heytesbury, imber & knook parish council meeting 2016.pdf · 2019. 5. 14. · sassoon trust). see...

JANUARY 2016

MINUTES OF THE HEYTESBURY, IMBER AND KNOOK PARISH COUNCIL, HELD AT

HEYTESBURY SCHOOL ON 12 JANUARY 2016

PRESENT Mrs Perry (Chairman), Cllr Buttenshaw, Cllr Agate, Cllr Sides, Cllr Sturmey and Cllr Girard

APOLOGIES Cllr Dale, Cllr Bond, Cllr Frost and Cllr Gould

MINUTES OF THE LAST MEETING - 24 November 2015 were signed by the Chairman

DECLARATIONS OF INTEREST Cllr Sturmey declared an interest in planning application

15/11750/FUL 10, Knook Village, BA12 0JG Installation of underground tank in front garden relating

to full drainage (retrospective). Applicant Mr & Mrs James

PUBLIC PARTICIPATION none

PLANNING

APPLICATIONS PENDING

15/11470/TCA The Willows, 1 Cotley Place, Heytesbury BA12 0HN. T1 Acer fell, T2 Acer fell, T3 Fir fell, T4 Fir fell. 24 November 15 meeting: Object

APPLICATIONS

15/11890/TCA Mayo House, Tytherington Rd, BA12 7AB. T1 Conifers reduce by 10 ft, T2 Fell 2 Ash trees, T3 Willow-pollard to approx 10 ft T4 Fell 5 fruit trees. Comments by 29 Dec 15. Object to felling healthy trees: No Objections to pruning or reducing, emailed to WC 18 Dec 15

15/11832/TCA Parsonage House, Tytherington Rd, BA12 0EG. Beech tree T1 in NE corner of garden: remove large lower lateral that extends over the road, crown raise to 4 metres and reduce to 2 metres. Comments by 30 Dec 15 No Objections, emailed to WC 18 Dec 15

15/11750/FUL 10, Knook Village, BA12 0JG Installation of underground tank in front garden relating to full drainage (retrospective). Applicant Mr & Mrs James. Comments by 11 Jan 2016 No Comment

15/12789/TPO Overstream Hse, Mill St, Heytesbury, BA12 0EE. T3-Willow tree-remove heavily weighted limb over river, reduce tree by approx 30% and crown raise to approx 3.6m Comments by 2 Feb 16 No Objections

15/12788/TCA Overstream Hse, Mill St, Heytesbury, BA12 0EE. T1-Plum tree-fell T2-Leylandii-fell. Comments by 2 Feb 16 No Objections

15/12787/TCA Church of St Peter & St Paul, Heytesbury, BA12 0EF. Fell four Yew trees. Comments by 2 Feb 16 No Objections

16/00035/TCA Brindle Hse, Mantles Lane, Heytesbury, BA12 0HJ. T1 Norway Maple reduce and reshape crown by 30% T2 Whitebeam fell. Comments by 2 Feb 16 Cllrs discussed taking a closer look at this application before commenting

15/12515/FUL 42C, High St, Heytesbury, BA12 0EA. Carport/shed. Comments by 8 Jan 16 No Objections

DECISIONS BY WILTSHIRE COUNCIL PLANNING DEPT

15/10428/TCA Little Orchard, Newtown, BA12 0HN. T1 Maple-re-pollard to previous pruning points. T2 Crab Apple-fell. T3 Whitebeam re-pollard at various pruning points. T4 Apple tree-fell. No Objections

15/10790/TCA Church of St Peter & St Paul, Heytesbury, BA12 0EF. T1-Yew Tree-crown raise to approx 12ft and reduce approx 5-6 limbs to reshape. T2 Yew Tree-crown raise to approx 12ft. T3 Yew Tree –reduce approx 10 limbs to reshape. T4-Yew Tree-reduce weight on limb over path. No Objections

15/11223/TCA Yew Trees, 33 Chapel Road, Heytesbury, BA12 0HA. T1 - Lime tree. Carry out a high Pollard, reducing the tree to approx. 12ft above the main fork of the tree, (roughly the height of the Beech trees in next doors garden). No Objections

15/11832/TCA Parsonage House, Tytherington Rd, BA12 0EG. Beech tree T1 in NE corner of garden: remove large lower lateral that extends over the road, crown raise to 4 metres and reduce to 2 metres. No Objections

MATTERS ARISING FROM THE MINUTES

HEYTESBURY ESTATES The winterbourne water drainage ditch in Park Lane Heytesbury is blocked by

leaves and debris, and some residents are sweeping leaves into the drainage ditch near the Park Street

entrance. The residents of Park Lane are worried because if the water flow is blocked it could cause

flooding as it did last winter 2014/15. I wrote to Heytesbury Estates three times last year (2015) and

they assured me that the problem would be dealt with. The last letter I sent dated 27 Nov 15 was also

copied to Wilts Council Danny Everett. The Chairman, Cllr Perry also asked Danny Everett if Wilts

Council/Highways were responsible for the culvert under the bridge which runs from Salisbury Plain,

under the A36 and into Park Street and then into Park Lane. His reply dated 2 Dec 15 as follows:

Quote...I have spoken to Highways England and they are going to look at their culvert on the A36 It

may be blocked due to the ditches and watercourses in the area being block and it will scour out when

the work is done upstream and downstream. They hopefully will get back to me next week. Regards

Danny…unquote

Cllr Buttenshaw reported the Winterbourne water course was blocked at the Slaters Farm Bridge with

apples and leaves. Cllr Girard volunteered to speak to the residents of Park Lane/Park Street to clarify

the situation regarding dumping garden waste into the watercourse. Clerk to write to Heytesbury

Estates again and to Danny Everett of Wilts Council. Also Clerk to write to Wilts Council regarding the

culvert under the A36 bridge as Cllr Girard stated the watercourse on the Salisbury Plain side of the

village is getting blocked with fallen trees and debris.

Cllr Buttenshaw stated the dog waste bags were full outside Peter Firth’s house but the others

throughout the village were empty. Cllr Perry to speak to Cllr Dale regarding replacing the bags.

HEYTESBURY DIFIBRILLATOR GUARDIANS GROUP RAISING MONEY FOR THE

DEFIBRILLATOR Cllrs discussed the future raising money for the Defibrillator. Cllrs Agate and

Sturmey agreed to investigate sources of funding for the future costs of the village defib. Cllrs also

discussed the Parish Council could make a donation in the future too.

Cllr Perry stated she has a possible supply of speed restriction stickers for residents to put on their bins

or gate posts to kindly remind drivers of the 30mph speed limit throughout the village.

HORSES IN RAILWAY FIELD See email Q below. Parish Councillors received an email from a

parishioner complaining of the overzealous horses in the Railway Field. Cllr Buttenshaw reported that

she too had been charged at on Mon 11 Jan 16 by the same horses whilst walking across the field. Cllr

Perry to contact WC regarding public rights of way and safety. Cllrs agreed to do nothing until the

Chairman had sought advice from WC. Clerk is to write to the owners of the field after the Chairman

has been advised by Wilts Council.

VIA EMAIL – sent to all Cllrs

via email – sent to all Cllrs

a) WC: Warminster Western Area Planning committee Agenda 16 Dec 15

b) WC: Warminster Western Area Planning committee minutes 16 Dec 15

c) WCllr Newbury: Briefing note 271 Oil & Gas licensing

d) WCllr Newbury: Briefing note 270 Consultation on surface development

restrictions

e) Cllr Perry: TPO

f) WC: Jacqui Abbott Dementia friendly community

g) WC: CATG Mtg 16 Feb 16

h) WC: Neighbourhood Plan statement

i) WC: Planning App 15/11890/TCA

j) WC: Spatial Planning Policy

k) WALC: Garden Party

l) WALC: New Audit regime SLB (Sector Led Body for auditor procurement) opt in or

out

m) WC: OFWG meeting 16 Dec 15

n) Wilts Gov, Adrian Hampton: Local Highways Dec newsletter

o) Parlaiment UK: Andrew Murrison visit request declined for 29 Mar 16

p) Cllr Sturmey: TPO

q) Rev Anne Bennett-Shaw: Horses in the Railway field footpath 10 galloping at

people

BANK FIGURES

As at 12 January 2016 the Current Account stood at £7270.68 and as at 12 January 2016 the Deposit

Account stood at £10775.43

PAYMENTS

Cheques for January 2016:

001012: Clerk’s Salary £508.12 for Dec 15 and January 16

001043: Heytesbury School £20.00 hire of hall for Jan 16

001044: Victim Support £50.00 donation

ITEMS FOR REPORT

VICTIM SUPPORT DONATION REQUEST. Cllrs agreed to donate £50.00 to Victim Support

NEW AUDIT REGIME. SLB (Sector Led Body) for auditor procurement. Stay in or opt out. Cllrs agreed

to stay in.

