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1 FY 2020 Student Support Services Program Competition Pre-Application Technical Assistance Workshop U.S. Department of Education Office of Postsecondary Education Student Service DRAFT 11/26/19

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Page 1: FY 2020 Student Support Services Program …...2019/11/26  · – $24.1 Million – SSS continuation awards – $313.8 million – Student Support Services new awards – 1066 Grants

1

FY 2020Student Support Services

Program CompetitionPre-Application

Technical Assistance WorkshopU.S. Department of Education

Office of Postsecondary Education

Student ServiceDRAFT 11/26/19

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AGENDA

Introductions Student Support Services Program

Facts FY 2020 – Competition Highlights Selection Criteria Submission Details Questions and Answers

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DISCLAIMER

This document is a brief summary of the program regulations and application requirements. Do not rely solely on the information presented in this document. Please refer to the Notice Inviting Applications and the program regulations published in the Federal Register for additional information, as these are the official documents governing the competition.

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Student Support Services Program Facts

One of Seven Distinct Outreach Support Programs Under the TRIO Umbrella

Currently 1066 projects at IHEs Nationwide Approximately 202,255 Postsecondary Students Served Projected for FY 2020

– $1.6 Billion Allotment across all TRIO programs (Est.)– $24.1 Million – SSS continuation awards– $313.8 million – Student Support Services new awards– 1066 Grants (Est.)

Maximum Grant - $253,032 for new applicants

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5

FY 2020Student Support Services

Competition Highlights Competitive Preference Priorities (CPPs)

Additional Selection Criteria

Maximum Award Amounts

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FY 2020 SSSCompetitive Preference Priorities

1. Fostering Flexible and Affordable Paths to Obtaining Knowledge and Skills (up to 3 additional points).

2. Fostering Knowledge and Promoting the Development of Skills That Prepare Students To Be Informed, Thoughtful, and Productive Individuals and Citizens (up to 2 additional points)

6DRAFT 11/26/19

Presenter
Presentation Notes
. Competitive Preference Priorities 1 and 2 are from the Department’s Notice of Final Supplemental Priorities and Definitions for Discretionary Grant Programs, published in the Federal Register on March 2, 2018 (83 FR 9096) (Supplemental Priorities). Note: Applicants must include, in the one-page abstract submitted with the application, a statement indicating which, if any, of the competitive preference priorities are addressed. If the applicant has addressed the competitive preference priorities, this information must also be listed on the SSS Program Profile Form.
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7

FY 2020 SSSNew Selection Criterion

34 CFR 75.210(H) Demonstrates a rationale

• The extent to which the proposed project demonstrates a rationale (as defined in the notice).

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FY 2020 SSSMaximum Award Amounts

(New applicants only)

Types of Project Minimum MaximumParticipants Award Amounts

Regular 140 $253,032Disabled 100 $253,032ESL 140 $253,032STEM (incl. Health Sciences) 120 $253,032Teacher Prep 140 $253,032Veterans 120 $253,032

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FY 2020 SSSMaximum Award AmountsPer Participant Cost (cont.)

New applicants desiring to serve less than the minimum number of participants required for the selected project type, must request a per participant cost NTE the following:Regular $1,807Disabled $2,530ESL $1,807STEM (incl. Health Sciences) $2,109Teacher Prep $1,807Veterans $2,109

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FY 2020SSS

Maximum Award Amounts(Currently Funded Grantees Only)

May request your FY 2019 base grant award amount to serve at least the same number of participants currently being served.

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FY 2020 SSSMaximum Award Amounts

(Per Participant Cost)

For any currently funded applicant that proposes to serve fewer students than it served in FY 2019, the maximum award amount that may be requested is the amount that corresponds with the cost per participant previously established for the project in FY 2019.

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SUBPART A - GENERAL

What is the Student Support Services Program? (§646.1)

Who is eligible to receive a grant? (§646.2)

Who is eligible to participate in a Student Support Services project? (§646.3)

What activities and services does a project provide? (§646.4)

DRAFT 11/26/19

Presenter
Presentation Notes
There is no mention of special consideration for people under the Dream Act or those under asylum.
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13

SUBPART A - GENERAL(cont.)

