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Rajasthan State Industrial Development & Investment Corporation Limited Udyog Bhawan, Tilak Marg, Jaipur

CIN: U13100RJ1969SGC001263

INVITATION FOR TENDER FOR APPOINTMENT OF SECRETARIAL AUDITOR

Offers invited for appointment of Secretarial Auditors, for the Financial Year 2017-18. Interested firms of Company Secretaries may apply up to 16th May 2018 by 4.00 P.M. Detailed Terms of Reference/Tender are available at www.riico.co.in and www.sppp.rajasthan.gov.in.

Secretary

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Rajasthan State Industrial Development & Investment Corporation Limited (RIICO), Udyog Bhawan, Tilak Marg, Jaipur

CIN: U13100RJ1969SGC001263

INVITATION FOR TENDER FOR APPOINTMENT OF SECRETARIAL AUDITOR

RIICO invites offers for Appointment of Firm/LLP of Practicing Company Secretaries(PCS) for

Secretarial Audit of the Company as per the provisions of Section 204 of the Companies Act,

2013, read with Rule 9 of the Companies (Appointment and Remuneration of Managerial

Personnel) Rules, 2014, for the Financial Year 2017-18. Terms of Reference for Secretarial

Audit work, eligibility criteria, scope of work, etc. are also available on websites -

www.riico.co.in and www.sppp.rajasthan.gov.in.

Scheduled date for submission of sealed bid in the office of Secretary, Rajasthan State Industrial

Development & Investment Corporation Limited (RIICO), Room No. 105, First Floor, Udyog

Bhawan, Tilak Marg, Jaipur-302 005, is 16th May 2018 by 4.00 P.M. Bids received after the

scheduled date/time will not be entertained. The bids received shall be opened before the bidders

at 5.00 P.M. on 16th May 2018.

The Bidders may please note the following: 1. Offer shall be submitted on the prescribed tender document in Form-A on Letter Head

of the Firm/LLP of Practicing Company Secretary(PCS), in sealed envelopes. Two

separate sealed envelopes be furnished containing Technical Bid (Annexure-I) and

Financial Bid (Annexure-II) and be kept in third big sealed envelope. All documents

are to be page numbered and self attested by the bidder. 2. The work of Secretarial Audit shall be executed as per TOR.

3. Conditional offer and casual letters sent by the PCS Firms/LLPs will not be accepted.

4. Bidders are requested to read the instructions given in the Terms of Reference

Document before submitting the Offer.

5. All legal proceedings are subject to jurisdiction at Jaipur (Raj) only. 6. The Bidder has to ensure Compliance with the Code of Integrity and No Conflict of

Interest, as given in Annexure-A to Tender/TOR.

7. Time Schedule:

Particulars Date Time

Sale of Documents start 01.05.2018 10 AM

Sale of Documents end 16.05.2018 3 PM

Submission of Documents Start 01.05.2018 11 AM

Submission of Documents end 16.05.2018 4 PM

Tender Opening 16.05.2018 5 PM

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TENDER DOCUMENT/TERMS OF REFERANCE (TOR)

FOR SECRETARIAL AUDIT WORK FOR RAJASTHAN STATE

INDUSTRIAL DEVELOPMENT & INVESTMENT CORPORATION LTD. (RIICO Limited)

1. Background & Objectives: Rajasthan State Industrial Development and Investment Corporation

Limited (RIICO) was originally incorporated on 28th March, 1969 in the name of Rajsthan State Industrial & Mineral Development Corporation Ltd. (RIMDC), under the Companies Act, 1956. With the separation of Mining activities from the fold of RIMDC, a separate Company in the name of Rajasthan State Mineral Development Corporation Limited (RSMDC) was formed for undertaking the mining activities, and accordingly the name of RIMDC was changed to ' Rajasthan State Industrial Development and Investment Corporation Limited (RIICO)', with effect from 1.1.1980. RIICO has been mandated with development of Industrial Infrastructure within the State and to provide financial assistance to Industrial, Infrastructure, Social, Commercial, Institutional Projects etc.

