google part 2

8/9/2019 Google Part 2

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How Muchwill WE $aveYour Company?

Paperless Office Benefits

The Productivity Factor

The old adage time is money couldnever be more accurate than whenworking with documents.

Gartner estimates the averageknowledge worker spends 40% oftheir time searching for informationfound in filing cabinets, faxes, email,

the internet, and their companynetwork.

Knowledge Workers

Knowledge worker fields include andare not limited to sales, accounting,legal, finance, investment, real estate,insurance, medical, science,manufacturing & distribution, and themanagement of such fields.

Knowledge workers include anyonewho uses, accesses, or

produces information found inpaper documents, emails, faxes,and/or the internet.

Amount of TimeSpent Searching

for Information inDocuments

(Including FilingCabinets, HardDrives, Email,

Faxes, andInternet)

AverageMonthly Cost

to theemployer for

an $18/hrEmployee

AverageAnnual Cost

to theemployer for

an $18/hrEmployee

5% $ 218.40 $ 2,620.80

10% $ 436.80 $ 5,241.60

15% $ 655.20 $ 7,862.40

20% $ 873.60 $ 10,483.20

25% $ 1,092.00 $ 13,104.00

30% $ 1,310.40 $ 15,724.80

35% $ 1,528.80 $ 18,345.60

40% $ 1,747.20 $ 20,966.40

About one-third of the employees inany company are knowledge workers,and in some companies the number isas high as 80 percent. 20 percent ofthe U.S. GNP (Gross National Product)is up in managing knowledge workers!

The Employee Cost Factor

$26 per hour is the averageemployee compensation cost for anemployer (according to 2006 FederalBureau of Labor Statistics). This costincludes salary, taxes, & benefits.

Bottom Line Cost

Knowledge Worker Employeesspending even 10% of their timesearching for paper documents orelectronic information costs an

organization on average over $400 permonth equating to over $5,000 peryear per employee.

How can a department or companyaffordably facilitate faster and easierdocument management foremployees?

The Answer

Powerful, intuitive solutions that

automate businesses most common

document processes. This brochureprovides an overview of these

solutions.

"Not enough people are usdigital data in the office. make the transition to anempowered, virtualenterprise, a CEO needs tolook first at all of the pape

desks of knowledge workeand ask, 'How could digitasystems get rid of thesestacks of paper?'"

Bill Gates, "Business atthe Speed of Thought"


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TOP 10 IT PROJECTSProject Type Percentage of

RespondentsWho Cited It

1.Business Process Management/Improvement 35.8%

2.Customer Relationship Management (See pp. 3-4) 20.9%

3.Business Analytics/Business Intelligence 19.6%

4.Desktop/Laptop upgrades 18.2%

5.Web Services 17.1%

6.Disaster Planning/Recovery 16.0%

7.Intrusion Detection & Prevention 15.2%

8.Server Upgrades 13.5%

9.Enterprise Systems Planning 13.2%

10.Financial Reporting 12.4%

Source: Baseline Top 10 Projects in 2007 Survey

This goal incldocument

scanning, insretrieval, des

fax, paperlesignatures,

efficient businprocess train

Utilizing thEnterprise Su

Search tooprovides inst

analysis &retrieval to yorganizationinformation

including scandocuments (TSearchable Pemail, electro

document( Word, Exc

PowerPoint, efaxes, and

databases(AccSQL, Oracle, e


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Paperless Office Scanning Overview

FlexiCapture

Pro

Structured

Forms

withBCR, ICR,OMROptional OCR

FlexiCapture

Pro

Semi-

Structured

&

Structured

Forms

withBCR, ICR,OMROptional OCR

Low

Mid

High

Regular Documents - Unstructured

DesktopScan Pack

with OCR

Office Scan

Packwith OCR

Batch Scan

Pro

Documents

with OptionalBCR

OMR

OCR

Volum e

ofPa

per

Scan

ned

StructuredFixed Forms

Semi-StructuredFlexible Forms

ScanSolution

Positioning

Structured Forms:ApplicationsOrder Forms

Time CardsEnrollment FormsBills of Lading/WaybillsQuestionnairesInsurance Forms

Tests / Exams

Semi-Structured Forms:InvoicesPurchase OrdersWork Orders

Regular Documents:ContractsSales AgreementsFinancial ReportsMaterial Safety Data SheetsResumes / Personnel RecordsLegal DocumentsCorrespondenceMedical Records

Data Capture Solutions

Document Capture Tools

RecognitionType

Definition Examples

OCR Optical CharacterRecognition

(Text Recognition)

ABCDEF.1234

BCR Bar Code Recognition

ICR Intelligent CharacterRecognition

(Handwriting Recognition)

OMR Optical Mark Recognition


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Paperless Office Productivity Blueprint

Email Outlook Messages &

Attachments

Convert Emailedattachments to virtuallyany file format

DesktopFax Send & Receive

Electronic Faxes

E-Faxes arrive asAdobe PDF ImageFiles and can beeasily converted toSearchable PDFs andstored for quickretrieval.

Electronic SignaturDigitally sign your documents

Sign documents right from your computerlaptop without ever having to print it out scan it back in!

Scan, Store, Create, Sign,Retrieve, and Distribute

Information faster and morefficiently!

Super SearchInstant Document & Email RetrievalNever lose another file again! InstantlyRetrieve scanned documents, MicrosoftOffice documents, Email & attachmentsinstantly

reate & Edit

ffice Documents Microsoft Word Microsoft Excel Microsoft PowerPoint WordPerfect Zip Files

Your Serverand/or Network

Printing B/W or Color

Printing

DocumentAccounting (Prints, Copiesand Scans)

Scanned

Documents Searchable PDF Files

(Both Searchable &Image Only) Convert to Word,WordPerfect, Excel Scan in FilingCabinets

Scan to EmailScan to NetworkScan to DesktopStandard & Batch Scan

Hot Folder OCR Network OCR

Easily Convert new and existing

documents into Searchable PDFsor Microsoft Office documents!
http://interlinkstore.com/store/store_Main.cfm?&productID=8456&level1=&level2=&level3=&level4=&menutab=1&search=&action=morephotos


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ProfessionalIT Services

For the Small & MidSize Business (SMB Market)

75%

Building Blocks for Success

Just like a well tested recipe, our team of IT professionals leverage a pattern ofsuccess.

IT Consulting& Planning

Solutions &Implementation

IT Support&

Maintenance

End UserTraining &Support

Overview

We provide IT services and solutionsveryday for SMB customers like you thatange in annual revenues of $100k to over $2illion. From a virtual office, to a single officer multi-location offices, we are here for you.

Our goal is to help you protect and maximizeour business most valuable resources andssets-

your employees,your time,your knowledge assets (both in paper and

lectronic form),and your bottom line.

How efficient is your Organization?

The Productivity Factor

The old adage time is money could never bemore accurate than when working withdocuments.

