GOOGLE FORMS

by Claire Pollok

Google Forms is a one of the many free apps available to Google Apps.

Free Google App

Suggested uses: Registrations for Learning Camps Creating a survey – How may I support your home education? Weekly updates Portfolio submission questions for; Health & Career Ed; PE. Portfolio Date submissions

Application Tool for Gathering Information

First – setup a Google AccountRequires email addressRequires a password

Google Account

Create a New Form

Steps...

Create a Form

Go to “Create New” Choose from drop down menu

“Form”

Steps...

Title Form Give the Form a title Include information/instructions

(e.g. Learning camp – time, location, venue, etc...)

Steps...

Question Type

Choose question type Textbox Paragraph Multiply choice Checkbox Choose from a list Scale Grid

Textbox

Short one or two word answers (e.g. Name; School)

Paragraph Questions

Answers requiring sentences

Multiple Choice Question

Choose one item from a list of given options

Checkbox

Lets one pick more than one item from a list and check the box next to the item to indicate one’s choice.

Choose from a List Question

Creates a drop down box with a list of choices. Users can only select one choice from the list.

Scale Question

Lets people rate something on a scale of one to whatever number you would like (e.g. Rate your enjoyment of reading fictional novels; 1 being dislike to 5 being strongly enjoy).

Grid Question

Gathers responses for a group of similar questions. Allows one to label a few columns and create as many rows as one likes.

Question Type Summary Textbox

Short one or two word answers (e.g. Name; School) Paragraph

Answers requiring sentences Multiply choice

Choose one item from a list of given options Checkbox

Lets one pick more than one item from a list, and check the box next to the item to indicate one’s choice.

Choose from a list Creates a drop down box with a list of choices. Users can only select one choice from

the list. Scale

Lets people rate something on a scale of one to whatever number you would like (e.g. Rate your enjoyment of reading fictional novels; 1 being strongly dislike to 5 being highly enjoy).

Grid Gathers responses for a group of similar questions. Allows one to label a few columns

and create as many rows as one likes.

Steps...

Required Field

Check “Make this a required question” to ensure recipient completes this field

Recipient cannot submit the form until this question is answered

Steps...

Save & edit question type

Click done with question type To edit the question click on the

pencil icon To make a copy click on “two

squares” icon To delete click on trash can

icon

Steps

Arranging question order

Drag question in the order you wish answered.

Steps

Assigning Headers

To assign section headers click on “Add item” and choose Other; Section Header

Steps...

Save! Remember to Save form! If the form has been

automatically save the save option will be greyed (faded)

Steps...

Arranging columns in spreadsheet

To rearrange columns in spreadsheet mode, click on column header and drag to desired position, or click column header and then click on “Edit” command and choose “move column right or left”.

Columns can be deleted under “Edit”

Steps...

Navigation To navigate from edited form to spreadsheet go to “See responses” – “Spreadsheet”

To navigate from spreadsheet to edit form go to “Form” and choose “Edit form”

Steps...

View Published Form

There are two ways to view the published form. If in edit mode go to the bottom

of the form and click on URL link

If in the spreadsheet mode “Form” and choose form down option “Go to live form”

Steps...

Linking form in email

To include the link to the published form in an email, copy and paste the URL address from the window of the published/live form

In your email or flyer paste this link

You may alternately use a hyperlink option in your email/document/flyer

Steps...

Hyperlinks There are two ways to create a hyperlink to your form. In Word/Email choose the

“Insert” tab Or highlight the word you wish to

hyperlink and then right click (PC not Mac)

Steps...

Hyperlink In the hyperlink pop up window make

sure the text (words) you wish to display are in the “Text to display” box and the URL address of your form is in the “Address” box

Steps...

Emailing from Google

You may choose to email the form directly from the Google form

To do this you will be required to type the recipients email address

Steps...

Re-opening Form

The form will be saved in your Google Docs account under Google Docs

You must log into your Google account to access it

When you open the spreadsheet you may “Edit”, “Send form”, “Go Live”, etc... From the Form command.

Steps...

Summary of Responses

To view summary of data collected go to “Form”“Show summary of responses”

Steps...

Sharing Form

To give access to a fellow colleague click, “Share” (top right in spreadsheet mode), and type the email address in the “Add people” field.

This will send them an invitation to view and edit your form.

You have the option of giving them editing powers or not

Steps...

Choosing Theme

Google gives you a number of themes to choose

In editing mode go to “Theme”

Documents

Upload docs from Word Share doc with student, parent, or

teacher Edit live with student or teacher Skye, create, and edit together Download to Word Doc

Upload from Word

To Upload a file in Google Docs click on Upload and then choose Browse to find the file on your computer.

To download file from Google Docs click on File > Download as > and choose Word.

Presentations

To create a presentation choose Create new > Presentation

Insert new slide

Insert options include Textbox Images Drawings Videos Tables Shapes

Play Presentation

Spreadsheets

Choose Create new Spreadsheet Upload from Excel Download to Excel Share and edit together

Budgets Registrations worksheets

HAPPY CREATING!

Links and videos on Google Docs How to.

Google doc Help page.

Google Docs in Plain English

Introducing a New Google Docs

Quick Video Clips on Google Apps.