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Higley Unified School District, #60 Request for Proposals 2935 S Recker Road

Gilbert, AZ 85295 (480) 279-7047

RFP: 14-03-19 PROJECT: Visitor Management System

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REQUEST FOR PROPOSAL # 14-03-19

MATERIAL OR SERVICE Visitor Management System DUE DATE September 13, 2013, 2:00 P.M. LOCAL TIME OPENING LOCATION Higley Unified School District, #60

Purchasing Office 2935 S Recker Road Gilbert, AZ 85295 (480) 279-7047

PRE-PROPOSAL CONFERENCE DATE None TIME LOCATION

This solicitation may be obtained from our solicitation website at http://www.azpurchasing.org/ All addendums will be posted to the website. Any interested offerors without internet access may obtain a copy of this solicitation by calling (480) 279-7047, or a copy may be picked up during regular business hours at the District’s Purchasing Department, 2935 S Recker Road, Gilbert, AZ 85295. If you experience any problems receiving this Request for Proposal, please call (480) 279-7047. This proposal is being done by the Higley Unified School District, #60 as a member of the Strategic Alliance for Volume Expenditures (SAVE). While this proposal is for the Higley Unified School District, #60, other public entities have expressed interest in utilizing the resulting contracts. School District Procurement Rules A.A.C. R7-2-1191 through R7-2-1195 authorizes and governs intergovernmental procurements for school districts. If you do not wish to bid on this solicitation, please provide written notification of your decision. Failure to respond could result in deletion of your name from the District’s vendor listing. This form may be returned to the address above, or faxed to (480)279-7511. A “No Bid” will be considered a response.

I am submitting a “No Bid” at this time.

Please keep my name on the District’s Bidder’s List. I cannot provide services of this nature.

Please remove my name from this category. I will submit a revised Vendor Registration Form A copy of the Vendor Registration Form is at http:// www.azpurchasing.org

I am eager to do business with Higley Unified School District as I provide these services. I will download it from the website.

Name of Company

Date Signed

Authorized Signature/Local Representative

Telephone/Fax Number

Type Name and Position Held with Company

Mailing Address City State Zip RFP Notice sent:

8/23/2013

Higley Unified School District, #60 Notice of Request for Proposals 2935 S Recker Road

Gilbert, AZ 85295 (480) 279-7047 RFP: 14-03-19

PROJECT: Visitor Management System of 55

Solicitation Due Date/Time: September 13, 2013 no later than 2:00 P.M. Submittal Location: 2935 S Recker Road, Gilbert, AZ 85295 Pre-Offer Conference Date/Time: None Pre-Offer Conference Location: None In accordance with School District Procurement Rules in the Arizona Administrative Code (A.A.C.) promulgated by the State Board of Education pursuant to A.R.S. § 15-213, Proposals for the material or services specified will be received by the Higley Unified School District, at the above specified location, until the time and date cited. Proposals received by the correct time and date shall be opened five minutes after the deadline and the vendors submitting shall be publicly read. All other information contained in the Proposal shall remain confidential until award is made. If you need directions to our office, please call (480) 279-7047. This proposal is being done by the Higley Unified School District, #60 as a member of the Strategic Alliance for Volume Expenditures (SAVE). While this proposal is for the Higley Unified School District, #60, other public entities have expressed interest in utilizing the resulting contracts. School District Procurement Rules A.A.C. R7-2-1191 through R7-2-1195 authorizes and governs intergovernmental procurements for school districts. Other public entities have similar authorizations Members of “SAVE”, a group of schools/public entities have signed an intergovernmental agreement under such a cooperative purchase agreement to obtain economies of scale. After award, this solicitation may be utilized by the eligible School Districts/public entities, recognizing potential equipment, logistical and capacity limitations by vendor may limit “piggybacking” of this award. Individual public entities would negotiate service with successful vendors using the proposal pricing quoted herein. No volume is implied or guaranteed. Proposals must be in the actual possession of the Higley Unified School District on or prior to the time and date, and at the submittal location indicated above. Late offers will not be considered. Proposals must be submitted in a sealed envelope or package with the Solicitation Number and the Offeror’s name and address clearly indicated on the envelope or package. A mailing label is included to assist you with the process. All offers must be completed in ink or typewritten. Additional instructions for preparing an offer are included in this Solicitation. All other information, including pricing, shall remain confidential until after the award is made. All information and proposals submitted will be made available for public inspection after the award has been made, except to the extent that the Offeror has requested, and the District concurs, that certain information remain confidential. Eleven copies and one marked “original” of your response are requested by the District. Person with disabilities may request special accommodations such as interpreters, alternate formats, or assistance with physical accessibility. Requests for special accommodations must be made with 72 hours prior notice. Such requests are to be addressed to the Solicitation Contact Person or Procurement Officer. OFFERORS ARE STRONGLY ENCOURAGED TO CAREFULLY READ THE ENTIRE SOLICITATION August 22, 2013 Roqueta Levenda, Purchasing Date (480) 279-7511 Fax (480) 279-7047 Telephone [email protected]

Higley Unified School District, #60 Authority to Issue Cooperative 2935 S Recker Road

Gilbert, AZ 85295 (480) 279-7047 RFP: 14-03-19


This solicitation is being done by the Higley Unified School District, #60, as a member of the Strategic Alliance for Volume Expenditures (SAVE) and is acting as lead public entity. Any contract resulting from this solicitation shall be for the use of the consortium members. In order to participate in any resultant contract, a public entity must have entered into a cooperative purchasing agreement with the consortium. No volume is implied or guaranteed. The following Agencies have expressed interest in any resulting contracts. The number of schools in each district has been included as well as the grade levels that the district serves:

District Number of Schools Type Coolidge Unified School District 8 Unified- PreK-12 Creighton Elementary School District 9 Elementary -PreK-8 Deer Valley Unified School District 37 Unified- PreK-12 Douglas Unified School District 8 Unified- PreK-12 Higley Unified School District 12 Unified- PreK-12 Phoenix Elementary School District 14 Elementary- PreK-8 Roosevelt Elementary School District 20 Elementary- PreK-8 Tempe Elementary School District 21 Elementary- PreK-8 Tolleson Elementary School District 4 Elementary- PreK-8 On the following pages is a list of current member in the Consortium who potentially may wish to utilize this contract. Other public entities in Arizona may be added during the term of the contract by SAVE with the approval of the lead public entity and the contract vendor. The estimated volume of purchases by other public entities within SAVE have been taken into consideration by the lead public entity and all other public entities that are not members of the SAVE are prohibited from using the contract. However; no volume is implied or guaranteed.

Higley Unified School District, #60 SAVE Membership 2935 S Recker Road

Gilbert, AZ 85295 (480) 279-7047 RFP: 14-03-19


Strategic Alliance for Volume Expenditures S.A.V.E. --- Cooperative Purchasing Agreements

The following 266 agencies have signed the Cooperative Purchasing Agreement with the S.A.V.E. association as of July 18, 2013.

Municipalities Town of Wickenburg City of Apache Junction City of Avondale Counties City of Bullhead Apache County City of Casa Grande Cochise County City of Chandler Coconino County City of Cottonwood Gila County City of Douglas Graham County City of Eloy La Paz County City of Flagstaff Maricopa County City of Glendale Mohave County City of Goodyear Navajo County City of Maricopa Pima County City of Mesa Pinal County City of Page Santa Cruz County City of Peoria Yavapai County City of Phoenix Yuma County City of Prescott City of Safford Higher Education City of Scottsdale Arizona State University City of Sierra Vista Arizona Western College City of Somerton Central Arizona College City of Surprise Cochise County Community College District Surprise City of Tempe Coconino County Community College District City of Tolleson Graham County Community College District City of Tucson Maricopa Community College District City of Willcox Mohave Community College District City of Winslow Northern Arizona University City of Yuma Pima Community College Lake Havasu City University of Arizona Town of Buckeye Yavapai College Town of Camp Verde Town of Cave Creek Political Agencies Town of Chino Valley Arizona Supreme Court Town of Florence Central Arizona Project Town of Fountain Hills Housing Authority of Maricopa Town of Gila Bend Maricopa Association of Governments Town of Gilbert Maricopa Integrated Health System Town of Marana Superior Court of Arizona, Maricopa County Town of Miami Tucson Airport Authority Town of Oro Valley Valley Metro Regional Public Transit Authority Town of Paradise Valley Phoenix-Mesa Gateway Airport Authority Town of Prescott Valley


Gilbert, AZ 85295 (480) 279-7047 RFP: 14-03-19


Misc. Agencies Creighton Elementary School District #14 Central Arizona Water Conservation District (CAWCD) Deer Valley Unified School District #97 Central Yavapai Fire District Double Adobe Elementary School District #45 Drexel Heights Fire District Douglas Unified School District #27 Fire District of Sun City West Dysart Unified School District # 89 Mt. Lemmon Fire District Eloy Elementary School District #11 North Country Community Health Center Elfrida Elementary School District #12 Northwest Fire District Flagstaff Unified School District # 1 Pima County School Reserve Fund Florence Unified School District # 1 Superstition Mtn Community Facilities District Flowing Wells Unified School District #8 Sun City West Fire District Fort Huachuca Accommodation School District Fort Thomas Unified School District #7 School Districts and Charter Schools Fountain Hills Unified School District #98 Agua Fria Union High School District # 216 Fowler Elementary School District #45 Alhambra Elementary School District # 68 Gadsden Elementary School District # 32 Altar Valley School District #51 Ganado Unified School District #20 Amphitheater Unified School District #10 Gila Bend Unified School District Antelope Union High School #50 Gilbert Unified School District #41 Apache Junction Unified School District # 43 Glendale Elementary School District #40 Arlington Elementary School District #47 Glendale Union High School District Ash Fork Joint Unified School District Globe Unified School District #1 Avondale Elementary School District #44 Grand Canyon Unified School District #4 Balsz Elementary School District #31 Hackberry Elementary School District #3 Beaver Creek School District #26 Heber-Overgaard Unified School District #6 Benson Unified School District #9 Higley Unified School District #60 Bisbee Unified School District #2 Holbrook Unified School District #3 Blue Ridge Unified School District #32 Horizon Community Learning Center / Horizon Charter School Bonita School District #6 Humboldt Unified School District #22 Bouse Elementary School District Hyder Elementary School District #6 Buckeye Elementary School District #33 Indian Oasis-Baboquivari School District #40 Buckeye Union High School District #201 Isaac Elementary School District # 5 Bullhead City Elementary School District #15 J.O. Combs Elementary School District #44 Camp Verde Unified School District #28 Joseph City Unified School District #2 Cartwright Elementary School District #83 Kayenta Unified School District #27 Casa Blanca Middle School dba Vah Ki Middle School Kingman Unified School District #20 Casa Grande Elementary School District Kyrene Elementary School District #28 Casa Grande Union High School District Lake Havasu Unified School District # 1 Catalina Foothills Unified School District #16 Laveen Elementary School District #59 Cave Creek Unified School District #93 Liberty Elementary School District #25 Cedar Unified School District #25 Litchfield Elementary School District #79 Chandler Unified School District # 80 Littlefield Unified School District #9 Chinle Unified School District #24 Littleton Elementary School District #65 Chino Valley Unified School District #51 Madison Elementary School District #38 Clarkdale-Jerome School District #3 Maine Consolidated School District Coconino County Regional Accommodation District #99 Mammoth-San Manuel Unified School District #8 Colorado River Union High School District Marana Unified School District #6 Continental Elementary School District #39 Maricopa Regional School District #509 Coolidge Unified School District #21 Maricopa Unified School District Cottonwood-Oak Creek School District #6 Mary C. O’Brien Accommodation School District Crane Elementary School District # 13


