Briefing-I

TPT2201/TPR3311 Industrial Training

Second Briefing 27 February 2015 (11.00 am to 12.00 noon)CLC Lecture Theater I (CNMX1001)Faculty of Computing and Informatics Multimedia University1RKTPT2201/TPR3311 Industrial Training

Recap on First Briefing conducted on 07 November 2014(11.00 am to 12.00 noon)

2RKDuration and PrerequisitesCredit hours: 6 (not counted in CGPA)Duration for next cycle: 1 March 2015 - 31 May 2015 (3 months) Prerequisites:Minimum 60 credit hours In doing calculation Include Maths, Science, Major, Core , Specialization Core/Elective, Elective subjects only.Include credit transfer subjects in the above categoryInclude the current trimester subjectsExclude Arts and Humanities subjects.4

Prerequisites Not countedCOMPLETED 60 Credit Hours EXCLUDING UNIVERSITY SUBJECTS / ARTS & HUMANITIES SUBJECTS (Example)Cotemporary Management & EntrepreneurshipIslamic StudiesMoral StudiesBahasa Kebangsaan or Foreign language for beginnersWorkplace communicationMalaysian StudiesCo-curriculum

ObjectivesTo expose students to the real working environment and to get familiarity with the organization structure, business operations and administrative functions. To have hands-on experience in their related fields so that they can relate and reinforce what has been taught in the university. To expose students to new technologies and knowledge in the market and to enhance the soft skills.To foster cooperation and to develop synergetic collaboration between industry and the university in promoting a knowledgeable society. To produce graduates who are competent and thus increasing the employability level of graduates.Learning OutcomesLO1: Analyze the requirements to address problems in relevant domains faced by organizationsLO2: Apply theoretical and academic knowledge learned in the university to the internship and compare expectations on workplace dynamics, skill set adequacy, and work culture before and after undergoing industrial training.LO3: Extend essential soft skills (communication skills, entrepreneurial skills, documentation skills, moral and ethical values) in work and career related activitiesLO4: Develop competencies, experience and competitiveness in the respective areas of specialization that can be used to select a suitable job without delay after graduation

Training ScopeDuring the training period, students have to be given the tasks that is more focused on his/her field of specialization.

The scope of work should provide opportunities for students to apply the knowledge and skills learned in the university and gain exposure of work practices in their respective fields.

For example, training may involve some of the following activities: feasibility study, requirement and functional analysis, system analysis and design, development, testing and implementation, evaluation, maintenance and installation, data collection and processing, organization reengineering, opportunities to improve essential soft skills such as communication, documentation and entrepreneurial skills.

7GRADING

8ComponentsPercentage DistributionsMinimum Requirement for PassCompany Supervisor Assessment 4020 Presentation Assessment(MMU Supervisor and panel member)2512.5Report Assessment(MMU Supervisor)2512.5 Ethics and Professional Conduct(company and MMU supervisors)105Total10050Overall Result: PASS/FAIL(Must pass in each of the component separately)8RKRegistration and agreement at Ind. Training Website (Student)Confirmation at Ind. Training Website/Issue of reference letters(Industrial Training Committee)Start of Training(company and Student)Assessment(companyand MMU supervisors)Academic Transcript and Resume(Student at Ind. training website)Company offer letter and relevant documents(Student to Ind. Training committee)Subject Registration(Student)Report for Training form/Company supervisorcontact details (Student to MMU supervisor)MMU supervisor assignment(Ind. Training Committee)Visit and presentation(student, Company and MMU supervisors)Weekly and Monthly reports(Student to MMU supervisor)Final Report and Feedback forms(student, Company)Submission of results to exam unit(Ind. Training Committee)Approval of training to company(Ind. Training Committee)TPR3311/TPT2201 Industrial Training (FCI)Process Flow(Period: March 1, 2015 to May 31, 2015)Steps in Industrial training process- before the start of TrainingStep 1:Register at the URL: http://10.106.52.237/Fill up all the details required Read the industrial training agreement and agree.Step 2:Upload the academic transcript and list of current trimester subjects as a single file into the system Navigation Documents Upload new document Type withdrawal formUpload your resumeNavigation Documents Upload new document Type Curriculum VitaeTimeline (Steps 1 and 2)21 November 2014 (Friday)Step 3:Approval of students at the Ind. Training website by Industrial training committee.Status Changed to Registration approvedReference letters will be given to Registration approved students for applying to different companies.Check and collect the reference letter from faculty office sign in the sheet provided after collection.Normally one week after your registration and submission of academic transcript and resume.Step 4:Apply to different companies with reference letter, cover letter, resume and copy of transcriptsCompany database available in industrial training management system- under documents.Be courteous while contacting the companies.