LET’S CLEAN FOR THE QUEEN from (m) correspondence

We’d love to have the support of your council and your communities in the biggest ever clean-up of the

country, which will be taking place in March 2016. In the run up to The Queen's 90th birthday on 21

April 2016, ‘Clean ForThe Queen’ aim to inspire a million people to take action and enjoy a few hours

together litter-picking to make the places where we live more beautiful. For Her and for us all, they

want to attack the blight of litter and reclaim our beautiful countryside, our fabulous cities, our world

class parks, our wonderful beaches and waterways. All of the litter charities across the country have

come together in support of this campaign together with a growing range of companies, land managers

and associations. There will be ‘Clean for The Queen’ litter blitzes throughout the UK in January,

February and March, and the most monumental of all litter clear-ups from Friday 4 to Sunday 6 March

2016.‘Clean For The Queen’ love to have your support in making this event truly spectacular. They will

shortly be sending through a downloadable resource pack for your council to use. It’d be great if you

could encourage as many local community groups as possible across your wards to sign up to organise

a clean-up through the ‘Clean for The Queen’ website. Furthermore, it would be fantastic if your council

could stage its own local clean-up to allow individuals to come together and clean up a local grot

spot.Lots more will be announced over the coming weeks and months, as it builds a head of steam.But

it’d be great if you could respond to [email protected] indicating your willingness to

engage in the campaign – and they will be back in touch shortly with more details. Clerk to reply Cllrs

wish to participate in this

Cllr Sturmey reported the Chitterne junction again to WC Jacqui Abbott as she did not receive a reply

from last time. Cllr Sturmey also reported the very muddy footpath between Heytesbury & Knook. Cllr

Sturmey also stated there seemed to be discrepancies on the Wilts Council TPO (Tree Preservation

Order) site as it was not clear which trees in the village had TPOs on them. Cllr Sturmey to request

information from WC to clarify the position.

Cllr Agate stated he was keen to nominate ex Parish Councillor Tim Reynolds for attendance at the

Queen’s Garden Party. Cllr Agate to start the application process

Cllr Buttenshaw enquired about the progress on SHLAA (STRATEGIC HOUSING LAND AVAILABILITY

ASSESSMENT "SHLAA site" – Heytesbury Sports field nominated for building land by Trustees of GT

Sassoon Trust). See also minutes of Extraordinary Meeting 6 Aug 15. Cllr Perry stated no decision had

been made yet

Cllr Buttenshaw reported the poor state of the footpath 7 near the river on the Mantles Lane side of the

village. Cllr Perry agreed to ask Cllr Dale to possibly obtain some gravel and fill in the muddy footpath

with the help of Cllr Bond and Cllr Agate

Cllr Agate stated he is concerned about the lack of response by Wilts Council regarding the broken

window in the bus shelter outside Heytesbury School.

Cllr Sides reported there are lots of old discarded road signs littering the banks of the A36. Cllr Girard

suggested they both pick them up together.

mailto:[email protected]

Cllr Sides produced a leaflet with information on contacts for residents who wish to complain about

vehicles parked in their street and blocking access for emergency services. Cllr Perry to scan the

document to all Cllrs.

Cllr Girard stated her concerns regarding accessibility of the sandbags. Cllr Perry replied she had a

supply of empty bags and sand could be obtained by the Flood Warden Cllr Dale.

VISIT BY ANDREW MURRISON MP. Cllrs were very willing to meet up with Andrew Murrison, but so

far the Clerk has not been able to secure a date for the meeting. March 29 2016 was refused because

of the Easter holidays. Clerk to contact Andrew Murrison’s Secretary to request another meeting date

for Tues 26 April 2016.

After signing the following cheques the Chairman closed the meeting at 8.45pm

PAYMENTS

Cheques for January 2016:

Clerk’s Salary £508.12 for Dec 15 and January 16: Cheque No 001042

Heytesbury School £20.00 hire of hall for Jan 16: Cheque No 001043

Victim Support £50.00 donation: Cheque No 001044

FEBRUARY 2016

HEYTESBURY, IMBER AND KNOOK PARISH COUNCIL MEETING

On Tuesday 23 February 2016 at Heytesbury School at 7.15pm.

PRESENT Mrs Perry (Chairman), Cllr Buttenshaw, Cllr Dale, Cllr Sides, Cllr Sturmey, Cllr Gould, Cllr

Frost, Cllr Girard and Cllr Bond.

APOLOGIES Cllr Agate,

MINUTES OF THE LAST MEETING - 12 January 2016

DECLARATIONS OF INTEREST Cllr Frost declared an interest in Planning Application 16/00187/FUL 71 High St, Heytesbury, BA12 0ED. Demolition of existing garage and construction of a replacement garage with studio/annex over.


PLANNING


15/12514/FUL Downlands Farmhouse, Church Farm, Tytherington. BA12 7AB. Extension to existing single storey extension/garage and erection of two storey side extension and single storey garden room. Applicant Mr Sidford. Comments by 4 Feb 16. No Objections 12 Jan 16


15/11750/FUL 10, Knook Village, BA12 0JG Installation of underground tank in front garden relating to full drainage (retrospective). Applicant Mr & Mrs James. Comments by 11 Jan 2016 No Comment 12 Jan 16

15/12515/FUL 42C, High St, Heytesbury, BA12 0EA. Carport/shed. Comments by 8 Jan 16. No Objections 12 Jan 16

APPLICATIONS

16/00187/FUL 71 High St, Heytesbury, BA12 0ED. Demolition of existing garage and construction of a replacement garage with studio/annex over. Applicant Mr J Wagstaff. Comments by 10 Feb 16. Extended to 24 Feb 16 Objection 23 Feb 16

16/00188/FUL 72 High St, Heytesbury, BA12 0ED. Demolition of existing garage and construction of a replacement garage with studio/annex over. Applicant Mr & Miss Brooks. Comments by 10 Feb 16. Extended to 24 Feb 16 Objection 23 Feb 16

15/10906/VAR Church Farm, Tytherington, BA12 7AE. Removal of conditions 1 & 2 of Planning Permission 14/05912/VAR-Removal of the equestrian/holiday ties on the house & holiday units to allow permanent residential occupation. Applicant Mr Giddings. Comments by 24 Feb 16 No Comment 23 Feb 16

15/06649/FUL West View, Chapel Road, Heytesbury BA12 0HA. Variation of Condition 5 of Planning App 15/03490/FUL. Applicant Mr G Melillo. Comments by 2 Mar 16 No Objections as long as original conditions apply and garage plot remains affiliated with the main dwelling. 23 Feb 16


15/11470/TCA The Willows, 1 Cotley Place, Heytesbury BA12 0HN. T1 Acer fell, T2 Acer fell, T3 Fir fell, T4 Fir fell. No Objections

15/11890/TCA Mayo House, Tytherington Rd, BA12 7AB. T1 Conifers reduce by 10 ft, T2 Fell 2 Ash trees, T3 Willow-pollard to approx 10 ft T4 Fell 5 fruit trees. No Objections

15/12788/TCA Overstream Hse, Mill St, Heytesbury, BA12 0EE. T1-Plum tree-fell T2-Leylandii-fell. No Objections

15/12787/TCA Church of St Peter & St Paul, Heytesbury, BA12 0EF. Fell four Yew trees. No Objections

16/00035/TCA Brindle Hse, Mantles Lane, Heytesbury, BA12 0HJ. T1 Norway Maple reduce and reshape crown by 30% T2 Whitebeam fell. Comments by 2 Feb 16. No Objections

15/12789/TPO Overstream Hse, Mill St, Heytesbury, BA12 0EE. T3-Willow tree-remove heavily weighted limb over river, reduce tree by approx 30% and crown raise to approx 3.6m Approve with conditions


SOCIAL MEDIA In accordance with WALC; social media can be used by all Councillors but only if

agreed on unanimously at the meeting.

DR ANDREW MURRISON MP has agreed to attend the Parish Council meeting on 30 August 2016

HEYTESBURY ESTATES The winterbourne water drainage ditch in Park Lane Heytesbury remains

blocked by leaves and debris. I have sent another letter dated 15 Jan 2016 to both Heytesbury Estates

and Danny Everett and await their response.

BUS SHELTER OUTSIDE HEYTESBURY SCHOOL Cllr Perry contacted WC regarding the broken glass

in the bus shelter which has been reported on numerous times. Imogen Dallimore of Wilts Council

replied.....Quote “Unfortunately, as Wiltshire Council does not replace broken bus shelter glass, I am

unable to provide a cost for the repairs. Although the bus shelters are owned by Wiltshire Council, if the glass is damaged, the Community

Team will only remove the glass and make the area safe. Wiltshire Council will not replace damaged

glass, if the Parish Council wish to do so, you may request a quote from an independent contractor and

organise the repairs”.....unquote. Parish Councillors discussed Wiltshire Council’s policy above and

agreed they would like to proceed with getting quotes from 3 independent contractors. Cllr Dale and

Cllr Bond agreed to obtain the quotes.

FRACKING/COAL BED METHANE EXTRACTION. Currently there are four applications pending for

exploratory licences for Coal Bed Methane Extraction in Wiltshire from Codford to Trowbridge.