Gilbert, AZ 85295 (480) 279-7047 RFP: 14-03-19


Mayer Unified School District #43 Sierra Vista Unified School District # 68 Mesa Unified School District # 4 Somerton Elementary School District #11 Mobile Elementary School District #86 Snowflake Unified School District #5 Mohave Valley Elementary School District #16 Stanfield Elementary School District #24 Mohawk Valley School District # 17 St. David Unified School District #21 Morenci Unified School District #18 St. Johns Unified School District Murphy Elementary School District #21 Sunnyside Unified School District #12 Naco Unified School District #9 Superior Unified School District #15 Nadaburg Elementary District #81 Tanque Verde Unified School District #13 Nogales Unified School District # 1 Tempe Elementary School District # 3 Osborn Elementary School District #8 Tempe Union High School District # 213 Page Unified School District #8 Thatcher Unified Schools Palo Verde Elementary School District #49 Toltec Elementary School District #22 Paradise Valley Unified School District #69 Tolleson Elementary School District #17 Parker Unified School District #27 Tolleson Union High School District # 214 Patagonia Elementary School District #6 Tombstone Unified School District #1 Patagonia Union High School District #92 Tuba City Unified School District #15 Payson Unified School District #10 Tucson Unified School District Peach Springs Unified School District #8 Union Elementary School District #62 Pendergast School District #92 Vail Unified School District #20 Peoria Unified School District #11 Valley Union High School District #22 Phoenix Collegiate High School Washington Elementary School District # 6 Phoenix Elementary School District # 1 Wellton Elementary School District #24 Phoenix Union High School District #210 West-MEC District #402 Picacho Elementary School District #33 Whiteriver Unified School District #20 Pima Prevention Partnership dba Pima Partnership Academy Wickenburg Unified School District #9 Pima Partnership High Willcox Unified School District Pima Unified School District #6 Williams Unified School District #2 Pine Strawberry Elementary School District #12 Wilson Elementary School District #7 Pinion Unified School District #4 Window Rock Unified School District #8 Prescott Unified School District #1 Winslow Unified School District #1 Quartzsite Elementary School District #4 Young Public School District Queen Creek Unified School District # 95 Yuma Elementary School District # 1 Red Mesa Unified School District #27 Yuma Union High School District # 70 Riverside Elementary School District #2 Roosevelt Elementary School District # 66 Round Valley Unified School District #10 JTEDS Sacaton Elementary School District #18 Central Arizona Valley Institute of Technology (CAVIT) Saddle Mountain Unified School District #90 East Valley Institute of Technology (EVIT) Safford Unified School District #1 Gila Institute for Technology, (JTED) Sahuarita Unified School District #30 Mountain Institute JTED San Carlos Unified School District #20 Northeast AZ Tech Institute of Vocational Education Sanders Unified School District #18 Pima County Joint Technology District #11 (JTED) Santa Cruz Valley Unified School District #35 Santa Cruz Valley Union High School District #840 Scottsdale Unified School District # 48 Sedona-Oak Creek Unified School District #9 Sentinel Elementary School District #71 Shonto Preparatory Schools Show Low Unified School District #10

Higley Unified School District, #60 Table of Contents 2935 S Recker Road

Gilbert, AZ 85295 (480) 279-7047 RFP: 14-03-19


Title Page

Uniform Instructions to Offerors ....................................................................................................8

Uniform General Terms and Condition .........................................................................................14

Special Instructions to Offerors .....................................................................................................23

Special Terms and Conditions ......................................................................................................30

Scope of Work ..............................................................................................................................37

Performance Evaluation Survey ....................................................................................................38

Cost Proposal Sheet .......................................................................................................................39

Questionnaire .................................................................................................................................40

Drug Free Workplace .....................................................................................................................46

Confidentiality Proprietary Form ...................................................................................................47

Deviations and Exceptions ............................................................................................................48

Addendum Acknowledgement Form .............................................................................................49

Familial Relationship Disclosure Statement ..................................................................................50

Offer and Acceptance Form ...........................................................................................................51

Non Collusion ................................................................................................................................52

I.R.S. W-9 Form, Request for Taxpayer Identification Number ...................................................53

Sole Proprietor Form......................................................................................................................54

Mailing Label .................................................................................................................................55

DOCUMENTS REFERENCED: You may access a copy of the documents referenced within this proposal at the following web addresses: Arizona Revised Statutes (A.R.S.) is available at http://www.azleg.state.az.us/ArizonaRevisedStatutes.asp

School District Procurement Rules in the Arizona Administrative Code (A.A.C.) is available at http://azsos.gov/public_services/Title_07/7-02.htm#Article_10 I.R.S. W-9 form (Request for Taxpayer I.D. Number) is available at http://www.irs.gov/pub/irs-pdf/fw9.pdf

Higley Unified School District#60 Uniform Instructions to Offerors 2935 S Recker Road

Gilbert, AZ 85295 (480) 279-7047 RFP: 14-03-19


UNIFORM INSTRUCTIONS TO OFFERORS

1. Definition of Terms

As used in these instructions, the terms listed below are defined as follows:

A. Attachment - any item the Solicitation requires an Offeror to submit as part of the Offer.

B. Contract - the combination of the Solicitation, including the Uniform and Special Instructions to Offerors, the Uniform and Special Terms and Conditions, and the Specifications and Statement or Scope of Work; the Offer and any Best and Final Offers; and any Solicitation Amendments (Addenda) or Contract Amendments; and any terms applied by law.

C. Contract Amendment - a written document signed by the Procurement Officer that is issued for the purpose of making changes in the Contract.

D. Contractor - any person who has a contract with the School District.

E. Days - calendar days unless otherwise specified.

F. Exhibit - any item labeled as an Exhibit in the Solicitation or placed in the Exhibits section of the solicitation.

G. Gratuity - payment, loan, subscription, advance, deposit of money, services, or anything of more than nominal value present or promised, unless consideration of substantially equal or greater value is received.

H. LEA - Local Education Agency

I. Offer - bid, proposal or qualification.

J. Offeror - a vendor who responds to a Solicitation.

K. Procurement Officer - the person duly authorized to enter into and administer Contracts and make written determinations with respect to the Contract or his or her designee.

L. Solicitation - an Invitation for Bids (IFB), a Request for Proposals (RFP), or a Request for Qualifications (RFQ).

M. Solicitation Amendment (or Addendum) - a written document that is authorized by the Procurement Officer and issued for the purpose of making changes to the Solicitation.

N. Subcontract - any Contract, express or implied, between the Contractor and another other party or between a subcontractor and another party delegating or assigning, in whole or in part, the making or furnishings of any material or any service required for the performance of the Contract.

O. “School District” means the Higley Unified School District that executes the contract.

2. Inquiries


Gilbert, AZ 85295 (480) 279-7047 RFP: 14-03-19


A. Duty to Examine: It is the responsibility of each Offeror to examine the entire Solicitation, seek clarification in

writing, and check its Offer for accuracy before submitting the Offer. Lack of care in preparing an Offer shall not be grounds for withdrawing the Offer after the Offer due date and time nor shall it give rise to any Contract claim.

B. Solicitation Contact Person: Any inquiry related to a Solicitation, including any requests for or inquiries regarding standards referenced in the Solicitation shall be directed solely to the Solicitation contact person. The Offeror shall not contact or direct inquiries concerning this Solicitation to any other employee unless the Solicitation specifically identifies a person other than the Solicitation contact person as a contact.

C. Submission of Inquiries: The Procurement Officer or the person identified in the Solicitation as the contact for inquires may require that an inquiry be submitted in writing. Any inquiry related to a Solicitation shall refer to the appropriate Solicitation number, page, and paragraph. Do not place the solicitation number on the outside of the envelope containing the inquiry as it may then be identified as an Offer and not be opened until after the Offer due date and time.

D. Timeliness: Any inquiry shall be submitted, in writing, as soon as possible and at least seven (7) days before the Offer due date and time. Failure to do so may result in the inquiry not being answered.

E. No Right to Rely on Verbal Responses: Any inquiry that results in changes to the Solicitation shall be answered solely through a written Solicitation Amendment or Addendum. An Offeror may not rely on verbal responses to its inquires.

F. Solicitation Amendments/Addenda: The Solicitation shall only be modified by a Solicitation Amendment or Addendum.

G. Pre-Offer Conference: If a Pre-Offer Conference has been scheduled under this Solicitation, the date, time, and location must appear on the Solicitation cover sheet or elsewhere in the Solicitation. An Offeror should raise any questions about the Solicitation, the procurement process, or the operation at that time. An Offeror may not rely on any verbal responses to questions at the conference. Material issues raised at the conference that result in changes to the Solicitation shall be answered solely through a written Solicitation Amendment or Addendums.

H. Persons with Disabilities: Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the appropriate Solicitation contact person. Requests shall be made as early as possible to allow time to arrange the accommodation.

3. Offer Preparation

A. Forms: An Offer shall be submitted either on the forms provided in this Solicitation or their substantial equivalent. Any substitute document for the forms provided in this Solicitation will be legible and contain the same information requested on the form. A facsimile, telegraphic or mailgram offer shall be rejected.

B. Typed or Ink / Corrections: The Offer, and all other correspondence must be typed or in ink. Erasures, interlineations or other modifications in the Offer must be initialed in ink by the person signing the Offer. Modifications shall not be permitted after Offers have been opened except as otherwise provided under applicable law.

C. Evidence of Intent to be Bound: The Offer and Acceptance form within the Solicitation must be submitted with the Offer and must include a signature by a person authorized to sign the Offer. The signature shall signify the Offeror’s intent to be bound by the Offer and the terms of the Solicitation and that the information provided is


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true, accurate, and complete. Failure to submit verifiable evidence of intent to be bound, such as an original signature, may result in rejection of the Offer.

D. Exceptions to Terms and Conditions: All exceptions included with the Offer shall be submitted in a clearly identified separate section of the Offer in which the Offeror clearly identifies the specific paragraphs of the Solicitation where the exceptions occur. Any exceptions not included in such a section shall be without force and effect in any resulting Contract unless such exception is specifically referenced by the Procurement Officer in a written statement. The Offeror’s preprinted or standard terms will not be considered as a part of any resulting Contract.

a) Invitation for Bids: An Offer that takes exception to a material requirement of any part of the Solicitation, including terms and conditions, shall be rejected.

b) Request for Proposals: All exceptions that are contained in the Offer may negatively affect the proposal evaluation based on the evaluation criteria as stated in the Solicitation or result in rejection of the Offer.

E. Subcontracts: Offeror shall clearly list any proposed subcontractors and the subcontractor’s proposed

responsibilities in the Offer. Per 7 CFR §3017.200 debarment verification shall be completed on subcontracts/subcontractors. This will be completed by the subcontractor prior to contract approval.

F. Cost of Offer Preparation: The District will not reimburse any Offeror the cost of responding to a Solicitation.

G. Solicitation Amendments/Addenda: Unless otherwise stated in the Solicitation, each Solicitation Amendment or Addendum shall be signed with an original signature by the person signing the Offer, and shall be submitted no later than the Offer due date and time. Failure to return a signed copy of a material Solicitation Amendment or Addendum or to follow the instructions for acknowledgement of the Solicitation Amendment/Addendum shall result in rejection of the Offer.

H. Federal Excise Tax: School Districts/public entities are exempt from Federal Excise Tax on manufactured goods. Exemption Certificates will be prepared upon request.

I. Provision of Tax Identification Numbers: Offerors are required to provide their Arizona Transaction Privilege Tax number and/or Federal Tax Identification number, if applicable, in the space provided on the Offer and Acceptance Form and provide the tax rate and amount, if applicable, on the Price Sheet.

J. Identification of Taxes in Offer: School Districts/public entities are subject to all applicable state and local transaction privilege taxes. If Arizona resident Offerors do not indicate taxes on a separate item in the Offer, the LEA will conclude that the price(s) offered includes all applicable taxes.

K. Disclosure: If the Firm, business, or person submitting this Offer has been debarred, suspended, or otherwise lawfully precluded from participating in any public procurement activity, including being disapproved as a subcontractor with any federal, state, or local government, or if any such preclusion from participation from any public procurement activity is currently pending, the Offeror must fully explain the circumstances relating to the preclusion or proposed preclusion in the Offer. The Offeror shall include a letter with its Offer setting forth the name and address of the governmental unit, the effective date of this suspension or debarment, the duration of the suspension or debarment, and the relevant circumstances relating the suspension or debarment. If suspension or debarment is currently pending, a detailed description of all relevant circumstances including the details enumerated above must be provided.

L. Solicitation Order of Precedence: In the event of a conflict in the provisions of this Solicitation, the following shall prevail in the order set forth below:


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a) Special Terms and Conditions; b) Uniform Terms and Conditions; c) Statement of Scope of Work; d) Specifications; e) Attachments; f) Exhibits; g) Special Instructions to Offerors; and h) Uniform Instructions to Offerors

M. Delivery: Unless stated otherwise in the Solicitation, all prices shall be F.O.B. Destination and shall include all

delivery and unloading at the destination(s).

4. Submission of Offer

A. Sealed Envelope or Package: Each Offer shall be submitted to the submittal location identified in this Solicitation, in a sealed envelope or package that identifies its contents as an Offer and the Solicitation number to which it responds. The appropriate Solicitation number shall be plainly marked on the outside of the envelope or package.

B. Offer Amendment or Withdrawal: An Offer may not be amended or withdrawn after the Offer due date and time except as otherwise provided under applicable law.

