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MC No. 2.9, s. 2 0 1 8

MEMORANDUM CIRCULAR

TO T H E SENIOR D E P U T Y ADMINISTRATOR, DEPUTY A D M I N I S T R A T O R S ,

REGIONAL / DEPARTMENT / PROJECT MANAGERS, DIVISION/

IRRIGATION MANAGEMENT OFFICE MANAGERS AND A L L O T H E R S

CONCERN

SUBJECT : DOCUMENTARY REQUIREMENTS IN THE PROCESSING OF T E R M I N A L

L E A V E / R E T I R E M E N T UNDER RA 1 6 1 6 / P H I L H E A L T H / P A G I B I G

FUND SERVICES

Pursuant to CSC Resolution no. 1 3 0 0 2 3 7 " I m p l e m e n t i n g Rules a n d Regu la t i ons o f Republic Act No. 10154, O t h e r w i s e k n o w n as Act Requ i r ing Al l C o n c e r n e d G o v e r n m e n t Agencies to Ensure the Early Release of the R e t i r e m e n t Pay, Pensions , G r a t u i t i e s and Other Benefits o f Ret i r ing Employees" , the f o l l o w i n g are the d o c u m e n t a r y r e q u i r e m e n t s needed to fac i l i ta te the process ing o f r e t i r e m e n t benef i ts due to a r e t i r i n g employee .

Complete d o c u m e n t a r y r e q u i r e m e n t s shall be s u b m i t t e d to E m p l o y e e s W e l f a r e and Benefits Section, Human Resources Div is ion , t h i i ' t y (30) calendar days j^r ior to the o f f i c ia l / employee ' s separat ion f r o m the service.

A. TERMINAL LEAVE:

1. Leave app l i ca t i on ; 2. Leave credits ; 3. CO. Clearance; 4. Latest Salary A d j u s t m e n t / Step Increment ; 5. Latest A p p o i n t m e n t ; 6. Service Record; 7. l-atest SALN; 8. GSIS (^leai^ance; and 9. O m b u d s m a n ('leai-ance ( for Managerial lV)s i t ions] .

B. GRATUITY PAY UNDER RA 1616

1 , CiSIS Ai")plicalion F o r m ; 2, {;.(). (>leni\mce: 3, Latest Salary A d j u s t m e n t ; A. Latest A p p o i n l n u M i t :

5. Service Record; 6. Latest SALN; 7. Cert i f icate of No Pending A d m i n i s t r a t i v e Case; 8. GSIS Clearance; and 9. O m b u d s m a n Clearance [ for Manager ia l Posit ions] .

C. P H I L H E A L T H 1. A p p l i c a t i o n f o r m ; 2. Copy o f at least one (1] to t w o [ 2 ] v a l i d IDs; and 3. 2 copies of 1x1 p i c ture .

D. PaglBIG FUND SERVICES 1. A p p l i c a t i o n f o rm; 2. Service Record; 3. Copy of at least one (1) to t w o [2] v a l i d IDs; and

4. Copy of any A T M Account for the p a y m e n t .

For y o u r i n f o r m a t i o n and guidance.

This Mejjter^rTtk]m takes effect immed ia te ly .

Administrat^or

Date

TO :

SUBJECT : APPLICATION FOR R E T I R E M E N T BENEFITS

DATE :

Pursuant to Resolution No. 1 3 0 0 2 3 7 , " I m p l e m e n t i n g the Rules and Regulat ions o f Republic Act No. 10154, O t h e r w i s e k n o w n as Act Requir ing A l l Concerned Government Agencies to Ensure the Early Release of the R e t i r e m e n t Pay, Pensions,, Gratuit ies and Other Benefits of R e t i r i n g Government Employees " , y o u are hereby requested to accompl i sh the a t tached forms a n d s u b m i t the documents stated be low as r e q u i r e m e n t s in processing y o u r a p p l i c a t i o n for r e t i r e m e n t benefits and o ther benef i ts due y o u at least one h u n d r e d ( 1 0 0 ) days p r i o r to the date of y o u r c o m p u l s o r y r e t i r e m e n t o n .

T E R M I N A L LEAVE GSIS PAGIBIG P H I L H E A L T H

1. Leave a p p l i c a t i o n Under RA 8 2 9 1 1. A t t a c h e d 1. A t t a c h e d

2. Leave c r e d i t s 1. A t t a c h e d A p p l i c a t i o n f o r m A p p l i c a t i o n

3. C O . C l e a r a n c e A p p l i c a t i o n f o r m 2. S e r v i c e Record f o r m

4. L a t e s t S a l a r y 2. Serv i ce R e c o r d 2. C o p y o f a l least 2. C o p y o f at least

A d j u s t m e n t / Step 3, C e r t i f i c a t e o f No o n e (1 ) to t w o o n e ( 1 } t o t w o

i n c r e m e n t Trending A d m i n . Case ( 2 } v a l i d IDs ( 2 ) v a l i d IDs

5. Latest A p p o i n t m e n t Under RA 1 6 1 6 4. C o p y o f any A T M 3. 2 c o p i e s o f 1 x 1

6. Serv i ce R e c o r d 1. C O . C l e a r a n c e A c c o u n t for the p i c t u i ' e

7, Latest S A L N 2. Lates t S a l a r y p a 3 ' m e n l

8. GSIS C l e a r a n c e A d j u s t m e n t

9, O m l o u d s m a n 3. Lates t

C learance ( f o r A p p o i n t m e n t

M a n a g e r i a l Pos i t i ons ) 4, Serv i ce R e c o r d

5. Lates t S A L N

6. C e r t i f i c a t e of No

Trending A d m i n . Case

7. GSIS C l e a r a n c e

8. O m b u d s m a n

C l e a r a n c e ( f o r

M a n a g e r i a 1 P 0 s J t i 0 n s ]

MARIA FILIPINAS N. VERZOSA Act ing Managei-, Human Resoui'ces Div is ion

S. No. 2748 H No. 3862

Congress of i\\t ̂ Ijtltpptn^es

Begun and held in Metro Manila, on Monday, the twenty-sixth day of July, two thousand ten.