Gartner estimates the average knowledgeworker spends 40% of their time searchingfor information found in filing cabinets, faxes,email, the internet, and their companynetwork.

IT Consulting & Planning

A secure, streamlined infrastructure requires a roadthat is developed by planning and assessment of exresources and knowledge. First step is for uunderstand where organization is from a business aperspective and where you want to go. This incunderstanding your wish list and prioritizing what mamost to your business.

Solutions & Implementation

This is where the rubber meets the road.

meticulously planned day of the implementation.

IT Support & Maintenance

A secure, streamlined infrastructure requires a roadthat is developed by planning and assessment of exresources and knowledge. First step is for uunderstand where organization is from a business aperspective and where you want to go. This incunderstanding your wish list and prioritizing what mamost to you and the business.

End User Training & Support

A secure, streamlined infrastructure requires a roadthat is developed by planning and assessment of exresources and knowledge. First step is for uunderstand where organization is from a business aperspective and where you want to go. This incunderstanding your wish list and prioritizing what mamost to you and the business.

On-Site and Remote Support

We provided both on-site and remote desktop services for both PCs, Servers, andPDAs. This ensures maximum uptime and minimum hassle for the end user.

Knowledge Workers

Knowledge worker fields include and are not limited to sales,accounting, legal, finance, investment, real estate, insurance,medical, science, manufacturing & distribution. Knowledge workersuse, access, and/or produce information found in paper documents,emails, faxes, and/or the internet.

About one-third of the employees in any company are knowledgeworkers, and in some companies the number is as high as 80percent. 20 percent of the U.S. GNP (Gross National Product) is upin managing knowledge workers!

The Employee Cost Factor

$26 per hour is the average employee compensation cost for anemployer (according to 2006 Federal Bureau of Labor Statistics).

This cost includes salary, taxes, & benefits.

Bottom Line Cost

We accomplish this through planned, productive, reliable, secure, costffective solutions, support, and training.

Our Experience is your Gain

ike our competitors we focus on your existing hardware, software,ecurity, and backups. However, because of our extensivexperience in with so many customers we utilize our experience forecommending best practices, technologies, and solutions that haveenefited others in similar or same fields.

Our experience comes from supporting thousands of customers inelds such as healthcare, insurance, professional services includingegal and accounting, manufacturing and distribution, energy,

dvertising, government, and non-profit organizations includinghurches and other community service organization.


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ProfessionalIT Services

Our Services & Solutions Include

Affordable Solutions

IT Consulting & Planning IT Infrastructure Support IT Solutionsfor SMB

End UserTraining & Support

Network Assessment &Documentation

PC Repair & Maintenance Paperless & Mobile VirtualOffice Solutions

Group & IndividualPersonalized Training

Business ProcessAutomation Consulting

Network Implementation,Support, and Administration

Web Based ContactManagement (CRM)

Training & Support forApplications, Solutions, &Business Process

Network Design & Security Network Cabling Desktop Fax & Hosted E-mail (Exchange & POP3)

On-Site & Remote DesktopTraining & Support

Disaster Preparedness &Recovery

Scanner & MultifunctionPrinter Support & Repair

VPN and Remote AccessSolutions

Project Management Data Backup & Recovery Scanning & OCR Software

Software Design Offshore Programming &Website Development

Enterprise Search &Document ManagementSoftware

Unified Threat ManagementAntiVirus / AntiSpam

For the Small & MidSize Business (SMB Market)

1 average size HardDrive can store over125 Filing Cabinet

Drawers=

Did You Know?


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Automatic Fax

Routing Capabilities


Email Share and

Archive

Important

Email & Attac

ments

Convert Emaileattachments tovirtually any fiformat

Desktop Fax Send & Receive

Electronic Faxes

E-Faxes arrive as PDFImage Files and can beeasily converted toSearchable PDFs andstored for quick retrieval.







Attached Storage

Scanned



Scan to Email Scan to Network Scan to Desktop Office & Batch Scan

Hot Folder OCRDocument Conversion

Easily Convert new and existingdocuments into Searchable PDFsor Editable Microsoft Officedocuments!

Printing B/W orColorPrinting Variable Data DocumentAccounting (Prints, Copiesand Scans)

Print to PDFCreate, Share, and Archive

more secure, unalterable,

and portable files

Save Paper & Storage- Pintfinancials and month endreports directly to PDF

Fax to Email

Create & Edit

Office DocumentsMicrosoft Word

Microsoft Excel

Microsoft PowerPoint

WordPerfect

Convert Image PDFs and Tiffs

directly to Text Searchable

PDFs, Word, Excel,

PowerPoint, RTF, & HTML!


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Automatic FaxRouting Capabilities


Faxes Send & ReceiveElectronic Faxes




Your Server,Database, and

NAS

Unified

Messaging

Fax to Email



PDFs, Word, Excel,


Internally Created

Office Documents Microsoft Word Microsoft Excel Microsoft PowerPoint WordPerfect

Scanned




Mail (Invoices)Faxes (Purchase Orders)Published MaterialsID BadgesDocumentation

Voice Mail Send & Receive

Electronic Faxes


Data from CRM, ERP,

Web FormsCustomer & prospective data

Re-Purpose

Hot Folder OCR Document Conversion

Easily Convert new and existdocuments into Searchable Por Editable Microsoft Officedocuments!

E-mail Create, Share, and Archive


and portable files

Save Paper & Storage- Pint

Scan Solutions See pp. 8-10

Remote Desktop

Control & Access(via Remote PC or Phone)

Scan Solutions See pp. 8-10


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Automatic Fax

Routing Capabilities


Email Share and

Archive

Important

Email & Attac

ments

Convert Emaileattachments tovirtually any fiformat

Desktop Fax Send & Receive

Electronic Faxes








Attached Storage


Hot Folder OCRDocument Conversion

Easily Convert new and existingdocuments into Searchable PDFsor Editable Microsoft Officedocuments!

Printing B/W orColorPrinting Variable Data DocumentAccounting (Prints, Copiesand Scans)

Print to PDFCreate, Share, and Archive


and portable files

Save Paper & Storage- Pintfinancials and month endreports directly to PDF

Fax to Email



PDFs, Word, Excel,



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SUPER SEARCHEnterprise

Document quick viewwith automatic

highlighting of keywosearch terms.

Quick Benefits

Document Management made easy!

Quickly find the file or scanned document you want without

knowing the file name or where it is located.

Instantly Sift through thousands of documents & emails.

Searches desktop, network drives, scanneddocuments,

emails, attachments, and more.

A must have for Microsoft Office, Outlook, Corel Word Perfect,

& Lotus Notes users!

Quickly and accurately find results as you type. Retrieve

documents by partial word searches

Searches file & folder names, actual document content,

plus, properties, keywords, and more.

SUPER SEARCH startssearching as soon as you

begin typing the firstletter.

Find virtually any document or email instantly

Full Trial CopyIncluded withMFP Install!