C. Public Record: Under applicable law, all Offers submitted and opened are public records and must be retained by the School District. Offers shall be open to public inspection after Contract award, except for such Offers deemed to be confidential by the School District. If an Offeror believes that information in its Offer should remain confidential, it shall stamp as confidential that information and submit a statement with its Offer detailing the reasons that information should not be disclosed. The LEA shall make a determination on whether the stamped information is confidential pursuant to the School District’s Procurement Code.

D. Non-collusion, Employment, and Services: By signing the Offer and Acceptance form or other official contract form, the offeror certifies that:

a. It did not engage in collusion or other anti-competitive practices in connection with the preparation or submission of its offer; and

b. It does not discriminate against any employee, applicant for employment, or person to whom it provides services because of race, color, religion, sex, sexual orientation, national origin, marital or family status, political beliefs, disability, or Vietnam status and that it complies with all applicable federal, state, and local laws and executive orders regarding employment.

5. Evaluation a. Unit Price Prevails: Where applicable, in the case of discrepancy between the unit price or rate and the

extension of that unit price or rate, the unit price or rate shall govern. b. Taxes: All applicable taxes in the Offer will be considered by the LEA when determining the lowest bid or

evaluating proposals; except when a responsive Offeror which is otherwise reasonably susceptible for award is located outside of Arizona and is not subject to a transaction privilege or use tax of a political subdivision of this state. In that event, all applicable taxes which are the obligation of Offerors in state and out of state, Offerors shall be disregarded in the Contract Award. At all times, payment of taxes and the determination of applicable taxes and rates are the sole responsibility of the Contractor.


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c. Late Offers: An offer submitted after the exact Offer due date and exact time shall be rejected. d. Disqualification: The Offer of an Offeror who is currently debarred, suspended or otherwise lawfully

prohibited from any public procurement activity may be rejected. e. Offer Acceptance Period: An Offeror submitting an Offer under this Solicitation shall hold its Offer open for

the number of days from the Offer due date that is stated in the Solicitation. If the Solicitation does not specifically state a number of days for the Offer acceptance, the number of days shall be ninety (90). If a Best and Final Offer is requested pursuant to a Request for Proposals, an Offeror shall hold its Offer open for ninety (90) days from the Best and Final due date.

f. Payment: Payments shall comply with the requirements of A.R.S. § 35.342, Net 30 days. Upon receipt and acceptance of goods or services, the Contractor shall submit a complete, detailed, and accurate invoice, including all rebates, credits, and discounts for payment within thirty (30) days.

g. Waiver and Rejection Rights: Notwithstanding any other provision of the solicitation, the Higley Unified School District reserves the right to:

A. Waive any minor informality; B. Reject any and all offers or portions thereof; or C. Cancel a solicitation.

6. Award

A. Number or Types of Awards: Where applicable, Higley Unified School District reserves the right to make multiple awards or to award a Contract by individual line items, by a group of line items, or to make an aggregate award, whichever is deemed most advantageous to Higley Unified School District. If the Procurement Officer determines that an aggregate award to one Offeror is not in the School District’s interest, “all or none” Offers shall be rejected.

B. Contract Inception: An Offer does not constitute a Contract nor does it confer any rights on the Offeror to the award of a Contract. A Contract is not created until the Offer is accepted in writing by the Procurement Officer’s signature of the Offer and Acceptance Form. A letter or other notice of award or of the intent to award shall not constitute acceptance of the Offer.

C. Effective Date: The effective date of this Contract shall be the date that the Procurement Officer signs the Offer and Acceptance Form or other official contract form, unless another date is specifically stated in the Contract.

D. Governing Board Approval: Final acceptance for the Higley Unified School District will be contingent upon the approval of their Governing Board, if applicable.

7. Protests

A. Specification Protest Process and Remedies: If a bidder feels that the specifications are written in a way that limits competition, a specification protest may be sent to the Kevin Hegarty, Chief Financial Officer. Specification Protests will be responded to within five (5) business days of receipt. Determination of protest validity is at the sole discretion of the District. The due date of the bid may be changed if necessary to allow consideration of the protest and issuance of any necessary addenda. Specification protests shall be presented to the District in writing as soon as identified, but no less than five (5) business days prior to the bid opening date and time. No protest against the award due to the specifications shall be considered after this deadline.

B. Protests shall be filed, and shall be resolved, in accordance with the Arizona Administrative Code (A.A.C.) R7-2-1142. A protest must be in writing and must be filed with the Kevin Hegarty, Chief Financial Officer. A protest of a


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proposed award or of an award must be filed within 10 days after the protester knows or should have known the basis of the protest. A protest must include:

a. The name, address and telephone number of the protestor. b. The signature of the protestor or its representative. c. Identification of the purchasing agency and the solicitation number. d. A detailed statement of the legal and factual grounds of protest including copies of relevant documents. e. The form of relief requested.

Higley Unified School District#60 Uniform Terms and Conditions 2935 S Recker Road

Gilbert, AZ 85295 (480) 279-7047 RFP: 14-03-19


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As used in this Solicitation and any resulting Contract, the terms listed below are defined as follows:

A. Attachment - any item the Solicitation requires an Offeror to submit as part of the Offer.

B. Contract - the combination of the Solicitation, including the Uniform and Special Instructions to Offerors, the Uniform and Special Terms and Conditions, and the Specifications and Statement or Scope of Work; the Offer and any Best and Final Offers; and any Solicitation Amendments (Addenda) or Contract Amendments; and any terms applied by law.

C. Contract Amendment - a written document signed by the Procurement Officer that is issued for the purpose of making changes in the Contract.

D. Contractor - any person who has a Contract with the School District.

E. Days - calendar days unless otherwise specified.

F. Exhibit - any item labeled as an Exhibit in the Solicitation or placed in the Exhibits section of the Solicitation.

G. Gratuity - a payment, loan, subscription, advance, deposit of money, services, or anything of more than nominal value present or promised, unless consideration of substantially equal or greater value is received.

H. LEA - Local Education Agency.

I. Offer - bid, proposal or qualification.

J. Offeror - a vendor who responds to a Solicitation.

K. Procurement Officer - the person duly authorized to enter into and administer Contracts and make written determinations with respect to the Contract or their designee.

L. Solicitation - an Invitation for Bids (IFB), a Request for Proposals (RFP), or a Request for Qualification (RFQ).

M. Solicitation Amendment (or Addendum) - a written document that is authorized by the Procurement Officer and issued for the purpose of making changes to the Solicitation.

N. Subcontract - any Contract, express or implied, between the Contractor and another party or between a Subcontractor and another party delegating or assigning, in whole or in part, the making or furnishings of any material or any service required for the performance of the Contract.

2. Contract Interpretation

A. Arizona Law. The law of Arizona applies to this Contract including, where applicable, the Uniform Commercial Code as adopted by the State of Arizona and the Arizona School District Procurement Code, Arizona Revised Statutes (A.R.S.) 15-213, and its implementing rules, Arizona Administrative Code (A.A.C.) Title 7, Chapter 2, Articles 10 and 11.


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B. Implied Contract Terms. Each Provision of law and any terms required by law to be in this Contract are a part of this Contract as if fully stated in it.

C. Contract Order of Preference. In the event of a conflict in the provisions of the Contract, the following shall prevail in the order set forth below:

1. Special Terms and Conditions; 2. Uniform General Terms and Conditions; 3. Statement or Scope of Work; 4. Specifications; 5. Attachments; 6. Exhibits; 7. Documents Referenced in the Solicitation;

D. Relationship of Parties. The Contractor under this Contract is an independent Contractor. Neither party to

this Contract shall be deemed to be the employee agent of the other party to the Contract.

E. Severability. The provisions of this Contract are severable. Any term or condition deemed illegal or invalid shall not affect any other term or condition of the Contract.

F. No Parol Evidence. This Contract is intended by the parties as a final and complete expression of their

agreement. No course of prior dealings between the parties and no usage of the trade shall supplement or explain any terms used in this document.

G. No Waiver. Either party’s failure to insist on strict performance of any term or condition of the Contract

shall not be deemed waiver of that term or condition even if the party accepting or acquiescing in the nonconforming performance knows of the nature of the performance and fails to object to it.

3. Contract Administration and Operation

A. Records. Under A.R.S. § 35-214 and § 35-215, the Contractor shall retain and shall Contractually require each Subcontractor to retain all data and other records (“records”) relating to the acquisition and performance of the Contract for a period of five years after the completion of the Contract. All records shall be subject to inspection and audit at reasonable times. Upon request, the Contractor shall produce a legible copy of any or all such records.

B. Non-Discrimination. The Contractor shall comply with State Executive Order No. 99-4, 2000-4 and all other applicable Federal and State laws, rules and regulations, including the Americans with Disabilities Act.

C. Audit. At any time during the term of this Contract and five (5) years thereafter, the Contractor’s or any

Subcontractor’s books and records shall be subject to audit by the School District and, where applicable, the Federal Government, the extent that the books and records relate to the performance of the Contract or Subcontract.

D. Inspection and Testing. The Contractor agrees to permit access to its facilities, Subcontractor facilities

and the Contractor’s processes for producing the materials, at reasonable time for inspection of the materials and services covered under this Contract. The School District shall also have the right to test at its own cost the materials to be supplied under this Contract. Neither inspection at the Contractor’s


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facilities nor testing shall constitute final acceptance of the materials. If the School District determines non-compliance of the materials, the Contractor shall be responsible for the payment of all costs incurred by the School District for testing and inspection.

E. Notices. Notices to the Contractor required by this Contract shall be made by the School District to the

person indicated on the Offer and Acceptance form submitted by the Contractor unless otherwise stated in the Contract. Notices to the School District required by the Contract shall be made by the Contractor to the Solicitation Contact Person indicated on the Solicitation cover sheet, unless otherwise stated in the Contract. An authorized Procurement Officer and an authorized Contractor representative may change their respective person to whom notices shall be given by written notice and an Amendment to the Contract shall not be necessary.

F. Advertising and Promotion of Contract. The Contractor shall not advertise or publish information for

commercial benefit concerning this Contract without the prior written approval of the Procurement Officer.

G. Property of the School District. Any materials, including reports, computer programs and other

deliverables, created under this Contract are the sole property of the School District. The Contractor is not entitled to a patent or copyright on those materials and may not transfer the patent or copyright to anyone else. The Contractor shall not use or release these materials without the prior written consent of the School District.

4. Costs and Payments

A. Payments. Payments shall comply with the requirements of A.R.S. Titles 35 and 41, Net 30 days. Upon receipt and acceptance of goods or services, the Contractor shall submit a complete and accurate invoice for payment from the School District within thirty (30) days. The Purchase Order number must be referenced on the invoice.

B. Delivery. Unless stated otherwise in the Contract, all prices shall be F.O.B. destination and shall include

delivery and unloading at the destinations.

C. Applicable Taxes.

1. Payment of Taxes by the School District. The School District will pay only the rate and/or amount of taxes identified in the Offer and in any resulting Contract.

2. State and Local Transaction Privilege Taxes. The School District is subject to all applicable state and

local transaction privilege taxes. Transaction privilege taxes apply to the sale and are the responsibility of the seller to remit. Failure to collect taxes from the buyer does not relieve the seller from its obligation to remit taxes.

3. Tax Indemnification. Contractor and all Subcontractors shall pay all federal, state, and local taxes

applicable to its operation and any persons employed by the Contractor. Contractor shall, and require all Subcontractors to hold the School District harmless from any responsibility for taxes, damages and interest, if applicable, contributions required under federal, and/or state and local laws and regulations and any other costs including transaction privilege taxes, unemployment compensation insurance, Social Security and Worker’s Compensation.


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4. IRS W-9. In order to receive payment under any resulting Contract, Contractor shall have a current I.R.S. W-9 Form on file with the School District.

D. Availability of Funds for the Next Fiscal Year. Funds may not presently be available for performance

under this Contract beyond the current fiscal year. No legal liability on the part of the School District for any payment may arise under this Contract beyond the current fiscal year until funds are made available for performance of the Contract. The School District will make reasonable efforts to secure such funds.

5. Contract Changes

A. Amendments. This Contract is issued under the authority of the Procurement Officer who signed this Contract. The Contract may be modified only through a Contract Amendment within the scope of the Contract signed by the Procurement Officer. Changes to the Contract, including the addition of work or materials, the revision of payment terms, or the substitution of work or materials, directed by an unauthorized employee or made unilaterally by the Contractor are violations or the Contract and or applicable law. Such changes, including unauthorized written Contract Amendments, shall be void and without effect, and the Contractor shall not be entitled to any claim and this Contract based on those changes.