Steps in Industrial training process- before the start of TrainingStep 5:Once you got the offer letter from the company, upload it in the industrial training management system Checklist-upload offer letter-type offer letterUpload the copy of insurance and letter of undertaking (format will be revealed later) Navigation Documents Upload new document Type Supporting Document 1 and Supporting Document 2Inform the company to fill up company details form.Checklist-complete the online company details form (Google forms link)Deadline for submission of offer letters with relevant forms and documents: 13 February 2015 (Friday)Committee will check whether the training given by the company would be relevant to the curriculum and give approval/disapproval Check placement confirmed status in the Ind. Training management system.Step 6:Once the approval is given by the committee (placement confirmed status), online registration of the Industrial training subject have to be done by the student for third trimester BCS with specialization Register using TPT2201Other students Register with TPR3311Cannot take other subjects along with industrial training under any circumstances.Steps in Industrial training process- before the start of Training Professional ConductStudents must not accept offers from more than one company. Disciplinary action would be taken if a company informs the faculty that an offer have been accepted but the student did not report to the company.If a student wish to change his placement under exceptional circumstances,Approval letter for withdrawal of offer from the old company to be submitted to the industrial training committee.After getting approval from the committee only, the student can change the placement. 13Placement in companies outside MalaysiaThe faculty will strictly verify the placement in companies outside MalaysiaApproval may be given Worldwide known companiesSubmission of strong supporting documents from the company, corresponding embassy in Malaysia, etc.Students responsibility is to have frequent contacts with MMU supervisor and also to facilitate the contact between MMU and company supervisorsFinal report has to be submitted For companies outside malaysia, presentation can be done At the faculty (if needed) immediately upon completion of training (normally within one week). Evaluation of presentation done by MMU supervisor and appointed moderator

Industrial Training - ContactsDr. Kannan Ramakrishnan Chairman/Ind. Training Committee Room No: FCI/BR 3003 Phone No: 0383125405 E-mail: kannan.ramakrishnan@mmu.edu.my

Mr. Tong Hau Lee Deputy Chairman/Ind. Training Committee Room No: FCI/BR 4017 Phone No: 0383125404 E-mail: hltong@mmu.edu.my

Assigned Industrial Training Committee Member (for submission of offer letter and relevant documents)Assigned Faculty (MMU) supervisor (for submission of weekly/monthly and final reports, Industrial training visit) SCREEN SHOTS OF INDUSTRIAL TRAINING MANAGEMENT SYSTEM(Steps involved in the process - Before the Start of Training)16Home Page after Registration (Status: Registration Pending Approval)17

Home Page after RegistrationRK17Uploading Resume (Navigation-Documents-Upload Document-Type Curriculum Vitae)18

Uploading academic transcript and list of current trimester subjects in a single file (Navigation-Documents-Upload Document-Type Withdrawal Form)19

Editing Profile and Changing Password(Navigation-Profile-Edit Profile/Change Password)20

Home Page after Registration Approval (Status: Registration Approved)

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Uploading offer letter after finding placement (Navigation-Documents-Upload Document-Type Offer Letter)23Uploading copy of insurance letter after finding placement (Navigation-Documents-Upload Document-Type Supporting Document1)

24Uploading Letter of Undertaking after finding placement (Note: Format uploaded under Internship documents) (Navigation-Documents-Upload Document-Type Supporting Document2)

Company to fill up company details form (Google forms link)25

Industrial training company details form (first page)26

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Home Page after Placement approval(Status: Placement Confirmed)Once the placement is confirmed, online registration of industrial training subject have to be done by the student for third trimester.

Note: Steps involved in the process during the industrial training will be informed during briefing II.TPT2201/TPR3311 Industrial Training

Second Briefing 27 February 2015 (11.00 am to 12.00 noon)CLC Lecture Theater I (CNMX1001)Faculty of Computing and Informatics Multimedia University28RKPlacement is confirmed for the students who have already submitted all documents

Offer letter, insurance copy and letter of undertaking

If company didnt fill up company details form, you can ask them to fill up before 13th March 2015 by providing the google forms link

https://docs.google.com/forms/d/16JQ07zSVJVbrC79XhgVJXdbxZ3c5QC3-7bztoHrual4/viewform

29Steps in Industrial training process- Approval and Registration processIf your status is still registration approved, it may be due to non-submission of all required documents.Upload all missing documents as early as possible Complete all the submissions latest by 13th March,2015 (Friday)Perform online registration of Industrial training subject (TPR3311/TPT2201) upon getting placement confirmed status. If there are problems in registration through CAMSYS, contact faculty office or submit the manual registration form with signature from me/Mr. HLTong.Manual registration form should accompany the screenshot of online registration problem.Financially barred students cannot register.

30Steps in Industrial training process- Approval and Registration processFaculty supervisors for the approved students will be assigned by 6th March 2015 (Friday).List will be uploaded in bulletin boardStudents have to submit the report for training form, weekly logs, monthly logs, final report to your supervisorReport for training form, weekly logs, monthly logs - can be sent through email scan with company supervisor signature before sendingFinal Report with weekly logs and monthly reports in the appendix has to be uploaded into industrial training management system Every report in Soft Copy.Main communication is through faculty supervisor during the trainingProblem encountered and clarifications Contact me or Mr. HL Tong.