How long is a project period? (§646.5)

What regulations apply? (§646.6)

What definitions apply? (§646.7)– General: 2 CFR part 200, subpart A, or 34 CFR 77.1– Other

DRAFT 11/26/19

Presenter
Presentation Notes
There is no mention of special consideration for people under the Dream Act or those under asylum.
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SUBPART B- How Does One Apply for an Award?

How many applications may an eligible applicant submit and for what different populations may an eligible application be submitted?(§646.10)

What assurances and other information must an applicant include (§646.11)

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15

SUBPART C -How Does the Secretary Make a

Grant? How does the Secretary decide which new grants

to make? (§ 646.20) What selection criteria does the Secretary use to

evaluate an application? (§ 646.21) How does the Secretary evaluate prior experience?

(§ 646.22) How does the Secretary set the grant amount? (§

646.23) What is the review process for unsuccessful

applicants? (§ 646.24)

DRAFT 11/26/19

Presenter
Presentation Notes
(402D (c.)(6) Special Rules) Supplement, not Supplant)
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What selection criteria does the Secretary use to evaluate an

application?(§646.21 and 34 CFR 75.210)

Need for the project 24 pointsObjectives 8 pointsPlan of operation 30 pointsInstitutional commitment 16 pointsQuality of personnel 9 pointsBudget 5 pointsEvaluation plan*Demonstrate a rationale

85

pointspoints

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Presenter
Presentation Notes
Add proper title
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How does the Secretary evaluate prior experience? (§646.22)

Prior Experience CriteriaNumber of participants 3 pointsPostsecondary retention 4 pointsGood academic standing 4 pointsDegree completion (4-year) 4 points

orDegree completion and

transfer (2-year) 4 points17DRAFT 11/26/19

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How does the Secretary set the amount of a grant? (§646.23)

New Applicant: $253,032 (maximum)

Currently Funded Grantees: Up to the FY 2019 base award amount

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What is the review process for unsuccessful applicants?

(§646.24)

Second review. Technical or administrative error for applications

not reviewed. Administrative or scoring error for applications that

were reviewed.

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Second Review

Second Review for Eligible Unsuccessful Applicants

-Funding Band-Written Request

Second Slate

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SUBPART D -What Conditions Must Be Met by a

Grantee?

What are allowable costs? (§646.30) What are unallowable costs? (§646.31) What other requirements must a grantee meet?

(§646.32) What are the matching requirements for a grantee

that uses Student Support Services program funds for student grant aid? (§646.33)

(402D (c.)(6) Special Rules) Supplement, not Supplant)

DRAFT 11/26/19

Presenter
Presentation Notes
Conditions for not having a full time director -Be specific when it comes to the budget a pt director should have pt salary In script discuss Title 3/Title 5 and maybe formula.
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Part III - Project Narrative

22

• Clearly state your goals

• Identify the eligible population

• Determine the best program design for your institution and your students

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What selection criteria does the Secretary use to evaluate an application?(§646.21 and

34 CFR 75.210 )Need for the project 24 pointsObjectives 8 pointsPlan of operation 30 pointsInstitutional commitment 16 pointsQuality of personnel 9 pointsBudget 5 pointsEvaluation plan*Project DesignTotal for Selection CriteriaCompetitive Preference PrioritiesTotal Selection Criteria and Competitive Preference Priorities

85

1055

110

pointspointspointspointspoints

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Presenter
Presentation Notes
.
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Need for the Project (§646.21(a)(1)) (Total 24 points)

A high number or percentage, or both, of students enrolled or accepted for enrollment at the applicant institution(8 points)

– Show number or percentages of eligible students enrolled by combinations of eligibility criteria (i.e., low-income and first-generation students with academic need);

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Need for the Project (§646.21(a)(2))

The academic and other problems that eligible students encounter at the applicant institution; and(8 points)

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Need for the Project (§646.21(a)(3))

The differences between eligible Student Support Services students compared to an appropriate group, based on:

– Retention and graduation rates– Grade point averages– Graduate and professional school enrollment

rates (four-year colleges only)– Transfer rates from two-year to four-year

institutions (two-year colleges only)(8 points)

Provide data for applicant institution onlyDRAFT 11/26/19

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Need for the Project (§646.21(a)(3)) (cont.)