B. Subcontracts. The Contractor shall not enter into any Subcontract under this Contract without the advance

written approval of the Procurement Officer. The Subcontract shall incorporate by reference the terms and conditions of this Contract.

C. Assignment and Delegation. The Contractor shall not assign any right nor delegate any duty under this

Contract without the prior written approval of the Procurement Officer. The Procurement Officer shall not unreasonably withhold approval.

6. Risk and Liability

A. Risk of Loss. The Contractor shall bear all loss of conforming material covered under this Contract until received by authorized personnel at the location designated in the purchase order or Contract. Mere receipt does not constitute final acceptance. The risk of loss for nonconforming materials shall remain with the Contractor regardless of receipt.

B. General Indemnification. To the extent permitted by A.R.S. § 41-621 and § 35-154, the School District

shall be indemnified and held harmless by the Contractor for its vicarious liability as result of entering into this Contract. Each party to this Contract is responsible for its own negligence.

C. Indemnification - Patent and Copyright. To the extent permitted by A.R.S. § 41-621 and § 35-154, the

Contractor shall indemnify and hold harmless the School District against any liability, including costs and expenses, for infringement of any patent, trademark, or copyright arising out of Contract performance or use by the School District of materials furnished or work performed under this Contract. The School District shall reasonably notify the Contractor of any claim for which it may be liable under this paragraph.

D. Force Majeure.

1. Except for payment of sums due, neither party shall be liable to the other nor deemed in default

under this Contract if and to the extent that such party’s performance of this Contract is prevented


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by reason of force majeure. The term “force majeure” means an occurrence that is beyond the control of the party affected and occurs without its fault or negligence. Without limiting the foregoing, force majeure includes acts of God; acts of the public enemy; war; riots; strikes; mobilization; labor disputes; civil disorders; fire; flood; lockouts; injections-intervention-acts; or failures or refusals to act by government authority; and other similar occurrences beyond the control of the party declaring force majeure which such party is unable to prevent by exercising reasonable diligence.

2. Force Majeure shall not include the following occurrences:

a. Late delivery of equipment or materials caused by congestion at a manufacturer’s plant or

elsewhere, or an oversold condition of the market; or b. Late performance by a Subcontractor unless the delay arises out of a force majeure

occurrence in accordance with this force majeure term and condition. ; or c. Inability of either the Contractor or any Subcontractor to acquire or maintain any required

insurance, bonds, licenses, or permits.

3. If either party is delayed at any time in the progress of the work by force majeure, the delayed party shall notify the other party in writing of such delay, as soon as is practicable and no later than the following working day, of the commencement thereof and shall specify the causes of such delay in such notice. Such notice shall be delivered or mailed certified-return receipt requested, and shall make a specific reference to this article, thereby invoking its provisions. The delayed party shall cause such delay to cease as soon as practicable and shall notify the other party in writing when it has done so. The time of completion shall be extended by Contract Amendment for a period of time equal to the time that results or effects of such delay prevent the delayed party from performing in accordance with this Contract.

4. Any delay or failure in performance by either party hereto shall not constitute default hereunder

or give rise to any claim for damages or loss of anticipated profits if, and to the extent that such delay or failure is caused by force majeure.

E. Third Party Antitrust Violations. The Contractor assigns to the School District any claim for overcharges

resulting from antitrust violation the extent that those violations concern materials of services supplied by third parties to the Contractor toward fulfillment of this Contract.

7. Warranties

A. Liens. The Contractor warrants that the materials supplied under this Contract are free of liens. B. Quality. Unless otherwise modified elsewhere in these terms and conditions, the Contractor warrants that

for one year after acceptance by the School District of the materials or services, they shall be:

1. Of a quality to pass without objection in the trade under the Contract description; 2. Fit for the intended purposes for which the materials or services are used; 3. Within the variations permitted by the Contract and are of even kind, quality, and quality within each

unit and among all units;


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4. Adequately contained, packaged and marked as the Contract may require; and 5. Conform to the written promises or affirmations of fact made by the Contractor.

C. Fitness. The Contractor warrants that any material or service supplied to the School District shall fully

conform to all requirements of the Solicitation and all representations of the Contractor, and shall be fit for all purposes and uses required by the Contract.

D. Inspection/Testing. The warranties set forth in subparagraphs A through C of this paragraph are not

affected by inspection testing of or payment for the materials or services by the School District.

E. Exclusions. Except as otherwise set forth in this Contract, there are no express or implied warranties or merchant ability fitness.

F. Compliance with Applicable Laws. The materials and services supplied under this Contract shall comply

with all applicable federal, state and local laws, and the Contract shall maintain all applicable licenses and permits.

G. Survival of Rights and Obligations after Contract Expiration or Termination.

1. Contractor’s Representations and Warranties. All representations and warranties made by the

Contractor under this Contract shall survive the expiration of termination hereof. In addition, the parties hereto acknowledge that pursuant to A.R.S. § 12-510, except as provided in A.R.S. § 12-529, the School District is not subject to or barred by any limitations of actions prescribed in A.R.S. Title 12, Chapter 5.

2. Purchase Orders. The Contractor shall, in accordance with all terms and conditions of the

Contract, fully perform and shall be obligated to comply with all purchase orders received by the Contractor prior to the expiration or termination hereof, unless otherwise directed in writing by the Procurement Offices, including, without limitation, all purchase orders received prior to but not fully performed and satisfied at the expiration or termination of this Contract.

8. School District’s Contractual Remedies

A. Right to Assurance. If the School District in good faith has reason to believe that the Contractor does not intend to, or is unable to perform or continue performing the Contract, the Procurement Officer may demand in writing that the Contractor give a written assurance of intent or ability to perform. Failure by the Contractor to provide written assurance within the number of days specified in the demand may, at the School District’s option, be the basis for terminating the Contract under the Uniform General Terms and Conditions.

B. Stop Work Order.

1. The School District may, at any time, by written order to the Contractor, require the Contractor to

stop all or any part, of the work called for by this Contract for a period of up to ninety (90) days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all


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reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage.

2. If a stop work order issued under this clause is canceled or the period of the order or any

extension expires, the Contractor shall resume work. The Procurement Officer shall make an equitable adjustment in the delivery schedule or Contract price, or both, and the Contract shall be amended in writing accordingly.

C. Non-exclusive Remedies. The rights and the remedies of the School District under this Contract are not

exclusive.

D. Nonconforming Tender. Materials supplied under this Contract shall fully comply with the Contract. The delivery of materials or a portion of the materials in an installment that do not fully comply constitutes a breach of Contract. On delivery of nonconforming materials, the School District may terminate the Contract for default under applicable termination clauses in the Contract, exercise any of its remedies under the Uniform Commercial Code, or pursue any other right or remedy available to it.

E. Right to Offset. The School District shall be entitled to offset against any sums due the Contractor, any

expenses or costs incurred by the School District or damages assessed by the School District concerning the Contractor’s nonconforming performance or failure to perform the Contract, including expenses, costs and damages described in the Uniform General Terms and Conditions.

9. Contract Termination

A. Cancellation for Conflict of Interest. Per A.R.S. 38-511 the School District may cancel this Contract within three (3) years after Contract execution without penalty or further obligation if any person significantly involved in initiating, negotiating, securing, drafting, or creating the Contract on behalf of the School District entity is, or becomes at any time while the Contract or an extension the Contract is in effect, an employee of or a consultant to any other party to this Contract with respect to the subject matter of the Contract. The cancellation shall be effective when the Contractor receives written notice of the cancellation unless the notice specifies a later time.

B. Gratuities. The School District may, by written notice, terminate this Contract, in whole or in part, if the

School District determines that employment or gratuity was offered or made by the Contractor or a representative of the Contractor to any officer or employee of the School District for the purpose of influencing the outcome of the procurement or securing the Contract, an Amendment to the Contract, or favorable treatment concerning the Contract, including the making of any determination or decision about Contract performance. The School District, in addition to any other rights or remedies, shall be entitled to recover exemplary damages in the amount of three (3) times the value of the gratuity offered by the Contractor.

C. Suspension or Debarment. The School District may, by written notice to the Contractor, immediately

terminate this Contract if the school District determines that the Contractor has been disbarred, suspended or otherwise lawfully prohibited from participating in any public procurement activity, including but not limited to, being disapproved as a Subcontractor of any public procurement unit or other governmental body.

D. Termination for Convenience. The School District reserves the right to terminate the Contract, in whole

or in part at any time, when in the best interests of the School District without penalty recourse. Upon


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receipt of the written notice, the Contractor shall immediately stop all work, as directed in the notice, notify all Subcontractors of the effective date of the termination and minimize all further costs to the School District. In the event of termination under this paragraph, all documents, data and reports prepared by the Contractor under the Contract shall become the property of and be delivered to the School District. The Contractor shall be entitled to receive just and equitable compensation for work in progress, work completed, and materials accepted before the effective date of the termination. The cost principles and procedures provided in A.A.C. R7-2-1125 shall apply.

E. Termination for Default.

1. In addition to the rights reserved in the Uniform Terms and Conditions, the School District

reserves the right to terminate the Contract in whole or in part due to the failure of the Contractor to comply with any term or condition of the Contract, to acquire and maintain all required insurance policies, bonds, licenses and permits, or to make satisfactory progress in performing the Contract. The Procurement Officer shall provide written notice of the termination and the reasons for it to the Contractor.

2. Upon termination under this paragraph, all documents, data and reports prepared by the

Contractor under the Contract shall become the property of and be delivered to the School District.

3. The School District may, upon termination of this Contract, procure, on terms and in the manner

that it deems appropriate, materials and services to replace those under this Contract. The Contractor shall be liable to the School District for any excess costs incurred by the School District reprocuring the materials or services.

F. Continuation of Performance through Termination. The Contractor shall continue to perform, in

accordance with the requirements of the Contract, up to the date of termination, as directed in the termination notice.

10. Contract Claims

All Contract claims and controversies under this Contract shall be resolved according to A.R.S. Title 15-213 and rules adopted thereunder.

11. Gift Policy

The District will accept no gifts, gratuities or advertising products from vendors. The District has adopted a zero tolerance policy concerning vendor gifts. The District may request product samples from vendors for official evaluation with disposal of those said samples at the discretion of the Procurement Officer.

12. Offshore Performance

Due to security and identity protection concerns, direct services under any subsequent contract shall be performed within the borders of the United States. Any services that are described in the specifications or scope of work that directly serve the school district(s) or charter school(s) or its clients and may involve access to secure or sensitive data or personal client data or development or modification of software for the State shall be performed within the borders of the United States. Unless specifically stated otherwise in the specifications, this definition does not


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apply to indirect or “overhead” services, redundant back-up services or services that are incidental to the performance of the contract. This provision applies to work performed by subcontractors at all tiers.

1. Contractor’s Employment Eligibility

By entering the contract, contractor warrants compliance with A.R.S. 41-4401, A.R.S. 23-214, the Federal Immigration and Nationality Act (FINA), and all other federal immigration laws and regulations. The District may request verification of compliance from any contractor or subcontractor performing work under this contract. The District reserves the right to confirm compliance in accordance with applicable laws. Should the District suspect or find that the contractor or any of its subcontractors are not in compliance, the District may pursue any and all remedies allowed by law, including, but not limited to: suspension of work, termination of the contract for default, and suspension and/or debarment of the contractor. All costs necessary to verify compliance are the responsibility of the contractor.

14. Terrorism County Divestments

Per A.R.S. 35-392, the District is prohibited from purchasing from a company that is in violation of the Export Administration Act.

15. Scrutinized Business operations

Per A.R.S. 35-391, the District is prohibited from purchasing from a company with scrutinized business operations in Iran or Sudan.

16. Fingerprint Checks

If required to provide services on school district property at least five (5) times during a month, contractor shall submit a full set of fingerprints to the school district in accordance with A.R.S. 15-512 of each person or employee who may provide such service. Alternately, the school district may fingerprint those persons or employees. An exception to this requirement may be made as authorized in Governing Board policy. The District shall conduct a fingerprint check in accordance with A.R.S. 41-1750 and Public law 92-544 of all contractors, subcontractors or vendors and their employees for which fingerprints are submitted to the District. Contractor, subcontractors, vendors and their employees shall not provide services on school district properties until authorized by the District. Additionally, the contractor shall comply with the governing body fingerprinting policies of each individual school district.