As per the provisions of Section 204 of the Companies Act, 2013, read with Rule 9 of the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014, secretarial audit is mandatory for every listed company, every public company having a paid-up share capital of Rupees Fifty Crore or more; or having a turnover of Rupees Two Hundred Fifty Crore or more. Since the paid up capital of the Company is over Rupees Two Hundred Ten Crore, this Section is applicable on RIICO. The secretarial audit report of the Company has to be annexed with the Board’s Report of the Company and the Directors, in their report, have to explain in full any qualification or observation or other remarks made in the secretarial audit report.

2. Broad Outline: 1) To check & report on various compliances. 2) To point out non-compliances and inadequate compliances. 3) To protect the interest of the customers, employees, society, etc. 4) To avoid any unwarranted legal actions by law enforcing agencies

and other persons as well. 5) To express an opinion, after satisfying himself, that there exist

adequate systems and processes in the Company commensurate with the size and operations of the Company to monitor and ensure compliance with applicable laws, rules, regulations and guidelines.

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6) To verify whether diverse requirements under applicable laws have been complied with.

3. Scope (Acts/ areas to be covered):

1) The Companies Act, 2013 (the Act) and the Rules made thereunder (including the provisions of the Companies Act, 1956 and the Rules made thereunder, as far as applicable).

2) Secretarial Standards issued by the ICSI, divided in two parts: Compulsory and Recommendatory provisions.

3) Other major Acts, Regulations and Laws: a. The Securities Contracts (Regulation) Act, 1956 and Rules made

thereunder. b. The Depository Act, 1996 and the Regulations and Bye-laws made

thereunder. c. The Foreign Exchange Management Act, 1999 and the Rules and

Regulations made thereunder to the extent of Foreign Direct Investment, Overseas Direct Investment and External Commercial Borrowings (where applicable).

d. The regulations and guidelines made under the Securities and Exchange Board of India Act, 1992 (where applicable).

e. Competition laws. f. Environmental laws. g. Corporate and Economic laws. h. Commercial & Fiscal Laws. i. Labour Laws. j. Applicable State laws. k. Compliance of any other laws/regulations as may be applicable

specifically to the Company. l. Examination and verification of Securities Laws as per listing

agreements (if applicable). m. Provisions of the Act and Guidelines on corporate governance as

applicable to the Company.

The Secretarial auditor shall also help the company in formulating a check list based Compliance Monitoring System (CMS) for RIICO before undertaking the Secretarial Audit.

4) Adherence to Board process and compliance mechanism:

a. Instances of non-compliance during the defined audit period, in relation to the statutes, rules, regulations, etc. applicable to the Company, continuing non-compliance, if any, and the reasons therefor.

b. Significant litigation(s) initiated by the Company or filed against the Company with brief details of the cases.

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c. Board structure –

Composition of the Board.

Is there a stated process to ascertain the suitability of directors?

Is there a stated process in place for succession planning?

Deficiencies in the Board systems and processes: o In convening meetings. o In the circulation of agenda (whether the agenda is made

available to the Board along with supporting papers/ presentations sufficiently in advance of the meetings).

o In conducting the meetings (frequency and length). o In the decision making process of the Board. o Adequacy and integrity of minutes recorded. o In the functioning of Board constituted Committees.

d. The existence and adequacy of internal control systems, procedures and processes, commensurate with the size of the Company and the nature of its business, for ensuring compliance with laws applicable to the Company.

e. Any material event(s) that have happened, after the end of the financial year but before the date of the report, having a significant impact on any of the above reported items.

f. Whether any event occurred or action was taken in the Company which may have bearing on the Compliances under various laws, regulations, guidelines and standards, etc.

* If the secretarial auditor is unable to express an opinion on any matter, he should mention that he is unable to express an opinion on that matter and give the reasons therefor.