Appropriate comparison groups may include:– total enrollment of institution;– SSS eligible students not served by project; or– any combination of the above.

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Data Sources

Financial aid office;

Institution’s research office; and

Admissions office

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Validity of Data

List only data concerning students enrolled in the applicant institution;

Use the best and most recent information available that is not over three years old;

Provide factual and readily verifiable data; Do not use estimates; Present data so that meaningful comparisons

can be made (cohorts); and Provide the source and date of the information.

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Validity of Data (cont.)

Note: The data provided in the Need section of the

application will form the baseline that your project will use to determine student outcomes.

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Objectives (§646.21(b))(Total 8 Points)

The Department has developed standardized objectives for the SSS Program.

All standardized objectives must be included in the program narrative.

Each objective must reflect the achievement rate proposed for the project as indicated on the SSS Profile Sheet and throughout the project narrative.

The standardized objectives MAY NOT be changed, altered or rewritten in any way.

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SSS Standardized Objectives (2-year institutions)

A. PERSISTENCE Rate: ___% of all participants served in the reporting year by the SSS project will persist from one academic year to the beginning of the next academic year or earn an associate’s degree or certificate at the grantee institution and/or transfer from a 2-year to a 4-year institution by the fall term of the next academic year.

(3 points)DRAFT 11/26/19

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SSS Standardized Objectives(2-year institutions)

B. GOOD ACADEMIC STANDING Rate: ___% of all enrolled SSS participants served will meet the performance level required to stay in good academic standing at the grantee institution. (2 points)

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SSS Standardized Objectives(2-year institutions)

C. GRADUATION/TRANSFER Rates1. ___% of new participants served each year will graduate from the grantee institution with an associate’s degree or certificate within four (4) years; (1 point)

AND2. ___% of new participants served each year will receive an associate’s degree or certificate from the grantee institution and transfer to a four-year institution within four (4) years. (2 points) DRAFT 11/26/19

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Graduation Rate 50%Graduation and Transfer Rate 25%

First Academic YearNew Participants: 140Graduation Goal: (140 x 50%) 70(within 4 years)Graduation and Transfer Goal: (140 x 25%) 35

Second Academic YearNew Participants: 20Graduation Goal: (20 x 50%) 10(within 4 years)Graduation and Transfer Goal: (20 x 25%) 5DRAFT 11/26/19

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SSS Standardized Objectives (4-year institutions)

A. PERSISTENCE Rate: ___% of all participants served by the SSS project will persist from one academic year to the beginning of the next academic year or will have earned a bachelor’s degree at the grantee institution during the academic year.

(3 points)

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SSS Standardized Objectives (4-year institutions)

B. GOOD ACADEMIC STANDING Rate: ___% of all enrolled SSS participants served will meet the performance level required to stay in good academic standing at the grantee institution. (2 points)

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SSS Standardized Objectives(4-year institutions)

C. Graduation Rate:___ % of new participants served each year will graduate from the grantee institution with a bachelor’s degree or equivalent within five (5) years. (3 points)

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Objectives (§646.21(b)) (Continued)

The Objectives Selection Criterion is worth 8 Points.

– All 8 Points will be awarded based on whether the objectives are ambitious AND attainable based on the need, resources and project design.

– Applicants must provide comparative data to show why the percentage that is proposed for each standardized objective is ambitious ANDattainable.