If you are concerned about fracking go to: frack-off.org.uk/…p/kwiff-keep-wiltshire-frack-free

VIA EMAIL – sent to all Cllrs

via email – sent to all Cllrs

a) WC: Warminster Western Area Planning committee Agenda 3 Feb 16

b) WC: Warminster Western Area Planning committee minutes 3 Feb 16

c) WC: Warminster Western Area Planning committee meeting cancelled 24 Feb 16

d) Lara Robson: Social Media, facebook, Heytesbury Hub complaints

e) Clean for the Queen: introduction and invite to register

f) Warminster Town Clk: Acquisition of 2 SIDs

g) Parliament:Andrew Murrison confirmation of attendance to meeting of 30 Aug 16

h) WC: CATG Mtg 16 Feb 16

i) WC, Imogen Dallimore: Broken glass in bus shelter

j) WC: Planning App 15/11890/TCA

k) Cllr Agate: Garden party attendance nominee Tim Reynolds

l) Cllr Girard: Film on Fracking at Laverton, Westbury on 11 Feb 16

m) WALC: New Audit regime SLB (Sector Led Body for auditor procurement) opt in or out

n) WC: OFWG meeting 16 Dec 15

o) Wilts Gov, Parish Steward Scheme

BANK FIGURES

As at 23 February 2016 the Current Account stood at £6692.56 and as at 23 February 2016 the

Deposit Account stood at £10775.92

PAYMENTS

Cheques for February 2016:

001045: Clerk’s Salary £254.06 for Feb 16

001046: Heytesbury School £20.00 hire of hall for Feb 16

ITEMS FOR REPORT

Cllr Bond reported street light no 23 in Park Street was working intermittently and stated he would

report it to Wilts Council

Cllr Bond stated Mill Lane is very muddy with slurry across the road. Cllr Perry agreed to contact the

Environment Agency as it could be a health hazard.

http://ccs.infospace.com/ClickHandler.ashx?ld=20160227&app=1&c=sweeptools&s=secure&rc=sweeptools&dc=&euip=146.200.128.131&pvaid=6250b5a3ce5f4b7aaa705f424c3a95fe&dt=Desktop&fct.uid=d39388e070bd400399106d7f8e1a4a2e&en=%2bDs0Db3mDWvh26qHbILvjtyc6swiOtZ8QsdjvlVrq4zBkkSHean9mXiaqpAjM2g3&du=frack-off.org.uk%2flocal-group%2fkwiff-keep-wiltshire-frack-free&ru=http%3a%2f%2ffrack-off.org.uk%2flocal-group%2fkwiff-keep-wiltshire-frack-free%2f&ap=1&coi=1494&cop=main-title&npp=1&p=0&pp=0&ep=1&mid=9&hash=D61D09FC7B9020E104E8946D6B09A741

Cllr Bond was asked by local residents if they could put a bench on the verge near the entrance to the

Railway Field in memory of a relative. Cllr Bond agreed to contact Wilts Council with regard to who

owns the verge

Cllr Bond was asked by a Heytesbury resident if the trees that overhang Newtown at the St John’s end

of the road could be pruned back as they scrape taller vehicles as the pass. Cllr Gould agreed to put it

on Wilts Council website as a work request.

Cllr Frost reported the WC had not fixed the broken Westlands sign. Cllr Bond agreed to have a look

and fix it.

CLEAN UP DAY Cllr Frost stated Heytesbury Imber & Knook Parish Council had registered for Clean for

the Queen campaign, but cannot get the equipment. Cllrs agreed for Cllr Frost to organize another

village clean up day in the near future and Wilts Council will supply the equipment free of charge. Date

to be confirmed.

Cllr Frost reported there were 3 large tyres discarded in Park Street near Unicorn Cottage. Cllr Gould to

report it to WC

Cllr Sturmey stated the Chittern Junction problem (faded white lines and missing road sign) was still

not fixed. Cllr Sturmey agreed to send pictures of the junction to the Chairman who will contact CATG

to request it is put on their agenda.

Cllr Sturmey reported the rusty leaning fence railings in Park Street were dangerous. Clerk to contact

Sassoon Estates

Cllr Sturmey reported the overgrown Ivy plant smothering the clothes bank.

Cllr Sturmey stated WC had filled in the pot holes in Knook but the road surface was still poor. Cllr

Sturmey to report again to WC.

Cllr Gould reported the pavement was very bumpy and uneven from the bus stop outside Heytesbury

School to the village shop. Cllr Gould to report to WC

Cllr Gould also reported the hedge alongside the same pavement was overgrown and encroaching on

the right of way. Clerk to write to owners of the hedge.

Cllr Sides reported the hedge in Tytherington Road had been cut and left in the water drainage ditch

alongside the Railway Field. Clerk to write to the owners of field.

Cllr Dale stated there were no river bank issues with spreading some gravel on the muddy footpath (7)

along the river bank approaching and leading into the Mill Farm Water meadow (Mantles Lane side of

village). Chairman to contact Cllr Agate regarding completing the job

Cllr Girard stated her concern about the expired MOD temporary planning application over the tank

crossing bridge in the wood near Heytesbury Park, and also the debris in the Winterbourne water

course on Salisbury Plain. Chairman to enquire

Cllr Girard stated the discarded road signs were still littering the A36 verge outside Heytesbury, Cllr

Gould agreed to contact WC.

After signing the following cheques, the Chairman closed the meeting at 9pm

Cheques for February 2016:

Clerk’s Salary £254.06 for Feb 16: Cheque No 001045

Heytesbury School £20.00 hire of hall for Feb 16: Cheque No 001046

MARCH 2016


On Tuesday 29 March 2016 at Heytesbury School at 7.15pm.

PRESENT Mrs Perry (Chairman), Cllr Buttenshaw, Cllr Agate, Cllr Dale, Cllr Sides, Cllr Sturmey, Cllr

Frost, Cllr Girard, Cllr Bond and WCllr Newbury.

APOLOGIES Cllr Gould

CHAIRMAN’S ANNOUNCEMENT

Many thanks to Cllr Frost taking on the task “Clean for the Queen” and all her volunteers who did a

splendid job around the village picking up vast amounts of rubbish. Vote of Thanks to those who took

part.

Cllr Dale, Buttenshaw [their two dogs] and Mr Perry for laying the shingle in and around the kissing

gates near the river.

Parish Clerk: Catherine our Parish Clerk has rescinded her notice and wishes to continue in her post as

Parish Clerk and Responsible Finance Officer.

Emails: I get over 150 emails a month relating to the PC, some are REPLY ALL (10)+; I will reply to

any email addressed to me directly; an email addressed TO ALL I will reply if relevant, but not TO ALL.

If anybody has a complaint about any Cllrs myself or the Clerk phone me or email your concerns. We

have a good working relationship and wish this to continue.

All items to report should be emailed directly to the Clerk prior to the meeting advising what the

problem is, and if you have reported same to WC. Any item brought up at the meeting please give a

copy in writing to the Clerk.

Catherine was asked to say a few words on Minutes taking

MINUTES OF THE LAST MEETING - 23 February 2016 were not signed by the Chairman

DECLARATIONS OF INTEREST Cllr Perry, Cllr Dale and Cllr Girard declared an interest in Planning

Application 16/02102/TPO Heytesbury House, Heytesbury Park, Heytesbury, Wiltshire, BA12 0HG


PLANNING



15/11750/FUL 10, Knook Village, BA12 0JG Installation of underground tank in front garden relating to full drainage (retrospective). Applicant Mr & Mrs James. Comments by 11 Jan 2016 No Comment




15/06649/FUL West View, Chapel Road, Heytesbury BA12 0HA. Variation of Condition 5 of Planning

App 15/03490/FUL. Applicant Mr G Melillo. Comments by 2 Mar 16 No Objection; providing the

double garage remains subject to the original conditions/plans with the main dwelling West

View

APPLICATIONS

15/09331/FUL PLANNING APPEAL NOTIFICATION Land rear of 48 High Street, Heytesbury,

BA12 0EB. Proposed retirement bungalow in grounds of 48 High Street. Appellant Mr V Pendrill.

(Parish Council comments on 29 Sep 15 were No Objections).

16/01641/FUL 28A Little London, Heytesbury BA12 0ES. Alteration and single storey extension.

Applicant Mrs S Stokes. Comments by 23 March 2016 No Objections 29 Mar 16

16/02102/TPO Heytesbury House, Heytesbury Park, Heytesbury, Wiltshire, BA12 0HG. TG1 Avenue

of Lime trees adjacent to the upper tarmac drive. Remove the lower small branches where needed to

sensitively crown lift the trees on all sides. Remove any poor pruning stubs. Work is for the ongoing

management of these trees in this area. TG2 Avenue of Limes trees adjacent to the gravel drive. Tip

prune and crown lift the trees that have lateral branches that extend over the adjacent wall on one

side and Beech hedge on the other. Remove any poor pruning stubs. Work is for the ongoing

management of these trees in this area. TG3 Hedge / screen adjacent to garages. Selected trees to be

left as standards at regular intervals. Remaining undergrowth, predominantly Hazel and Field Maple

coppice / reduce to create a thicker screen with the regrowth. TG4 Trees / shrubs situated on Bend

between Heytesbury House and the A36. Many of the trees / shrubs are being shaded out and are

dying. Selective coppicing of areas on the bend, leaving some trees as standards to encourage new

growth and diversity of plants / shrubs. Areas to be cut on a yearly rotation to ensure a screen is

always kept. Comments by 1 April 16. No Objections 29 Mar 16

16/02491/TCA Church of St Peter & St Paul BA12 0EF. T1-Yew–reduce to 8ft high and sides to

approx 3-4 ft. T2-Yew-reduce to 8ft high and approx 3-4ft wide. Comments by 8 Apr 16. No

Objections 29 Mar 16

16/02391/TCA Littlemount, 69b High St, Heytesbury, BA12 0EB. 5 Lawson Cypress fell to ground

level. 1 Apple tree fell. Applicant Mrs S Peck. Comments by 6 Apr 16. No Objections but Cllrs would

like to see felled trees replace if at all possible. 29 Mar 16


15/12514/FUL Downlands Farmhouse, Church Farm, Tytherington. BA12 7AB. Extension to existing single storey extension/garage and erection of two storey side extension and single storey garden room. Approve with conditions, 1 Mar 16

15/12515/FUL 42C, High St, Heytesbury, BA12 0EA. Carport/shed. Approve with conditions, 1 Mar 16

15/06649/FUL West View, Chapel Road, Heytesbury BA12 0HA. Variation of Condition 5 of Planning

App 15/03490/FUL. Applicant Mr G Melillo. Approve with conditions 28 Mar 16


SOCIAL MEDIA. Cllrs agreed to discuss policy at the next meeting

DR ANDREW MURRISON MP VISIT 30 AUGUST 16 Cllrs agreed the Clk will collate their concerns

to be raised with Andrew Murrison MP and Cllrs would discuss the list in the June 2016 meeting. Cllr

Girard to contact Dr Murrison’s secretary to confirm the schedule

CHITTERNE JUNCTION Cllr Sturmey stated she had sent an email on 9th March 16 reporting the

Chitterne sign and lines on the approach to the junction were still faded and we are to ask the CATG to

look at the points we have previously discussed

HEYTESBURY ESTATES Clk wrote to Gemma Chandler of Savills on 1 and 2 March 2016 regarding

the ongoing problem of the winterbourne water drainage ditch in Park Lane Heytesbury, her reply is on

the last page.