31Steps in Industrial training process- Assignment of Faculty supervisors32Steps in Industrial training process- during the training (deadlines for submission of different documents)S.No.Documents to be submitted to faculty supervisorDeadline1Report for training form13th March 2015(Friday) 2Weekly logs (Total 12 nos.)(On Friday every week)6th, 13th, 20th , and 27th March, 3rd , 10th, 17th, and 24th April,1st , 8th , 15th, and 22nd May3Monthly logs (Total 3 nos.)(consolidation of every 4 week logs) 27th March, 24th April, 22nd May4Final Report and Evaluation/Feedback formsWithin a week after the training (5th June 2015)Note: Students who have started the training earlier have to submit all the weekly logs prepared until that time to the supervisor on 6th March. Follow the schedule after that.

Weekly logs documentation tasks assigned and completed on daily basis, reflections along with remarks and signature from company supervisorMonthly logs documentation summary of the tasks assigned and completed during the month, reflections, along with remarks and signature from company supervisor Final Report

Formats of above documents will be uploaded in industrial training management system and MMLS (once it is ready for next trimester)

33Steps in Industrial training process- during the training (Documentation)Refer the evaluation forms (company supervisor evaluation form, MMU supervisor evaluation form, overall evaluation form) available at Industrial Training Management System (under Internship documents) and MMLS (once it is ready for uploading)Evaluation based on Company supervisor evaluation (40%)Presentation Assessment (25%)Faculty supervisor and panel member (company supervisor/appointed faculty member as moderator)Report Assessment (25%)Faculty supervisorEthics and Professional Conduct (10%)Company and faculty supervisors

34Steps in Industrial training process- during the training (Evaluation)Company supervisor evaluation Planning and organizationCommunication skillsUnderstanding of tasks/projectsTechnical skillsLearning skillsAnalysis and problem solving,Motivation, responsiveness and flexibilityInnovation and entrepreneurshipPresentation Assessment Communication skills knowledge about company Understanding of tasks/projects Motivation, responsiveness, and flexibility Task duration and schedule

35Steps in Industrial training process- during the training (Evaluation)Report AssessmentPlanning and organizationDescription of tasks/projectsApplication or learning of skillsAnalysis and problem solvingEthics and Professional ConductProfessionalismAttendance and punctualityDiscipline and ethical behavior

36Steps in Industrial training process- during the training (Evaluation)Presentation can be done at one of the following waysAt the company during Faculty supervisor visit Evaluation of presentation will be done by Faculty Supervisor and Company SupervisorResponsibility of the student to arrange for the visit and to perform coordination between the supervisors.At the faculty immediately upon completion of training (normally within the first week after the completion)Evaluation of presentation will be done by Faculty Supervisor and appointed faculty member.If the presentation has to be done at faculty, inform us before two weeks of completion of training for further arrangementFinal report and evaluation/feedback forms from the company have to be submitted within one week of end of training (5th June,2015).

37Steps in Industrial training process- during the training Presentation (Companies inside Malaysia)Presentation can be done at one of the following waysThrough video conferencingIf the student is not having any other subject left out for graduation except industrial trainingPresentation to be conducted at company premises.Presence of company and faculty supervisor essential during presentationApproval from dean is requiredEvaluation of presentation done by faculty and company supervisors.At the faculty immediately upon completion of training (normally within the first week after the completion)Evaluation of presentation will be done by Faculty Supervisor and appointed faculty member.If the presentation has to be done at faculty, inform us before two weeks of completion of training for further arrangementFinal report and evaluation/feedback forms from the company have to be submitted within one week of end of training (5th June,2015).

38Steps in Industrial training process- during the training Presentation (Companies outside Malaysia) Professional ConductStudents must not accept offers from more than one company. Disciplinary action would be taken if a company informs the faculty that an offer have been accepted but the student did not report to the company.If a student wish to change his placement under exceptional circumstances,Discuss with Industrial Training CommitteeSubmit the approval letter for withdrawal of offer from the old company to industrial training committeeAfter getting approval from the committee only, the student can change the placement.39Industrial Training - ContactsDr. Kannan Ramakrishnan Chairman/Ind. Training Committee Room No: FCI/BR 3003 Phone No: 0383125405 E-mail: kannan.ramakrishnan@mmu.edu.my

Mr. Tong Hau Lee Deputy Chairman/Ind. Training Committee Room No: FCI/BR 4017 Phone No: 0383125404 E-mail: hltong@mmu.edu.my

Assigned Faculty (MMU) supervisor (for submission of report for training form, weekly logs, monthly logs and final reports, Industrial training visit)