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  • Give a Great Presentation!John DornerInformation Management Agent

  • Why Use Presentation Software? Presenters are more effectivePerceived asHighly ProfessionalBetter PreparedMore PersuasiveReduce meeting time

    Studies show that presentation graphics can reduce meeting time by as much as 28% - Purpose, Movement, Color Tom Mucciolo & Rich Mucciolo

  • Why Use Presentation Software? Slide ShowsData Projector35 mm SlidesTransparenciesHandoutsNotes

  • Screen Size1:6 1:8 ratio of height to distance

    Text - 24 point minimum, 40 point is good for titles (depending on font)For slides - can be read at arms lengthFor transparencies - can be read at 5-6 (put on floor at your feet)For digital projector - print out and put on floor or 5-6 away

    Font - Sans-Serif, Bold - with few exceptions

    Phrases of more than a few words in all caps causes the reader to re-read it.

  • Use Charts & Graphs

    JanFebMarJoe332931Jim142026Jay262216

  • Use Charts & Graphs

  • 6x6 ruleNo more than SIX lines of textNo more than SIX words per lineThese are bulletsNo paragraphsTo keep you on taskTo keep audience focus

  • FontsUse Sans-serif fontsShadows helpBe consistent

  • Determining size of textRules Of Thumb Title 44 PointText 24-34 PointDepends on fontA large as possibleTest using 1:8 rule

  • CAPITALIZATIONAVOID TYPING MUCH TEXT IN ALL CAPS - IT IS DIFFICULT TO READAvoid typing much text in all caps it is difficult to readESPECIALLY IF YOU HAVE MUCH TEXT TO DISPLAYDONT EVER BREAK BOTH THIS RULE AND THE SIX BY SIX RULE

  • Picking Your ColorsMake it easy to readLight background for transparenciesDark background for digital projectorsBe consistent

    Colors - For transparencies - light background w/ dark text For slides and digital proj. - dark background w/ light text

  • Picking Your ColorsBlueLoyalTranquilityCalming

    Use colors to elicit the emotion desired - red= passion, action, exciting blue= loyal, tranquility, calming black= facts w/ no room for discussion, powerful purple= mystical and irresponsible green= precision, resistant to change, opinionated grey= neutral, un-committed, no emotion brown= passive, less credible

  • Picking Your ColorsRedPassionActionExciting

    Use colors to elicit the emotion desired - red= passion, action, exciting blue= loyal, tranquility, calming black= facts w/ no room for discussion, powerful purple= mystical and irresponsible green= precision, resistant to change, opinionated grey= neutral, un-committed, no emotion brown= passive, less credible

  • Picking Your ColorsBlackFacts No room for discussionPowerful

    Use colors to elicit the emotion desired - red= passion, action, exciting blue= loyal, tranquility, calming black= facts w/ no room for discussion, powerful purple= mystical and irresponsible green= precision, resistant to change, opinionated grey= neutral, un-committed, no emotion brown= passive, less credible

  • Picking Your ColorsPurpleMystical Irresponsible

    Use colors to elicit the emotion desired - red= passion, action, exciting blue= loyal, tranquility, calming black= facts w/ no room for discussion, powerful purple= mystical and irresponsible green= precision, resistant to change, opinionated grey= neutral, un-committed, no emotion brown= passive, less credible

  • Picking Your ColorsGreenPrecisionResistant to changeOpinionated

    Use colors to elicit the emotion desired - red= passion, action, exciting blue= loyal, tranquility, calming black= facts w/ no room for discussion, powerful purple= mystical and irresponsible green= precision, resistant to change, opinionated grey= neutral, un-committed, no emotion brown= passive, less credible

  • Picking Your ColorsGreyNeutralUn-committedNo emotion

    Use colors to elicit the emotion desired - red= passion, action, exciting blue= loyal, tranquility, calming black= facts w/ no room for discussion, powerful purple= mystical and irresponsible green= precision, resistant to change, opinionated grey= neutral, un-committed, no emotion brown= passive, less credible

  • Picking Your ColorsBrownPassiveLess credible

    Use colors to elicit the emotion desired - red= passion, action, exciting blue= loyal, tranquility, calming black= facts w/ no room for discussion, powerful purple= mystical and irresponsible green= precision, resistant to change, opinionated grey= neutral, un-committed, no emotion brown= passive, less credible

  • AnimationsUse animations only when necessaryThey can be distractive

  • Presentation TipsIdentify your objectivePracticePractice your actionsPractice with the equipmentPractice on-site

  • Before you speakDont wear distracting accessoriesWear comfortable clothesEmpty your pocketsTurn off cell phone & pagerLook at path to lectern

  • Giving Your PresentationEnter, Page Down, n , space bar or Click to advancePage Up or p to go backRight click for menu[Esc] or - to endAlt-Tab to switch between other windows

  • Learning MoreMediaNetwww.medianet-ny.comThe Communicators Handbookaceweb.orgToastmasters toastmasters.orgPresentations Magazine presentations.com

  • Thank You!John Dornerjohn_dorner@ncsu.edu

    Studies show that presentation graphics can reduce meeting time by as much as 28% - Purpose, Movement, Color Tom Mucciolo & Rich Mucciolo

    Text - 24 point minimum, 40 point is good for titles (depending on font)For slides - can be read at arms lengthFor transparencies - can be read at 5-6 (put on floor at your feet)For digital projector - print out and put on floor or 5-6 away

    Font - Sans-Serif, Bold - with few exceptions

    Phrases of more than a few words in all caps causes the reader to re-read it.Colors - For transparencies - light background w/ dark text For slides and digital proj. - dark background w/ light textUse colors to elicit the emotion desired - red= passion, action, exciting blue= loyal, tranquility, calming black= facts w/ no room for discussion, powerful purple= mystical and irresponsible green= precision, resistant to change, opinionated grey= neutral, un-committed, no emotion brown= passive, less credible

    Use colors to elicit the emotion desired - red= passion, action, exciting blue= loyal, tranquility, calming black= facts w/ no room for discussion, powerful purple= mystical and irresponsible green= precision, resistant to change, opinionated grey= neutral, un-committed, no emotion brown= passive, less credible

    Use colors to elicit the emotion desired - red= passion, action, exciting blue= loyal, tranquility, calming black= facts w/ no room for discussion, powerful purple= mystical and irresponsible green= precision, resistant to change, opinionated grey= neutral, un-committed, no emotion brown= passive, less credible

    Use colors to elicit the emotion desired - red= passion, action, exciting blue= loyal, tranquility, calming black= facts w/ no room for discussion, powerful purple= mystical and irresponsible green= precision, resistant to change, opinionated grey= neutral, un-committed, no emotion brown= passive, less credible

    Use colors to elicit the emotion desired - red= passion, action, exciting blue= loyal, tranquility, calming black= facts w/ no room for discussion, powerful purple= mystical and irresponsible green= precision, resistant to change, opinionated grey= neutral, un-committed, no emotion brown= passive, less credible

    Use colors to elicit the emotion desired - red= passion, action, exciting blue= loyal, tranquility, calming black= facts w/ no room for discussion, powerful purple= mystical and irresponsible green= precision, resistant to change, opinionated grey= neutral, un-committed, no emotion brown= passive, less credible

    Use colors to elicit the emotion desired - red= passion, action, exciting blue= loyal, tranquility, calming black= facts w/ no room for discussion, powerful purple= mystical and irresponsible green= precision, resistant to change, opinionated grey= neutral, un-committed, no emotion brown= passive, less credible