WSE

ScannedDocuments

Text SearchablePDFs and FileNames

Files &FoldersPDFs, Word,Excel, Word-Perfect, Power-Point, etc.

ContactsOutlook,Lotus Notes, &

Thunderbird

Calendar ItemsOutlook,Lotus Notes, &

Thunderbird

Email &AttachmentsOutlook,Lotus Notes, &

Thunderbird

WebApplicationsSharePoint,Sugar CRM,

And more

Web SitesGoogle, Yahoo,Xerox, CDW,

TechRepublic,And more

MultimediaMP3, MP4, AVI,MPEG, PSD, AI, PNG,BMP, And more

Instant Retrieval for:Increase Productivity

Can Save Time & Money Each Week!


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Fast Fact

1 out of 2surveyed, said that

Finding theInformation to Do

their Job was

Difficult and Time-Consuming.

Source: AIIM Market Intelligence,

Out of

Easy to UseEmployees will benefit immediatelyNo training requiredUses familiar Windows commandsUses icons for ease of use

Integrates SeamlesslySupports hundreds of file types: Word,Excel, PowerPoint, RTF, PDF,OpenOffice, etc.Supports Outlook, Thunderbird,Eudora, Lotus Notes and moreWindows Vista/MS Office 2007compatible

Affordable and Cost-EffectiveIndividuals save hours per week,companies save thousands

One time purchase, not a subscriptionAffordable per seat pricing modelFree updates, upgrades, and support forthe first year

Fast and AccurateFinds results as you typeSupports advanced search operators,phrases, and options to narrow yoursearch resultsProvides did you mean? querycorrection technology

Customizable and AdaptableAdd and delete functions and iconsIntegrate with your Intranet, and more

DependableUnique technology ensures index integreven after a computer crash

ActionableFind information and be productive withSee a quick preview of the content foralmost any found documentOpen, print, delete found filesForward and reply to found emails

Wont slow down your computerPatent-pending technologies ensuresunobtrusive indexing processIndexes only when computer is idleLow memory footprint

A Global SolutionAvailable in English, French, Spanish anGerman

Standardize User Configuration witGPO

Customize and/or limit indexing of locaand network drivesSpecify file types to be indexed and limto important contentIncludes detailed documentation forsystem administrators

Fast Fact

What people want and they want itdesperately isreally good, reallysimple search thatlooks across alltheir informationand finds just theright informationwhen they need it.

(How To Be A Hero: Develop AnEnterprise Search Strategy byMatthew Brown, p.2)SomeSearchUsersSome Vertical

MarketsDepartments

& Users

Law Firms Accounting

CPAs Legal

Financial HR / Payroll

Manufacturing Sales / CSRs

nsurance Admins

Energy Managers

Medical Marketing

Distribution Purchasing

Not for Profit Researchers

Great for scanned andelectronic documents suchas invoices, sales orders,contracts, agreements,proposals, brochures

Customizable Toolbar toInternal Web Applications

such as MicrosoftSharePoint,

and External Web Sites

Easy to use Task baroption for quick

queries and instantresults!

Copyright 2009 Agent Support Corp. and the Agent Supplogo are trademarks or registered trademarks of AgeSupport. All other brand and product names are trademaror registered trademarks of their respective owners. Tcontents herein are summary in nature and subject to chanwithout notice from Agent Support or from its respectowners. Agent Support accepts no responsibility inadvertent errors or omissions. All rights reserved.

Scan Search - Retrieve
http://www.copernic.com/en/products/desktop-search/features-file-types.htmlhttp://www.copernic.com/en/products/desktop-search/features-file-types.html


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Search throughtens of

thousands ofelectronic filesand scanneddocuments in

less than afraction of a

second.

Would you like to have the ability to be able siftthrough thousands even millions of electronic files,scanned documents, emails, and attachments atlightning speeds? Enterprise Super Search can saveyour knowledge workers time & your organizationmoney by minimizing the time required to find the rightdocument or information.

Step 1Type in your

query.

Save Time & MoneyQuickly Find the right document

Step 2Preview YourDocument or

before opening it.

Step 3Open your

selected document.

Retrievedocuments in

less than asecond.

Easily researches

selectithe

documetype, t

year,author,concep

Easily ViewDocumentProperties

Fast Fact

Over 125 ScannedFile Cabinet Drawers

can be stored on a73 GB Hard Drive

=

Easy as 1...2...3...

Sort documents bydate, file type,

relevance, size, &more


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Easy to Use Employees will benefit immediately

No training required Uses familiar Windows commands Uses icons for ease of use Quickly retrieve documents & email

using Document thumbnails, doucmentpreviews, & summaries of documentcontent.

Integrates Seamlessly Supports hundreds of file types:

Word, Excel, PowerPoint, RTF,PDF, OpenOffice, etc.

Supports Outlook/Exchange Mailbox,and Lotus Notes

Windows Vista/MS Office 2007compatible

Powerful enterprise connectors expandthe flexibility of the product by allowingbusinesses to index content from themost commonly used enterpriserepositories including Salesforce.com,Microsoft Exchange, Documentum, andSymantec Enterprise Vault

Affordable and Cost-Effective Individuals save hours per week,

companies save thousands One time purchase, not a subscription Affordable per document pricing model

Fast and Accurate Lightning Fast Search Across

Repositories Located Anywhere Sub-second query results on tens of

millions of documents. Supports advanced search operators,

phrases, and options to narrow yoursearch results

Provides did you mean? querycorrection technology

Customizable and Adaptable

Integrate with your Intranet, and more

Actionable

Efficiently Find and Use information See a quick preview of the content foralmost any found document

Open, print, delete found files Real-time document and security

updates to ensure the most accurateresult set.

A Global Solution Single sign-on capabilities Indexes and searches for documents in

English, French, German, Spanish,Dutch, Italian, Portuguese, Chinese(traditional and simplified), Japanese,and Korean

Automatically removes duplicate

content from the result set

Security Uncompromised Document Level

Security Recognizes existing user permissions in

Microsoft file servers, ExchangeServers, SharePoint, Novell Netware,Lotus Notes

Users are given result sets that includeonly documents they have permissionto see.

Leverage Windows 2003, 2008, &SharePoint

Maximize your Microsoft Server &

SharePoint Seamless Integration with MicrosoftServer & SharePoint Search

Intuitive search navigation, LiveIndexing, and Quick View of searchresults from Microsoft OfficeSharePoint Server 2007 libraries. Userscan now get to the right information inrecord time

Administration Highly Configurable, Minimal

Administration, and industry-leadingTCO

Configuration and fine tuning optionsinclude weighted ranking, schedules for

backup mode and index compactions,extensive reports and statistics aboutindex contents, queries, connectors,converters, and systems operations

Typical deployment is completed in lessthan 24 hours without extensiveprofessional services

Copyright 2009 Agent Support Corp. and the Agent Supportlogo are trademarks or registered trademarks of AgentSupport. All other brand and product names are trademarksor registered trademarks of their respective owners. Thecontents herein are summary in nature and subject to changewithout notice from Agent Support or from its respectiveowners. Agent Support accepts no responsibility forinadvertent errors or omissions. All rights reserved.