Letter from resident of Park Lane; copy sent to all Cllrs;

QUOTE

Thank you for your letter HEY/GCC/LF dated 4 March 2016 in which you informed me of an increasing

amount of garden rubbish being dumped on the bank adjacent to the winterbourne. You mentioned

that you have carried out inspections and that you cannot identify the source of the garden debris,

although by asking me to “desist from tipping any garden waste onto the bank” you imply that I am,

at least in part, to blame.

You do not mention when your inspections were undertaken but I respectfully suggest that they may

have been only cursory. The so-called garden waste is in fact an accumulation of the leaves and other

detritus that has resulted from the apparent lack of grounds maintenance along the bank in Park Lane

over a number of years. Moreover, had you looked above head height into the trees you would have

seen:

a. A large (and presumably heavy) branch that has become detached and is hanging

precariously by the entrance to Bourne Cottage. I suggest this is potentially dangerous

and needs urgent attention before possible death or serious injury is caused to

someone passing by.

b. Branches of the trees opposite 120 and 121/122 Park Lane are now overgrowing the road

and the two properties. The branches shed a significant amount of leaves and other debris

in the autumn requiring frequent sweeping/ blowing to keep driveways and yards free from

the nuisance that they are.

I am aware from Heytesbury Parish Council Meeting minutes that the problem in Park Lane has been in

issue for at least the last 12 months. I write to propose that, rather than attempting to load the blame

for flooding in Park Lane on its residents (dumping garden waste on the bank of the winterbourne), in

your capacity as agents for the Heytesbury Estate you address the issue by asking the land owners to

maintain their property just as we residents are required to in order to live harmoniously as good

members of the Heytesbury Community.

I am copying this letter to the Chair of Heytesbury Parish Council for their information. UNQUOTE

Reply sent to resident of Park Lane on 15 March 2016 ….. “Many thanks for your letter. Need Savills to get their act together and admit responsibility for the area belonging to Heytesbury Estates. If I hear anything from them I will let you know, it would be appreciated if you see workmen working you could let me know. Thank you for your support, Ann Perry “

OVERGROWN TREES IN NEWTOWN. Clk contacted Adrian Hampton of WC on 1 March 16 and his

reply ......Quote I will get the area inspected. Sadly if council maintained we have just finished the

annual winter programme. If a safety issue it will be cut, but if not it will be scheduled for the next

season’s work. We will update you after the inspection. Many thanks Adrian

Email received from WC on 4 March 16 I tasked the Community Steward, who was visiting Heytesbury yesterday, to remove any vegetation obstructing the carriageway at Newtown and I believe that the works have now been completed. If this is not the case and you wish to discuss this further, please don’t hesitate to contact me. Kind regards

Imogen Dallimore Community Co-Ordinator - Warminster Community Area Board

Newtown overgrown trees resolved.

DANGEROUS RUSTY RAILINGS IN PARK STREET Clk sent Letter dated 9 Mar 16 to Parker Bullen,

Solicitors for the Estate of George Sassoon (deceased) regarding the rusty and leaning fence in Park

Street Heytesbury.

Reply from owner of the land via Parker Bullen...... I take your point and will have a look. I didn't know that there were any railings there. I am about to go to the USA but will organise removal by JCB upon return as they appear beyond repair and a potential hazard. Regards, Robert

OVERGROWN IVY OUTSIDE HEYTESBURY SCHOOL AND NEAR THE CLOTHES RECYCLE BINS

Clk contacted Selwood about the overgrown Ivy on 1 March 16 and their reply.....Quote We have

passed this on to the relevant team and have asked that someone looks into this for you. Kind

regards, Selwood Housing. Tel: 01225 715715 Fax: 01225 715700

Web: www.selwoodhousing.com

The Ivy has been cut back from the bins and is now resolved

Clk sent Letter dated 9 Mar 16 to the owners of the hedge in Tytherington Road which had been cut

and left in the water drainage ditch alongside the Railway Field. There has had no response to date

and the problem seems to have worsened as the owners have done further hedge cutting and the ditch

is now full to the top with cuttings. Agreed by all to wait and see if owners clear out the cuttings after

the works have been completed.

BUS SHELTER approve estimate received from Warminster & Frome Glass for £194.57. The company

have requested payment by BACS. All Cllrs agreed the Chairman will pay this amount via her Bank

and the Clerk issues a cheque to the Chairman. Cllr Buttenshaw agreed to cover this issue in the

Parish News especially noting that parish residents have in effect paid for the replacement themselves.

Cllr Sturmey agreed to include the piece written by Cllr Buttenshaw on the Heytesbury Hub.

EMAILS – sent to all Cllrs: No longer applies in accordance with WALC Clks Training Day.

Chairman’s comments: In view of the large volume of email correspondence between

Councillors and from outside sources this is no longer viable.

CORPORATE GOVERNANCE QUESTIONNAIRE for completion by the Council Chairman, not the

Clerk/RFO.

Agree and adopt Financial Risk Assessment and re-adopt (Governance and Accountability

Manual 2014 All agreed

Adopt: NALC Model Standing Orders which include Wiltshire Council Code of Conduct. All

Agreed [subject to checking the legality of (m) on page 1]

Adopt: NALC Financial Regulations [England] All agreed: Cllrs also agreed to appoint Cllr Frost

in accordance with section 2. Paragraph 2.1 to verify on a regular basis, at least once in each quarter,

and at each financial year end, the bank reconciliations (for all accounts) produced by the RFO. The

member shall sign the reconciliations and the original bank statements (or similar document) as

evidence of verification.

BANK FIGURES

As at 29 March 2016 the Current Account stood at £6658.89 and as at 29 March 2016 the Deposit


PAYMENTS

Cheques for March 2016:

001047: Clerk’s Salary £254.06 for Mar 16

001048: Heytesbury School £20.00 hire of hall for Mar 16

001049: Cllr Dale for gravel on footpath 7 £154.26

001050: Cllr Perry for the bus stop repair £194.57

001051: AON Trustee Insurance £375.72

ITEMS FOR REPORT

WC ANNUAL TOWN & PARISH COUNCIL INVOLVEMENT EVENING 12 APRIL 16 Cllr Frost and

Cllr Sturmey will both attend the annual town and parish council involvement evening for West Wilts

on April 12 2016. Topics to be discussed this year will be the new highway contract and

arrangements; contact arrangements following the split in services; parish and town council

involvement initiatives and public convenience policy. Cllr Frost and Cllr Sturmey asked Cllrs to forward

any questions they wished us to ask at the involvement evening on the 12th April so we could compile

a list

MINUTES Clk asked if Cllrs could email any items for report before the meeting if possible and to

include their actions/solutions/proposals where necessary. If the issue arises too late to email their

report could they (if the subject is large and convoluted) write it down so there is no confusion as to

what is to be recorded in the minutes

Cllr Bond stated the mud and slurry at Mill Lane has still not been resolved. Cllr Perry to contact the

owners of the land

Cllr Perry reported a parishioner had complained about the mud by the kissing/gate/style. This is on

the path from Knook to Heytesbury. It looks as if people have cut the wire to avoid this muddy area

and are walking in fields they should not be in! It just requires a load of rubble to be spread on the

area. Cllr Perry to contact the owners of the land.

FOOTPATHS Cllr Sturmey requested that footpaths are put on the next agenda so Cllrs could see if

the ramblers association could help with the muddy problem reported to WC in the last 2 years. The

chairman has agreed to write to the land owner of the field as a courtesy

Cllr Frost reported the dangerous loose metal sheets on the Dutch barn in Mill Lane. In a high wind the

sheets of metal could come off and seriously hurt someone. Cllr Perry to include it in the above agreed

letter to the landowner

Cllr Frost reported to WC on 27 March 16 the tree on the Tytherington Road over the stream. The tree

was and still is very unstable, split and leaning as if it is going to fall down.