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Plan of Operation (§646.21(c)) (Total 30 points)

Inform the institutional community(3 points)

Identify, select, and retain project participants with academic need(3 points)

Assess each eligible student’s academic need and monitor academic progress(4 points)

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Plan of Operation (§646.21(c))

Provides services that address:

SSS Program purposes SSS project goals and objectives Project participants’ identified needs(10 points)

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Plan of Operation (§646.21(c))

Project administration organizational placement of the project time commitment of key project staff financial management student records management personnel management coordination with other appropriate programs(10 points)

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Institutional Commitment (§646.21(d))

(Total 16 points)

Facilities, equipment, supplies, personnel, and other resources(6 points)

Administrative and academic policies that enhance participants’ retention and improve their chances of graduating(6 points)

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Institutional Commitment (§646.21(d)) (cont.)

Minimize the dependence on student loans in developing financial aid packages(2 points)

Cooperation and support of Admissions, Financial Aid, Registrar and Sponsored Programs of the institution(2 points)

DRAFT 11/26/19

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Quality of Personnel (§646.21(e)) (Total 9 points)

Project Director

Other Key Personnel

Plan to employ

DRAFT 11/26/19

Presenter
Presentation Notes
It is important to note here during the presentation that we need the qualifications of the position and not the current person.
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46

Quality of Personnel (§646.21(e)) (cont.)

Project Director Formal education – degree and field

requirements

Training - years of experience and relevant fields

Experience in designing, managing, or implementing SSS or similar projects

(3 points) DRAFT 11/26/19

Presenter
Presentation Notes
It is important to note here during the presentation that we need the qualifications of the position and not the current person.
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Quality of Personnel (§646.21(e)) (cont.)

Other Key Personnel Formal education – degree and field

requirements

Training - years of experience and relevant fields

Work experience related to project objectives(3 points)

DRAFT 11/26/19

Presenter
Presentation Notes
It is important to note here during the presentation that we need the qualifications of the position and not the current person.
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Quality of Personnel (§646.21(e)) (cont.)

Employment plan

Employ staff who have succeeded in overcoming barriers similar to those confronting the project’s target population

(3 points)

DRAFT 11/26/19

Presenter
Presentation Notes
Goes beyond Affirmative Action Statement
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Budget (§646.21(f))(Total 5 points)

Project budget is:– Reasonable– Cost-effective– Adequate

Provide a detailed budget narrative and a summary for the first year only. Budget narrative should clearly show and explain all costs.(5 points)

DRAFT 11/26/19

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PersonnelEmployee A 80,000Employee B 60,000Employee C 45,000Total 185,000

FringeEmployee A 8,000Employee B 5,000Employee C 3,000Total 16,000

Staff TravelEmployee A 2,000Employee B 2,000Total 4,000

Student TravelTrip 1 5,000Trip 2 5,000Total 10,000

Rental Fees 2,432Grant Aid 3,000

Supplies 15,000

Total Direct Costs 235,432Modified Total Direct Costs 220,000Indirect Cost (MTDC*8%) 17,600Total Budget 253,032DRAFT 11/26/19

Presenter
Presentation Notes
§ 200.68 Modified Total Direct Cost (MTDC). MTDC means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs and the portion of each subaward in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency for indirect costs. §200.75 Participant support costs means direct costs for items such as stipends or subsistence allowances, travel allowances, and registration fees paid to or on behalf of participants or trainees (but not employees) in connection with conferences, or training projects. Indirect Costs: On line 10 (ED Form 524), provide the amount of indirect costs that you propose to charge against the grant.   All grants awarded under the Student Support Services Program (84.042A) are designated as training grants. The Education Department General Administrative Regulations (EDGAR) limits reimbursement to grantees for indirect costs they incur under training grants to the grantee’s actual indirect costs as determined by the grantee’s negotiated indirect cost agreement or a maximum of 8 percent of a modified total direct cost base, whichever is less. (NOTE: This limitation does not apply to State agencies, or local governments, or federally recognized Indian tribal governments. [§75.562(c) (2)]
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Evaluation Plan (§646.21(g))(Total 8 points)

Appropriate and include both quantitative and qualitative evaluation measures

(2 points) Examine in specific and measurable ways, using

appropriate baseline data, the success of the project in improving academic achievement, retention and graduation of project participants

(2 points) Use the results to make programmatic changes

based upon the results of project evaluation (4 points) DRAFT 11/26/19

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Quality of Project Design (Demonstrating a Rationale) 5 points

The Secretary will also evaluate applications on the extent to which the components of the proposed project “demonstrates a rationale” (as defined in this notice) based on a logical model/theory of action. Demonstrates a rationale means a key project

component included in the project’s logic model is informed by research or evaluation findings that suggest the project component is likely to improve relevant outcomes.