4. Periodicity:

The Secretarial Auditor will submit the soft and hard copies of the report on the compliances under the Companies Act, 2013, the Rules made thereunder (including the provisions of the Companies Act, 1956 and the Rules made thereunder, as far as applicable) and the Secretarial Standards issued by the ICSI on the entire scope as mentioned above in point no. 3. Adverse findings, if any, be communicated to the Board for corrective action. Final report, for being attached to the Board's Report of the Company, along with prescribed forms, be submitted by 31st July 2018.

5. Methodology: The secretarial auditor shall adopt such methodology as appropriate so as

to give a true and fair view in the secretarial audit report and achieve the objectives mentioned above.

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6. Bid Amount: The bid amount is Rs.80,000/-.

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7. Minimum Eligibility Criteria:

For appointment of Secretarial auditor, following eligibility conditions are to be fulfilled:

i. A Firm/LLP of Practicing Company Secretaries having registration period of above 3 years on or before 31st March 2018. (An attested copy of Firm Registration Certificate issued by ICSI and profile of the firm are to be enclosed).

ii. Having minimum two full time practicing partners as on 31.03.2018. (An attested copy of valid and live Partnership deed, is to be enclosed).

iii. Experience of Lead Partner, under whose supervision the Secretarial Audit will be carried out and who will sign the Secretarial Audit Report, should have minimum 8 years. (Experience years will be counted on the basis of date of Certificate of Practice. Copy of experience certificate of lead partner(s) duly attested by the authorized signatory and firm’s seal, is to be enclosed)

iv. The Firm/LLP should have conducted Secretarial Audit of at least two State/Central PSUs/Listed Company(ies) of FY 2015-16 and onwards, as per the provisions of Companies Act, 2013. (Copies of work orders/ letters of appointment/Boards’ Resolution, attested by the authorized signatory and firm’s seal, are to be enclosed).

v. The Firm/LLP should have minimum average turn-over of Rs. 5 lac in preceeding three financial years i.e. 2015-16, 2016-17 & 2017-18. (Copy of P&L Account/Income & Expenditure/ITR/Service Tax Return of last 3 preceding financial years, attested by the authorized signatory and firm’s seal, is to be enclosed).

vi. The firm should have it's registered/branch office at Jaipur. (In support, a self attested proof to this effect is to be enclosed).

Note: It is enjoined upon the tenderer that all the requisite

documents/information are submitted along with the technical bid. Neither

any clarification/document shall be sought by RIICO later-on nor it will be

accepted after the date & time for submission of tender document. Please

note that non furnishing of requisite documents will lead to disqualification of

the tender.

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8. Selection Criteria:

S.

No.

Parameter (s) Marks Total Marks

(Maximum)

1 Registration period of

PCS firm/LLP above 3

years (on or before

31.03.2018).

One mark for every 2 completed

years of registration exceeding

minimum eligibility criteria of

registration of 3 years (on or

before 31.03.2018).

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2 No. of full time partners. Two marks for each full time

partner exceeding minimum

eligibility criteria, i.e. 2 Nos.

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3 Experience of lead PCS. Two marks for every completed

one year experience exceeding

eligibility criteria of 8 years

experience. (Experience year will

be counted on the basis of date of

Certificate of Practice).

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4 Experience of Secretarial

Audit of Central

PSU/State PSU/Listed

Company(ies).

Two marks for every additional

Secretarial Audit, of FY 2015-16

and onwards done, over and above

minimum two audits.

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5 Annual gross turnover of

bidder firm/LLP.

i) 5 Marks - If average turnover of

last 3 preceding years (i.e. 2015-

16, 2016-17 & 2017-18) exceeds

Rs. 5 lac and upto Rs. 7 lacs.

ii) 10 marks - If average turnover

of last 3 preceding years (i.e.

2015-16, 2016-17 & 2017-18)

exceeds Rs. 7 lac and upto Rs.

9 lacs.

iii) 15 marks- If average turnover

of last 3 preceding years(i.e.

2015-16, 2016-17 & 2017-18)

exceeds Rs. 9 lacs.

