how to prepare a scientific presentation? how to give a ... · geodetic seminar 2019 stilla...

Technische Universität München

G&G – Geodesy and Geoinformation (MSc)

Geodetic Seminar (2019 WS)

G&G - Geodesy andGeoinformation (M.Sc.)

How to prepare a scientific presentation?How to give a scientific presentation?

Uwe Stilla

Stilla (2019-10-22) How to give a scientific presentationGeodetic Seminar 2019

Outline

Preparing for your presentation

Giving the presentation

Performing the discussion

Formal aspects

Evaluation

This presentation can be downloaded:http://www.pf.bgu.tum.de/edu/ggs/tum_ggs_19_stilla_pre_191022.ppt

2


1 Preparing for your presentation

Collecting material

Reading publications

Sorting topics

Selecting facts and figures

Forming the story

Transforming content

Contact your supervisor

Designing slides

Estimating presentation duration

Practice your presentation

Takes time to prepare a presentation

3


1.1 Collecting material

Contact your supervisor

Search in Internet

Which search engine ?

Check different material

Journals, proceedings, newspaper ...

Books, reports, theses (PHD, MSc) ...

Publicity material

Videos

Make a list of your references

Note all required information for citation

What is required ?

4


1.2 Reading publications

Read title

Read abstract

Check images and figures

Read introduction

Read conclusion

Read entire text, ignore formulas

Read entire document (with formulas)

Read again

5


1.3 Sorting topics

Identify the abstraction level

Overview ?

Detailed description ?

Identify the type

Method ?

Application ?

Identify the impact

Nice to know ?

High impact ?

6


1.4 Selecting content, facts and figures

Consider your audience

Think about following questions

Who am I addressing?

What do I have to say?

What do I want my audience to know?

What would my audience want to know?

Which facts are important in context of your topic?

Which figures support very strong your arguments?

7


1.5 Forming the story

Tell a story !

Make a logical structure that is similar to a good story.

Beginning: context of presentation

Body: develop main points.

Conclusion: summarize main points, take home message.

8


1.6 Transforming content

Talk in “spoken English” style, not in “written English” style

9


1.7 Designing slides (1) – Negative example

10

Photogrammetry and Remote Sensing is the art, science, and technology of obtaining reliable information, from noncontact imaging and other sensor systems, about the Earth and its environment, and other physical objects and processes through recording, measuring, analysing and representation.

Geodesy is the branch of applied mathematics that deals with the measurement of the shape and area of large tracts of country, the exact position of geographical points, and the curvature, shape, and dimensions of the earth.


1.7 Designing slides (1)

You do not need to use full or wordy sentences because they can become very, very long and make it much hard for the audience to follow. They also make it much for difficult for you to quickly look at if you need a reminder of where you are at.

Don’t use full or wordy sentences.

Harder for the audience to follow.

Harder for you to use as a reminder.

Starting with the verb can help.

Layout,

see: 4 Formal aspects

11


1.7 Designing slides (2) – Negative example

12

Principles of training multi-layer neural network using backpropagation



Make sure tables, pictures, and graphs can be read.

Titles on graphs and tables must be readable at back of room.

Number must also be readable

13



Tables/Pictures

You can make them inside PowerPoint.

You can make them in excel and copy and paste.

You can bring them in as an object.

You could scan them, then make a hyperlink to the document.

14


1.8 Estimating presentation duration

Split the presentation in 2-4 blocks

Present actively your talk (loud, standing)

Measure the time you need for each block

Redesign the presentation (hide slides)

Note the time for 1-2 key slides

Insert emergency jumps

15


1.9 Practice your presentation

Present parts of your presentation multiple times

Improve formulation and wording

Present the entire final presentation

in front of some class mates ... or ...

in front of a mirror

16


2 Giving the presentation

How to speak

Communicate with audience

Body posture

17


2.1 How to speak

Speak slowly and clearly.

Try not to say “äh”, “so”, “ummm” “jagenau” or other time fillers too much.

We all do it, it takes practice

Try to avoid reading directly from your slides

Speaking instead of just reading enables you to involve the audience

18


2.2 Communicate with audience

Look at the audience

Try to look at everyone, not just one corner of the room.

If you are nervous pick some spots at the back of the room above people’s heads.

Be enthusiastic

Vary the tone of your voice.

Use humor if it suits you, but don’t force it or over do it. Content is what matters.

19


2.3 Body posture

Look friendly

Stand open

What not to do ?

Turn your back on the audience

Put your thumbs in your pockets

Hit yourself or a table

Cross your arms and take a star pose

Tab your pen

Stand on one leg or sit on the table

Make a laser show with the pointer

20


3 Discussion

Why is a discussion needed?

Be prepared to answer questions from audience

Don’t rate the quality of a question

What to do

when you haven’t understand the question?

when you don’t know the answer?

when a question allows answers in different directions?