Cheques for March 2016:

Clerk’s Salary £254.06 for Mar 16: Cheque No 001047

Heytesbury School £20.00 hire of hall for Mar 16: Cheque No 001048

Cllr Dale for gravel on footpath 7 £154.26: Cheque No 001049

Cllr Perry for the bus stop repair £194.57: Cheque No 001050

AON Trustee Insurance £375.72: Cheque No 001051

APM 12 MAY 2015

MINUTES OF THE ANNUAL PARISH MEETING OF HEYTESBURY, IMBER AND KNOOK

PARISH COUNCIL HELD AT HEYTESBURY SCHOOL ON 12 MAY 2015

PRESENT: Mrs Perry (Chairman), Cllr Agate, Cllr Dale, Cllr Gould, Cllr Sides, Cllr Frost Cllr

Sturmey and Cllr Buttenshaw

APOLOGIES: Cllr Bond and Cllr Girard

The chairman opened the meeting at 7.15pm

MINUTES OF THE LAST MEETING

The minutes of the last APM meeting May 2014 were confirmed and signed by the chairman.


PARISH ACCOUNTS AND ANNUAL RETURN

A copy of the annual accounts was given to each member in attendance. Approval of the

accounts, Annual Return and Statement of Assurance was proposed by Cllr Buttenshaw

seconded by Cllr Frost and agreed by all. The clerk reported that the Charibond account stood

at £163,862.61 at 31 March 2015, the HSBC village hall fund at £NIL at 31 March 2015 and

Current account balance was £5377.65 as at 31 March 2015 and the Deposit account stood at

£10,771.38 as at 31 March 2015.

RISK ASSESSMENT

A copy was given to each member in attendance and approval was proposed by Cllr Sturmey,

seconded by Cllr Gould and agreed by all (to include retention of the level of fidelity guarantee

at £2,000).

FINANCIAL REGULATIONS

Cllr Perry went through the Financial Regulations document for audit purposes and the

appropriate financial amendments were agreed by all.

CHAIRMAN’S REPORT

Thank you all for attending and giving up your time to serve our community. It can be a

thankless task but occasionally we do get a ‘thank you’ and I reiterate ‘thank you’.

During the last year three new Cllrs have joined Cllrs Girard; Gould and Sides.

Last year I was thanking villagers and Cllrs for all their work in assisting with flooding in and

around the village, we must all remain vigilant, ensure all the watercourses are maintained and

remind others. Ensure the water meadows are not built on or the rivers and watercourses

interfered with. Thanks also to Catherine for sending letters to landowners, at least some have

complied.

We have had 10 members of public during the year.

Thank you to all Cllrs for all your input, advice and dedication over the last twelve months it has

been a pleasure working beside you all.

Reminder it is quicker for Cllrs to go on Wiltshire Web and report issues rather than wait until

the next meetings. In order to keep a paper trail remember to mention these at meetings.

A sad farewell to Tim Reynolds who has served as a Cllr for twelve years, he will be missed, his

feature in the Parish Newsletter I know was well read and the one of the favourite pieces in the

newsletter. Special thanks to Tim for all his input, his wit and professionalism.

Thank you Catherine for taking the Minutes and keeping the coffers in order.

VIEWS OF THE PUBLIC There were none present

The Chairman closed the meeting at 7.40 pm

APRIL 2016


On Tuesday 26 April 2016 at Heytesbury School at 7.15pm.


Gould, Cllr Frost and Cllr Girard.

APOLOGIES Cllr Bond

CHAIRMAN’S ANNOUNCEMENT

MINUTES OF THE LAST MEETING - 29 Mar 2016 were signed by the Chairman. The minutes of the

meeting of 23 February 2016 are to remain as a draft copy and not signed by the Chairman

DECLARATIONS OF INTEREST none


PLANNING






BA12 0EB. Proposed retirement bungalow in grounds of 48 High Street. Appellant Mr V Pendrill













growth and diversity of plants / shrubs. Areas to be cut on a yearly rotation to ensure a screen is

always kept. Comments by 1 April 16 No Objections 29 Mar 16

APPLICATIONS

16/03555/TCA Church of St Peter & St Paul BA12 0EF. T1-Yew–reduce approx 10 branches, crown

raise to approx 12ft. T2 Yew Tree same specification as tree 1. T3 Yew Tree crown raise to approx

12ft. Comments by 11 May 16. No Objections 26 April 16

16/03142/FUL 2, Westlands, Heytesbury, BA12 0EY. Side and rear extension, driveway alterations

and front garden wall. Applicant Mr M Rowland. Comments by 17 May 16. No Objections 26 April 16


15/11832/TCA Parsonage House, Tytherington Rd, BA12 0EG. Beech tree T1 in NE corner of garden: remove large lower lateral that extends over the road, crown raise to 4 metres and reduce to 2 metres. No Objections 4 Jan 16

15/11750/FUL 10, Knook Village, BA12 0JG Installation of underground tank in front garden relating to full drainage (retrospective). Approve with conditions 1 Apr 16

16/01641/FUL 28A Little London, Heytesbury BA12 0ES. Alteration and single storey extension.

Approve with conditions 14 Apr 16

16/02391/TCA Littlemount, 69b High St, Heytesbury, BA12 0EB. 5 Lawson Cypress fell to ground

level. 1 Apple tree fell. No Objection 11 Apr 16

16/02491/TCA Church of St Peter & St Paul BA12 0EF. T1-Yew–reduce to 8ft high and sides to

approx 3-4 ft. T2-Yew-reduce to 8ft high and approx 3-4ft wide. No Objection 11 Apr 16


CLOSING MEETINGS TO THE GENERAL PUBLIC – see guidance from WALC dated January 2015

[below] All Agreed

Adopt: NALC Model Standing Orders which include Wiltshire Council Code of Conduct. All

Agreed [subject to checking the legality of (m) on page 1]

Extract of email sent to all Cllrs on 31 March 2016

Standing Order

(m) will be crossed out [page 1) as recommended below

NALC Legal Briefing Note

1960 Act was amended by the Openness of Local Government Bodies Regulations 2014 (“the

Regulations”). The amended 1960 Act provides that a person may not orally report or comment about

a meeting as it takes place if he is present at the meeting of a parish council or its committees but

otherwise may:

a) Film, photograph or make an audio recording of a meeting;

b) Use any other means for enabling persons not present to see or hear proceedings at a

meeting as it takes place or later;

c) Report or comment on the proceedings in writing during or after a meeting or orally

report or comment after the meeting

FRACKING

Update from Cllr Sides and Cllr Girard. Cllr Sides stated 4 licences had been produced for coal bed

methane extraction and sent to South West Energy to approve. Then planning applications will be put

forward. Reports are available from Cllr Sides [email protected] or Clerk at

[email protected]

Cllr Girard stated that methane gas extraction is extremely toxic to the environment and suggested if

people want to object they could go to the website keepwiltshirefrackfree Cllr Girard has DVDs on

fracking/gas extraction available for loan

WILTSHIRE TOWN & PARISH INVOLVEMENT MEETING

Cllr Sturmey attended the Wiltshire Council Town & Parish Involvement Meeting on Tues 12 Apr 16.

Cllr Sturmey stated the general consensus seemed to be that Wilts Council are underfunded and many

issues throughout the parish will possibly have to be paid for by the Parish Council budget; unless it’s

a matter of safety and Wilts Council will be responsible for repairs/maintenance. Report attached on

last page.

The broken window in the bus stop outside Heytesbury School has finally been fixed.

Cllr Sturmey stated the overgrown Ivy near the recycle bin which she reported to WC has been cut

back.

SOCIAL MEDIA No policy required, Cllrs all agreed to use their discretion

MUDDY FOOTPATHS Cllr Sturmey would like to find out if the Ramblers Association could help with

the muddy problem reported to WC in the last 2 years. Cllr Perry stated she is still awaiting a response

from Mr Pottow regarding her correspondence about the muddy footpath, (see below) Cllr Perry

agreed in the meantime to contact the Ramblers Association to inquire about possible

assistance

Cllr Perry emailed Mr Pottow regarding the path from Knook to Heytesbury; Looks as if people have

cut the wire to avoid this muddy area and are walking in fields they should not be in! It requires a

load of rubble to be spread on the area. Are you aware? The Ramblers Association have money in

their kitty (apparently), and would you object to the Parish Council approaching the Association for

funds? Cllr Perry awaiting a reply

ANDREW MURRISON VISIT on 30 Aug 16 will be in the school assembly hall. Parish Council meeting

will be held on 23 Aug 16. Notices for Dr Murrison’s visit will be put on social media nearer the time,

and Cllr Frost volunteered to produce some posters to place throughout the village (to be confirmed

next mtg). Cllrs agreed to list their concerns and email to Clerk to collate them.

BANK FIGURES

As at 26 April 2016 the Current Account stood at £14710.28 (£5660.28 + Precept £9050.00) and as at

26 April 2016 the Deposit Account stood at £10776.78.

Checked and approved by Cllr Agate (Cllr Frost agreed this task to be carried out by Cllr Agate) in

accordance with NALC Financial Regulations: section 2. Paragraph 2.1. See 29 March 16 minutes.