Higley Unified School District, #60 Special Instructions 2935 S Recker

Road Gilbert, AZ 85295

(480) 279-7047 RFP: 14-03-19 PROJECT: Visitor Management System

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55 1. AUTHORITY: This solicitation as well as any resultant contract is issued under the authority of the Governing

Board. No alteration on any resultant contract may be made without the express written approval of the District Liaison in the form of an official contract amendment. Any attempt to alter any contract without such approval is a violation of the contract and the School District Procurement Rules. Any such action is subject to legal and contractual remedies available to the District inclusive of, but not limited to, contract cancellation, suspension and/or debarment of the Offeror.

2. CONTRACT TYPE: Fixed Price Term.

3. No Bid RESPONSE: If you do not wish to respond to this solicitation, please provide written notification of your decision by using the simple “No Bid” form found in this document. Failure to respond to two consecutive solicitations for similar items may result in deletion of your name from the District’s Offeror listing for that item. A “No Bid” will be considered a response.

4. OFFER ACCEPTANCE PERIOD: In order to allow for an adequate evaluation, the District requires an offer in response to this solicitation to be valid and irrevocable for 60 days after the opening time and date.

5. PROPOSAL OPENING: Proposals shall be opened on the date and time, and at the place designated on the cover page of this document, unless amended in writing by the District. The name of each Offeror shall be read at this time. All offers and any modifications and other information received in response to the Request for Proposals shall be shown only to the authorized District personnel having a legitimate interest in the evaluation. After contract award, the proposals and evaluation document shall be open for public inspection.

6. RESPONSE FORMAT: All proposal responses are to be in the same form as this Request for Proposal. Address each requirement in the same order as has been requested. Include in your proposal one copy of the Operations or Procedure Manual for your system. The manual will be returned only upon request.

7. INQUIRIES: All questions related to this solicitation shall be in writing, directed to Roqueta Levenda, Higley Unified School District #60, Business Office, fax to (480) 279-7511 prior to 3:00 pm, August 29nd. Offerors shall not contact or ask question of the school or department for which this requirement is being procured. Any correspondence related to a solicitation shall refer to the appropriate solicitation number, page and paragraph number.

8. ADDENDUMS: Any and all addendums issued by the District must be acknowledged so that the District knows you have taken the information provided in the addendum into consideration when you make your offer. An addendum acknowledgement form has been provided. All Addendums will be posted to the District website.

9. MULTI AWARD: Successful Offeror(s) will be determined by evaluation criteria. The Higley Unified School District indents to award to a single firm. The award will be limited to the least number of offers that the District determines is necessary to meet its need.

10. DISTRICT RESERVES THE RIGHT TO: • Accept or reject any or all proposals • Waive any irregularities and technicalities and may, at its sole discretion, request a clarification or other

information to evaluate any or all proposals. • Before awarding the contract, to require Offeror(s) to submit evidence of qualifications or any other information

the District may deem necessary. • Prior to Governing Board approval, to cancel the RFP or portions thereof, without penalty. • Accept the proposals of any or all of the items it deems, at its sole discretion, to be in the best interest of the

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• The District reserves the right to reject any and/or all items proposed or awarded to multiple Offerors. • Further negotiate any proposal, including price, with the highest rate Offeror under the Best and Final provision.

If an agreement cannot be reached with the highest rated Offeror, the District reserves the right to negotiate and recommend award to the next highest Offeror or subsequent Offeror until an agreement is reached.

11. CONTRACT REFERENCE: All terms and conditions of this RFP, any addenda, Offeror’s submissions and negotiated terms, are incorporated into the contract by reference as set forth herein.

12. DEVIATIONS/EXCEPTIONS: Any service not provided directly by the Offeror, must be clearly indicated as such. All services must be seamless to HUSD who will continue to work with the designated provider.

13. CONTINGENCIES: The total purchase of all orders to be issued against contracts is not known, and the Higley Unified School District will not be bound to purchase a minimum quantity during any contract period. The information given is the best of our ability to project our purchases for the term of this contract.

14. FAMILIARITY OF TERMS/CONDITION OF SOLICITATION: Offeror should become familiar with any local conditions, which may, in any manner, affect the services required. The Offeror(s) is/are required to carefully examine the RFP terms and to become thoroughly familiar with any and all conditions and requirements that may in any manner affect the work to be performed under the contract. No additional allowance will be made due to lack of knowledge of these conditions.

15. TERM OF CONTRACT: The term of any resultant contract shall commence on upon approval of the award. By mutual written contract amendment, any resultant contract may be extended, if funding is available, for up to an additional four (4) one-year contracts.

16. AWARD BASIS: Successful Offeror(s) will be determined by evaluation criteria, including but not limited to pricing. Awards will not be made based on price alone; however, it is a major factor.

17. LOBBYING: offerors are hereby advised that lobbying is not permitted with any district personnel or board members related to or involved with this RFP until the administration's recommendation for award has been posted in the business office. All oral or written inquiries must be directed through the procurement department.

Lobby is defined as “any action taken by an individual, firm, association, joint venture, partnership, syndicate, corporation, and all other groups who seek to influence the Governmental Decision of a Board Member or ANY District Personnel after release and prior to the award of this contract by all entities.” Any Offeror or any individuals that lobby on behalf of Offeror during the time specified will result in the rejection and disqualification of said Offer.

18. EVALUATION SCHEDULE: The District intends to use this schedule, however, it will not be held to this timeframe. • August 22 RFP released • August 29 Questions about the process due • September 13 Proposals due no later than 2:00 P.M., Local Time • September 23 After reading all proposals, the Evaluation Committee Meets to begin scoring • October 3 Written responses for clarification due back • October 18 On-site Demo for finalist • November Award made by Governing Board of Higley Unified School District • Contract begins At award and a PO in place in November.




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55 19. EVALUATION: During the course of the selection process, all prospective companies are cautioned not to contact

School Board Members or the eleven Selection Committee Members or attempt to persuade or promote through other channels. The proposals will be initially evaluated for conforming to the requirements of the RFP by representatives of the District. All those responsible and responsive offers that meet the technical requirements will then be evaluated for pricing and specifications of services.

District representatives and any outside experts the District considers necessary shall evaluate the proposals. The District reserves the right to arrange for discussions to assist in making the selection in accordance with R7-2-1047.

Evaluation of the proposals will be based upon the following criteria with the specific weighting.

Area of Evaluation Points Available

1

Mandatory Qualifications of the firm to provide the District with these services for the required period of time:

a. Your product must be web-based; b. Site must be SSL certified; c. Your products must be SIF compliant; and d. Your product must be able to search the National Database for Registered Sex

Offenders

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Responsiveness of the proposal in clearly stating a realist solution-based response to the security issues of volunteers, vendors, parents, and community members who seek access to student occupied campuses:

a. Quickly and efficiently mange the front-office security and the visitor sign-in process.

b. Have multiple options within response fields c. Import data from Student Management System d. Send out an “alert” to the District designated first responders e. Quickly print a “temporary” badge with enough information to be useful and

restrictive. f. Have a semi-permanent solution for volunteers who frequent the District g. Be user friendly in English and Spanish

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3

District’s assessment of the offeror’s abilities to meet and satisfy the needs of the District; taking into consideration additional services, or expertise offered, that exceed the requirements, or the vendor’s inability to meet some of the requirements of the specifications.

a. The District will review performance evaluation surveys. (at least 8 must be received to be awarded points)

b. The District may use the vendor’s history of performance within the District. c. The District could make follow-up inquiries as to performance and reliability of

services.

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4

Fees for services to be provided. The District requests your fees by site plus any itemized materials needed during the year. The total price over five years will be used to determine the cost. The purpose of the cost/price evaluation is to “normalize” the cost/price submittals. This is accomplished by calculating the score for each proposal by using the formula below. Initially, the price/cost proposal shall be evaluated on the total price/cost proposal.

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Lowest Proposer’s Cost/this firms cost X number of points = Score ______________________ Proposer’s Cost/Price If lowest firms cost is $1,000 and firm “A’s” cost is $2,000 and if the points available are 250, then the follow is true for firm “A”. (1,000/2,000) x 100 = 125 points

Total Points 1050 Only the final three vendors will be invited to present to the Evaluation Committee in

October. This will be a “live” demo. They will have additional points available to them after their demonstration and Q&A session. The Evaluation Committee will score for: a. Ease of use by visitor and staff in quickly and efficiently manage the front-office

security and the visitor sign-in process. b. The system must have multiple options within response fields that meet the needs of

the District. c. Proven ability to easily and accurately import data from Student Management System d. Safety precautions so that a person checking out, cannot check “everyone” out e. Satisfaction with the send out an “alert” to the District designated first responders, in

speed, message capability, and stealthness. f. Satisfaction with the quality of quickly printing a “temporary” badge with enough

information to be useful and restrictive.

250

Total Points available after demonstration 1300 20. DISCUSSIONS: In accordance with A.R.S. 41-2534, after the initial receipt of proposals, the District reserves the

option to conduct discussions with those Offerors who submit proposals determined by the District to be reasonably susceptible of being selected for award.

21. BEST AND FINALS OFFERS: If discussions are conducted pursuant to R7-2-1047, the District may issue a written request for best and final offers. If the Offerors do not submit a notice of withdrawal or a best and final offer, the immediate previous offer will be construed as the best and final offer. If best and final offers are received, the points for cost will be recalculated.

22. NON-COLLUSION STATEMENT: Each Proposal shall include a signed and notarized Non-collusion Statement. The statement is enclosed. The contractor declares, by signing and submitting a proposal, that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the contractor has not directly or indirectly induced or solicited any other contractor to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived, or agreed with any contractor or anyone else to put in a sham proposal, or that anyone shall refrain from proposing; that the contractor has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the contractor or any other proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other contractor, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the contractor has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham proposal.




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remain firm for the duration of any resulting contract. Designated HUSD Purchasing Department personnel are the only individuals allowed to negotiate contract agreements/terms & conditions and/or pricing before an award is made as well as after an award has been made. Firms hereby agree that any negotiations regarding this RFP pertaining to agreements/terms & conditions and/or pricing shall be between proposing firm and the Purchasing Department ONLY throughout the term of the contract

24. PRICE REDUCTIONS: Price reductions may be offered by submitting a request in writing to the District for consideration at any time during the contract period. The District at its own discretion may accept a price reduction but price increases will not be considered.

25. EXAMINATION OF RECORDS: As a successful Offeror, your firm agrees that that Director of Finance or any duly authorized District representatives may at any time during the term of this contract, have access to and the right to examine any directly pertinent books, documents, invoices, papers and records of contracts involving transactions related to this contract.

26. DELIVERY OF SERVICES: The items on this contract shall be delivered per the specifications and instructions.

27. PROPOSAL FORMAT AND SUBMITTAL REQUIREMENTS

PROPOSAL FORMAT: One original and eleven copies of the proposal shall be submitted. The original copy of the proposal should be clearly labeled “ORIGINAL.” Please conform to the format specified below. The District will make no reimbursement for the cost of developing or presenting proposals in response to the RFP. Please use the mailing label, located on the last page of this solicitation, on the outside of your return package. Proposers are to submit written proposals, which present the Proposer’s qualifications and understanding of the work to be performed. The Proposer’s proposal should be prepared simply and economically and should provide all the information, which it considers pertinent to its qualifications for the project and which respond to the Scope of Services and Evaluation Criteria listed herein. Emphasis should be placed on completeness of services offered and clarity of content. To assist in the evaluation process, Proposers should limit their response to 40 single sided typed pages plus the required forms and reports.

They should be prepared in accordance with the proposal format requirements discussed in this RFP, and packaged in such a manner that the outer wrapping clearly indicates the RFP number. A mailing label has been provided for this purpose.

COVER - Title Page

Identify the RFP number and title. Provide the firm’s name, address, and telephone number; the name and title of a contact person; and the date the proposal was submitted. The title page must also state the period the proposal is effective (non- rescindable).

1st PAGE - Table of Contents

Include a clear and complete identification of the materials submitted by section and page number.

TAB 1 - Letter of Transmittal

A brief letter of transmittal should be submitted that includes the following information:

1. The firm understands of the work to be performed and that they will follow all the terms and conditions of the RFP.




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2. A positive commitment to provide the services for the time period specified, one year and up to four renewals.

3. The names of persons authorized to represent the firm, their titles, addresses, and telephone numbers.

4. How your firm came into being, how much it has grown in recent years, and how you would maintain support and customer service levels if you branched into Arizona school districts.

TAB 2 - Firm Profile and Qualifications

The following information should be included.

