fusion erp inventory cycle count · pdf file · 2011-10-27 | 888.860.2074 | offices...

www.fusionerp.net | 888.860.2074 | Offices in Seattle & Wenatchee

FUSION ERP Inventory Cycle Count Process

This document describes the process that is used to generate and reconcile a cycle

count using FUSION ERP.

Programmer Notes –

- Set all parts to class A with SQL script

- Set high/low limits, frequency, used in SQL table Cabc

- Create count by initializing in Create ABC Cycle

Cycle counting is located in the Inventory Module of FUSION ERP.

INVENTORY>INVENTORY MGMT>EDIT>INITIALIZE A CYCLE COUNT


“Count Date” – The date of the actual count. (Usually a future date.)

“ABC Class” – Classification you are going to count.

“Cycle Count ID” – Unique number assigned to count for catalog purposes.

Click – ADD

System will automatically load “Assign Parts to a Cycle Count”. This can also be accessed

through INVENTORY>INVENTORY MGMT>EDIT>ASSIGN PARTS TO A CYCLE COUNT.

NOTE –

- BE SURE THE INVENTORY JOURNAL IS OPEN FOR ALL PERIODS DURING THE CYCLE

COUNT PROCESS. (I.E. IF RECONCILATION TAKES PLACE IN A MONTH AFTER ACTUAL

COUNT)

- IT IS A GOOD IDEA TO DIVIDE THE COUNT INTO SMALLER MANAGEABLE PIECES AS

OPPOSED TO ONE LARGE “WALL TO WALL” COUNT. EXAMPLES – SHELVES, ROWS,

AREA, ETC. (MULTIPLE CYCLE COUNT ID’S) THIS WILL MAKE THE DATA MORE

MANAGEABLE. SYSTEM RESPONSE WILL BE FASTER.

- A PART NUMBER CAN ONLY APPEAR ON ONE OPEN UNRECONCILED COUNT AT A

TIME.


Use the filters provide to establish the count list –

- Part Number

- Locations

- Product Codes

- Product Classes

Select the parts to be included in the count.


Select “Save” to save the part numbers to the count.


Saved Cycle Count of part numbers to be included in count list.

To preview the count and print preliminary count sheets –

INVENTORY>INVENTORY MGMT>VIEW>PREVIEW A CYCLE COUNT


Sample Cycle Count Preview Sheets


When you are ready to begin the count, you must “Lock“ the count. The count sheets printed

will then also include the lots associated with the current inventory.


To print the count sheets –

INVENTORY>INVENTORY MGMT>VIEW>COUNT SHEETS


Sample Cycle Counting Sheets -


If during the process of doing the physical count, you find parts that you need to add to the

count, these may be added using the following process –

INVENTORY>INVENTORY MGMT>EDIT>ADD PARTS/LOTS TO A CYCLE COUNT


You can a Part Number and/or Lot Number to the count

After count is complete, enter the inventory reconciliation (Actual Physical Cycle Counts)

INVENTORY>INVENTORY MGMT>FUNCTIONS>ABC INVENTORY RECONCILIATION


Chose your “Cycle Count ID”, then “Select”. Enter actual counts in pink cells. Note they will turn

green when count is added.


After ALL parts are counted and counts are entered on reconciliation form shown on previous

page, review the Variance that will be created by the Reconciliation –

INVENTORY>INVENTORY MGMT>VIEW>INVENTORY VARIANCE RECONCILIATION


Check the box to include unreconciled cycle counts

After ALL parts are counted and counts are entered on reconciliation, update the inventory

based on the counts.

INVENTORY>INVENTORY MGMT>FUNCTIONS>UPDATE BASED ON PHYSICAL COUNTS


Select the count to update.


Test and validate the lots by selecting “Test Lot Allocations”. This will confirm you are not

adjusting quantities not supported by the lots in the system. Examples –

- WARNINGS – This will be displayed in a situation where you are asking the system to

adjust the lot quantity on hand to be a larger number than when the lot was

originally created. You can proceed with this situation; the system is only warning

you that this condition exists in one of your counts.

- FATAL ERRORS – This will be displayed where you are asking the system to adjust the

lot quantity on hand to be a negative number. You cannot proceed until you correct

this situation.

Check the log prior to “Update Inventory” to see where these conditions exist and correct if

needed. If there are no errors this will be displayed.

NOTE – The system assumes you counted on the last minute of the day of the count. Any activity the

occurs between the count day and the day the count is reconciled is reversed for the reconciliation

process so the system looks the way it was for the part numbers included in the count on the day the

count took place. This is not seen by the user, but should be a consideration during the reconciliation

process.


To view the Variance created by the Reconciliation –

INVENTORY>INVENTORY MGMT>VIEW>INVENTORY VARIANCE RECONCILIATION

Select the desired count -


Example of the Variance Report noting adjustments made to inventory and resulting variance.


Example of the “reconciliation” noted in the lot record.

INVENTORY>LOT TRACKING>VIEW>LOTS BY PART NUMBER

fusion erp inventory cycle count · pdf file · 2011-10-27 | 888.860.2074 | offices...

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