52DRAFT 11/26/19

Presenter
Presentation Notes
Interventions with little to no evidence should at least demonstrate a rationale for how they will achieve their intended goals and be examined to understand how they are working. (e.g., it is represented in a logic model supported by research)? demonstrates a rationale based on high-quality research findings or positive evaluation that such activity, strategy, or intervention is likely to improve student outcomes or other relevant outcomes; and (II) includes ongoing efforts to examine the effects of such activity, strategy, or intervention.
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Logic Model

53DRAFT 11/26/19

Presenter
Presentation Notes
https://ies.ed.gov/ncee/edlabs/regions/northeast/pdf/REL_2015057.pdf (pg. 14) https://www2.ed.gov/about/offices/list/oese/oss/technicalassistance/easnlogicmodelstoolmonitoring.pdf Kekahio, W., Cicchinelli, L., Lawton, B., & Brandon, P. R. (2014). Logic models: A tool for effective program planning, collaboration, and monitoring. https://www.cdc.gov/dhdsp/docs/logic_model.pdf https://www.cdc.gov/eval/steps/step2/index.htm Demonstrates a Rationale. To demonstrate a rationale, the intervention should include: 1) A well-specified logic modelxviii that is informed by research or an evaluation that suggests how the intervention is likely to improve relevant outcomes; and 2) An effort to study the effects of the intervention, ideally producing promising evidence or higher, that will happen as part of the intervention or is underway elsewhere (e.g., this could mean another SEA, LEA, or research organization is studying the intervention elsewhere), to inform stakeholders about the success of that intervention. A logic model is a visual representation of the assumptions and theory of action that underlie the structure of an education program. A program can be a strategy for instruction in a classroom, a training session for a group of teachers, a grade-level curriculum, a building-level intervention, or a district- or statewide initiative. Developing a logic model at the beginning of program planning gives you a framework for charting the links between your program’s resources, activities, and outputs and its intended outcomes. It enables you to evaluate your program once it begins. And it helps you communicate to your stakeholders what you want to accomplish, how you intend to reach your goals, and how you will track your progress.
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Let’s bake a cake!

54DRAFT 11/26/19

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55

Completing Your SSS Application

– Application submission through the http://www.grants.gov) by 11:59:59 p.m. (Eastern Time) on or before the deadline date.

– Applicants must submit using Grants.govGrants.gov registration involves many steps including registration on SAM (www.sam.gov) which may take approximately one week to complete, but could take upwards of several weeks to complete, depending upon the completeness and accuracy of the data entered into the SAM database by an applicant. REGISTER EARLY

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Presenter
Presentation Notes
Remember that applications are submitted thorough Grants.gov and not directly to the Department. There could be some submission exceptions that I will explain later. Grants.gov has a tutorial presentation on the website that gives details on how to use the site. If you have question when you are submitting your application, please contact the Grants.gov support desk. Also, please ensure that you institutions Data Universal Numbering System (DUNS) number and a Taxpayer Identification Number (TIN) register or updated registration System for Award Management (SAM) (formerly the Central Contractor Registry (CCR)). Applications must be fully uploaded and submitted and must be date and time stamped by the Grants.gov system no later than 4:30:00 p.m., Washington, DC time, on the application deadline date. Except as otherwise noted in this section, we will not accept your application if it is received--that is, date and time stamped by the Grants.gov system--after 4:30:00 p.m., Washington, DC time, on the application deadline date. We do not consider an application that does not comply with the deadline requirements.   Remember the Narrative Section is limited to 65 pages. Font and spacing requirement will be detailed in the Federal Notice and reiterated in the SSS Application Guide. I’ll discuss formatting a bit later.
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56

Completing Your SSS Application

– Applicants may begin working on application while completing registration. BUT, applicants can not submit until all registration steps are complete.