Fast Fact

What people wa and they want

desperately isreally good, reallysimple search thalooks across alltheir informationand finds just theright informationwhen they need i

(How To Be A Hero: Develop Enterprise Search Strategy bMatthew Brown, p.2)

Sort documents bydate, file type,

folder, size, whosent them and more

Fast Fact

Not enough peoplare using digital dain the office. Tomake the transitionan empowered, virtenterprise, a CEOneeds to look first aall of the paper ondesks of knowledge

workers and ask, 'Hcould digital systemget rid of these stacof paper?'"

Bill Gates, Business at theSpeed of Thought
http://www.copernic.com/en/products/desktop-search/features-file-types.htmlhttp://www.copernic.com/en/products/desktop-search/features-file-types.html


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Features Enterprise Super Search WSEnterprise Super Search SEEnterprise Super Search WS& SE Integration

Version WorkStation Edition Server Edition Both

Access via Application, Coming SoonSmart Phone

Web Browser, Smart Phone,BlackBerry

Combination

Licensed by # of Workstations- UnlimitedDocuments

# of Documents-Unlimited Users

Combination

Index Stored Local Computer or Server Server Both

Search Locations

Search Local Computer

Search Network Shares/Mapped Drives

Email & Attachments (Outlook, Lotus Notes)

(Outlook via OWA & PST,Lotus Notes)

Search Scanned Documentsin Email

Search Scanned Documentson Server

Databases with ODBCConnections (SQL, Oracle,DB2)

Search SharePointIntegration

Search Integration

Indexes Actual Content

Search WebSite Content Search Integration


Website Search Integration(Google, LinkedIn, Wikio,Facebook, Wikipedia)

Search Integration

Optional Search Locations

Sugar CRM Search Integration

Salesforce Search Integration


EMC Documentum Indexes Actual Content

Open Text Live Link Indexes Actual Content

Wiki Engines Indexes Actual Content

Configuration Setup

Ideal Configuration Up to 50 to 60 Workstations whenNetwork Indexing

Up to Unlimited Desktops whenIntegrated with SE Version UseGPO (group policy object) forcustomized installation

Install on Windows Server fornetwork search

Great for large organizations thatwant to search both network anddesktops


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solution n. The successful action of solving aproblem

Office WorkflowsPaperLess

Go Green with

Includes:Scanning & Retrieval SolutionsFax Solutions Coming Soon!OCR & Print to PDF Solutions Coming Soon!E-Signature Solutions Coming Soon!CRM / Contact Management Solutions Coming Soon!


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I want to:

1.Scan to Email p. 2

2.Scan to File (Network/Shared Folder)a) With Basic Setup Good p. 3b) With Document Management Fields Better p. 4c) With BatchScan Pro Best p. 5d) With EIP & Document Management Fields Best p. 6

3.Scan to My SugarCRM (with EIP & DM Fields) p. 7

4.Scan to My SharePoint (with EIP & DM Fields) p. 8

5.Scan to My EDMS (with EIP & DM Fields) p. 9

6.Scan to My CRM (with EIP & DM Fields) p. 10

7.Scan to My Financial Application (with EIP & DM Fields) p. 10

8.Scan to My ERP (with EIP & DM Fields) p. 10

9.Scan to My Database p. 11

1


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Benefits Solution Requirements

Inexpensive to implement & Easy to Use

Send documents to clients or other employeeswithout faxing. High quality documents with Nolong distance charges and faster delivery.

Great for mobile users

Find scanned documents in email instantly bysearching the document content , title, or emailaddress

A Xerox MFP with Searchable PDF

56xx, 73xx, 74xx, 76xx, 72xx, 52xx (requires PostScadd-on option for 72xx and 52xx)

Enterprise Super Search WS - Available in Single, 310, 25, or 50 Seat License Packs

Workstation System RequirementsOutlook 2003, Outlook 2007, Lotus Notes, orThunderbirdRecommended 512MB on Windows Workstation

Possible Considerations

May fill up Outlook mailbox (or any other mail client)

May require extra steps, if the scanned file has to be renamed & saved to a folder on the network or PC.

Not as easy to create a Backup copy

May not be practical for sharing documents with multiple persons because of duplicate email attachments

RetrieveScan

MS Outlook,Lotus Notes,

Or Thunderbird

Email

Doc2009422.pdf

A typicalScanned PDF

File Name

Select from PresetEmail Address List or

EnterAd Hoc Email Address

Type anything inthe documentcontent or titleand retrieve it

instantly!

See Enterprise Super Search brochure for additional details and capabilities.

CommunicationTool

DocumentArchival

DocumentVolume

Low-Mid

Scan to Emailand Searchable PDF

[email protected]


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Good for Archival, Retrieval, and Sharing Purposes

Faster to retrieve than going to the file cabinet.More reliable than leaving file folders on desks wherethey can be lost.

Find scanned documents on network by searchingthe document content , title, or email address.

Best for creating a Backup Copy



File Repository either on PC, Server, or Network StoDevice for scanned files





Shared Folder

Doc01.pdf

RetrieveScan Store

A typicalScanned PDF

File Name

Select from PresetList of Scan

Folders


instantly!


CommunicationTool

DocumentArchival

DocumentVolume

Low-Mid

Scan to File with BasicSetup

and Searchable PDF

3


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No Desktop OCR to install and train on

Simply Name the document, scan, and open thenew document

High Quality Network OCR










ABC Contract.doc

Open

Name & Scan

A typicalScanned Wordor Excel File

Name

CommunicationTool

DocumentArchival

DocumentVolume

Low-Mid

Scan to File withStandard Setup

and Microsoft Word & Excel

3

ABC Financials.xls

Shared Folder

Select the PresetTemplate for Word

or Excel

3

AutoStore


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CommunicationTool

DocumentArchival

DocumentVolume

Low-Mid

Scan to File withDocument Management

Fieldsand Searchable PDF

Shared Folder Retrieve

Name,

Scan Store

Select from PresetList of Scan

Folders

VerizonInvoice #53145-Amount $54.88.pdf

User is prompted to enterthe desired information.This will create the file

name.

Document Management Fields provide standardization for naming scannprompts every user for the right information every time.

Scanned PDF Filesare uniformly

named



instantly!



Good for Archival, Retrieval, and Sharing Purposes

Name documents directly on WorkCentre virtualkeyboard







Basic or Standard Office Scan Pack - Provides DocuManagement Field support and conversion to SearcPDF (Standard Office Scan Pack Only)




May require extra step, if the scanned file has to be moved to another folder on the network or PC.


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Retrieve


A User Can Browse your WindowsFile Structure directly from the MFP

& Select the EXACT ScanningDestination

Type anything inthe document

content or title andretrieve it instantly!