21


4 Formal aspects

Layout,

TUM Corporate Design (ask supervisor) or http://www.pf.bgu.tum.de/edu/ggs/tum_psc_17_name_pre_nn_YYMMDD.ppt

Citation

Original statements ?

Figures ?

Images ?

Maps ?

Methods ?

Math ?

22

Stilla (2019-10-22) How to give a scientific presentationGeodetic Seminar 2019 23

4.1 Slide title

Each slide has an individual slide title.

The slide title should be short and characterize the content.

The slide title should be different from other slide titles.

In the case that the content of a slide is similar to subsequent slides, introduce a label which allows to distinguish the pages , e.g.:

Results of the analysis (1)

Results of the analysis (2)

Please don‘t shift the slide title text box!

Don‘t delete the slide title text box!

Format of slide title

only one line

aligned left (not centered)

font size: 20 pt

[number][2 spaces] [page title] [e.g. additionally (2)]

Numbering

Use: 1 1.1 1.2 1.3 2 2.1 NOT: 1. 1.1. 1.2. 2.


4.2 Citation - Reference List

The reference list provides systematic evidence of any sources that were used or mentioned. There are various ways of citing these sources. Citation styles in scientific publication vary depending on the publisher or editor. (Have a look at the reference lists in different academic journals or conference proceedings and compare). For example, within the text sources can be referenced using numbers [5], abbreviations [STI05], Names of authors and publication year [Fuchs & Hase, 2005], or footnote numbers1. The references can be ordered according to first mentioned in the main text or alphabetically by the last name of the first author.

Despite these variants, references and citation style must be consistent within one document.

In order to find a source, certain key information is necessary, depending on the publication (e.g. author names, publication year, publication title, editor or publisher, etc.), which is given in a defined sequence.


4.2 Citation Style (1)

The sources are cited in-text within parentheses with the surname of the author and the year of publication and are cited in the reference list in alphabetical order by the first author‘s surname. This is called “Parenthetical Referencing” or “Harvard Citation”.

The form of an in-text citation depends on whether the publication is of one author [Fox, 2005], two authors [Fox & Hare, 2005], or more than two authors [Fox et al., 2005]. Note: there is no “.” after the “et” in “et al.”.

In the reference list, however, all authors are mentioned by name – even when there are more than two authors!

If references cannot be distinguished in the in-text citations simply from the name and date, you can add a single lower-case letter to the year as a label. This label must also be included in the reference list. For example: [Fox et al., 2005a], [Fox et al., 2005b].

If the author(s) are directly addressed in your text, for example “as Fox & Hare [2005] have shown", only the year is placed in parentheses.


4.2 Citation Style (2)

In the reference list, a citation begins with the author’s(s’) name(s), followed by the year and the title of the publication.

The authors’ names are indicated first by the surname, followed by the initial of the author’s first name. To distinguish the name of each author, the names are punctuated by a comma. Some citation methods use a punctuation system which reduces the clarity of the entry (for example: Fox, K. - H., Hu, L., Li, H. ), so we have resorted to a modern method which minimizes the punctuation in and compresses a reference. Therefore, we omit the comma between the surname and the first name and the period after the first initial.

The year is placed in parentheses.

The title of the publication follows, and is punctuated by a period. If there is also a subtitle, the title and the subtitle are separated by a colon.

Example: vonGoethe JW (1794) Reineke Fuchs.

Fox R, Hare ML, Hedgehog K-H (2005) Forest and Meadow.


4.2 Citation style (3)

Further information required for reference depends on the source. There is a referencing distinction between source types, for example books, magazines or journals, conference proceedings and publications, and technical reports – reports, theses, dissertations, etc.

Books: If a book is, as a single, whole bibliographic unit, it follows:Place of publication: Publisher

Are multiple publisher sites indicated in the book? Indicate only the first listed in the reference.(e.g.: Munich * Berlin * New York -> Munich)

The publishing house is given in a short, characteristic form(e.g.: R. Piper GmbH & Co. KG -> Piper)

Example:Fox R (2005) Forest and Meadow. München: Piper



Article in a magazine or journal. It follows:Journal name, Volume number (issue number): Page numbers

The name of the journal can be abbreviated according to the International Code of Journals.

The volume number is in bold in many publications.

The issue number is set in parentheses. It is not common practice in all journals.

The first page number of the relevant set comes after the colon. The last page number is separated from the first by a dash. Page numbers are often numbered consecutively within a volume. An indication of page numbers by the abbreviations “p” or “pp” are not required in the referencing method laid out here.

There is no publisher listed!

We do not use the device In: as magazines, journals, and other periodicals are not solitary bibliographic units.

Example:Fox R (2005) Forest and Meadow. Journal of Wildlife Biology, 25(3): 205-213



Article from conference proceedings. It follows:In: Name of the publishers (eds) Title of the conference. Place of publication: Publisher, Volume number (Issue number): page numbers

In: means that it is a bibliographic unit.