– Save (on your computer) often while working on your application.

– Only PDF or Word files will be accepted.Grants.gov details are available at:http://www.grants.gov/GetStarted

Grants.gov Customer service:1-800-518-4726

Note: If your application is late, we will notify you that we will not consider the application.DRAFT 11/26/19

Presenter
Presentation Notes
Remember that applications are submitted thorough Grants.gov and not directly to the Department. There could be some submission exceptions that I will explain later. Grants.gov has a tutorial presentation on the website that gives details on how to use the site. If you have question when you are submitting your application, please contact the Grants.gov support desk. Also, please ensure that you institutions Data Universal Numbering System (DUNS) number and a Taxpayer Identification Number (TIN) register or updated registration System for Award Management (SAM) (formerly the Central Contractor Registry (CCR)). Applications must be fully uploaded and submitted and must be date and time stamped by the Grants.gov system no later than 4:30:00 p.m., Washington, DC time, on the application deadline date. Except as otherwise noted in this section, we will not accept your application if it is received--that is, date and time stamped by the Grants.gov system--after 4:30:00 p.m., Washington, DC time, on the application deadline date. We do not consider an application that does not comply with the deadline requirements.   Remember the Narrative Section is limited to 65 pages. Font and spacing requirement will be detailed in the Federal Notice and reiterated in the SSS Application Guide. I’ll discuss formatting a bit later.
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57

APPLICATIONFORMATTING TIPS

Refer to notice for formatting requirements.

Page limit only applicable to CPPs.

Recommended Narrative Page amount.

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Presenter
Presentation Notes
The Application formatting instruction will be specifically outlined in the Federal Notice. It is the applicants responsibility to read the Notice carefully and adhere to the required specification. The formatting instructions for the application will be clearly explained in the Notice. The narrative is limited to 65-pages. The up to 16 pages allotted for priority responses should be up loaded in another section of the application. Fonts are restricted to 12 point or larger, or no smaller than 10 pitch (characters per inch). Use one of the following fonts: Times New Roman, Courier, Courier New, or Arial. A “page” is 8.5" x 11", on one side only, with 1" margins at the top, bottom, and both sides. Page numbers and an identifier may be within the 1" margin. •Double space (no more than three lines per vertical inch) all text in the project narrative, including titles, headings, footnotes, quotations, references, and captions, as well as all text in figures and graphs. Text in charts and tables may be single-spaced. These are just a few highlights. You are responsible for reading and following the formatting requirements outlined in the notice.
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58

Application ChecklistApplication Face SheetSSS Program ProfileOne-page abstract Program Narrative (Recommended 65-page

limit)Budget Narrative, justification, and summary

for year one onlyCPP responses (3 pages each: CPP1 and

CPP2SSS Assurance formRequired forms and certifications

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Presenter
Presentation Notes
The application checklist is always a handy tool and can be used as an internal control check by the applicant to ensure application and attachments have been completed and as an external control sheet, especially if someone at the institution other than the application writer is responsible for submission into Grants. gov.
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59

SSS Profile Sheet

Part III A – SSS Profile Sheet

All applicants must complete this sheet Provides basic applicant information Includes SSS standardized objectives based

on sector information designated by the applicant

The SSS Profile sheet may not be altered or revised

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Presenter
Presentation Notes
All applicants must provide the information requested on this form that contains the standardized objectives . The important things to remember are to: -not modify this from, amend or delete any of these objectives. -Applicants are required to propose the percentage at which each of the standardized objectives will be attained. -An applicant should complete either standardized objective three or four, whichever applies to the sector designation of its respective institution. An applicant self identifies their sector. Whether or not you are a 2 year or 4 year institution is not related to the designation given by IDES but should be based on the degree types at the institution and the participants for which you determined there was a need for the SSS project. For example if you offer 35 Associate’s degree programs and only 2 Bachelor’s degree programs at your institution it may be best for you to identify as a 2 year institution. I would suggest that you double check that the objective percentages reported on the Profile Form match the percentages determined in the Project Narrative. The percentages on the Program Profile Form will be the objectives the Department uses during the peer review process and if you are funded. **Again - Do not modify or amend the language on the form in any way.
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60