Cisco SystemsInvoice #53145-Amount $54.88.pdf

StoreShared Folder

Browse,Name, Scan

CommunicationTool

DocumentArchival

DocumentVolume

Low-Mid

Scan to File with EIP(Extensible Interface Platform)

and Searchable PDF

EIP & Document Management Fields provide the best solution scannthat technology has to offer, providing powerful scan functionality athe user level.


Cost Effective to implement & Easy to Use

Great for Archival, Retrieval, and Sharing Purposes

File documents exactly where they need to gofrom your MFP. No more renaming files at thecomputer or moving them to another folder.





56xx, 73xx, 74xx, 76xx, 72xx, 52xx (requires PostScadd-on option for 72xx and 52xx) with EIP Enablem


Standard Plus Office Scan Pack - Provides Both EIP Document Management Field support and conversioSearchable PDF

Recommended Min 1GB on Scanning Workstation

Enterprise Super Search WS - Available in Single, 3

10, 25, or 50 Seat License Packs



ser is prompted toenter the desired

nformation that willreate the file name.

Scanned PDF Filesare uniformly named


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Retrieve







StoreShared Folder

Browse,Name, Scan

CommunicationTool

DocumentArchival

DocumentVolume

Low-Mid

Scan to File with EIP(Extensible Interface Platform)

and Searchable PDF














Enterprise Super Search WS - Available in Single, 3

10, 25, or 50 Seat License Packs







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Integrate Your CRM with your Clients Electronic

Documents, Scanned Files, and Email.

Users can go to One Source for everything theyneed- Customers, Contact Information,Documents, & Email!




Easily share and access documents in the office orremotely


A Xerox MFP with Searchable PDF56xx, 73xx, 74xx, 76xx, 72xx, 52xx (requires PostSc

add-on option for 72xx and 52xx) with EIP Enablem


SugarCRM 5.x (Community, Professional, EnterpriseIntegrated Sugar CRM Web File Manager Module






Sugar CRM Integratio


CommunicationTool

DocumentArchival

DocumentVolume

Low-Mid

Scan to My Sugar CRMwith EIP

(Extensible Interface Platform)and Searchable PDF

Retrieve from within Sugar





Browse,Name, Scan

StoreIntegrated

Shared Folderwith SugarCRM

Launch scanneddocuments right from

within SugarCRM

7




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Browse & Scan Directly to Microsoft SharePointfolders!




Find scanned documents in SharePoint bysearching the document content , or title.



SharePoint 2007






Retrieve

MS SharePoint

See Enterprise Super Search brochure for additional details and capabilitScanned PDF Files

are uniformly named

A User Can Browse your MicrosoftSharePoint Library folder structure directly

from the MFP & Select the EXACTScanning Destination


StoreSharePoint

Browse,Name, Scan

CommunicationTool

DocumentArchival

DocumentVolume

Low-Mid

Scan to My SharePointwith EIP








28/55


Easy to Use, Great for large volumes of documents, and

for both dedicated scanners & MFPs








BatchScan Pro Pack - Provides Fast, Accurate Indexand Automated Filing of Documents





RetrieveScan Scan using

MFPs or

Scanners

User is prompted forthe exact information

to enter

CommunicationTool

DocumentArchival

DocumentVolume

Mid-High

Scan to File withBatchScan Pro

and Searchable PDF

5

Type anythingin the

documentcontent or titleand retrieve it

instantly!

Cisco SystemsInvoice #53145-Amount $1,29Scanned PDF Files are

automatically & uniformly namedfrom Index Information.

Index / Name

Index documents atyour workstation

Shared Folder

Store


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EDMS (Electronic Document Management System) Integration

Open Text LivelinkScan documents directly into any folder, project and private workspace within Open Text Livelink. The destination of the scanneddocument in Livelink can be entered or selected on the display of the MFP.

Open Text eDOCSScan documents directly into any folder, and private workspace within Open Text eDOCS. The destination of the scanned documentin eDOCScan be entered or selected on the display of the MFP.

ELO Digital OfficeScan documents directly into any location within the ELO Digital Office repository. The destination of the scanned document in ELODigital Office can be entered or selected on the display of the MFP.

WorldoxScan documents directly into every location within Worldox. The destination of the scanned document in Worldox can be selected orentered on the display of the MFP.

Interwoven WorksiteScan documents directly into any folder within Interwoven Worksite. The destination of the scanned document in Interwoven can beselected or entered on the display of the MFP.

Open Text Captaris AlchemyScan documents directly into any destination within Captaris Alchemy. The destination of the scanned document in Captaris Alchemycan be selected or entered on the display of the MFP.

WindreamScan documents directly into any available location and index data within Windream. The destination of the scanned document inWindream can be selected or entered on the display of the MFP.

INVUScan documents directly into any folder within INVU. The destination of the scanned document in INVU can be selected or entered onthe display of the MFP.

Docuware DMSScan documents directly into any folder within DocuWare DMS. The destination of the scanned document in Docuware DMS can beselected or entered on the display of the MFP.

ADOSScan documents directly into any folder within Ados. The destination of the scanned document in Ados can be selected or entered onthe display of the MFP.

ProArcScan documents directly into any folder within ProArc. The destination of the scanned document in ProArc can be selected or enteredon the display of the MFP.

SmartSearchScan documents directly into any folder within SmartSearch. The destination of the scanned document in SmartSearch can beselected or entered on the display of the MFP.

This Solution Requires

erox MFP with Searchable PDF (required if searchingocument content is important) & EIP Support

A Xerox MFP with Searchable PDF56xx, 73xx, 74xx, 76xx, 72xx, 52xx (requires PostScadd-on option for 72xx and 52xx) with EIP Enableme

tandard Plus Office Scan Pack + Plus Content Manageronnector

Provides Both EIP & Document Management Field supand conversion to Searchable PDF

ustomer Requirements Content Management System(Integration functionality may depend upon which ve

the customer is running)

9


CommunicationTool

DocumentArchival

DocumentVolume

Low-Mid

Scan to My EDMS withEIP



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CRM (Customer Relationship Management) Integration

SugarCRMScan documents directly into account folders for SugarCRM. The destination of the scanned document in SugarCRM can beentered or selected on the display of the MFP.

Microsoft Dynamics CRMScan documents directly into all accounts, relations, etc. within Microsoft Dynamics CRM. The destination of the scanned documentin Microsoft Dynamics CRM can be entered or selected on the display of the MFP.

SuperOfficeScan documents directly into all companies, contacts or projects within SuperOffice. The destination of the scanned document inSuperOffice can be entered or selected on the display of the MFP.

Financial Application Integration

Scan to AccountviewScan documents directly into all debtors, creditors, emplyees, articles, projects, etc. within Accountview. The destination of thescanned document in Accountview can be entered or selected on the display of the MFP.

Scan to Microsoft Dynamics NAVScan documents directly into all relations and accounts within Microsoft Dynamics NAV. The destination of the scanned document inDynamics NAV can be entered or selected on the display of the MFP.