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Note:1. Complete documentary evidence in support of above eligibility criteria

must be furnished along with tender document; neither further

clarification in this regard will be sought nor entertained from the

tenderer. Score to each tenderer will be assigned based only on the

documents attached along with tender document. Please ensure

attachment of every required documents duly self attested.

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2. Final selection/grading of the bidders shall be decided by aggregation

of technical and financial bid marks after assigning weight age of 60%

to technical marks and 40% to financial bid.

9. TIME PERIOD OF ASSIGNMENT : The assignment shall be for financial

year 2017-18.

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Annexure-A

Compliance with the Code of Integrity and No Conflict of Interest

Any person participating in a procurement process shall:-

1. Not offer any bribe, reward of gift or any material benefit either directly or indirectly in

exchange for an unfair advantage in procurement process or to otherwise influence the

procurement process.

2. Not misrepresent or omit that misleads or attempts to mislead so as to obtain a financial

or other benefit or avoid an obligation.

3. Not indulge in any collusion, Bid rigging or anti-competitive behavior to impair the

transparency, fairness and progress of the procurement process.

4. Not misuse any information shared between the procuring Entity and the Bidders with an

intent to gain unfair advantage in the procurement process.

5. Not indulge in any coercion including impairing or harming or threatening to do the

same, directly or indirectly, to any party or to its property to influence the procurement

process.

6. Not obstruct any investigation or audit of a procurement process.

7. Disclose conflict of interest, if any; and

8. Disclose any previous transgressions with any Entity in India or any other country during

the last three years or any debarment by any other procuring entity.

Conflict of Interest:-

The Bidder participating in a bidding process must not have a Conflict of Interest. A Conflict of

Interest in considered to be a situation in which a party has interests that could improperly

influence the party’s performance of official duties or responsibilities, contractual obligations,

or compliance with applicable laws and regulations.

A Bidder may be considered to be in Conflict of Interest with one or more parties in a bidding

process if, including but not limited to:-

1. have controlling partners/share holders in common; or

2. receive or have received any direct or indirect subsidy from any of them; or

3. have the same legal representative for purposes of the Bid; or

4. have a relationship with each other, directly or through common third parties, that puts them

in a position to have access to information about or influence on the Bid of another Bidder,

or influence the decisions of the Procuring Entity regarding the bidding process; or

5. the Bidder participates in more than one Bid in a bidding process. participation by a Bidder

in more than one Bid will result in the disqualification of all Bids in which the Bidder in

involved. However, this does not limit the inclusion of the same subcontractor, not

otherwise participating as Bidder, in more than one Bid; or

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6. the Bidder or any of its affiliates participated as a consultant in the preparation of the design

or technical specifications of the goods, Works or Service that are the subject of the Bid; or

7. Bidder or any of its affiliates has been hired (or is proposed to be hired) by the procuring

Entity as engineer-in-charge/consultant for the contract.

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Rajasthan State Industrial Development & Investment Corporation Limited Udyog Bhawan, Tilak Marg, Jaipur

CIN: U13100RJ1969SGC001263

TENDER FORM Subject: Tender for Appointment of Secretarial Auditor.

Form - A

(On letter head of Practicing Company Secretary Firm/LLP)

Date__________ To, The Secretary, RIICO Limited, Udyog Bhawan, Tilak Marg, Jaipur. Dear Sir, I/We, the undersigned, offer to provide the Secretarial Audit services for Financial Year 2017-18 in accordance with your tender enquiry and hereby submit our proposal, which includes: a) Technical Proposal (Annexure-I) enclosed under a separate sealed envelope. b) Financial Proposal (Annexure-II) enclosed under a separate sealed envelope. We hereby confirm that: (a) I am/no partner of the firm is related to any of the Directors or KMPs of the

Company within the meaning of Companies Act, 2013 and Rules made there under.

(b) neither the firm nor its Partners or Associates have interest in the business of the

Company. (c) the appointment/re-appointment will be within the applicable maximum limit

as per the provisions of the Companies Act, 2013. (d) no partners/employees of the firm have been held guilt of professional

misconduct by ICSI or any other regulatory authority.