Government Performance and Results Act of 1993 (GPRA)

Public Law 103-62

Concerns Government Efficiency

Shrinking Resources

Accountability

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Presenter
Presentation Notes
Applicants must also attest to the Government Performance and Results Act or GPRA in their application. The Department also adheres to the Government Performance and Results Act of 1993 (GPRA) Public Law 103-62. GPRA takes into account Government Efficiency, Shrinking Resources, and Accountability. Meaning, measuring and monitoring how efficiently federal resources are used.
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61

Government Performance and Results Act of 1993 (GPRA)

Public Law 103-62

Enactment of GPRA in 1993: Improve confidence in government Development of strategic plan to measure

program performance Performance reporting to Congress and public

annually

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Presenter
Presentation Notes
Directly related to GPRA are the SSS program performance indicators. As been discussed throughout this presentation and based on public law and program regulations funded grantees will prepare and submit annual reports that provide date on performance outcome and participants.
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62

Exception to Electronic Submission

You may qualify for an electronic submission waiver if:

– You do not have Internet access– You do not have the capacity to upload large

documents to the Grants.gov system

DRAFT 11/26/19

Presenter
Presentation Notes
Just to reiterate, the specific reasons to request a waiver from electronic submission are: -No Access to the internet -Lack of capacity to upload large document into the Grants.gov –system.
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63

Exception to Electronic Submission

If you are submitting an exception request, you must:

– Mail or fax a written statement to the Department explaining your need to submit a paper application based on the two grounds for an exception.

• If mailing, your written statement must be POSTMARKED no later than two weeks (14 calendar days) before the application deadline date.

• If faxing, your written statement must be RECEIVED no later than two weeks (14 calendar days) before the application deadline date.

DRAFT 11/26/19

Presenter
Presentation Notes
Applicants may qualify for an exception to the electronic submission requirement, and may submit your application in paper format, if you are unable to submit an application through the Grants.gov system because–– • You do not have access to the Internet; or • You do not have the capacity to upload large documents to the Grants.gov system; and •No later than two weeks before the application deadline date (14 calendar days; or, if the fourteenth calendar day before the application deadline date falls on a Federal holiday, the next business day following the Federal holiday), you mail or fax a written statement to the Department, explaining which of the two grounds for an exception prevents you from using the Internet to submit your application. If you mail your written statement to the Department, it must be postmarked no later than two weeks before the application deadline date. If you fax your written statement to the Department, we must receive the faxed statement no later than two weeks before the application deadline date. Submitted for a waiver is not indication of automatic approval. The Federal Notice and the Application Guide clearly explain the waiver request process and the submission processes to follow if a waiver is approved. Please carefully read and adhere the Federal Notice.
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64

Exception to Electronic Submission

Submit all Electronic Submission Waivers to:James DavisU.S. Department of Education400 Maryland Avenue, SWRoom 268-02Washington, DC 20202-4260Fax Number: 202-453-5780

Note: Paper applications submitted without an approved waiver will not be considered.DRAFT 11/26/19

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65

Grant Writing Warnings!

Applicants may not use federal grant funds to prepare an application or to seek additional grant funds –

This includes costs incurred to attend pre-application workshops!

Applicants who do business with anyone who has been suspended or debarred face the possibility of cost disallowances, termination of grant funding, suspension and debarment from Federal government procurement and non-procurement transactions.

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Further Information

Website for Student Support Services Program:

https://www2.ed.gov/programs/triostudsupp/index.html

Program Contacts:Lavelle Wright

[email protected]

orTanisha [email protected]

202-453-609066DRAFT 11/26/19

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67

Student Support Services Program

GOOD LUCK!!!

DRAFT 11/26/19

Presenter
Presentation Notes
The floor is open for questions. Please come forward to the microphone so that everyone can hear your question. Good Luck should you decide to participate in the 2015 Student Support Service Competition.