1. This should include:

A. Key personnel, their roles and responsibilities, as well as the Organizational Chart as it would be viewed by HUSD.

2. Include for each product submitted:

a. Name

b. Current certifications held

1. SSL Certificate

2. Schools Interoperability Framework; SIF Compliance

c. Search mechanism for linkage to the National Registry for Sex Offenders Database. Speak to the search reliability results when some Native American populations don’t post their convictions at www.nsopw.gov/

3. Key Personnel for Billing and Contract administration.

4. List of the clients that were sent the Performance Evaluation Survey

TAB 3 - Firm’s Approach to the Providing Services

1. Responses to the Questionnaire.

2. Copies of screenshots of alerts to the designated first responder as well as the message on the screen of

the corresponding front desk personnel’s screen.

3. Sample copies of all “canned” reports that are currently supported by your product.

4. Detailed training schedule, agendas, and other supporting documents for both Administration, IT Staff, and site-users

TAB 4 – Requests for Proofs of Insurance and Cost Proposal

i. Cost Proposal Pages ii. Professional Liability Insurance

iii. Workmen’s Compensation Insurance/Sole Proprietor Form iv. Familial Relationship Disclosure Statement

TAB 5 – Forms




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1. Completed Firm Information 2. Completed Offer & Acceptance Form 3. Completed Confidential or Proprietary Information Form 4. Addendum Acknowledgement Form, if applicable 5. Completed Non Collusion Form 6. Completed W-9 Form

28. CHECKLIST:

Yes Double Checked

Did you sign the offer sheet? Did you sign and notarize the Non-collusion statement? Did you include all the necessary attachments? Did you include firm’s sample billing and reporting? Did you acknowledge all addendums, if applicable? Did you follow the order for submission of documents? Did you include one marked “original” and eleven marked “copy”? Did you place the mailing label on the outside of your submittal box? Did you double check that you have a signed offer sheet? Did someone double-check all of the above?

Higley Unified School District, #60 Special Terms and Conditions 2935 S Recker



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PURPOSE: The Higley Unified School District seeks firms that will provide Visitor Management System. This solicitation is issued as a cooperative, through SAVE. See page 3 for more details.

ABOUT THE DISTRICT: Higley Unified School District is a rapidly growing district in the state of Arizona. It owns 8 elementary schools and 2 high schools. In August 2013, HUSD opened 2 new middle schools to relieve all of its elementary schools from the rapidly growing student population.

The District has two administrative sites. The primary administration building is located north of Higley High School and the transportation center of the District is located south of Williams Field High School.

1. PERFORMANCE BOND: Not required. 2. INSURANCE: The District requires a complete and valid certificate of insurance prior to the commencement of any

service or activity specified in this solicitation. The District will notify the successful Offeror(s) of the intent to issue a contract award. The successful Offeror(s) must at that time submit an original copy of the attached certificate of insurance for coverage in the minimum amounts stated. The coverage shall be maintained in full force and effect during the term of the contract and shall not serve to limit any liabilities or any other Offeror obligations. Required insurance is as follow

2.1. COMMERCIAL PROFESSIONAL LIABILITY: Awarded Offeror(s) shall procure and maintain, for the life of

this contract/agreement, Commercial Professional Liability Insurance. This policy shall provide coverage for death, bodily injury, personal injury, products and completed operations liability and property damage that could arise directly or indirectly from the performance of this agreement. It must be an occurrence form policy. The Higley Unified School District shall be named as an additional insured on the certificate for commercial general liability insurance. The minimum limits of coverage shall be $1,000,000 per occurrence, Combined, Single Limit for Bodily Injury Liability and Property Damage Liability.

2.2. BUSINESS AUTOMOBILE LIABILITY: Offeror(s) shall procure and maintain, for the life of the

contract/agreement, Business Automobile Liability Insurance. The Higley Unified School District shall be named as an additional insured on the certificate for business automobile liability insurance. The minimum limits of coverage shall be $1,000,000 per occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability. This coverage shall be an “Any Auto” form policy. The insurance must be an occurrence form policy. In the event the Firm does not own any vehicles, we will accept hired and non-owned coverage in the amounts listed above. In addition, we will require an affidavit signed by the Firm indicating the following on their letterhead: ____________________ (Company Name) does not own any vehicles. In the event we acquire any vehicles throughout the term of this contract/agreement, ___________ (Company Name) agrees to purchase “Any Auto” coverage as of the date of acquisition.

2.3 WORKERS' COMPENSATION: Offeror(s) must carry Workers’ Compensation and Employees’ Liability Insurance with at least the minimum Arizona statutory limits. If you are a sole proprietor use the form provided.

3 INDEMNIFICATION / HOLD HARMLESS AGREEMENT: Awarded Offeror(s) shall, in addition to any other

obligation to indemnify the Higley Unified School District to the fullest extent permitted by law, protect, defend, indemnify and hold harmless the District, their agents, officers, elected officials and employees from and against all claims, actions, liabilities, losses (including economic losses), costs arising out of any actual or alleged; bodily injury, sickness, disease or death, or injury to or destruction of tangible property including the loss of use resulting therefrom,




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or any other damage or loss arising out of, or claimed to have resulted in whole or in part from any actual or alleged act or omission of the Firm, subcontractor, anyone directly or indirectly employed by any of them, of anyone for whose acts any of them may be liable in the performance of the work; or violation of law, statute, ordinance, governmental administration order, rule or regulation by Firm in the performance of the work; or liens, claims or actions made by the Firm or any subcontractor or other party performing the work. The indemnification obligations hereunder shall not be limited to any limitation on the amount, type of damages, compensation or benefits payable by or for the Firm of any subcontractor under workers' compensation acts; disability benefit acts, other employee benefit acts or any statutory bar. Any costs or expenses, including attorney's fees, incurred by the Higley Unified School District to enforce this agreement shall be borne by the provider

4 LATE OFFERS. The Offeror assumes responsibility for having the proposal deposited on time at the place specified. All proposals received after the date and time specified shall not be considered and will be returned unopened to the Offeror. The Offeror assumes the risk of any delay in the mail or in handling of the mail by employees of the Higley Unified School District, or any private courier, regardless whether sent by mail or by means of personal delivery. You must allow adequate time to accommodate all registration and security screenings at the delivery site. A valid photo I.D. may be required. It shall not be sufficient to show that you mailed or commenced delivery before the due date and time. All times are Gilbert, Arizona local times. The Offeror agrees to accept the time stamp in the District Purchasing Office as the official time.

5 PERMITS AND LICENSES: The Offeror(s) will be responsible for obtaining any necessary licenses and will comply with laws, rules, and regulations whether state or federal and with all local codes and ordinances without additional cost to the District or any other users of this contract.

6 MULTIPLE AWARDS: The District reserves the right to make a multiple award to more than one supplier. The

award will be limited to the least number of suppliers that the District determines is necessary to meet the needs of the District.

7 CONTRACT PAYMENT TERMS: Offerors must indicate the prompt payment terms that they will offer to the

District (for example: 2/10 Net 30; 2/15 Net 30, etc.) At a minimum, offeror's payment terms shall comply with the requirements of A.R.S. Titles 35 and 41, Net 30 days.

8 RIGHT TO AUDIT: Proposer’s records shall be open to inspection and subject to audit and/or reproduction, during normal working hours, by the District to the extent necessary to adequately permit evaluation and verification of any invoices, payments or claims submitted by Proposer. Such records subject to examination shall also include, but not be limited to, those records necessary to evaluate and verify direct and indirect costs (including overhead allocations) as they may apply to costs associated with this contract.

9 INTELLECTUAL PROPERTY RIGHTS: The Offeror(s) will indemnify and hold harmless, the Districts from

liability of any nature or kind, including costs and expenses for or on account of any copyrighted, service marked, trademarked, patented or un-patented invention, process, article or work manufactured or used in the performance of the contract, including its use by the District. If the Offeror(s) uses any design, device, materials or works covered by letters, service mark, trademark, patent, copyright and/or any other intellectual property right, it is mutually agreed and understood without exception that the proposal prices will include all royalties of costs arising from the use of such design, device, or materials in any way involved in the work. This article will survive the termination of any contract with the Higley Unified School District.

10 SUB-CONTRACTS: Nothing contained in this specification will be construed as establishing any contractual

relationship between any sub-Offeror(s) and the District. The Offeror(s) will be fully responsible to the Districts for




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the acts and omissions of the sub-Offeror (s) and their employees. After award of contract, any changes in subcontractors or sub-Offerors require prior written approval by Higley Unified School District.

11 INDULGENCE by the District on any non-compliance by the Offeror does not constitute a waiver of any rights under

this RFP. 12 JOINT PROPOSAL: In the event multiple Offerors submit a joint proposal in response to the RFP, a single Offeror

shall be identified as the Prime Offeror. If offering a joint proposal, Prime Offeror must include the name and address of all parties of the joint proposal. Prime Offeror shall provide all bonding and insurance requirements, execute any contract, complete the required offer form shown herein, have overall and complete accountability to resolve any dispute arising within this contract. Only a single contract with one Offeror shall be acceptable. Prime Offeror responsibilities shall include, but not be limited to, performing of overall contract administration, preside over other Offerors participating or present at Districts meetings, oversee preparation of reports and presentations, and file any notice of protest and final protest as described herein. Prime Offeror shall also prepare and present a consolidated invoice(s) for services performed. The District shall issue only one check for each consolidated invoice to the Prime Offeror for services performed. Prime Offeror shall remain responsible for performing services associated with response to this RFP.

13 USE OF OTHER CONTRACTS: The District reserves the right to utilize any other District contract, any State of

Arizona Contract, any contract awarded by any other city or county governmental agencies, any other school board, any other community college/state university system cooperative bid agreement, in lieu of any offer received or award made as a result of this bid, if it is in the best interest to do so.

14 PRICE CLAUSE: Prices shall be firm for the term of the contract. Prices as stated must be complete for the services

offered and shall include all associated costs. DO NOT include sales tax on any item in the proposal. After initial contract term and prior to any contract renewal, the Higley Unified School District will review fully documented requests for price increases and may at its sole option accept any changes or cancel from the contract those items concerned. The vendor shall likewise offer any published price reduction, during the contract period, to the District concurrent with its announcement to other customers. All price adjustments will be effective upon acceptance of the Higley Unified School District.

15 FRIGHT/SHIPPING COSTS: At Higley Unified School District, we are attempting to ensure that we are receiving the

absolute lowest price on the actual items we are purchasing. Therefore, all offerors should provide freight/shipping costs as a separate line item in your bid proposal and invoices. If you are including the freight/shipping cost in the product unit costs, please deduct the amount you are adding for freight/shipping and show it as a separate line item. Freight/Shipping terms to be FOB Destination. Failure to do so may have a negative impact on your proposal and may result in proposal rejection.

16 BRAND NAME OR EQUAL: Any manufacturer’s names, trade names, brand name or catalog designations used in the specifications are for the purpose of describing and establishing the general quality level, design and performance desired. Such references are not intended to limit or restrict offers by other Offerors but are intended to approximate the quality design or performance which is desired. Any Proposal which proposes like quality, design or performance will be considered. If the description of the offer differs in any way, Offeror must provide complete detailed description of the proposed item(s) including pictures and literature where applicable.

17 ASSIGNMENT OF CONTRACT AND/OR PAYMENT: The Offeror shall not enter into subcontracts, or assign, transfer, convey, sublet, or otherwise dispose of the ensuing contract, or any or all of its right, title or interest herein,




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or its power to execute such contract to any person, company, or corporation without prior written consent of the Higley Unified School District.

The Offeror will be prohibited from publishing or releasing any information related to the requested services without the prior written permission of the Higley Unified School District. All reports and other documents resulting from the ensuing contract will remain the sole property of the District.

18 POSSESSION OF FIREARMS / DRUG-FREE/SMOKE-FREE WORKPLACE:

18.1 Possession of firearms will not be tolerated on School District property; nor will violations of Federal and State

laws and any applicable School Board policy regarding Drug Free Workplace be tolerated. Violations will be subject to the immediate termination provision heretofore stated.

18.2 Possession and/or use of Tobacco Products is strictly prohibited by ARS 36-798.03

18.3 "Firearm" means any weapon (including a starter gun or antique firearm) which will, is designed to, or may readily be converted to expel a projectile by the action of an explosive; the frame or receiver of any such weapon; any destructive device; or any machine gun. ARS 13-3102

18.4 No person who has a firearm in their vehicle may park their vehicle on School District property. Furthermore, no person may possess or bring a firearm on School District property.

18.5 If any employee of the Firm or sub-contractor is found to have brought a firearm on School District property, said employee will be terminated from the work at HUSD by the Firm.

18.6 Ensure that no employee has possession of or engages in consumption of intoxicating beverages or illegal drugs or intoxicating quantities of un-prescribed or prescribed legal drugs while providing services under this contract.

