JOB ADDER QUICK USER GUIDE

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JobAdder Quick User Guide V.1

Jess Powell

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Contents

Advertising a position ...................................................................................................................................................... 4

Set up a job .................................................................................................................................................................. 4

Post a job ad ................................................................................................................................................................ 5

Managing Applications and Candidates .......................................................................................................................... 7

Viewing new applications (if you are the owner) ........................................................................................................ 7

Viewing new applications (if you are not the owner) .................................................................................................. 7

Initial response to applicants ....................................................................................................................................... 7

Submitting resumes to contact (recruiting manager) ................................................................................................. 8

Emailing unsuccessful candidates ................................................................................................................................ 9

Emailing candidates to confirm interview ................................................................................................................... 9

Searching for suitable candidates and emailing candidates to see if they are interested in a position .................... 10

Placing a candidate .................................................................................................................................................... 11

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How job adder will make your recruitment easier

No more application packs. All selection criteria will need to be in the advert for the

applicant to address in their cover letter.

Instant publication of ads on job boards including intranet and website. No more

waiting for Tuesday and Thursday vacancies.

No more double handling of ads. Post ONE ad and it is placed on MULTIPLE job boards

(of your choice)

Bulk email functionality. No more having to email unsuccessful candidates separately.

Ability to search a national database for potential candidates within LWB. Note we

still need to keep aligned to the policy on what positions are to be advertised

internally and externally.

Quick and easy access to recruitment statistics and reports. Reports such as time to

recruit, where the applicants are applying and placement reports are now available.

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Advertising a position Set up a job 1. Select Jobs tab 2. Select New 3. Complete details on form (see table below as an example of what each field should include) 4. Select Create

Field Field Type What do I enter here? Example

JOB TITLE TYPING Job name WHS Advisor

COMPANY PICK LIST Region you are recruiting for National Office

MAIN CONTACT PICK LIST Name of recruiting manager Michael Cooksley

WORKPLACE ADDRESS AUTO FILL This field will auto fill 352 King Street, Newcastle

CATEGORY PICK LIST Pick the category of the job Human Resources & Recruitment

SUB-CATEGORY PICK LIST Pick the sub category of the job OH&S

LOCATION PICK LIST Pick the area the job is in NSW Newcastle, Maitland & Hunter

START DATE PICK LIST Enter the preferred start date Immediate

DURATION PICK LIST Only if fixed term enter length otherwise leave blank 6 months

WORK TYPE PICK LIST Enter the type of work Full Time / Permanent

ESTIMATED SALARY PICK LIST Select value of salary Annual Salary $40,000

FEE RATE PICK LIST Only if using recruitment agency, select type and enter amount, otherwise leave blank

Percentage 12%

ESTIMATED FEE AUTO FILL Calculates estimated fee based on salary and percentage of fee $3,672.00

JOB DESCRIPTION TYPING Paste in information from position description

JOB OWNER PICK LIST Select from pick list National Recruitment

RECRUITERS PICK LIST Select from pick list Jess Powell

JOB STATUS PICK LIST Select from pick list Searching/Advertising

LIKELIHOOD TO FILL PICK LIST Select from pick list 100

NUMBER OF JOBS PICK LIST Select from pick list 1

JOB SOURCE PICK LIST Select from pick list New Role

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Post a job ad 1. Select Jobs tab 2. Select the correct job title to open the job 3. Select the Actions dropdown 4. Select Post Job Ad 5. Click Select a Template and choose either Positions Vacant Template or EOI Template 6. Complete details on the form (see table below as an example of what each field should include for

the 2 different templates)

POSITIONS VACANT FIELDS

Field Field Type What do I enter here? Example

JOB TITLE TYPING Name of position WHS Advisor

REFERENCE AUTO FILL This is the job code that is linked to the job that was created. DO NOT CHANGE.

1514057

SEARCH RESULTS TITLE TYPING Name of position WHS Advisor

SHORT DESCRIPTION AUTO FILL This is the standard job ad spiel about LWB. DO NOT CHANGE.

Life Without Barriers is one of Australia's largest not-for-profit organisations operating throughout Australia and New Zealand.

BULLET POINTS AUTO FILL These are the some of the benefits available to LWB employees

Rostered day off per month Attractive Remuneration package with

excellent tax benefits Access to discounted health insurance

JOB DESCRIPTION AUTO FILL AND TYPING

The template of the ad will auto fill. Just need to insert relevant details

POSTING DATE PICK LIST Date and time that you want the ad to be posted to all job boards 03/10/2013 2:00pm

EXPIRY DATE PICKLIST Date you want the ad to expire 14 days

JOB OWNER PICKLIST The HR representative responsible for the recruitment Jess Powell

SCREENING QUESTIONS PICKLIST

General applications must be selected. These are the questions that used to be listed in the application pack

General Applications

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EOI FIELDS

Field Field Type What do I enter here? Example

JOB TITLE TYPING Name of position WHS Advisor

REFERENCE AUTO FILL This is the job code that is linked to the job that was created. DO NOT CHANGE.