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I/We agree to bear all costs incurred by us in connection with the preparation and submission of the proposal and to bear any further pre-contract costs. I/We agree to provide all additional information/clarification/documents as may be required by the Company in connection with the processing of proposal. I/We understand that RIICO Limited is not bound to accept the lowest or any proposal or to give any reason for award, or for the rejection of any proposal. I confirm that I have authority of (Insert Name of the Firm) to submit the proposal and to negotiate on its behalf. I/We have read all the terms & conditions of bid and the instructions and these are acceptable to me/us. The fee quoted by us in the Financial Proposal (Annexure-II) is valid till 90 days from the date of submission of the quotation. We confirm that this proposal will remain binding upon us and may be accepted by you at any time before the expiry date. Fee has been arrived out independently without consultation, communication, agreement or understanding (for the purpose of restricting competition) with any competitor. I/We hereby declare that all the information and statements made in this Proposal, Annexure/s, Documents, Certificates, Undertakings, etc. are true and accept that any misinterpretation contained in it may lead to our disqualification. I/We have no objection if enquiries are made about the work listed by me/us in the accompanying sheets/annexure. I/We enclose herewith a Self Declaration Certificate and Certificate in the prescribed format as per Annexure-IV & V.

Signature_____________________ Name & Designation of the Authorised Signatory______________

Stamp of the PCS Firm/LLP______________ Date_________ Place________

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Annexure-I

(On letter head of Firm of Company Secretaries/LLP)

PROFORMA FOR TECHNICAL BID (For conducting Secretarial Audit of RIICO Limited)

To,

The Secretary, RIICO Limited, Udyog Bhawan, Tilak Marg, Jaipur.

Sl.No. Particulars Details

1. Name of the Firm of Company Secretaries (Firm):

Whether Partnership/LLP

Date of approval of name of the Firm from ICSI

Registration Number

Name(s)of the Contact person(s) and the Contact details

PAN No.

GST/Service Tax Regn. No.

Bank Details such as Bank Name, Account Number, IFSC Code,Branch address

(Please Attach all requisite Documentary evidences)

2. Details of Lead Partner under whose supervision Secretarial Audit of RIICO will be conducted:

Name

Post Qualification Experience

Date of Commencement of Practice as PCS.

Certificate of Practice (COP) Number/ (Please Attach Documentary evidences)

3. Details of Office(s)

Address:

Telephone Nos. Fax No. E-mail Website

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4. Number of Secretarial Audits of State and/or Central PSUs/Listed Company (ies) conducted for 2015-16 and onwards. (Please Attach requisite Documentary evidences)

S.No. Name of the Company

Financial Year for which Secretarial Audit Conducted

5. Number of companies to which compliance audit certificates, under the Companies Act, 1956, has been issued and the details of such companies

6. Number of full time Partners in the Firm/LLP. (Please attach documents giving name, membership no., experience etc. of active partners)

7. Annual Turnover of the PCS Firm/LLP in preceding three financial years based on ITR/P&L/GST/Service Tax Return (Please Attach Documentary evidence).

Year Turnover

8. Any other relevant information (Please Attach separate sheet, if required).

Declaration: 1. All the information and documents provided by me/us herein above is

correct and self attested. 2. I/We have no objection if enquiries are made about the work listed by

me/us in the accompanying sheets/annexures. 3. I/We have read all the terms & conditions of bid and the instructions and

these are acceptable to me/us.

Signature_____________________ Name & Designation of the Authorised Signatory______________

Stamp of the PCS Firm/LLP______________ Date_________ Place________

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Annexure-II

PROFORMA FOR FINANCIAL BID (For conducting Secretarial Audit of RIICO Limited)

To, The Secretary, RIICO Limited, Udyog Bhawan, Tilak Marg, Jaipur.

(PRICE BID) Schedule of Rates

Sl.No. Description Lump Sum Fee for FY 2017-18 (Rs.)

A. Fixed Amount (inclusive of all charges, out of pocket expenses etc.)

TOTAL AMOUNT PAYABLE

Amount in Words

Note: The above quoted amount is inclusive of all taxes(GST) and duties.