[ R E P U B L I C A C T N O . 10154 I

A N A C T R E Q U I R I N G A L L C O N C E R N E D G O V E R N M E N T A G E N C I E S T O E N S U R E T H E E A R L Y R E L E A S E O F T H E R E T I R E M E N T P A Y , P E N S I O N S , G R A T U I T I E S A N D O T H E R B E N E F I T S O F R E T I R I N G G O V E R N ^ 4 E N T E M P L O Y E E S

Be it enacted by the Senate and House of Representatives of the Philippines in Congress assembled:

S E C T I O N , l . Declaration of State Policy. - It is hereby declared that it is the polic3^ of the State to ensure the timely and expeditious release of the retirement pay, pensions, gratuities and other benefits of all retiring employees of the government. Public officers and employees who have spent the best years of their hves serving the government and the pubhc should not be made to wait to receive benefits which are due to them under the law. Accordingly, it is hereby mandated that highest priority shall be given to the payment and/or

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settlement of the pensione, gratuities and/or other (retirement benefits of retiring government employees.

S E C , 2. Period for Release of Retirement Benefits, -The head of the government agency concerned, the President and other responsible officers of the Government Service Insurance System (GSIS), the President and other responsible officers of the Home Development Mutual Fund (Pag-IBIG Fund) and/or the Secretary and other responsible^ officers of the Department of Budget and Management (DBM) shall ensure the release of the retirement pay, pensions,] gratuities, and other benefits of a retiring government employee within a period of thirty (30) days from the date of the actual retirement of said employee: Provided, That all requirements are submitted to the concerned government agency at least ninety (90) days prior to the effective date of retirement: Provided, further, That in the case of the GSIS, it shall pay the retirement benefits of the retiring employee on his/her last day of his/her service to the government, pursuant to the GSIS Charter.

S E C . 3. Retiring Employees With Pending Cases. - In the case of retiring government employees with pending cases and whose retirement benefits are being lawfully withheld due to possible pecuniary liability, the head of the agency where such case is pending shall ensure that the said case shall be terminated and/or resolved within a period of three (3) months from the date of the retirement of the concerned employee: Provided, That in case the concerned agency fails to terminate and/or resolve the case within the said period without any justifiable reason(s), the retirement benefits "due to the employee shall be immediately released to him/her without prejudice to the ultimate resolution of the case; except, when the delay is deliberately caused by the retiring employee.

S E C . 4. Coverage. ~ This Act shall cover aU branches, agencies and/or instrumentahties of the government, including government-owned and/or -controlled corporations (GOCCs), excluding personnel of the Armed Forces of the Philippines, and shall be applicable both to apphcations for cbmpulsory retirement and optional or early retirement as authorised by law. -

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S E C . 5. Penal Provisions, - The unjustified failure and/or refusal to release the pension, gratuities and other retirement benefits due to a retiring government employee within the periods prescribed above or to comply with any provision of this Act shall be a ground for the filing of administrative disciplinary action against the erring officer(s) and/or employee(s). Such erring officer(s) and/or employee(s) shall, after hearing and due proceedings, be penahzed with suspension from the service without pay from six (6) months to one (1) year, at the discretion of the disciplining authority.

This penalty shall not apply if the release of the retirement benefits could not be accomphshed due to force majeure and other insuperable causes. I n such cases, the thirty (30)-day period shall be counted from the time such cause(s) cease(s) to exist.

S E C . 6. Implementing Rules and Regulations, - The Civil Service Commission (CSC) , after consultation and coordination with the government agencies and/or instrumentahties affected by this Act, including, but not Hmited to, the GSIS , the Pag-IBIG Fund, the Constitutional Commissions, the Legislature and the Judiciary as well as the Office of the Government Corporate Counsel (OGCC) and the Department of the Interior and Local Government (DILG), shall promulgate and issue the appropriate rules and regulations for the proper implementation of this Act.

Such rules and regulations shall include provisions prescribing uniform periods for the advance filing of retirement applications in the different agencies concerned, as well as standard periods for the processing and release of claims for retirement benefits, gratuities and allowances which will pinpoint responsibihty in case of delay in the release thereof.

S E C . 7. Separability Clause. - If any pro^^.sion, part or portion of this Act shall be held as invalid, the provisions, parts or portions of this Act not otherwise affected thereby shall remain valid and effective.

S E C . 8. Repealing Clause. - A l l laws, executive issuances, orders and rules and regulations contrary to or

inconsistent with the provisions of this Act or any part thereof are hereby repealed, amended and/or modified accordingly.

SEC. 9. Effectivity. - This Act shall take effect fifteen (15) days following its publication in the Official Gazette or in two (2) newspapers of general circulation in ihe country.

Approved,

F E L I Q A N O B E L M O N T E JR. Jl Speaker of the House

of Representatives

This Act which is a consolidation of Senate Bi l l No. 2748 and House Bill No. 3862 was finally passed by the Senate and the House of Representatives on May 30, 2011 and June 1, 2011, respectively.

M A R I L Y l ^ . BARJ^-YAP Secretary General

House of Representatives

EMMA L l R I O - f ^ Y E S Secretary of the Senate

Approved: ^^1^ j

B E M ^ J ^ S I ^ o S C. AQUINO HI President of ihe Philippines

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