1514057

SEARCH RESULTS TITLE TYPING Name of position WHS Advisor

SHORT DESCRIPTION AUTO FILL This is how we can identify that this is an EOI Expressions of Interest

BULLET POINTS TYPING Enter location of position and closing date National Office Newcastle Friday 11 October 2013

JOB DESCRIPTION AUTO FILL AND TYPING

The template of the ad will auto fill. Just need to insert relevant details

POSTING DATE PICK LIST Date and time that you want the ad to be posted to all job boards 03/10/2013 2:00pm

EXPIRY DATE PICKLIST Date you want the ad to expire 14 days

JOB OWNER PICKLIST The HR representative responsible for the recruitment Jess Powell

SCREENING QUESTIONS PICKLIST

General applications must be selected. These are the questions that used to be listed in the application pack

General Applications

7. Select Continue 8. Tick the boxes of the job boards you are going to post to. (Note: EOIs should only be posted to

Intranet and all Positions Vacant will at least be posted to the Website) and select Continue 9. Select all the classifications for each job board and select Continue 10. Review ad and select Post Now

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Managing Applications and Candidates Viewing new applications (if you are the owner) 1. Select Home Tab 2. All of your jobs will be in your My Jobs Dashboard 3. There is a New column which indicates how many new applications have come in since you last

reviewed. By clicking on the number in this column you will be taken into the Job Applications Area.

4. You can review the resume by clicking on the icon and which show you the applicants resume and cover sheet. You can also click the hyperlink and download the resume in word if you would prefer.

Viewing new applications (if you are not the owner) 1. Select Home Tab 2. Select My Jobs Heading and pick All Jobs from Dropdown

3. There is a New column which indicates how many new applications have come in since you last reviewed. By clicking on the number in this column you will be taken into the Job Applications Area.

4. You can review the resume by clicking on the icon which shows you the applicants resume and cover sheet. You can also click the hyperlink and download the resume in word if you would prefer.

Initial response to applicants Auto response is set up for applicants to say their application has been received.

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Submitting resumes to contact (recruiting manager) 1. Select Jobs 2. Select the name of the Job Title 3. Tick the boxes of the relevant applicants you would like to send to the recruiting manager 4. Select Submit Candidate drop down 5. Select Submit Candidates Via Email 6. Select Job Applications to Recruiting Manager. An email will appear with the text from the template.

Complete the subject heading. You also need to select attach Formatted Resume (which is the cover letter the applicant should have outlined the selection criteria in) and the Latest Resume.

7. Select Send

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Emailing unsuccessful candidates 1. Select Jobs 2. Select the name of the Job Title 3. Tick the boxes of the relevant candidates 4. Select Send a Message drop down 5. Select Email the Candidate 6. Select the Unsuccessful Email template ( this has the fields of the applicants name and the position

title they applied for as a merge field ) 7. Once you apply the appropriate signature to the bottom of the email, (the national one is in the

template to use as a guide) you can send the email.

Emailing candidates to confirm interview 1. Select Jobs 2. Select the name of the Job Title 3. Tick the boxes of the relevant candidates 4. Select Send a Message drop down 5. Select email a candidate 6. Select the Confirmation of Interview template ( this has the fields of the applicants name and

position title they applied for in as a merge field) 7. Add in the date, time, address and details of the panel into the email body 8. Once you apply the appropriate signature to the bottom of the email, (the national one is in the

template to use as a guide) you can send the email.

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Searching for suitable candidates and emailing candidates to see if they are interested in a position 1. Select Candidates 2. Select Search Candidates 3. Search for the properties you are interested in e.g. customer service 4. You can click on the candidates name to check their profile to see notes and to view our internal

profile on the candidate 5. When you have found the correct candidate, tick the boxes of the candidates you would like to email

to see if they are interested in being considered for the position that you have available. 6. Select Actions 7. Select Send an Email 8. Select Are you Interested template email 9. The email will open, fill in all of the relevant details and select Send

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Placing a candidate 1. Select Job 2. Select name of position 3. Tick the box of the candidate you want to place 4. Select Actions 5. Select Place Candidate 6. Complete the form 11. Complete details on the form (see table below as an example of what each field should include for

the 2 different templates)

Field Field Type What do I enter here? Example

CANDIDATE NAME AUTO FILL Name of candidate will appear Jess Powell

JOB REFERENCE AUTO FILL This is the job code that is linked to the job that was created. DO NOT CHANGE.

1514057

JOB TITLE AUTO FILL Name of position WHS Advisor

COMPANY AUTO FILL Region job is being placed in National Office

CONTACT AUTO FILL The name of the recruiting manager Michael Cooksley

PLACEMENT TYPE PICK LIST Choose from the type of placement Permanent

START DATE PICK LIST Choose Start Date 09/10/2013

BASE SALARY TYPING Enter amount of FTE salary $40,000

SUPERANNUATION TYPING Enter percentage of Superannuation $3,700

TOTAL REMUNERATION TYPING Enter the total amount of remuneration $43,700

FEE TYPING

Only need to complete this field if role is placed through recruitment agency and there is a fee incurred

$5,000

APPLICANT STATUS PICKLIST Pick the status of this placement Placed (PERM)

JOB STATUS AUTO FILL When you select the status this will auto fill Placed

EXPIRE JOB ADS TICK BOX If the job ads are still open ticking this box will close them Tick the box