job description - dfa€¦ · job description job description 1 job title health, safety and...

Job Description

Job Description 1

Job title

Health, Safety and Environmental Officer

Department

Implementation: HO

Reporting structures

DIRECTLY – 1ST LEVEL

SHEQ Coordinator

REPORTING – 2ND LEVEL

SHEQ Manager

NUMBER & TYPE OF JOBS REPORTING DIRECTLY (1ST LEVEL)

None

NUMBER & TYPE OF JOBS REPORTING INDIRECTLY (2ND LEVEL)

None

Main purpose

Coordinate and monitor the implementation of the Company's Health and Safety policy. To ensure that the Company and its Contractors comply with the requirements of legislation by monitoring contractor SHE compliance, attend and report at safety meetings and ensure statutory and regulatory compliance by con-ducting site audits.

ACCOUNTABILITIES & RESPONSIBILITIES (KEY PERFORMANCE AREAS & TASKS)

KEY PERFORMANCE INDICATORS

1. Risk Assessment

Conduct pre implementation risk assessments on new sites if and when required and identify risk mitigation measures in conjunction with contractors

Review Contractor Risk Assessment. Visit sites to assess work for compliance to specifications.

Job Description 2



2. Corrective Action

Provide SHE improvement proposals, proposed corrective action, required resources for correc-tive action and plan of implementation on NCRs issued

Follow up to ensure that corrective actions are implemented where necessary and ensure that requirements are complied with.

Report on Contractor performance where repeti-tive matters are not being addressed according to DFA requirements.

3. Meetings

Conduct SHE Committee Meetings (plan, sched-uled and review)

Attend meetings if and when required on behalf of the Company's SHEQ department - Manage-ment meetings, Technical meetings, Steering Committee meetings (weekly, monthly, quarter-ly)

Attend contractor meetings and meetings with landlords / property owners and report on out-comes (Kick-Off, Site Meetings)

4. Investigation and Corrective Actions Report-ing

Investigate the root cause of SHE complaints put forward by staff members, customers clients and contractors and report the result to the SHEQ Manager

Coordinate and participate in the investigation of incidents, accidents and near misses

Prepare daily, weekly and monthly SHE reports, statistics and presentations related to SHE per-formance

Report to the SHE Manager/ SHE coordinator, daily / weekly on corrective action taken by Con-tractors and close out of NCR reports.

Compile and submit investigation reports to the SHE Coordinator

Job Description 3



5. Emergency Procedures

Ensure regular emergency response exercises and drills are conducted to ensure the highest level of preparedness in any emergency. Main-tain records of such drills, providing recommen-dations for emergency response improvements

Supervise the regular inspection of fire fighting, safety and emergency response equipment at sites and offices.

Assist in development and implementing of emergency response procedures and evacuation plans on site and offices. Ensure that these plans are reviewed and updated regularly.

Ensure that the emergency plans are communi-cated to staff and visitors and update registers on training and induction.

6. Audit

Audit all work being performed by contractors on civil, access and optical fibre build programs (in accordance with the Annual Audit Schedule)

Provide detailed audit reports with findings. Identify non-conformities and provide corrective action measures to prevent re-occurrence.

Monitor and review that corrective measures has been implemented.

7. Compliance and Documents

Assist in developing all the required documenta-tion, operational checks and reports for the SHE Management System to be compliant with OHSAS 18001/2007 and ISO 14001/2004 stand-ards, including corrective and preventive measures (as a team with Safety Managers and / or Safety Officer of contractors)

Review and amend standards, specifications, policies and procedures for approval.

8. Induction and Site Files

Ensure that Operations employees, contractors and site visitors receive SHE induction at Kick-Off meetings and before entering construction operations

Job Description 4



Review, Audit and provide feedback on contrac-tor safety files

9. Monitoring Contractor Performance

Monitor contractor performance and work sites by conducting continuous site visits and audits and compiling relevant reports. Escalate matters of continuous non-conformance.

10. Job Safety and Analysis

Establish Safe Work Procedures; Standard Op-erating Procedures and Safe Work Instructions for tasks as and when required.

Monitoring the implementation of Safe Work Procedures, Instructions and protocols to de-termine continuous improvement.

11. SHE Administrative Duties

Planning and coordinating SHEQ related training for regional staff in conjunction with HQ strate-gies. (Bookings, ensuring payments etc.)

Maintaining and updating all relevant SHEQ de-partment administrative folders pertaining to regional accountabilities & responsibilities i.e. (weekly schedule planner, S.O.R folder, file au-dits etc.)

Ensure accurate registration and record keeping of all legislative requirements in conjunction with HQ strategy pertaining to regional office i.e. (PPE registers, Awareness training registers, all office inspection related registers).

12. Miscellaneous &General

Perform any other work related duties and re-sponsibilities that may be assigned from time-to-time by management

Job Description 5

Competencies and Minimum Requirements:

Knowledge, skills, and qualifications

National Senior Certificate / Grade 12

SAMTRAC Certificate or equivalent occupational SHE training

Experience of implementing Health and Safety in a highly technical, complex industrial environment essential

Exposure to and understanding of implementation of OHSAS 18001 / 14001 and ISO 9001

Minimum of 5 years' relevant experience in monitoring and auditing of contractor safety performanc-es

Personal attributes

Excellent analytical skills

Excellent communication skills

Have good persuasion skills

Fluency in English

Excellent report writing skills

Planning and organisational skills

Approvals

APPROVED NAME SIGNATURE DATE

Analyst

Job Holder

Line Manager

HR Manager