterly
35 Dividends Paid A R Quarterly
36 Cash and Investment Balances A R Quarterly
37 Acquisition or Disposition of Assets A R Quarterly
38 Reports for the Annual Corporate Budget R R R R R R A R Quarterly
39 News/Press Release Monthly
40 Invitation to Bids R R R R A R Daily
41 Career Opportunities A R as needed
42 Civil Society Organizations Yearly
43 Administrator’s Corner as needed
44 ISO Corner as needed
45 Newsletter
Quarterly/ Yearly
46 National Anti-Drug Plan of Action A R as needed
47 Status of Irrigation Development Yearly
48 Service and Irrigated Area of Irrigation Systems
C C C R A R R R
Yearly
CORPORATE GOVERNANCE SCORECARD (GCG MC NO. 2015-07)
I. Stakeholder Relationships R R R R A R R R R R Yearly
II. Disclosure and Transparency Yearly
III. Responsibilities of the Board Yearly
IV. Bonus C R R R C R R R R R Yearly
V. Penalty Yearly
Legend: R R - Responsible A A - Accountable
C C - Consulted I I - Informed
Responsible - the person or people responsible for getting the job done.
Accountable - only one person can be accountable for each task.
Consulted - the people who are consulted and whose opinions are sought.
Informed - the people who are kept up-to-date on progress.
Note: 2/ - for Regional Offices Website, equivalent offices with the same functions.