PAYMENTS

Cheques for April 2016:

001052: Clerk’s Salary £259.13 for Apr 16

001053: Heytesbury School £20.00 hire of hall for Apr 16

001054: WALC Subscription £309.83

ITEMS FOR REPORT

Cllr Perry emailed Mr Pottow regarding the continuing mess around Mill Lane. Cllr Perry awaiting a

reply

Cllr Gould stated the Dutch barn in Mill Lane still has dangerously loose metal sheets that are rattling

in the wind and causing a disturbance to the neighbours. Cllr Sides stated he had reported the

problem to Wilts Council

Cllr Gould stated the dog waste bin at Tytherington Bridge is in poor condition, as are the railings on

the bridge

BENCHES

Cllr Sturmey reported she had cleaned the Knook Village bench

Cllr Buttenshaw reported a parishioner had mentioned the poor state of the benches situated at the

Tytherington triangle and by the west door of the church

Cllr Dale also reported a parishioner had pointed out some of the benches need attention again. It

tends to be those that face the Sun all day i.e. the Tytherington triangle and those on the way out to

the Cotley hill roundabout. Cllr Dale proposed we replace one bench with a plastic one and he will

renovate the others using the materials from the replaced one. All Agreed, Clerk to order new bench

Cllr Dale stated the dog waste bags were being taken to excess again, and therefore he will be putting

out fewer bags in future to avoid the problem. Also can all dog walkers please put used waste bags in

the bins provided and not throw them in the verges

Cllr Gould stated the school children will be making the dog waste posters within the next few weeks

and prizes for best poster will be donated by the Parish Council as agreed by all Cllrs in 20 Oct

2015 meeting

Cllr Gould reported the problem with the uneven surface of the pavements was a danger to some

parishioners. The pavement outside the shop, school and pub is very bumpy and uneven and could

cause an accident. Cllr Gould to report the problem to WC

Cllr Sturmey stated the bend in the road outside St John’s is a hazard when people park their cars on

the corner as it causes visibility problems for drivers on the road. Cllr Perry to write to the

Administrator of St John’s to request people not to park there

Cllr Buttenshaw stated she had reported to Wilts Council the missing litter bin lid on their bin opposite

the Mill on Footpath 7.


Cheques for April 2016:

Clerk’s Salary £259.13 for Apr 16: Cheque No 001052

Heytesbury School £20.00 hire of hall for Apr 16: Cheque No 001053

WALC Subscription £309.83: Cheque No 001054

NB ITEMS. Next mtg 31 May 16. Agenda; Park Lane. Apologies Cllr Girard.

CLOSING MEETINGS TO THE PUBLIC

We have recently had a number of queries about closing meetings to the public. See below for some

guidance.

Under the requirements of the Public Bodies (Admissions to Meetings) Act 1960, a council meeting

must be open to the public. This includes committee meetings but not necessarily subcommittee

meetings (where a sub-committee is named as such in the context of being a committee of a

committee). Indeed, some sub-committees may continuously deal with confidential matters or

concern individuals (e.g. a staffing sub-committee of a personnel or HR Committee) or always consider

sensitive information which is not in the public interest. If this is the case then it is not desirable for

the public to be permitted to attend its meetings.

If, at a full council or committee meeting, there are items of a confidential or sensitive nature which

may either breach the council’s obligations of the Data Protection Act 1998 or is not in the public

interest to disclose, then the meeting may only be closed for this particular reason.

It will be necessary for a councillor to move a motion to exclude the public from the meeting during

the relevant agenda items and it must be done by resolution. It should appear on the agenda

although care should be taken not to give any confidential information away.

The power to exclude is not exercisable generally but only for specific reasons, of which there are few.

Acceptable reasons include:

• engagement, terms of service, conduct and dismissal of employees • terms of tenders

and proposals and counter-proposals in negotiating contracts • preparation of cases in

legal proceedings, and • the early stages of a dispute

Even if there is only one item on the agenda of a full council or committee meeting and the meeting

will be closed for the public to deal with that item, the notice of the meeting must be displayed, the

meeting must be open to the public and then a resolution passed to exclude the public and press. The

chairman of the meeting should give a broad reason as to why this is occurring without divulging any

confidential or sensitive information. This will help those members of the public present to accept the

reason for being excluded. It should also be explained that resolutions made in the closed session will

be minuted but will not include confidential or sensitive information.

Minutes, by their very definition, are open to the public. They are a public record of the decisions of a

council, are kept forever and can be used as evidence in a court of law. Therefore any minutes of

confidential or sensitive items should not disclose any of this information but rather a broader

description of the resolution.

Principal authorities have a statutory ability to prepare a “confidential minute” but parish and town

councils do not have the same ability. If any supporting notes are taken, they are notes not minutes

and it is recommended that such notes are destroyed once the minutes have been approved by the

council as a true record of the meeting.

Wiltshire Association of Local Councils – Closing Meetings to the Public – January 2015

Guidance1/15

WILTSHIRE TOWN & PARISH INVOLVEMENT MEETING: REPORT BY CLLR STURMEY

1) HIGHWAY CONTRACT 2016/17

The new contract will see WC working with 3 companies, TLG (The Landscape Group), and Tarmac

working with WC since Sept 2015 as sub-contractors to Balfour Beatty and a new company Ringway

replacing Balfour Beatty. Ringway has 2 months from the 1st April to fully be mobilised.

The highway contract of 15-20 million has been boosted this financial year with an extra 3 million to

the budget but this figure will still not meet expectations. TLG and Tarmac will be providing minor

services and Ringway the major services, our A roads are checked every month, B roads every 3

months and C roads every 6 months.

2) WILTSHIRE COUNCIL APP

Wiltshire council recognise there has been an issue in the past of a lack feedback for people using the

app but encourage members of the public to report in this way and not just town and parish

councillors, as from the 1st April works co-ordinators and Imogen is the Warminster Area co-ordinator

will be responding to online App reports only and for this financial year 2016/17 Wiltshire council will

only be carrying out works where there is a safety issue, where the issue is not a matter of safety the

reporter will be informed why the work will not be carried out, to put things in perspective WC has one

2 man masonry gang in the whole of West Wilts dealing with curbs and pavements etc, WC has 59,000

Gullies and these will only be emptied once this year, rural roads with curbs will get one sweep and

rural verges will get one schedule cut this year, Visibility splays may be cut more often if it is found to

be a safety matter through the WC discretionary App service.

Wiltshire Council has an Emergency line in extreme circumstances, where there's an immediate threat

to health and safety (out of our office hours) call: 0300 456 0100 24/7 call centre

3) PARISH STEWARD SCHEME

The Warminster Area will get 2 parish stewards they will be fully operational in October 2016, although

it is hoped to get a partial service running before then, each parish and town council will appoint a

councillor as parish steward contact and they or the clerk will be sent a monthly works form to be filled

out with 5 top priorities of work to be done, this may include works reported through the App and not

found to be a matter of safety so parishioners should be encouraged to report these matters to their

council in order for the work to be added to the parish stewards work sheet, depending on the size of

our area will depend on how much time we are given from ½ a day to 3 days per month, it was

explained that if we do not use the parish steward me may lose him, he will be able to take on small

tasks like trimming / strimming, cleaning signs, drains / potholes, leaves and weeds etc

Wiltshire council spends 2.5 million on litter collection including bins on the A36 and A303, they have

30 to 40 litter pickers and will take away litter collected from community areas, they said the clean for

the queen campaign had been a great success, they will also clear away fly tipped rubbish from their

land, if rubbish is dumped on farmland though that is not their responsibility but they would like any

evidence of who fly tipped as they will prosecute if they can.

Grass cutting by the end of April WC will have made 3 cuts then it will go to a monthly cut and WC is

encouraging asset transfer of play areas and amenity land to save money.

MAY 2016

MINUTES OF THE MEETING OF HEYTESBURY, IMBER AND KNOOK PARISH COUNCIL

FOLLOWING THE ANNUAL PARISH MEETING HELD AT HEYTESBURY SCHOOL ON 31 MAY

2016 AT 8.10 pm


Gould and Cllr Bond.

APOLOGIES Cllr Girard and Cllr Frost

ELECTION OF CHAIRMAN Cllr Perry was proposed by Cllr Buttenshaw, seconded by Cllr Dale and

agreed by all

ELECTION OF VICE-CHAIRMAN Cllr Bond was proposed by Cllr Perry, seconded by Cllr Gould and

agreed by all

CHAIRMANS ALLOWANCE £300.00 as budgeted

MINUTES OF THE LAST MEETING 26 April 2016 were signed by the Chairman

DECLARATIONS OF INTEREST none


PLANNING





BA12 0EB. Proposed retirement bungalow in grounds of 48 High Street. Appellant Mr V Pendrill



and front garden wall. Applicant Mr M Rowland. Comments by 17 May 16 No Objections 26 April 16

APPLICATIONS none


15/10906/VAR Church Farm, Tytherington, BA12 7AE. Removal of conditions 1 & 2 of Planning Permission 14/05912/VAR-Removal of the equestrian/holiday ties on the house & holiday units to allow permanent residential occupation. Approve with conditions 27 April 16

16/03555/TCA Church of St Peter & St Paul BA12 0EF. T1-Yew–reduce approx 10 branches, crown

raise to approx 12ft. T2 Yew Tree same specification as tree 1. T3 Yew Tree crown raise to approx

12ft. No Objection 16 May 16












growth and diversity of plants/shrubs. Areas to be cut on a yearly rotation to ensure a screen is always

kept. Approve with conditions 26 April 16


FRACKING Cllr Sturmey reported on fracking: I recently went to the WC Scrutiny committee meeting

on 24th May where Hydrocarbon Extraction was on the Agenda, a planning member gave a

presentation on the process to the committee and explained that although WC has a mineral core

strategy they do not have a policy on Hydrocarbon extraction usually known as fracking.