Scan to Unit 4 Agresso Multivers and Business SuiteScan documents directly into folder within Unit 4 Multivers & Business Suite. The destination of the scanned document in Unit 4 canbe entered or selected on the display of the MFP.

Scan to Exact Globe 2003Scan documents directly into folder within Exact Globe. The destination of the scanned document in Exact Globe can be entered orselected on the display of the MFP.

ERP Integration

SAPScan documents directly into SAP. The destination of the scanned document in SAP can be entered or selected on the display of theMFP.

Exact e-Synery and e-Synergy EnterpriseScan documents directly into every account within Exact e-Synergy Enterprise and e-Snergy. The destination of the scanneddocument in Exact can be selected or entered on the display of the MFP.

ProlawScan documents directly into any legal case in Prolaw software version 9 or 11. The correct legal case in Prolaw can be selecteddirectly on the display of the MFP.

AFAS Profit 2005 and 2008Scan documents directly into any repository within AFAS Profit. The destination of the scanned document in AFAS Profit can beselected or entered on the display of the MFP.






ustomer Requirements CRM, Financial Application, ERP

(Integration functionality may depend upon which vethe customer is running)

CommunicationTool

DocumentArchival

DocumentVolume

Low-Mid

Scan to My CRM, FA, ERPwith EIP




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Database Integration

OracleThe Oracle connector can store scanned documents in every table available in an Oracle database. It's possible to scan documentsdirectly into any record within the Oracle database.

Microsoft SQL ServerThe SQL connector can store scanned documents in every table available in a SQL database. It's possible to scan documentsdirectly into any record that can hold a Binary file or link within the SQL database.

FireBaseWith the ODBC connector it's possible to store captured documents in the ODBC supported database FireBase. Documents can bestored behind any record that can hold a Binary file or a link.

Microsoft AccessWith the ODBC connector it's possible to store captured documents in the ODBC supported database Microsoft Access. Documentscan be stored behind any record that can hold a Binary file or a link.

Microsoft Visual Fox ProWith the ODBC connector it's possible to store captured documents in the ODBC supported database Microsoft Visual Fox Pro.Documents can be stored behind any record that can hold a Binary file or a link.

MySQLWith the ODBC connector it's possible to store captured documents in the ODBC supported database MySQL. Documents can bestored behind any record that can hold a Binary file or a link.

PostgreSQLWith the ODBC connector it's possible to store captured documents in the ODBC supported database PostgreSQL. Documents canbe stored behind any record that can hold a Binary file or a link.

Sybase ASEWith the ODBC connector it's possible to store captured documents in the ODBC supported database Sybase ASE. Documents canbe stored behind any record that can hold a Binary file or a link.






ustomer Requirements Database(Integration functionality may depend upon which veof Database and ODBC Connector the customer isrunning)

1 CommunicationTool

DocumentArchival

DocumentVolume

Low-Mid

Scan to My Database withEIP




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Identify your Workflow Process Need

Scan to Email

[email protected]

CommunicationTool

DocumentArchival

DocumentVolume

Mid-High

Scan to SugarCRM withEIP

(Extensible InterfacePlatform)

and Searchable PDF


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Intuitive Network Scanning Interface

VerizonInvoice #53145-Amount $54.88.pdf

No other copieroffers a more powerful standto uniformly name your busi

critical documents.

Available on mostNetwork Scan Enabled

models

Scan Directly to

Image PDF

Searchable PDF

CompareFeatures

Searchable PDF

ImagePDF or

Tiff

Best for printeddocuments(such asinvoices, contracts, etc..)

Best for hand filledforms(such as time sheets& applications)

Superior for archiving

& retrieving

Search for documentby content

Search for documentby file name

Identical to originalimage

-Viewable, Printable, Non-Editable

Search within thedocument

Copy & Pasteimportantinformation into otherdocuments

Find documents easier& faster with Searchable PD

Most other copiers & scannecan only scan to

Image PDF or TiffImage or Searchable PDFs

Search, share, &retrieve

documents more

efficiently withstandardized

naming of youroffice documents

with Document Management Fields

When network

scanning,Document

ManagementFields promptusers for the

exact informationto enter so thatevery scanneddocument is

uniformly named.

Doc0001.pdf

MeaningfulDocument

Titles!!

OR

Paperless Office Components Standard Scan Pack

3


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Competitive Advantages:Scan directly to Microsoft Word or Excel from the copier- One Step ProcessFull Strength Network OCR, not an included diluted Light Version such as most competitors offer(See Example Comparisons)Unlike our competitors there is NO Desktop OCR Software to install or know how to useZERO Learning Curve

Scan,

OCR,Edit

Scancontracts,

legal docs,and more.Turn paperinto fullyeditable

documents


Preservessection

headings,document

columns &layouts.


35/55


Original Paper

Document

Standard Scan Pack

OCR

Other Competing OCR Other Competing OCR

How muchcleanup &

retyping do youwant to do?

With the XeroxWorkCentre Pro

and StandardScan Pack userscan scan

directly toMicrosoft Word

in one easystep. With

other competingsolutions,

scanning toWord is a multi-

step processwith less than

desirableresults.OCR Comparison


36/55


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Paperless Office Components Scan Overview

SolutionFeatures

WorkCentre(Standalone)

WorkCentre withBasic OfficeScan Pack

WorkCentre withStandard Office

Scan Pack

WorkCentre withStandard Plus

Office Scan Pack

WorkCentre

with ProfessionaOffice Scan

Pack

Snap Shot General OfficeUse Scanning

General OfficeUse Scanning

Enhanced

Routing & FileNaming

DocumentRetrieval


Enhanced


Integrated OCRArchive

DocumentRetrieval


Enhanced


Integrated OCRArchive

DocumentRetrieval

Print to PDF

General Office UsScanning

Enhanced Routing

& File NamingIntegrated OCR

ArchiveDocument Retriev

Print to PDFHot Folder OCR

Scan Routing Routing Locations

Scan to Network (Network /Desktop)

# of File DestinationsSupported

Up to 5 No Limit No Limit No Limit No Limit

Supports Sub-Directories

Select Models

Scan to Email One Touch Distribution(Scan to multiple locations)

Scan Features Document Formats

Direct Scan to PDF Image orTiff

Direct Scan to Text-Searchable PDF

Only On SelectModels

Only On SelectModels

Superior Speed forcreating SearchablePDF

Direct Scan to Word Retains Columns andDocument Layout

Converts Images toEditable Text

Direct Scan to Excel Superior for DocumentArchival & Retrieval

Advanced Scan Features

Basic Document File Naming

Enhanced & Automated

Document File Naming

Document ManagementField Support

Network SuperSearch Engine

Instant Document Retrieval

Instant Retrieval of ScannedDocuments (SearchablePDFs)

Instant Retrieval ofMicrosoft Office Documents(Word, Excel, PowerPoint)

Instant Retrieval of OutlookEmail, Attachments, and

Contacts

Instant Search of bothdesktop and network

Scan Pack Comparison

Note: Thiscomparisonrepresents mcopiers that aNETWORK SCENABLED..


