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Flat Allotment System Project Interim Report

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SVKMs Narsee Monjee

Mukesh Patel School of Technology

Management & Engineering NMIMS

A REPORT

ON

FLAT ALLOTMENT SYSTEM

By : Kartik Agarwal

Indian Oil Corporation Ltd


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Contract:

A REPORT

ON

FLAT ALLOTMENT SYSTEM

By

Kartik Agarwal

A report submitted in partial fulfillment of the

requirements of 5 years Integrated MBA (Tech) Program

of Mukesh Patel School of Technology Management &

Engineering NMIMS

Distribution List:


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Page 3

Completion CertificateThis is to certify that

Shri/Smt/Kum..Kartik Agarwal .........

Roll No..340...

Has completed the training & project as a part of

Technical Internship in our company as mentioned

below and the report is also submitted.

(I) Project Title: Flat allotment System

(II) Date of Joining: 2nd February11(III)Date of Completion:24

th

April11


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In partial fulfillment of IX Trimester Technical Internship for MBA

(Tech) program of Mukesh Patel School of Technology Management &

Engineering, Narsee Monjee Institute of Management Studies

(NMIMS)(Deemed-to-be University), Mumbai.

..

Industry Mentor

Date:-

Place:-

Company Seal:-


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Page 5

Project Interim Report

On

Flat AllotmentSystem


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Table of Contents

1.Introduction

1.1Purpose, Scope and Limitations

1.2 Sources and Methods

1.3 Report Organization

a.Flowchart

b.DFDs

2.Project Progress

2.1 Snapshots

3.Industrial Analysis

4.Screenshots

5.Glossary

6.Referrences

7.Conclusion


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1. Introduction:y IOCL being a MAHARATNA and a public sector organization thus its oath to

comprise of thousands of employees working in different departments. In

such a case residence poses to be a major issue in the metropolitan citiesmainly such as Mumbai, Chennai, Delhi, etc especially when any employee

is assigned a designation at a different location. Therefore a system was

required so as to help the employees to get a residence as they arrive to a

new designated department, or a residence for betterment.

y Hence, Our project is hereby referred to as Flat Booking System/House

Allotment System will function towards booking of flats for the employees

of the company considering their priorities, categories and roles mentioned

below and their respective designations, thus maintaining proper updated

waiting lists of the flats at various regions in the city.

y The project ensures the proper updating and functioning of the flat that are

in the waiting list, that are booked, etc in the system. The purpose of this

project is to provide a high-level of transparency and easy to use facilities

for booking of flats especially for the employees of the company residing at

Mumbai.

y

Basically at all times there is a waiting list maintained which can be viewed

by all the employees so as to enable them to keep a track of their

preferences of the flat they desire which is categorized under 3 different

categories. They are:

Category 1:- New Allotment

Category 2:- Betterment

Category 3:- Non-entitled Categories

y This application also maintains the required transparency in anyorganization. This is maintained by the grade A-E employees not able to

view the flat and flat details that are for the grade F-G employees and vice

versa.


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1.1 Purpose, Scope & Limitations:

(a). Purpose:The purpose of this document is to provide a high-level transparency

to the employees wherein they can view their flat status at all times and easy touse facilities for booking of flats according to their desire. This document shall be

used by developers as a guide for the implementation of the project. In this we

basically aim at booking of various flats considering the categories and roles listed

below along with proper provision of waiting lists of various regions that ensures

the proper updating and functioning of the flat booking system.

IOCL being a public sector company, there are oath to be discrepancies

at some level due to very many reasons, so to avoid these issues and maintain

transparency to a great extent ,hence the Flat booking system was put into force

by the company itself.

Some factors which are more critical like health and related issues were

also mentioned in it considering which one can ask for a different location for the

flat or for a betterment flat ,but there is always an option to approach the ADMIN

directly in critical cases as the queues can be long.

(b). ScopeThe project, hereby referred to as Flat Booking System will function

towards booking of flats for the employees considering their priorities, varioushealth and related issues for the flats, the categories and roles mentioned below

and their respective designations, thus maintaining proper updated waiting lists.

Since there are many members involved in an organization with different

ranks and designations, the priority is given to the higher rank employees, so

transparency is important to be maintained as lower rank employees should not

be able to view the flats which are bigger and at better location than theirs as

they are more important to the organization . Lower rank employees are not even

able to view the flats at all or its area and anything related to the flat.The user interface is not as appealing, detailed and informative as it should

be. It has to be a little more resourceful and enhanced.


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(c). Limitations:y IOCL is a Public sector organization, thus there has to be great

responsibilities on each employee in the firm. In such a situation the

responsibility for the flats to be allotted maybe assigned to an individual

like in the present case. Hence it becomes problematic to take decisions

single handedly, also there are chances of transparency not being

maintained by allotting the flats on personal relation basis.

y This should be strictly avoided and there should be a special committee

setup to take any sort of necessary decisions as and when required. This is

the main limitation that we have faced up to now.

1.2 Sources and Methods:

Whenever any employee is designated a different designation at some

other location then not being a residence of that particular place becomes a

problem. So the company decided to provide the flat to the various employees of

their company rather than providing the Guest houses at all times to these

employees. Hence for this purpose so as to maintain proper functioning and easy

to use facilities such as:

y Employee Registration

y Employee login

y Employee details, etc

In this system there is high-level of transparency maintained so as to make

it easy for all the employees to view their flat details. This was one of the main

sources of this projects initialization which aims at providing various facilities to

their company employees. There are various methods involved in this project as

per the location of the flat, the desire of the employee, the employees priority,the employees preferences, etc.

This project was initialized 10years ago and is done on IIS server. We are

going to be doing this project in asp and IIS server.