He explained 159 licenses (blocks) had been awarded nationally in Dec 2015 and 75% represent Shale

Gas, the 4 licenses in our area give exclusive rights for exploratory extraction subject to the necessary

consents, he said surveys and exploratory testing of use by a Thumper truck which uses a large sledge

hammer to hit the ground and record it's resistance could be permitted development and anything

more will need planning permission, he was not expecting any applications soon, the testing stage

could take 2-6 months and 8-12 months before we get to a planning application. The appraisal stage

could take 2 years where they will test the grounds capacity by intrusive drilling, the actually

extracting / production stage could last 20 years and then there is the abandoning stage, restoring the

well heads by filling them in with concrete.

The Planning representative said the government has a dim view of authorities who do not proceed at

pace, but public consultation is required, safety and the environment remain paramount, no one

benefits from uncertainty by fast tracking an application it will take 16 weeks approx. They took

detailed questions from the KWIFF (Keep Wiltshire Frack Free) group and will take expert advice, look

at the planning guidance and NPPF, if they find a gap they will produce a new policy and briefing notes

for councillors, they aim to bring this back to the scrutiny committee in September or sooner if an

application comes in.

Cllr Sturmey enquired if there was any response from the Ramblers Association regarding the muddy

footpath, and any response from Mr Pottow, Cllr Perry stated she is still awaiting a response from both

Cllr Sturmey reported the leaning rusty fence in Park Street had been secured

Cllr Sturmey asked about the posters Cllr Frost had agreed to make regarding Dr Murrison’s visit. Cllr

Buttenshaw stated Dr Murrison’s visit had been put in the Parish News with a request for members of

the public to contact the Clerk with any concerns they wish to discuss

Cllr Sturmey asked if the Clerk could contact CATG regarding the dangerous Chittern B390/A36

Junction and request it is put on their agenda

Cllr Sturmey asked if Cllr Perry had received a reply from St John’s about their residents parking and

obstructing the visibility on the bend of the road outside St John’s. Cllr Perry has had no response yet

Cllr Agate stated in an email sent to all Cllrs that unfortunately Tim Reynolds was unsuccessful in the

"lottery draw" to receive an invitation to the recent party held by The Queen in her garden at

Buckingham Palace but was still "chuffed" to receive our nomination to be "in the hat".

PARK LANE There have been numerous correspondences between the Parish Council and Savills

dating from 11 Aug 2014 regarding the excess leaves and debris in the watercourse and from 27 Nov

2014 regarding the overgrown trees in Park Lane obstructing the telegraph wires. The last letter

received from Savills dated 1 March 2016 stated Savills are not responsible for Slaters Farm Bridge

which they believe is the cause of the flooding problem because the water backs up in the very narrow

openings. They did however, state they are going to carry out remedial works to the trees along Park

Lane and where appropriate but have not given any specific dates. Clk to write to Savills again

NEW BENCH FOR TYTHERINGTON TRIANGLE

The new bench was delivered to Heytesbury on Tues 3 May 2016. Cllr Dale met the delivery lorry and

fitted the new bench in place that morning. Cllrs wish to say a big Thank You to Cllr Dale for his hard

work and dedication.

GLASDON BENCH PAYMENT, CHEQUE 001055, DATED 13 MAY 2016: Cheque no 001055 for

£485.46 was authorised and signed by the Chairman and Cllr Dale on 13 May 16 and sent to Glasdon

the same day

COUNCILLORS’ RESPONSIBILITY 2016/2017

Cllr Perry asked Gary Lewis if he still wished to be the contact for the Blind House and the key-holder

for the PC tables and chairs and he asked to relinquish both tasks.

BANK FIGURES

As at 31 May 2016 the Current Account stood at £13635.86 and as at 31 May 2016 the Deposit


DONATION REQUEST FROM BOBBY VAN

A donation of £50.00 to the Bobby Van Trust was agreed by all Cllrs

PAYMENTS

Cheques for May 2016:

001055: Glasdon UK Ltd £485.46 for bench Signed and sent 13 May 2016

001056: Heytesbury School £20.00 for May 2016 meeting

001057: AON £1205.58 Annual Insurance premium for 2016/17

001058: A E Perry £300.00 for Chairman’s Allowance

001059: Heytesbury PCC £650.00 donation; £150.00 for Knook and £500.00 for Heytesbury (S.214):

001060: Parish News £100.00 donation (S.137)

001061: Heytesbury Cricket Club £150.00 donation (S.137)

001062: Clerks Salary for May 16 £259.13

001063: Mr V Ronning £195.00 for grass and verge cutting

001064: Mr P Dale £5.98 for bolts for the Tytherington bench

001065: Bobby Van Trust £50.00 donation

ITEMS FOR REPORT

Cllr Sturmey reported The CATG meeting was today 31st May 16 but the Knook/Chitterne junction had

not been on the Agenda, so therefore she didn’t attend

Cllr Sturmey stated the Forces March went through the village on Sunday 29th may 16

Cllr Sturmey asked whether the Parish Council should consider Co-opting another member to replace

Tim Reynolds. Cllrs agreed to put it on the agenda for June

It was reported on 10 May 2016 that No 68, High St, Heytesbury, a Grade 11 listed house, English

Heritage ID 313295; was having brand new red roof tiles put on. The Parish Council was not informed

of a planning application and has contacted Wiltshire Council. Wiltshire Council replied on 12 May 16

stating they will be investigating the matter. Cllr Perry to contact WC again

Mr Ronning’s resignation (with effect from 31 May 2016). Cllr Bond to contact Neat & Tidy garden

contractor

A Thank You email was sent to the Chairman on 9 May 16 from Anne Bennett-Shaw.......quote I know

you read these sent direct to you!! Just read Feb and March minutes.

Thank you it seems at last, the Heytesbury Estate are going to take action over the trees in Park Lane.

The rubbish referred to is all the old apples that are thrown in, and Slaters are always keeping their

bridge clear of debris and this is not causing flooding further down.

I wonder if the Farmer concerned will take action, those pieces of metal have been hanging for years,

why does he not take it down?? The slurry has been particularly bad this year, and it is not water

coming off the fields!! Well done, keep up the good work. Thanks,.......unquote

Cllr Buttenshaw reported again the missing lid from the litter bin opposite the Mill as it will become

smelly as the weather warms up and “summer” progresses.

Cllr Buttenshaw also stated there was a lamp post (number 26) in Park Street that is permanently on,

presumably because the trees around it need pruning. Cllr Buttenshaw to report to WC

PAYMENTS

Cheques for May 2016:

Glasdon UK Ltd £485.46 for bench: Cheque no 001055. Signed and sent 13 May 2016

Heytesbury School £20.00 for May 2016 meeting: Cheque no 001056

AON £1205.58 Annual Insurance premium for 2016/17: Cheque no 001057

A E Perry £300.00 for Chairman’s Allowance: Cheque no 001058

Heytesbury PCC £650.00 donation; £150.00 for Knook and £500.00 for Heytesbury (S.214): Cheque

no 001059

Parish News £100.00 donation (S.137): Cheque no 001060

Heytesbury Cricket Club £150.00 donation (S.137): Cheque no 001061

Clerks Salary for May 16 £259.13: Cheque no 001062

Mr V Ronning £195.00 for grass and verge cutting: Cheque no 001063

Mr P Dale £5.98 for bolts for the Tytherington bench: Cheque no 001064

Bobby Van Trust £50.00 donation: Cheque no 001065

After signing the above cheques the Chairman closed the meeting at 8.50pm

ITEMS FOR NEXT AGENDA

Village Hall (Think Ann said she will send a copy of Charibond trust setup before the meeting)

Parish council vacancy

(Cllr Sturmey requested can we be sent any correspondence on this between ourselves and WC before

the meeting)

MP's visit

Footpaths

JUNE 2016

HEYTESBURY, IMBER AND KNOOK PARISH COUNCIL

MEETING HELD AT HEYTESBURY SCHOOL ON 28 JUNE 2016 AT 7.15 pm

MINUTES


Gould, Cllr Frost, Cllr Girard and Cllr Bond.

APOLOGIES none

MEMBERS OF THE PUBLIC Trish Fellowes and Janet Parkes. The Chairman opened the meeting at

7.15 pm and welcomed them both to the meeting.

MINUTES OF THE LAST MEETING 31 May 2016 were signed by the Chairman.

DECLARATIONS OF INTEREST None

PUBLIC PARTICIPATION Trish Fellowes and Janet Parkes attended the meeting to sit in and listen.

CHAIRMANS ANNOUNCEMENTS I have read through the Internal Auditors report and uploaded

everything they requested onto the web. Many Thanks to our Clerk/RFO for her diligence on the

financial aspect of the job and of the successful audit.

I was saddened to hear of the malicious pointless vandalism to Heytesbury Cricket Club. The Cricket

Club works tirelessly for the young people during school holidays with training sessions. There are not

many activities available and we as a parish should act to preserve what we have. If you have any

information get in touch with the police

EXCLUSION OF THE PRESS AND PUBLIC Standing Order 1c The Parish Council may exercise their

right to exclude the public and press by resolution from a closed meeting due to the confidential nature

to be discussed pursuant to section 1(2) of the Public Bodies (Admission to Meetings) Act 1960.