19 AGREEMENT: A purchase order will be issued after award, for any work to be performed as a result of this RFP.

The proposal, response to the proposal, all attachments, and any addendum released, and the corresponding purchase order will constitute the complete agreement between Offeror and the District. Should there be any conflict between the terms of the RFP, response to the RFP (proposal), the RFP shall control where in conflict with the proposal. If Offeror requires an additional contract, then Offeror should include their sample contract as an attachment to the proposal submitted for initial review.

20 CONFLICT RESOLUTION: In the event that there are ongoing concerns, the District will meet with the successful

Offeror to address and resolve their concerns. 21 INTEGRITY OF PROPOSALS: By signing this proposal, a Offeror affirms that he has not given, nor intends to give

at any time hereafter any economic opportunity, future employment, gift, loan gratuity, special discount, trip favor, or service to any employee of the Higley Unified School District, #60 in connection with the submitted offer. Failure to sign the proposal, or signing it with a false statement, shall void the submitted proposal or any resulting contract.

22 RESULTING CONTRACT: The contract resulting from this solicitation shall be awarded with the understanding and

agreement that it is for the sole convenience of the District. The contract between the awarded firm and the District must first be approved by the District’s legal advisor. A signed contract and valid purchase must be in place prior to the start of any and all work each year. The proposal, response to the proposal, all attachments, and any addendum released, and the corresponding purchase order will constitute the complete agreement between proposer and the District until a signed contract is in place. Should there be any conflict between the terms of the RFP, response to the




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RFP (proposal), the RFP shall control where in conflict with the proposal. If there is a conflict between the RFP and the contract, the contract shall prevail. If proposer requires an additional contract, then proposer should include their sample contract as an attachment to the proposal submitted for initial review.

23 TERMINATION ENDORSEMENT

23.1 Notwithstanding any provision in the RFP to the contrary, the successful provider shall give written notice to the HUSD at least 60 days prior to cancellation, non-renewal, restriction of services, or restriction of contractual obligations.

23.2 Cancellation of contract by provider without cause may result in removal from Offeror list for a period of three

years. 24 CANCELLATION: This contract is subject to cancellation pursuant to A.R.S. 38-511. This contract is critical to the

District and the District reserves the right to immediately cancel the whole or any part of this contract due to failure of the Offeror to carry out any materials obligation, term or condition of the contract. The District shall issue a written notice of default effective at once and not deferred by any interval of time. Default shall be for acting or failing to act as in any of the following:

24.1 The Offeror provides material that does not meet the specifications of the contract; 24.2 The Offeror fails to adequately perform the services set forth in the specifications of the contract; 24.3 The Offeror fails to complete the work required or furnish the materials required within the time stipulated in the

contract; 24.4 The Offeror fails to make progress in the performance of the contract and/or gives the District reason to believe

that the Offeror will not or cannot perform to the requirements of the contract. 24.5 The District may resort to any single or combination of the following remedies:

24.5.1 Cancel any contract; 24.5.2 Reserve all rights or claims to damage for breach of any covenants of the contract; 24.5.3 Perform any test or analysis on materials for compliance with the specifications of the contract. If the

result of any test confirms a material non-compliance with the specifications, any reasonable expense of testing shall be borne by the Offeror.

24.5.4 In case of default, the District reserves the right to purchase materials, or to complete the required work in accordance with the School District Procurement Rules. The District may recover reasonable excess costs from the Offeror by:

24.5.4.1 Deduction from an unpaid balance. 24.5.4.2 Collection against the bid and/or performance bond; or 24.5.4.3 Any combination of the above or any other remedies as provided by law.

25 DEFAULT: In the event that the awarded Offeror(s) should breach this contract the District reserves the right to seek

remedies in law and/or in equity. The courts of Arizona will have domain for any litigation. 26 LEGAL REQUIREMENTS:




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26.1 It shall be the responsibility of the Firm to be knowledgeable of all federal, state, county and local laws, ordinances, rules and regulations and Governing Board Policies that in any manner affect the items covered herein which may apply. Failure to comply may result in the immediate termination of the Offeror’s contract at the sole discretion of the School District. Lack of knowledge by the Offeror(s) will in no way be a cause for relief from responsibility.

26.2 Offeror(s) doing business with the District are prohibited from discriminating against any employee, applicant, or

client because of race, creed, color, national origin, religion, sex or age with regard to but not limited to the following: employment practices, rates of pay or other compensation methods, and training selection.

26.3 In compliance with all applicable laws, the Offeror shall, at no charge to the District, conduct drug/alcohol testing,

fingerprint checks, reference checks and background checks of each individual who will perform services for the District to ascertain that there is no history of behavior that would make the individual unsuitable to work with children or work in a school setting. These checks must be completed before the individual provides any services to the District. The fingerprint and background checks will be conducted in accordance with applicable laws, including current Arizona Revised Statutes § 15-512 and/or 15-534, as applicable. At any time, the District will be proved access to and receive copies of the results of the Offeror’s drug/alcohol test, fingerprint, I-9 status, reference, background checks.

27 CONFLICT OF INTEREST:

27.1 All Offerors must disclose the name of any officer, director, or agent who is also an employee of the Higley Unified School District.

27.2 All Offerors must disclose the name of any officer, director, or agent who is also a member of its Governing

Board. 27.3 All Offerors must disclose the name of any District employee who owns, directly or indirectly, any interest in the

Offerors' business or any of its branches. 28 DAMAGE TO SCHOOL PROPERTY AND PERSONNEL: The Firm shall protect the school district's property from

damage or loss arising in connection with this contract. Firm shall make good any such damage, injury or loss caused by their operations, or those of their employees, to the satisfaction of the District. The Firm shall confine their equipment, storage of materials and the operation of their workmen to the limits as indicated by the District in the area in which the work is being performed. Any damage caused to district facilities, lawns, etc. shall be repaired immediately or replaced at no expense to the District.

The Firm shall take all necessary precautions for the safety of students, school employees and the public, and shall comply with all applicable provisions of Federal, State and Municipal Safety Laws. He agrees that he is fully responsible to the District for the acts and omissions of any and all persons whether directly or indirectly employed by him. He shall maintain such insurance as well as protect him and the District from claims or damage for personal injury, including death, which may arise from operations under this contract.

29 KEY PERSONNEL: It is essential that the Firm provide the staff identified in the proposal as they were deemed to be experienced personnel, capable of and devoted to the successful accomplishment of work to be performed under this contract.




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30 DISTRICT LIAISON: The Higley Unified School District liaison for Visitor Management System will be the Director of Technology, Chuck Kelly. The liaison will be responsible to administer the resulting contract and approve all additional work orders requested before any or all work can be started.

31 INTENT OF SPECIFICATIONS/ SCOPE OF WORK: The intent of these specifications is to describe the materials

that the successful bidder undertakes to do, in full compliance with the provisions herein contained. Firm shall do all the work provided in these specifications and shall do additional extra and incidental work as may be considered necessary from time to time to complete the work in a satisfactory manner.

32 RESPONSIBILITY TO READ AND UNDERSTAND. Failure to read, examine and understand the solicitation will not excuse any failure to comply with the requirements of the solicitation or any resulting contract, nor shall such failure be a basis for claiming additional compensation. If Offeror suspects an error, omission or discrepancy in this solicitation, Offeror must immediately and in any case not later than five (5) business days in advance of the offer due date notify the contact on page 1. The District is not responsible for and will not pay any costs associated with the preparation and submission of the offer. Offerors are cautioned to verify their Proposals before submission, as amendments to or withdrawal of Proposals submitted after time specified for opening of Proposals may not be considered. The District will not be responsible for any Offeror errors or omissions.

33 PROCUREMENT CARD:

Although Higley Unified School District currently does not use a procurement card, certain districts with the SAVE cooperative may utilize a Procurement Card program to both improve and expedite the purchasing and payment process. Upon implementation, the District will be asking Vendors to offer a prompt payment discount taking into consideration receipt of payment within seventy-two (72) hours from time of payment processing. This program is only available to Vendors that are not 1099 reportable to the Internal Revenue Service. Any costs or charges to the Vendor will be based on the transaction dollar amount and is from the Vendor’s servicing bank. The Vendor should contact their bank to arrange for the acceptance and information concerning any charges to use this program.

The advantages of accepting the Procurement Card for payment are as follows:

A. The Bank pays the vendor in 48 to 72 hours versus 30 days.

B. The Vendor does not have to carry that transaction in their account receivable.

Higley Unified School District, #60 SCOPE OF WORK 2935 S Recker



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Higley Unified School District, HUSD, is looking to engage with a qualified vendor to provide a level of “instant” security to our campuses. This security system will have the capability to imported data from our student management system with regards to demographics, especially custody issues and restraining orders. Additionally, the system must be able to “lookup” names and match them to the National Registry of Sex Offerors. To fulfill the security needs of the Higley Unified School District for the purposes of this solicitation:

A. All contractors must provide the following as part of their contractual services: Include the cost for the software and any necessary equipment such as kiosk/scanners, barcode readers, printers, or other asset needed for the application to run successfully. Include the initial supplies to get started on day one. Include in the proposal: Installation/set -up fee per location, telephone support, supplies and all necessary training and expenses. Travel expenses must be included at District approved rates. Annual maintenance charges if applicable. All software and hardware necessary for each one of the application(s) you are proposing.

B. Specifications. When the specification calls for “Brand Name or Equal,” the brand name product is acceptable. Other products will be considered upon showing the other product meets stated specifications and is equivalent to the brand product in terms of quality, performance and desired characteristics. Minor differences that do not affect the suitability of the supply or service for the District’s needs may be accepted. Burden of proof that the product is equal; is on the Offeror. Technical specifications define the minimum acceptable standard. The District reserves the right to reject offers that the District deems unacceptable.

C. Assume the HUSD network has these attributes:

Microsoft Active Directory Domain Windows 7 64bit OS standard Gigabit Cat5e infrastructure B/G/N wireless access points 100mb Internet connection CIPA compliant Content Filter Cisco ASA security appliance

Higley Unified School District, #60 Performance Evaluation Survey 2935 S Recker



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The below portion is to be completed by the RFP Offeror. Offeror Company Name 14-03-19 Contact Person, Position Phone # Survey ID #

The below portion is to be completed by the reference/client. Reference Firm’s Name Name of Contact with Reference Company Phone Number

To Whom It May Concern: Our District has implemented a process that collects past information on vendors. The information will be used to assist the District in the evaluation to determine responsive and responsible procurement of the above firm. The Firm listed above has chosen to participate in this program. They have listed you as a past and/or present client that they have provided services for. Both the Firm and HUSD would greatly appreciate you taking the time to complete the accompanying survey. Please evaluate and score the Performance of the Firm (10 means-you are Always satisfied and have no question about hiring them again, 5 means- you are Sometimes satisfied, and 1 means- you are very Dissatisfied and would never hire them again because of very poor performance). If you do not have sufficient knowledge of past performance in a particular area please state “unknown.” No. Criteria Unit Score 1. Rate the services provided by this firm as it relates to Visitor Management System (1-10) 2. Rate the ability of the Firm to provide reliable training during the startup phase (1-10) 3. Rate the ability of the Firm to react to the issues during the initial six month phase (1-10) 4. Rate the ongoing service and follow-up to issues as they occur (1-10) 5. Are Problems/Issues solved in a timely manner? (1-10) 6. Is the firm able to provide consistent services? (1-10) 7. Were you able to import data successfully into your system from other software? (1-10) 8. Rate the cost of the service for the return of dollars (1-10) 9 Were their increases in the costs of services after the first year? (1-10)

10. How long has this firm been your current provider in years? TOTAL POINTS

Thank you for your time and effort in assisting the vendor in this important endeavor. Please fax this questionnaire to Higley Unified School District, Business Office at (480)279-7511 by September 8, 2013.

Signature Date Printed Name Title

Higley Unified School District, #60 Proposal Cost Sheet 2935 S Recker



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I/We, the undersigned, propose to provide the service necessary for the scope of work and specifications. (Please expand spreadsheet as an attachment if additional fields for data entry are required. Note company name on each attached sheet.)

I/We further declare that I/we have carefully read and examined all information to the referenced Request for Proposal. I/We agree to comply with the Districts rules, regulations and policies. I/We understand that any costs not detailed below cannot be charged back to the District at a later time. Please note that if the cost is not listed below, you cannot bill the District for the item/service later.

