journals and their policies on data sharing: lessons from the jord project liber 2013, munich july...
TRANSCRIPT
JOURNALS AND THEIR POLICIES ON DATA SHARING: LESSONS FROM THE JoRD PROJECT
LIBER 2013, MUNICHJULY 2013
Azhar Hussain, Marianne Bamkin, Jane H Smith and Paul Sturges*
Centre for Research Communications, University of Nottingham
and University of Loughborough*
BACKGROUND
US National Academy of Sciences, 2003
OECD, 2007
ANDS Seminar, 2011
UK’s Royal Society, 2012
G8 Science Ministers, June 2013
JORD
Journal Research Data Policy Bank
6 month feasibility study (July-Dec 2012)
Commissioned by JISC – MRD Programme
Scope and shape of potential service to provide a ready source of information covering journal policy landscape of research data
AIMS
To identify the scope and format of a service to collate and summarise journal data policies
To investigate and recommend business models for maintaining a financially self-sustaining service
LITERATURE REVIEW
Three basic issues to be considered when writing data sharing policies:
The point in the research process at which is it appropriate to share data has to be decided
Journals may not have the correct mechanisms to enforce their own requirements
Biomedical science appears to be leading the way in data sharing practice, policies and initiatives
JOURNAL POLICIES
Thomson Reuters Citation Index Highest and Lowest Impact Factor Journals Science and Social Sciences 371 titles 36 Subject Areas Covered
Results:162 titles with policies 15% titles had multiple policies giving us 230 policies 75% Policies Weak
STAKEHOLDER CONSULTATION
Consulted with: Scholarly publishers, Research funders, Research administrators, Repository staff, Library staff and Researchers
Conducted: 23 in depth interviews (Publishers, Research
Support, Library Representatives) Researcher Focus group and a Publisher
Workshop Online survey of Researchers
STAKEHOLDER COMMENTS (DATA SHARING)
Researchers Happy to share Not sure how to share 74% thought Journals should have data sharing
policies
Librarians/ Support Staff Advisory Role
Publishers Appreciate Benefits of Data Sharing Concerns on where to store large data sets
STAKEHOLDERS COMMENTS (JORD SERVICE)
Researchers Central resource for current journal information Comparison aids choice of publication
Librarians/ Support Staff Valuable central resource - Advice and guidance Support and develop data management policies Integration into other services
Publishers Compliance Check and Competitor Intelligence
COMMONS FEATURES REQUESTED
• Clear, automated and simple instructions• Clear service documentation on aims,
services policies and procedures• Conditions of deposit: re-use and access;
restrictions• Guidelines for recommended file, data or
metadata; policy wording• Locations where data can be archived and
retrieved (URLs)
3 LEVELS OF SERVICE PROPOSED AND MARKET TESTED
Basic Database of Journal Research Data Policies, with
minimal web interface and an API Enhanced
Basic + Additional data integration such as funder policies, institutional policies and list of recommended repositories
Advisory Enhanced + Research and advisory services e.g.
guides, best practice, policy frameworks and policy language suggestions
FINDINGS Data Sharing
Developing interest from all stakeholders Slower uptake
Policies Lack of Journal Data Policies Some publishers working on area
Stakeholders General Support for JoRD Optimum Business Case not identified
RECOMMENDATIONS FOR JORD SERVICE
Phase One Seed funding Pilot service
High quality, maintained database API Model policy
Market base Business model
Phase Two Implement full service
FUTURE?
JISC
Funders are asking for data sharing/ management plans
Universities are setting up data management plans and systems
Publishers are aware of data sharing and working on this area
Increase in Data Journals
FUTURE? (2)
There is a need for a JoRD Service Practical tool across all stakeholder groups Assist standardization of policies Encourage good academic practice
JoRD could assist Data Management by: Providing easy access to journal data policies Provide Clarity on when, where and what to
deposit Guidance on file and metadata formats Help librarians and support staff to enable
researchers
RECOMMENDATIONS TO PUBLISHERS
Journal Data Policies appear to be on increase, but still lack clarity (McCain; Piwowar & Chapman)
Try to be consistent and clear across your data policies
We are working on a model policy
RECOMMENDATIONS TO SUPPORT STAFF
Get involved in your institutions research data management
Encourage researchers to share data
You can offer facilities for deposit and technical guidance
RECOMMENDATIONS FOR RESEARCHERS
Share your Data
Check what your Funders Require
Does your institution have an infrastructure to assist you?
REFERENCES JULIET: http://www.sherpa.ac.uk/juliet., [Accessed 20 January 2013]
International Council for Science. ICSU Report of the CSPR Assessment Panel on Scientific Data and Information. 2004:1-43.
OECD. OECD Principles and Guidelines for Access to Research Data from Public Funding 2007:1-22.
Royal Society. Science as an Open Enterprise. 2013; Available at: http://royalsociety.org/uploadedFiles/Royal_Society_Content/policy/projects/sape/2012-06-20-SAOE.pdf. [Accessed 01 February 2013]
Cicerone, Ralph. Ensuring Integrity in Science. Science, 2010. Available at: http://www.nasonline.org/about-nas/leadership/president/cicerone-editorial-science.pdf. [Accessed 12 March 2013]
National Academy of Sciences. Sharing Publication-Related Data and Materials: Responsibilities of Authorship in the Life Sciences. 2003; Available at http://www.nap.edu/catalog/10613.html. [Accessed 12 March 2013]
Hrynaszkiewicz, Ian. The need and drive for open data in biomedical publishing. 2011; Serials 24, 31-37
Piwowar, Heather. and Chapman, Wendy. A Review of Journal Policies for Sharing Research Data. Open Scholarship: Authority, Community and Sustainability in the Age of Web2.0 - Proceedings of the 12th international Conference on Electronic Publishing (ELPUB); June 25-27; Toronto: ELPUB; 2008.
Spencer, Hilary. Thoughts on the sharing of data and research materials and the role of journal policies. 2010. Available at http://www.stanford.edu/~vcs/Nov21/hilary_spencer_rdcscsJan2010.pdf . [Accessed 12 March 2013]
Kuipers, Tom and van der Hoeven, Jeffrey. PARSE: Insight into issues of permanent access to the records of science in Europe. Survey report. 2009; Brussels: European Commission.
Cox, A & Pinfield, S, Research data management and libraries: Current activities and future priorities, RLUK Members Meeting, 2013
QUESTIONS?
Get Involved in Research Data!Get Involved in Research Data!
Jane H Smith
http://jordproject.wordpress.com/