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40/55

Paperless Office Components Batch Scan

ZONE OCR Support forautomatic index field

completion

Database LookupUsing Key Index Field Value

Key Index Field Support

Auto-Fillof DocumentIndex Fields

Your Accounting /Client Data

-MSDE

SQLQuickBooks (coming soon)

Why retype indexinformation thatalready exists inyour database-

such as invoices& customer

orders?

Documents areAutomatically named and filed away to

the network.

Documentindex

informationis used to

automaticallyfile and name

eachdocument tothe networkfor accuratearchival and

quickretrieval.

Capture thestored

documentpaths and

indexinformation toa database for

integrationwith your ownapplications

and customprograms

Optional:Document Data Release


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Batch Scan Pack Comparison


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SolutionFeatures

Batch ScanPro

Batch Scan Pro

+Barcode

Recognition

Batch Scan Pro

+Barcode

Recognition

&

BarcodePrinting

Batch ScanPro

+OCR

Batch Scan Pro

+OCR

&Barcode

Recognition

Batch Scan Pr

+OCR

&Barcode

Recognition&

BarcodePrinting

Barcode Recognition

Barcode recognition Template/dictionarymatching Barcodesearch algorithms

Document Coversheet

Barcode PrintingApplication

50 UserLicense

50 UserLicense

Separator Pages-

Separate MultipleDocuments by usinggeneric barcode sheets

Barcodes SheetCreation- Easy to usecreate barcodes from datain text files or a database

Users Can Create theirown Barcode Sheets

OCR/OMR Recognition

Zone & full-page OCR Template/dictionarymatching OCR search

algorithms

Optical MarkRecognition (OMR)

File & Routing Options

Route Documents toNetwork

Auto-Creation ofFolders- Using the IndexData, Documents areautomatically andcompletely filed awaywithout intervention

Auto-Document

Naming- Using the IndexData, Documents areautomatically andcompletely named withoutintervention

Output images to TIFFor PDF

Retrieve Documents byContent and Title

Route Documents toFTP, WebDAV & E-MailAuto-Uploader

Output Options

Electronic imprinting &Bates Stamping

Media Wizard- create

Batch Scan Pack Comparison (cont)


43/55


SolutionFeatures

Batch ScanPro

Batch Scan Pro

+Barcode

Recognition

Batch Scan Pro

+Barcode

Recognition

&

BarcodePrinting

Batch ScanPro

+OCR

Batch Scan Pro

+OCR

&Barcode

Recognition

Batch Scan Pr

+OCR

&Barcode

Recognition&

BarcodePrinting

Instant Document Retrieval-Desktop Super Search

Instant Retrieval ofScanned Documents(Searchable PDFs)

Instant Retrieval ofMicrosoft OfficeDocuments (Word,Excel, PowerPoint)

Instant Retrieval ofOutlook Email,Attachments, andContacts

Instant Search of bothdesktop and network

Retrieve Documents byContent and Title

Options

Document Coversheet(50 User License)- UsersCan Create their ownBarcode Sheets

Included Included

ISIS Support- Add high-speed ISIS scanningcapability

Included

Advanced BarcodeRecognition - Unlimitedrecognition rates & 2Dsupport

QC Viewer - Standaloneversion. IncludeseiStream Imaging forWindows.

Included

QuickBooks ScanningModule

DocumentSend - FTP,

WebDAV & E-Mail Auto-Uploader

Included Included

Batch Scan Pack Comparison (cont)


44/55

Paperless Office Components Desktop Scanning Solutions

752Producti

vityBundle

632Producti

vityBundle

272Producti

vityBundle

262Producti

vityBundle

252Producti

vityBundle

Network ScanStation I

ProductivityBundle

Network SStation

ProductivBundle

Black &White ScanSpeed @200dpi

Simplex(PPM)

60 40 33 33 25 25 25

Duplex (IPM) 120 80 66 66 50 50 50

Color ScanSpeed @150dpi

Simplex (PPM) 50 40 33 33 25 25 25

Duplex (IPM) 100 60 42 42 40 40 50

OpticalResolution

600 dpi 600 dpi 600 dpi 600 dpi 600dpi 600 dpi 600 dp

ADF Capacity 120 100 50 50 50 50 50

ADFMaximumDocumentSize

11x17 8.5x14 8.5x14 8.5x14 8.5x14 8.5x34 8.5x14

ADF MinimumDocumentSize

4x4.5 4.6x5.6 3.5x2 3.5x2 3.5x2 3x5 2.1x2.9

Interface USB 2.0 USB 2.0 USB 2.0 USB 2.0 USB 2.0 Touch Screen10/100 base-T

Touch ScreBuilt-in 1Keyboar

10/100 bas

Daily DutyCycle

8500Pages/

Day

6500Pages /

Day

1000Pages /

Day

1000Pages /

Day

1000Pages /

Day

1000Pages/

Day

1000Pages/

Day

OutputMethods

Export to NetworkBatch Scan Pro Automatically will createFolders and Sub-Directories

Scan toNetworkScan to PrintScan to E-mailScan to USB

Scan toNetworkScan to EmScan toNetwork Fa

Scan BundleIncludes

Kofax VRS Professional (Single License)Batch Scan Pro (Single License)Enter rise Deskto Su er Search Sin le

Hot Folder OCREnterprise Desktop SuperSearch Sin le License

Scan Station I

DocuMate 752

DocuMate 632

DocuMate 252, 262, 272

Desktop Scanning

SolutionsOur Desktop Scanners are Bundlwith Professional Scan Packages Automatic Image Clean up, DocumeIndexing, Filing, Desktop Super Sear

Retrieval, Installation, and Training.

Ideal forScanning

SmallDocuments

such asChecks Straight

Paper Path&Gravitation

al Feed

Scan Station II
http://www.cdw.com/shop/products/Images.aspx?ImageEDC=973532&ProductName=Kodak%20Scan%20Station%20100&FocusImage=973532&ManufacturerCode=KSC&ManufacturerName=Kodak%20Scanners&ZoomImage=1http://www.cdw.com/shop/products/Images.aspx?ImageEDC=973532&ProductName=Kodak%20Scan%20Station%20100&FocusImage=973532&ManufacturerCode=KSC&ManufacturerName=Kodak%20Scanners&ZoomImage=1http://www.cdw.com/shop/products/Images.aspx?ImageEDC=973532&ProductName=Kodak%20Scan%20Station%20100&FocusImage=973532&ManufacturerCode=KSC&ManufacturerName=Kodak%20Scanners&ZoomImage=1


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Paperless Office Components Professional Services