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1.3 Report Organization:

(a).Flowchart:This flowchartshows the basic pictorial workflow of the flat

booking system. It typicallyshows the starti.e. the homepage of the

system, the login option, the new user registration option and the

waiting list option.The login option further comprises of:

y New Flat

y Betterment

y Own Property

We can see that the New user Registration option has a Plocy PDF

option that Goes back to the Post login option.

The waiting list further comprises of:

y Category 1

y Category 2

y Category 3

STARTHomepage

LoginNew User

RegistrationWaiting list

New Flat OwnProperty

PolicyPDF

Category 1 Category 2 Category 3Betterment


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(b). DFDs:

User Level DFDs

y 0-Level DFD:

Employee Application Open

Validation ByAdmin

FlatBooking

System

Open


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y 1-Level DFD:

Employee

FlatBookingSystem

EmployeeLogin/Reset

Policy PDF VacantFlat

Status

NewUser

WaitingList

Status

Open

Admin

(Database)

Email IDPassword


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y 3-Level DFD:

Employee

Flat

Booking

System

Employee

Login/Reset

Policy PDF Vacant

Flat

Status

New

User

Waiting

List

Status

Open

Database

Email ID

Password

Locationwise list

House Allotment

form

Category

SAP

Joining

Report

Ref No

Location

Preference

Type as

per

23.01.09

Category

Cat 1

New

User Cat 2

Betterment

Cat 3

Own

Property


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y 4-Level DFD:

Employee

Flat

Booking

System

Employee

Login/Reset

Policy PDF Vacant

Flat

Status

New

User

Waiting

List

Status

Open

Database

Email ID

Password

Location

wise list

House Allotment

form

Category

SAP

Joining

Report

Ref No

Location

Preference

Type as

per

23.01.09

Category

Cat 1

New

User Cat 2

Betterment

Cat 3

Own

Property

User Roles

Logout

Change

Password

Personal

Details

Modify

Choice

Cancel

Allotment

Apply/

Modify

Better-

ment

Cancel

Better-

ment

Current

Status


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2. Project Progress till now:y We have broken up the main projectinto small modules. Currently we

have been working on the New User Page and the Login Page.

y The New User Page is the one wherein a new user/employee will have

to fill inhis/her details and register as per the requirements and

priorities of the flati.e.

Locationdesired for the flat

Size of flatdesired

Any other priorities or desires

y Once the New user registershimself/herselfhere, thenhis/her details

will go from this New User Page to the database directly. In the

database it goes to the Usertable. Thisis where all the entries of the

newly registered employees will be entered.

y Next comes the Login Page wherein the employees can login with their

respective email IDs and Password. From this page the information will

directly be enteredin the mst_login table in the database and will also

have the records of all the members who login along with theirrespective employee ID(empid), employee name(empname), eemployee

password, employee rolecode.


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y We have also created a few important table in the database that are

required for this project. They are:

mst_area table : it contains the areas where all the IOCL flats are

available along withits area code, area address and area name. a

snapshot of the same is given below:

mst_flatcode table : it contains the codes of the flats based on

varioussituations. An example in the form of a snapshotisshown

below:

As we cansee, there are different codes for different flat categories.

mst_status table : this table contains the information regarding

which flats are to be allotted to which employee of the

organization based onhis/her designationin the company. An

snapshot of the same is given below:


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y The snapshots of the login page ,the new user page and the respective

database entriesis given below.

2.1 Snapshots:The New User page:


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The Login page:


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The mst_login page in the database:


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3. Industry Analysis:

y A flat allotment system is necessary to be there in public sector

organization like IOCL, all the more because of its strength of employees

that it has.

y In the industry analysis the seniors and/or the employees who have been

allotted any flat and who wish to bring about some change or modification

in the system would give the feedback. Based on their feedback an analysis

is done for the various options of the flat allotment system by the industry.

y Basically there analysis includes not letting a A-E grade designation

employees view the details of the flats that are assigned to the F-G

designation employees.

y Also to offer fair opportunities to the existing occupants, the applications

which are under the Betterment i.e. Category-2 should be given more

priority over the New Applications i.e. Category-1.

y The incumbents that come on transfer would be given the first priority than

the others.

This is the industry analysis that is taken out with the feedback got by the

various employees of the company which mainly includes the senior authorities,

who have been allotted flats and who have applied for flats.


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4. Screenshots: These are the screenshots of the project Flat Allotment System from the

main homepage screen till the logout screen of the employee.

One important point to be noted is that the layout i.e. User Interface (UI) of

the final project might appear in a modified form since we are still working

on it.

These are the various screenshots given below:

y This is the main page i.e. when the employee enters the house

allotment system application.


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y These are the New user form screenshots which consist of:

New user category

Desired Location preference

User Location list

New user type

New user category:


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User Location List:


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Desired Location Preference:


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New user type:


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5. Glossary:Definitions, acronyms, and abbreviations

Any flat has to be allotted to the employee considering these

three important and mandatory features in mind by the authority,

which are the three categories as mentioned:-

CATEGORIES :

y New Allotments

y Allotments o change/Betterment

y Non-entitled categories

These are the main facilities/roles that are given to any employee who

registers himself/herself for the Flat Allotment System

ROLES :

y Logout

y Change password

y Personal details

y Modify choices

y Cancel allotment

y Apply/modify

y Betterment

y Cancel betterment

y Current status

WAITING LIST :

y On the basis of location

y On the basis of above mentioned three categoriesy Normal list


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6. Conclusion:On the basis of the above mentioned information , we will be further working

on the project assigned by IOCL , thus utilizing the resources available to us,

keeping the limitations in mind by overcoming them and the important

suggestions given to us by the respective authorities as our technical project for

the trimester IX .

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