Signature_____________________

Name & Designation of the Authorised Signatory______________

Stamp of the PCS Firm/LLP______________ Date_________ Place________

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Annexure-III

TERMS AND CONDITIONS FOR APPOINTMENT OF SECRETARIAL AUDITOR

1. Tender shall be submitted through tender document in physical mode only.

2. Tender document fee of Rs.100/- be deposited in RIICO's Bank Account before the

stipulated time for sale of tender document ends. Tender Fee and earnest money deposit of

Rs.1600/- shall be accepted only through Electronic mode of payment like RTGS/NEFT/Inter

Bank Transfer in favour of RIICO Ltd. The details of bank account for payment through

Electronic mode are as under :

Beneficiary : Rajasthan State Industrial Development &

Investment Corporation Limited

Account No. : 14630200000013

IFSC Code : BARB0JAICOM (Fifth Character is Zero)

Name of Bank & Branch : Bank of Baroda, Udyog Bhawan, Jaipur.

3. The bidders may download the Tender Document from the website and shall furnish

documentary evidence (UTR nos./payment advice, etc.) along with Technical Bid in support

of payment of Tender Fee and Earnest Money.

4. The work of Audit shall be completed as per details of tender document/TOR.

5. Conditional Tender and casual letters sent by the Practicing Company Secretaries Firms/LLP

will not be accepted.

6. Tenderer are requested to read the instructions in the Tender Document before submitting the

bid.

7. The terms & conditions of the tender may also be seen on RIICO Website: www.riico.co.in

and on the State Public Procurement Portal (www.sppp.rajasthan.gov.in).

8. All pages of the bid documents being submitted must be signed and sequentially

numbered by the bidder irrespective of the nature of content of the documents.

Unsigned and unstamped bid shall not be accepted.

9. Bid will be valid for a period of 90 days from the last date of submission of the bid as

indicated.

10. The offers submitted by telegram / fax / e-mail shall not be considered. No correspondence

will be entertained on this matter.

11. Conditional bid shall not be accepted on any ground and shall be rejected straightway.

12. No deviation from the tender specification and terms and conditions will be accepted.

13. Any bid received after the prescribed deadline for submission of bids will be summarily

rejected.

14. Bidding CS Firm must not be prohibited by any regulatory authority in offering such services

and also should not have been blacklisted/debarred by any PSU, Central or State Government

Undertaking in the past.

15. Bid received without tender fee and earnest money will be rejected straightway.

16. Technical & Financial proposals are to be kept in two separate sealed envelopes and shall be

placed in third (big one) envelop and it shall also be sealed and marked as 'Offer for

Secretarial Audit Work' and addressed to the Secretary, RIICO Limited, Udyog Bhawan,

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Tilak Marg, Jaipur. Documentary evidence for digital deposition of tender fee and EMD be

kept in Technical bid envelope.

17. Opening and evaluation of Financial Bid- Financial Bids of only those applicants will be

opened who are found technically qualified on evaluation of technical bids. Financial bid will

be opened on 25th May 2018 at 4.00 PM in the office of Secretary, RIICO. Willing

applicants may also be present at the time of opening of bids.

18. Security Deposit - The selected CS firm would be required to deposit 5% of the approved offer

amount as “ Security Deposit ” online in ICICI Bank A/c No. 678605600173, IFSC Code No.

ICIC0006786 of RIICO Limited. It must be deposited within 7 days of issuance of the letter of

appointment. However, the amount of earnest money deposited by the approved firm with its

Technical bid would be adjusted against security deposit amount. This security money will not

attract any interest and shall be refunded after filing of Annual Return on the portal of MCA.

19. Terms of Payment: The Secretarial Auditor will submit bill to the Corporation after

conducting secretarial audit and submission of Secretarial Audit Report in required formats,

along with requisite forms(such as Form MGT-8) and its adoption by the Board. Payments

will be subject to deduction of taxes if any.

