give a great presentation
TRANSCRIPT
Give a Great Presentation!Give a Great Presentation!
John DornerJohn DornerInformation Management AgentInformation Management Agent
Why Use Presentation Why Use Presentation Software?Software?
• Presenters are more effectivePresenters are more effective• Perceived asPerceived as
– Highly ProfessionalHighly Professional– Better PreparedBetter Prepared– More PersuasiveMore Persuasive
• Reduce meeting timeReduce meeting time
Why Use Presentation Why Use Presentation Software? Software?
• Slide ShowsSlide Shows– Data ProjectorData Projector– 35 mm Slides35 mm Slides
• TransparenciesTransparencies• HandoutsHandouts• NotesNotes
Screen SizeScreen Size
• 1:6 – 1:8 ratio of height to distance1:6 – 1:8 ratio of height to distance
Use Charts & GraphsUse Charts & Graphs
JanJan FebFeb MarMar
JoeJoe 3333 2929 3131
JimJim 1414 2020 2626
JayJay 2626 2222 1616
Use Charts & GraphsUse Charts & Graphs
0
5
10
15
20
25
30
35
Joe Jim Jay
Jan
Feb
Mar
6x6 rule6x6 rule
• No more than No more than SIXSIX lines of text lines of text• No more than No more than SIXSIX words per line words per line• These are bulletsThese are bullets• No paragraphsNo paragraphs• To keep you on taskTo keep you on task• To keep audience focusTo keep audience focus
FontsFonts
• Use Sans-serif fontsUse Sans-serif fonts• Shadows helpShadows help• Be consistentBe consistent
Determining size of textDetermining size of text
• Rules Of Thumb Rules Of Thumb – Title – 44 PointTitle – 44 Point– Text – 24-34 PointText – 24-34 Point– Depends on fontDepends on font
• A large as possibleA large as possible• Test using 1:8 ruleTest using 1:8 rule
CAPITALIZATIONCAPITALIZATION
• AVOID TYPING MUCH TEXT IN ALL AVOID TYPING MUCH TEXT IN ALL CAPS - IT IS DIFFICULT TO READCAPS - IT IS DIFFICULT TO READ
• Avoid typing much text in all caps – it is Avoid typing much text in all caps – it is difficult to readdifficult to read
• ESPECIALLY IF YOU HAVE MUCH ESPECIALLY IF YOU HAVE MUCH TEXT TO DISPLAYTEXT TO DISPLAY
• DON’T EVER BREAK BOTH THIS RULE AND THE SIX DON’T EVER BREAK BOTH THIS RULE AND THE SIX BY SIX RULEBY SIX RULE
Picking Your ColorsPicking Your Colors
• Make it easy to readMake it easy to read– Light background for transparenciesLight background for transparencies– Dark background for digital projectorsDark background for digital projectors
• Be consistentBe consistent
Picking Your ColorsPicking Your Colors
• BlueBlue– LoyalLoyal– TranquilityTranquility– CalmingCalming
Picking Your ColorsPicking Your Colors
• RedRed– PassionPassion– ActionAction– ExcitingExciting
Picking Your Colors
• BlackBlack– Facts Facts – No room for discussionNo room for discussion– PowerfulPowerful
Picking Your ColorsPicking Your Colors
• PurplePurple– Mystical Mystical – IrresponsibleIrresponsible
Picking Your ColorsPicking Your Colors
• Green– Precision– Resistant to change– Opinionated
Picking Your Colors
• Grey– Neutral– Un-committed– No emotion
Picking Your ColorsPicking Your Colors
• BrownBrown– PassivePassive– Less credibleLess credible
AnimationsAnimations
• Use animations only when necessaryUse animations only when necessary• They can be distractiveThey can be distractive
Presentation TipsPresentation Tips
• Identify your objectiveIdentify your objective• PracticePractice• Practice your actionsPractice your actions• Practice with the equipmentPractice with the equipment• Practice on-sitePractice on-site
Before you speakBefore you speak
• Don’t wear distracting accessoriesDon’t wear distracting accessories• Wear comfortable clothesWear comfortable clothes• Empty your pocketsEmpty your pockets• Turn off cell phone & pagerTurn off cell phone & pager• Look at path to lecternLook at path to lectern
Giving Your PresentationGiving Your Presentation
• Enter, Page Down, “n” , space bar or Enter, Page Down, “n” , space bar or Click to advanceClick to advance
• Page Up or “p” to go backPage Up or “p” to go back• Right click for menuRight click for menu• [Esc] or “-” to end[Esc] or “-” to end• Alt-Tab to switch between other Alt-Tab to switch between other
windowswindows
Learning MoreLearning More• MediaNetMediaNet
– www.medianet-ny.comwww.medianet-ny.com• The Communicator’s HandbookThe Communicator’s Handbook
– aceweb.orgaceweb.org• Toastmasters Toastmasters
– toastmasters.orgtoastmasters.org• Presentations Magazine Presentations Magazine
– presentations.compresentations.com