PLANNING

APPLICATIONS PENDING none

APPLICATIONS

16/04142/VAR Meadow Barn, 8, Tytherington Rd, Heytesbury, BA12 0EG. Variation of condition 4 of

planning permission 16/03935/FUL to allow for a change of roof material to clay plain tiled to

approved store and loose box. Applicant Mr & Mrs Swetenham. Comments by 11 July 16. No

Comments

16/06049/TCA 72 High Street, Heytesbury, BA12 0ED. T1 Holly-remove, T2 Ash tree-remove.

Applicant Mr D Stewart. Comments by 19 July 16. Cllrs delayed decision until further investigation

and will email the Clerk their response before 19 July 16.

16/04328/FUL Old Forge Estate, Park St, Heytesbury, BA12 0HQ. Removal of existing green house

and replace with new green house. Applicant Mrs K Marment. Comments by 18 July 16. No

Objections


16/00187/FUL 71 High St, Heytesbury, BA12 0ED. Demolition of existing garage and construction of a replacement garage with studio/annex over. Applicant Mr J Wagstaff. Refuse, 31 May 16

16/00188/FUL 72 High St, Heytesbury, BA12 0ED. Demolition of existing garage and construction of a replacement garage with studio/annex over. Applicant Mr & Miss Brooks. Refuse, 31 May 16


and front garden wall. Approve with conditions, 8 June 16


BA12 0EB. Proposed retirement bungalow in grounds of 48 High Street. Allowed, 22 June 16


B390/A36 CHITTERN JUNCTION Cllr Andrew Davis brought the Knook/Chitterne junction problem

to the attention of CATG on 31st May and they are proposing a directional arrow on the carriageway.

As requested the Clk contacted CATG on 1 June 16 regarding Cllr Sturmey’s concerns about the

dangerous junction and to ask if it could be put on their agenda. Their reply on 1 June 16 was as

follows: This junction did come up for discussion at yesterday’s Warminster CATG meeting. Cllr

Andrew Davis was aware of a number of recent concerns and brought them to the attention of the

group. One issue in particular relates to reports that traffic travelling westbound on the B390 is

incorrectly using both lanes to exit onto the A36 (i.e. one lane for left turning traffic, one lane for

right). One option currently under consideration are minor amendments to the road markings to

ensure drivers are in no doubt the junction is ‘two way’. Looking at the bigger picture, larger scale

improvements to the junction, similar to those at Upton Lovell, would be promoted by ‘Highways

England’ as the managing agents for the A36. Wiltshire Council does of course have responsibility for

the B390. I’m not aware of any current proposal for the Knook junction, although I will make contact

with Highways England in due course to ask. In the meantime if the PC did want to raise their

concerns re. the junction they can do so via the online issue system. Please see the link below.

http://services.wiltshire.gov.uk/Forms/area_board/report_issue.php?area_board=Warminster

I hope you will find the above of interest.

Martin Rose IEng, FIHE, MCIHT, Principal Traffic Engineer, Traffic & Network Management Highways &

Transport

68 HIGH STREET Wilts Council acknowledged Parish Council correspondence “Thank you for your

email. The enforcement case for 16/00411/ENF has now been closed with no further action being

taken.” Cllr Buttenshaw stated she had received a call from the Wiltshire Council Enforcement Officer

who stated the home owners were not aware they needed planning permission.

PARISH STEWARD Cllr Frost was confirmed as the designated contact. Cllr Frost stated she may

have limited access to IT facilities in the future and therefore could have a problem carrying out the

role of designated contact. Cllrs discussed they can contact Wiltshire Council themselves via the

website if necessary.

ST JOHNS BEND Cllr Sturmey reported the faded lines on the road bend outside St John's

Heytesbury. WC replied sites where there have been injuries, accidents or other identified problems

are treated as priority and all other sites are dealt with as resources permit. Cllr Perry stated she had

written to Mr Richards of St John’s regarding residents parking on the bend and he replied the

residents don’t park there, but customers of the pub and other people often do.

MOD PLANNING APPLICATION W/09/01076/FUL Cllr Perry stated she had written to WC again

on 20 June 16 and is awaiting a reply.

FRACKING Cllr Sides stated there is a meeting on 5 July 16 to force Wiltshire Council to update their

minerals policy. He also stated he has a map of known coal methane areas in the county.

COUNCILLOR VACANCY Cllrs discussed the Councillor vacancy and Cllr Sturmey suggested

advertising on the Heytesbury, Knook and Tytherington notice boards

VILLAGE HALL Cllrs received a copy of the Raymond Hall Trust fund, see last page.

CHARITY COMMISSIONERS Charity Commissioners for England and Wales Scheme - Raymond

Trust Fund, dated 9 April 1986 [copy sent to All Cllrs] Cllr Perry stated anyone can look at the

Raymond Hall fund on the Commissioners web

DR MURRISON’S VISIT Cllrs again discussed and agreed the Clerk will collate their concerns to be

raised with Andrew Murrison MP and Cllrs agreed all queries/concerns would be sent in by 16 Aug. Cllr

Frost agreed to make some posters to place around the village (Cllr Sturmey volunteered to put them

up in Knook and Tytherington) to inform residents of the Andrew Murrison’s visit on Tues 30th August

at 7.15pm in Heytesbury School and request they send their queries/concerns to the parish Clerk by

16 August 2016

PARK LANE Clerk sent letter sent to Savills on 15 June 16 requesting a proposed schedule of works

for Park Lane and is awaiting a reply.

MR RONNING replacement. Cllr Bond sent an email to ‘Neat and Tidy’ gardening services to discuss

terms but had not had a reply. Cllr Bond stated he will pursue the matter. Cllr Gould said she would

also contact ‘Neat and Tidy’ gardening services. Cllr Sturmey stated the footpaths were overgrown

especially on the Knook to Corton and Knook to Upton Lovel paths. Cllr Sturmey requested the Clerk to

write to the Clerks of both these parishes.

FOOTPATHS UPDATE

Extract from March 2016 Minutes

FOOTPATHS Cllr Sturmey requested that footpaths are put on the next agenda so Cllrs could see if the

ramblers association could help with the muddy problem reported to WC in the last 2 years. The

chairman has agreed to write to the land owner of the field as a courtesy [Wrote to Mr Pottow on 3rd

April as agreed]

Extract from April 2016

MUDDY FOOTPATHS Cllr Sturmey would like to find out if the Ramblers Association could help with the

muddy problem reported to WC in the last 2 years. Cllr Perry stated she is still awaiting a response

from Mr Pottow regarding her correspondence about the muddy footpath, (see below) Cllr Perry

agreed in the meantime to contact the Ramblers Association to inquire about possible assistance

Cllr Perry emailed Mr Pottow regarding the path from Knook to Heytesbury; Looks as if people have

cut the wire to avoid this muddy area and are walking in fields they should not be in! It requires a

load of rubble to be spread on the area. Are you aware? The Ramblers Association have money in

their kitty (apparently), and would you object to the Parish Council approaching the Association for

funds? Cllr Perry awaiting a reply.

[Wrote to Mr Pottow on 1st June and 5 June 16. Wrote to the Ramblers on 2nd June after receiving

email from Brian Micklam]

Robert replied 2nd June, copy of his email as been sent to the Ramblers Association as Robert is very

explicit in his requirements. Hopefully they can communicate with each other and agree a solution.

Reply from Mr Pottow dated 2 June 16

Subject: Re: Knook to Heytesbury footpath 8

Hello Ann

The fence was cut a couple of years ago, it is not the only damage we have had from walkers not

respecting the countryside. If the ramblers want to put stone in the footpath I would have no objection

but it would have to be done correctly. If the new surface is not constructed deep enough as soon as

any cattle congregate on that area it will become mud again, bear in mind that the field is water

meadow and the water table is often very close to the surface. Rubble will not be the correct product

to use I would not want anything that can cause damage to the cows feet. Oolitic Limestone has no

sharp edges and is very good. I do also have to be careful of any changes I make regarding foot paths

and field boundaries as it does effect some of the regulation I have to abide by, I would need to check

on this before anything is done.

If you can find out anything from the ramblers please let me know what they have to say before

proceeding. Hope you are well, regards, Robert

The latest correspondence from the Ramblers Association dated 20 June 16 regarding

footpath 8

Dear Mrs Perry

I have received your email and string from our Secretary, Penny England. It is true that we have

circulated the Parishes within our Group area – the old West Wilts District Council area – to the effect

that we have funds available to help local footpath improvement projects. However, this a ‘one off’

offer, and our contribution would, by necessity, be limited to a maximum of £200/300 or so. As we

would envisage it, your PC would pay half the cost, and the Ramblers would pay the other half.

However, looking at the message from Mr Pottow below, it does seem to us that the scope of the

problem you have is likely to require rather more funds than we would be able to allow you.

If your PC feels unable to meet this cost themselves, we do know that Area Boards in the recent past

have been sympathetic to requests for assistance in funding this kind of project, usually on the basis of

50% matching funding being found by the Applicant. I am sure that Warminster and Villages

Community Partnership would try to help. There may also be funding on the same basis available from

Wiltshire Council, Rights of Way Dept, through their Path Improvement Grant Scheme (PIGS).

Paul Millard is the Senior Rights of Way Warden at Wiltshire Council responsible for your Parish. West

Wilts Ramblers provide a volunteer working party each Tuesday morning which works under the

auspices of the Rights of Way Dept of Wiltshire Council and Paul sets its programme. Our volunteer

labour is free of course. Paul is probably the best person to advise you concerning solutions, and costs,

heytesbury, imber & knook parish council meeting 2016.pdf · 2019. 5. 14. · sassoon trust). see...

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