Professional

Services

Competitive Advantages: Quickly & Easily, SCAN hundreds, even thousands of documents in at onetime right from your WorkCentre Pro File electronic documents away faster and more reliably than using paper Scan, Index, and File batches of documents in from just one workstation Barcode Recognition support, Pull Down Menus, and Index Autofills

automate the index process Documents are automatically named & filed away in folders on the network Folders are automatically created and named from the index information. Iffolders already exist on network then documents are filed away in them. Documents are filed away either as Image PDF or Tiff format Optional Network OCR to generate Searchable PDFs. Searchable PDFsprovide instant retrieval of documents based on content and/or title


46/55

Paperless Office Components Professional Services

Professional

Services

Competitive Advantages: Quickly & Easily, SCAN hundreds, even thousands of documents in at onetime right from your WorkCentre Pro File electronic documents away faster and more reliably than using paper Scan, Index, and File batches of documents in from just one workstation Barcode Recognition support, Pull Down Menus, and Index Autofills

automate the index process Documents are automatically named & filed away in folders on the network Folders are automatically created and named from the index information. Iffolders already exist on network then documents are filed away in them. Documents are filed away either as Image PDF or Tiff format Optional Network OCR to generate Searchable PDFs. Searchable PDFsprovide instant retrieval of documents based on content and/or title


47/55

Find,

Documents,Anywhere

Paperless Office Components Enterprise Super Search


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50/55

Paperless Office Components Digital Signature

CompareFeatures

IntegriSign

Standard

IntegriSignPro

Plug-ins for AdobeAcrobat

Plug-ins for MicrosoftWord, Excel, andOutlook

Support for Lotus

Notes and MicrosoftnfoPath

Signature Capture,Hashing, and DataBinding

Document Verification

Fingerprint &Signature BiometricVerification

Signature Stamping-ign by stamping youraved signature on yourocument

Easy as 1,2,3

Companies are saving millions

Electronic signatures are legal and binding as direct substitutions forhandwritten signatures (using pen and paper). In the U.S., theEuropean Union, and most of Asia various pieces of legislation have

been enacted that relate directly to electronic signatures and theirusage. These legislative benchmarks provide peace of mind for youand your customers, as they represent the framework for yourbusiness to legally improve workflow processes.

IntegriSign Standard and Pro Comparison

An IntegriSign Desktop plug-in allows youto create a document and sign itelectronically with your handwrittensignature using ePad device. The plug-infacilitates:

Signature Capture - The signaturetrace is captured and stored on theelectronic document in a signature object.

Content Hashing - The signatureobject is bound to the contents of thedocument such that any alteration of thedocument after signing it would renderthe signature invalid. Since the signatureobject has been encrypted and bound tothe document, it is not possible tocut/copy and paste this signature onto adifferent document.

Document Verification Thedocument can be verified to ensure its

integrity (i.e., confirming that it has notbeen tampered) after the act of signing.

with secure, legal electronic signatures

Place the cursor on thesignature area and double-click

1

2

3Authenticate- thiskeepsunauthorizedusers fromaccessing orsigning yoursignature

Sign your name on ePad.Your signature will appear inthe document!


51/55

Paperless Office Components Desktop Fax

FaxPressTM

Send & Receive

FaxesDirectly From

Your Desktop

Competitive Advantages:Send & Receive faxes and check status all from your deskIncoming faxes are PDFs or Tiffs for easy sharing and archivalSend faxes directly from virtually any Windows applicationPreview faxes before sendingOutlook Address Book IntegrationCustomized, professional cover pages with your contact info automatically populatedAutomate incoming fax routing capabilities with PBXs and DIDs

Receive Faxes at your Desktop

Incoming faxesarrive as PDFImage Files

Easily View,Print, Save, andRoute received

faxes.All faxes are

archivedautomatically.

Convert PDF faxes toany other file format

(Word, Excel,Searchable PDF)

using optional Hot Folder O


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Fax from Desktop using a Feature Rich Desktop Client

OutlookAddress Book

Integration

Built-inAddress Book

1

Additional Desktop Sending Features

Save & Reuse frequentfax messages

4

Group send to multiplerecipients- each recipientreceives their own unique

cover page

Preview your faxcover page and allattachmentsbefore sending

Preview Faxes

before sending

2

3

AddressBook

Integration with

OutlookGoldmine,Act, or any

ODBCsupported

database

Confirmation pageswith the reduced firstpage print directly atyour WorkCentre Pro

Client Charge Backfor outgoing faxes

using theintegrated Bill

Back tracking ofoutgoing faxes

Attach document(s) tofax from your owncomputer and/or

network

Quick access tofrequently faxed

documents in yourfavorites list

5

6

78
http://www.act.com/Home/index.cfm


53/55

Send faxes directly froyour desktop from a vaof options:

Fax Main Utility MS Office Supp

Microsoft WordExcel, PowerPo

Email (RequiresLine Server orGreater)

Windows Explo

Integrates with OutlooODBC address books

Receive faxes as Tiff oFiles At your Desktop oEmail

Send faxes directly froyour scan enabled Xercopier

Integrates with OutlooMicrosoft Exchange, LoNotes, Goldmine, and

Fax any Printable docu

Personalized Fax CovePages

Cover Page Editor with40 cover Page Templa

Route incoming faxes specified operator ordirectly to your deskto

Cost Effective & extremscalable

Support for a Single FaLine up to 72 Lines


Fax from WorkCentre

Fax Directly from virtually Any Windows Application

Fax from Outlook (included in Advanced Setup)

Fax from Desktop using a Feature Rich Desktop Client

May require WorkCentreNetwork Fax Integration


54/55

Paperless Office Components Fax Overview

Features Copier(Embedded Fax)

Send2Fax(Fax Service)

FaxPress(Fax Server)

Receiving Faxes Incoming Faxes to Desktop

Faxes received electronically

Automatic Routing of Faxes to

Users

DTMF required forautomatic routing

Received Fax File Format PDF or Tiff PDF or Tiff

Best for Archiving, Distributing,or Storing Faxes

Great for High Volume IncomingFaxes- No Busy Signals

Sending Faxes Sending Faxes

Walkup Fax Basic Interface Only

Basic and StandardInterface Available

Fax from Desktop On Most Models

Address Book

Copier Address Book

Outlook Address BookIntegration

Goldmine & ACT AddressIntegration

ODBC Database (SQL, Access)

Confirmation Reports

Monitor outgoing faxes fromyour Desktop

Confirmation Reports

Reduced Page ConfirmationReports

Hardcopy Confirmation Printout at WCP

Manual

Automatic

AdditionalFeatures

Additional Features

Cover Page Editing- CompanyCover Page

Office 2003

Fax Archive/ History Never Losea Fax

Available

Client Bill Back On Most Models

Setup, Support &Maintenance

Setup, Support, & Maintenance

Connection Type Analog Line Internet Connection Analog Line, DIDrequired for

Automatic Routing

Long Distance Costs Yes NoneWithin U.S.

Yes

Fax Feature Comparison

Using electronfax is up to 7 tmore productivfor users than up fax. (RepoDavidsonConsulting)


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