The Corporation may, by written notice of suspension, suspend/forfeit all payment if the

Auditor fails to perform any of obligations assigned to him.

20. Forfeiture of Earnest Money- The earnest money will be forfeited in the following cases:

i. If Bidder withdraws or modifies the offer after opening of tender.

ii. If successful Bidder does not deposit prescribed security money within 7 days of award

of work.

iii. If successful bidder does not commence work within 30 days of the issue of appointment

letter and does not furnishes duly signed Secretarial Audit Report along with required

Form by 31st July 2018 or as mutually agreed.

21. Liquidated Damages

In case of delay in completion of audit / furnishing of secretarial audit report as per time

schedule prescribed at clause 20(iii) above, liquidated damages not exceeding an amount

equal to 0.10% of the Audit Fee per day, subject to a maximum of 10% of Audit Fee will be

imposed and shall be recovered by appropriation from security deposit or otherwise.

However, in case of delay due to reasons beyond the control of the Auditor, suitable

extension of time/waiver of liquidated damages may be considered.

22. Refund of earnest money:

a. The earnest money of unsuccessful tenderer shall be refunded soon after final acceptance

of tender.

b. The earnest money/security deposit shall be refunded without any interest in case of

successful Practicing CS firms, after submission of audit report.

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23. Other terms and conditions-

The proposal shall be valid for a minimum period of Ninety (90) days from the last

date for submission.

Kindly note that RIICO is entitled to amend any RFP conditions, validity period,

specifications, or extend the closing date and/or time of RFP before the last date for

submission of proposal.

RIICO reserves the right to verify any information contained in a proposal.

RIICO reserves the right not to accept any proposal without assigning any reason

thereof.

24. If any dispute arises, decision of MD shall be final & binding on the tenderer.

25. All legal proceedings are subject to jurisdiction at Jaipur (Raj) only.

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Annexure-IV

SELF-DECLARATION

To,

The Secretary

RIICO Limited,

Udyog Bhwan Tilak Marg Jaipur

In response to the Ref. No. _____________________________ dated

___________ for as a Partner/ Auth. Sign. of

____________________________________, I/ We hereby declare that presently

at the time of bidding,: -

a) possess the necessary professional, financial and managerial resources and

competence required by the tender document.

b) having unblemished record and is not declared ineligible for corrupt &

fraudulent practices either indefinitely or for a particular period of time by any

State/ Central government/ PSU/ Autonomous body.

c) does not have any previous transgressions with any entity in India or any other

country during the last three years

d) does not have any debarment by any other department.

e) is not insolvent in receivership, bankrupt or being wound up, not have its

affairs administered by a court or a judicial officer, not have its business

activities suspended and is not the subject of legal proceedings for any of the

foregoing reasons;

f) does not have, and our partners and officers not have been convicted of any

criminal offence related to their professional conduct or the making of false

statements or misrepresentations as to their qualifications to enter into a

procurement contract within a period of three years preceding the

commencement of the procurement process, or not have been otherwise

disqualified pursuant to debarment proceedings;

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g) does not have a conflict of interest as mentioned in the bidding document

which materially affects the fair competition.

h) will comply with the code of integrity as specified in the bidding document.

If this declaration is found to be incorrect then without prejudice to any other

action that may be taken as per the provisions of the applicable Act and Rules

thereto prescribed by GoR, my/ our security may be forfeited in full and our bid, to

the extent accepted, may be cancelled.

Thanking you,

Name of the Bidder: -

Authorised Signatory: -

Seal of the Organization: -

Date:

Place:

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Annexure-V

(On Letter Head)

Date: , 2018

CERTIFICATE

I/ We hereby declare that all the information made in various Performa’s of the tender

documents, in certificates, annexures; documents etc. are true & complete. At any stage during

the tender contract, if any information, statement, certificate etc. is found false, incomplete etc.

then my/our tender shall be treated cancelled with immediate effect, and earnest money shall

stands forfeited.

Signature & Seal of the Tenderer

Note: No other format of certificate shall be accepted.