Item Qty Description Unit price

Extended Cost

1. 12 Web Based/ Online Visitor Management System purchase price per campuses/Web Access Fee $ $

2. 12 Web Based/ Online Visitor Management System Annual Maintenance/Web Access Fee (Year 2) $ $




6. 12 Training fees, if applicable $ $

7. 12 Cost of key fobs per 50 $ $

8. 12 Initial Supply of “badge printout labels” per 500 $ $

9. 1 Cost of spare kiosk for special events, backup $ $

10. Other costs not listed above $ $

TOTAL $

Will your company accept these as credit card purchases? Yes No Name of Company Proposing

Date Signed




Mailing Address City State Zip

Higley Unified School District, #60 Questionnaire 2935 S Recker Road

Gilbert, AZ 85295 (480) 279-7047 RFP: 14-03-19


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1. Provide the name of the person who will be the primary contact and the address for the primary servicing office:

a. Name: ___________________________________________ Title:___________________ b. Company Name: ___________________________________________ c. Address: ___________________________________________ d. City:___________________________________ State:_________ e. Telephone: __________________________Fax:_________________________________ f. Email Address:_______________________________________

2. Number of years primary servicing office has been working with School District or other government

Clients: ______ 3. Give a brief history of your firm and how it began?

4. Provide the single most important reason the District should consider awarding this contract to your

firm.

5. Are there any pending reviews or litigation with regard to your firm’s services in the past five years? If yes, please detail.

6. Have you had any complaints filed with the Better Business Bureau in the last five years? Please detail how were they resolved?

7. Does your product quickly and efficiently manage front-office security and the visitor sign-in process? Please detail.


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8. Does your product classify multiple types of visitors such as parents, volunteers, vendors, subs, students? Please detail.

9. Does your product capture and store photos for all visitors? Please detail.

10. Does your product require that you manually key in visitor information or does it integrate with a driver’s license scanner to populate basic fields? Please detail.

11. Does your product have import capabilities? What file formats will it accept? Please detail.

12. Does your product capture a thumb print, take a photo, or take it from driver’s license? Please detail.

13. Does your product name a host or escort and identify designated access area such as library? Please detail.

14. Does your product quickly print a temporary ID badge for each visitor? What printer is used? How many are need per scanner/kiosk? Please detail.


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15. What fields does your product print on the temporary ID badge? i.e. visitor's name, photo, date and time, reason for visit, and destination? What other fields are available for use? Please detail.

16. Does your product set-up watch lists to flag unwanted visitors? Please detail. 17. Does your product allow for an “exception” list to be built? Please detail.

18. Does your product store “visitor” information for a limited time? What are the parameters? Please detail.

19. Does your product support a more permanent solution for long-term or ongoing visitors such as a key fob? Please detail.

20. Does your product require a separate database search service fee rather than included in the annual support? Please detail.


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21. Does your product issue an “alert” if a match is found? Does it send instant alerts to designated officials, via email, text messaging and/or page? Please detail.

22. What does the screen look like for the receptionist if a match is found and an alert sent? Please detail.

23. How many “false” positives are normal as a percentage of hits? Please detail.

24. Does your product allow for other custom alerts? How many? Please detail.

25. How long does a search take? Please detail.

26. How long does the entire check-in process take? Please detail.

27. Does your product track and report volunteer hours? Is it by the month, semester, or year? Please detail.


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28. Does your product set the time according to the District server or an atomic clock? This would be critical if the District used the system for late and early release students? Please detail.

29. Is your product’s screen available in a “Spanish” mode? Please detail.

30. Does your product restrict the “visitor” to only have access to their check-out information? Is the “check-out” all function only available to the receptionist? Please detail.

31. Does your product need a web-portal link? Please detail.

32. Is the replacement warranty on your equipment at least 24 months from installation? Please detail.

33. What is the cost of a spare kiosk? This would be for backup and/or for days/evenings when “lots” of visitors will be on campus, i.e. Meet-the-Teacher Night or major student assemblies. Please detail.


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34. Could a kiosk and printer be moved for to another site for a few hours to handle a special event? What issues might be encountered? Please detail.

35. Does you warranty include cross shipping for repairs? This means shipping a unit out the District for next day delivery and District returns the “broken” unit in the same shipping container.

36. How will you ensure 99.999% “up time” of your servers running the web-based product? Please detail.

37. Have your servers been down in the last 12 months due to “hacking” issues? Please detail.

38. Does your firm sell or share any information received as a result of doing business with the District? If yes; please detail.

39. How much training time is typically needed for the District-level IT staff? Is this handled as a webinar? Does it need to be done on-site? Please detail.

40. How much training time is typically needed for the site-level front office staff? Is this handled as a webinar? Does it need to be done on-site? Please detail.

Higley Unified School District, #60 Drug Free Workplace Form 2935 S Recker Road

Gilbert, AZ 85295 (480) 279-7047 RFP: 14-03-19


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Preference must be given to vendors submitting a certification with their bid/proposal certifying they have a drug-free workplace. The special condition is as follows: IDENTICAL TIE PROPOSALS - Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids, which are equal with respect to price, quality, and service for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program, a business shall:

1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifies the actions that will be taken against employees for violations of such prohibition.

2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted.

6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

7) As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

COMPANY NAME: ___________________________________________ VENDOR'S SIGNATURE: _______________________________________ Must be executed and returned with attached proposal at time of solicitation opening to be considered.

Higley Unified School District, #60 CONFIDENTIAL/PROPRIETARY SUBMITTALS 2935 S Recker Road

Gilbert, AZ 85295 (480) 279-7047 RFP: 14-03-19


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Confidential/Proprietary Submittals (mark one): __________ No confidential/proprietary materials have been included with this offer __________ Confidential/Proprietary materials included. Offerors should identify below any portion of their offer deemed confidential or proprietary (see Uniform Terms and Conditions, page 7, #4.C.). Identification in this section does not guarantee that disclosure will be prevented but that the item will be subject to review by the Offeror and the District prior to any public disclosure. Requests to deem the entire offer or price as confidential will not be considered. Company Name Signature Date

Higley Unified School District, #60 Deviations and Exceptions 2935 S Recker Road

Gilbert, AZ 85295 (480) 279-7047 RFP: 14-03-19


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DEVIATIONS / EXCEPTIONS List any deviation or exception for any item listed in this RFP. The item number must be listed and the page it is found on. Any deviation/exception or inability of the provider to handle that particular item must be clearly and fully stated. Failure to show specific deviations indicates full compliance with the RFP. Signed: ______________________________ _________________ Date

Higley Unified School District, #60 Addendum Acknowledgement 2935 S Recker Road

Gilbert, AZ 85295 (480) 279-7047 RFP: 14-03-19


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This page is used to acknowledge any and all addendums that might be issued. If no addendum is issued, you need not return this page. Your signature indicates that you took the information provided in the addendum into consideration when providing your response. Please sign and date Addendum #1 ___________________________ Date_______________ Addendum #2 ___________________________ Date_______________ Addendum #3 ___________________________ Date_______________

Higley Unified School District, #60 Familial Relationship Disclosure Statement 2935 S Recker Road

Gilbert, AZ 85295 (480) 279-7047 RFP: 14-03-19


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All responses to this solicitation shall be accompanied by a sworn and notarized statement disclosing any familial relationship aka, conflict of interest that exists between the owner or any employee of the offeror and any member of the Governing Board of the Higley Unified School District or any employee of Higley Unified School District.: The undersigned, the owner or authorized officer of ________________________________ (the “Firm”), pursuant to the familial disclosure requirement provided in the attached solicitation, hereby represent and warrant, except as provided below, to their best knowledge that no familial relationships exist between the owner(s) or any employee of the company and any member of the Governing Board of the District, Superintendent of HUSD or any employee of HUSD. If such a relationship exists, please explain:

(Signature of Person Authorized to Sign Offer)

(Title)

Subscribed and sworn to before me this day of , 20 Signature of Notary Public in and for the State of

County of

Higley Unified School District, #60 Offer and Acceptance Form 2935 S Recker Road

Gilbert, AZ 85295 (480) 279-7047 RFP: 14-03-19


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The Undersigned hereby offers and agrees to furnish the material, service or construction in compliance with all terms, conditions, specifications, and amendments in the Solicitation and any written exceptions in the offer.

Arizona Sales License No. For clarification of this offer Company is: (Please check all that apply) � Corporation � Partnership � Limited Partnership � Sole Proprietorship � Other (Please explain)

Printed Name

Phone

Title

Company Name Authorized Signature Address City, State, Zip Code Arizona Offerors Only Sales Tax % to be applied:____________________

CERTIFICATION By signature in the Offer section above, the offeror certifies: • The submission of the offer did not involve collusion or other anti-competitive practices. • The offeror shall not discriminate against any employee or applicant for employment in violation of State Executive Order 99-4,

2000-4 or A.R.S. §§ 41-1461 through 1465. • The offeror has not given, offered to give, nor intends to give at any time hereafter any economic opportunity, future employment,

gift, loan, gratuity, special discount, trip, favor, or service to a public servant in connection with the submitted offer. Failure to provide a valid signature affirming the stipulations required by this clause shall result in rejection of the offer. Signing the offer with a false statement shall void the offer, any resulting contract and may be subject to legal remedies provided by law.

• The Offeror complies and maintains compliance with FINA, ARS §41-4401 and §23-214 which requires compliance with federal immigration laws by State employers, State contractors and State subcontractors in accordance with the E-Verify Employee Eligibility Verification Program.

• The Offeror shall comply with fingerprinting requirements in accordance with ARS §15-512 unless otherwise exempted. • In accordance with ARS §35-397, the contractor hereby certifies that the contractor does not have scrutinized business operations in

Iran or Sudan.

ACCEPTANCE OF OFFER The offer is hereby accepted. The Contractor is now bound to sell the materials or services listed by the attached contract and based upon the solicitation, including all terms, conditions, specifications, amendments, etc., and the Contractor’s Offer as accepted Higley Unified School District. This contract shall henceforth be referred to as Contract No 14-03-19 The Contractor has been cautioned not to commence any billable work or to provide any material or service under this contract until Contractor receives purchase order, contract release document, or written notice to proceed. Awarded this____ day of ___________________________, 2013 ___________________________________________________________ Authorized signature of the District

Higley Unified School District, #60 Non Collusion Form 2935 S Recker Road

Gilbert, AZ 85295 (480) 279-7047 RFP: 14-03-19


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State of ) ) ss. County of )

, affiant, (Print Name of Person Authorized to Sign Offer)

the (Title)

(Company Name) the persons, corporation, or company who makes the accompanying Proposal, having first been duly sworn, deposes and says:

That such Proposal is genuine and not sham or collusive, nor made in the interest of, or behalf of, any persons not herein named, and that the Offeror has not directly or indirectly induced or solicited any other Offeror to put in a sham proposal, or any other person, firm or corporation to refrain from offering, and that the Offeror has not in any manner sought by collusion to secure for itself an advantage over any other Offeror.

(Signature of Person Authorized to Sign Offer) (Title)

Subscribed and sworn to before me this day of , 20 Signature of Notary Public in and for the State of

County of

Higley Unified School District, #60 Request for W-9 2935 S Recker Road

Gilbert, AZ 85295 (480) 279-7047 RFP: 14-03-19


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Higley Unified School District, #60 Sole Proprietor Form 2935 S Recker Road

Gilbert, AZ 85295 (480) 279-7047 RFP: 14-03-19


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Sole Proprietor Form

NOTE: THIS FORM APPLIES ONLY TO SOLE PROPRIETORS WITH NO EMPLOYEES. IF YOU ARE A CORPORATION, LIMITED LIABILITY COMPANY, PARTNERSHIP OR SOLE PROPRIETORS WITH EMPLOYEES, THIS FORM DOES NOT APPLY. The following is a written waiver under the compulsory Workers' Compensation laws of the State of Arizona, A.R.S. §23-901 (et. seq.), and specifically, A.R.S. §23-961 (L), that provides that a Sole Proprietor may waive his/her rights to Workers' Compensation coverage and benefits. I am performing work as an independent contractor under this contract for Workers' Compensation purposes, and therefore, I am not entitled to Workers' Compensation benefits. I understand that if I have any employees working for me, I must maintain Workers' Compensation insurance on them.

Name of Sole Proprietor

Name of Business




Mailing Address City State Zip

CUT ALONG THE LINE AND AFFIX TO THE FRONT OF YOUR BID CONTAINER

SEALED PROPOSAL PACKAGE

Submitted by:

Address:

City, State, Zip: RFQ# 14-03-19 Visitor Management System Due Date: September 13, 2013, at 2:00 p.m.

Higley Unified School District #60 Attn: Purchasing Office

2935 S Recker Road Gilbert, AZ 85295