Specify the name(s) of the publisher(s) in the form described previously for authors.

(eds) stands for Editors – if there is only one editor, then use (ed). For German publications, you can also use (Hrsg) for “Herausgeber”. No “.” after the abbreviations.

Information about the conference, such as duration or location are, as opposed to the publisher or place of publication, not essential and should not overload the reference.

If the publication of the conference proceedings is not in the same year as the conference, this may be indicated by stating the year in parentheses in front of the title of the conference.

Specifying the ISBN greatly simplifies searches.

Example: Fox R (2005) Forest and Meadow. In: Hare ML (ed) Symposium for Wildlife Biology. Munich: Piper, 3(1): 205-213



Technical report. It followsPlace of Institution: Publishing institution, Report number, Type of report

Since reports are often not printed by a publishing house, the location of the issuing corporation or institute is specified instead of a publisher.

The information of the issuing institution is given in a descending manner as accurately as necessary. In the case of a dissertation, for example, the reference requires: Name of University, Name of Faculty. In the case of a thesis, more precise information is required: Name of University, Name of Faculty, Name of Institute or the Chair or the subject area.

If a report number is available, it is indicated after the designation of the issuing institution.

Type of report: Dissertation, thesis, project report, research report, etc.

Example: Fox R (2005) Forest and Meadow. Munich: Technische Universität, Fakultät Bau Geo Umwelt, Dissertation


4.3 Source found -> own literature list (1)

Source Literature list

Reineke Fuchs Fuchs R

REINEKE FUCHS Fuchs R

R. Fuchs Fuchs R

Fuchs, R, Fuchs R

Hans Peter Fuchs Fuchs HP

Hans P. Fuchs Fuchs HP

H. P. Fuchs Fuchs HP

Hans-Peter Fuchs Fuchs H-P

Hanspeter Fuchs Fuchs H

Hans Peter Reineke Fuchs Fuchs HPR

Reineke van Fuchs vanFuchs R


4.3 Source found -> own literature list (2))

Source Reference list

Volume 5 - issue 2, page 13 -17 5(2): 13-17

VOLUME 5 NUMBER 2 PP 13-17 5(2): 13-17

5. Jahrgang, Heft 2, Seite 13 bis 17 5(2): 13-17

Band 2, Jahrgang 5, S. 13-17 5(2): 13-17

5 (Heft 2), 13 ff 5(2): 13-17

vol. 5, no. 2, pp 13-17, 2005 5(2): 13-17

Volume 5, February, p.13 - p.17 5(2): 13-17

5, 2, 13-17 5(2): 13-17

Jahrg. 5, 2005, Heft 2 5(2): 13-17

Volume V, Part II W15, p 13 ff 5(2W15): 13-17

PFG 2005 / 2, 0013-0017 2005(2): 13-17

Volume 2005, issue 1-2, 13 ff. 2005(1-2): 13-17


References (Example)

Fox R, Hare ML (1888) Forest and Meadow. Foxtown: Wood Press

Hebel M, Stilla U (2010) LiDAR-supported navigation of UAVs over urban areas. Surveying and Land Information Science, 70(3): 139-149

Hebel M, Stilla U (2012) Simultaneous calibration of ALS systems and alignment of multiview LiDAR scans of urban areas. IEEE Transactions on Geoscience and Remote Sensing, 50(6): 2364-2379

Schmitt M, Magnard C, Brehm T, Stilla U (2011) Towards airborne single pass decimeter resolution SAR interferometry over urban areas. In: Stilla U, Rottensteiner F, Mayer H, Jutzi B, Butenuth M (eds) Photogrammetric Image Analysis, ISPRS Conference, PIA 2011. Lecture Notes in Computer Sciences (LNCS) 6952, Heidelberg: Springer, 197-208

Schmitt M, Stilla U (2013) Compressive sensing based layover separation in airborne single pass multi-baseline InSAR data. IEEE Geoscience and Remote Sensing Letters, 10(2): 313-317

Stilla U (1995) Map-aided structural analysis of aerial images. ISPRS Journal of Photogrammetry and Remote Sensing, 50(4): 3-10


5.1 Evaluation (2018 WS) (1)

34


5.1 Evaluation (2018 WS) (2) enlarged

35


5.1 Evaluation (2018 WS) (3) enlarged

36


5.2 Evaluation form – PSC (1)

37



38



39


References

wikiHow to Give a Presentationhttps://www.wikihow.com/Give-a-Presentation

Preparing a Good Presentationwww.colorado.edu/ibs/hs/barham/.../PreparingPresentations.ppt[access: 2017-OCT-23]

how to prepare a scientific presentation? how to give a ... · geodetic seminar 2019 stilla...

Documents