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FREDERICKSBURG CITY PUBLIC SCHOOLS Fredericksburg, Virginia

REGULAR SCHOOL BOARD MEETING AGENDA

October 6, 2014

Closed Session: 6:30 p.m.

Open Session: 7:30 p.m.

City Council Chambers

715 Princess Anne Street

I. Call to Order II. Roll Call III. Closed Session - Freedom of Information Act 2.2-3711(A) - Section 1 – Personnel (discussion regarding employment recommendations,

contract adjustments, extra-duty assignments, resignation recommendations, retirement recommendation, reduction in force, termination recommendation, substitute teacher recommendations, substitute custodian recommendations, substitute bus/car drivers, bus assistant, student teachers and practicum student placements for 2014-2015)

IV. Approval of Agenda V. Approval of Minutes of September 8, 2014 Regular School Board Meeting VI. Recognitions

A. Word of the Month – “RESPONSIBILITY” – Lafayette B. Birthday and Holiday Card Contest Winners C. SCA Officers – James Monroe High School D. Senior Class Officers – James Monroe High School E. Junior Class Officers – James Monroe High School F. Sophomore Class Officers – James Monroe High School G. Freshman Class Officers – James Monroe High School

VII. Hearing of Citizens

A.

VIII. Superintendent's Report

A. Consent Agenda

1. Appointment of Advisory Committees for 2014-2015

A. Consent Agenda - continued

2. Additional Extra-Curricular Activities

3. 2013-2014 Supplemental Appropriations/Revisions

B. Action Items

1. Personnel

2. Approval of Comprehensive Plan 2014-2019

C. Additional Action Items

1.

D. Information Items

1. Instructional Presentation – ESL Overview

2. Policy Manual Review – Section D

3. Annual Report on Discipline, Crime and Violence – 2013-2014

4. Financial Report

5. Annual School Report – 2013-2014

6. Accreditation Report

E. Additional Information Items

1.

IX. Old Business

A. VSBA Annual Conference – November 19-21, 2014

B.

X. New Business

A. School Board Retreat

XI. Good of the Order

XII. Adjournment

FREDERICKSBURG CITY PUBLIC SCHOOLS

Fredericksburg, Virginia

A regular meeting of the Fredericksburg City School Board was held at 6:30 p.m. on September 8,

2014 in the Lecture Hall of James Monroe High School, 2300 Washington Avenue. Board members

present were:

Ms. Jannan W. Holmes, Chairperson

Mrs. Patricia B. Green, Vice-Chairperson

Rev. Jarvis E. Bailey

Ms. Malvina Rollins Kay *

Mrs. Barbara A. Miller-Richards

Mrs. Elizabeth R. Rehm

Others Present:

Dr. David G. Melton, Superintendent

Mrs. Deborah B. Wright, Clerk of the Board

The meeting was called to order at 6:35 p.m. by the Chairperson.

* Ms. Kay arrived during closed session.

14-15-38: BOARD CONVENES INTO CLOSED SESSION: RECONVENES INTO OPEN

SESSION. The Superintendent recommended that the Board convene into closed session under FIA

2.2-3711(A), Section 1 - Personnel (discussion regarding employment recommendations, contract

adjustments, extra-duty assignments, resignation recommendations, substitute teacher

recommendations for 2014-2015, substitute custodians for 2014-2015, substitute nurse and Head

Start bus monitor for 2014-2015, substitute bus/car drivers and substitute clerical assistant for 2014-

2015). A motion to approve the Superintendent’s recommendation was made by Mrs. Green,

seconded by Mrs. Rehm, and unanimously approved by a roll call vote. The Board convened in

closed session at 6:36 p.m. On a motion by Mrs. Green, seconded by Mrs. Rehm, and unanimously

approved by a roll call vote, the Board reconvened in open session at 7:33 p.m. and approved

Certificate of Closed Meeting No. 14-15-3 which involves a statement concerning items discussed in

closed session. A copy of Certificate of Closed Meeting No. 14-15-3 is attached to the minutes.

14-15-39: APPROVAL OF AGENDA. The Chairperson called for approval of the agenda as

presented. A motion to approve the agenda was made by Mrs. Green, seconded by Ms. Kay, and

unanimously approved.

14-15-40: APPROVAL OF MINUTES OF AUGUST 4, 2014 SCHOOL BOARD WORK SESSION

AND THE AUGUST 4, 2014 REGULAR SCHOOL BOARD MEETING. Minutes of the August 4,

2014 School Board Work Session and the August 4, 2014 Regular School Board Meeting were

presented for approval. A motion to approve the minutes as presented was made by Mrs. Green,

seconded by Mrs. Miller-Richards, and unanimously approved by the Board.

14-15-41: RECOGNITIONS. As part of the school division’s character education program, Mrs.

Marjorie Tankersley, Principal of Hugh Mercer Elementary School, introduced Ms. Denise Phipps

and Mr. Tobin Traxler whose second grade students presented the Word of the Month for September

– Fairness.

The following individuals were recognized by Director of Human Resources John Russ as Teachers

of the Year for 2015:

Teresa Alexander Original Walker-Grant School

Jennifer Brady Lafayette Upper Elementary School

Barbara Powell Walker-Grant Middle School

Heidi Ribel James Monroe High School

Tobin Traxler Fredericksburg City Public Schools and

Hugh Mercer Elementary School

Each school’s Teacher of the Year received a monetary award of $250 with the Fredericksburg

Teacher of the Year receiving a $500 award.

The following individuals were introduced and congratulated for their recent selection as Employee

Incentive Award winners for 2014:

Deanna Dent (not present) Classified Staff – Transportation Department

Susan Mannino (not present) Classified Staff – Secretarial/Clerical Staff

John Carneal (not present) Classified Staff – Maintenance Department

Kenton Griffin (not present) Classified Staff – Instructional Paraprofessionals

Diane Washington Classified Staff – Food Services Department

Walter Armstead (not present) Classified Staff – Custodial Staff

Barbara McGinniss Certificated Staff - Original Walker-Grant

Heather Wright (not present) Certificated Staff - Hugh Mercer Elementary

Pam Douglas Certificated Staff - Lafayette Upper Elementary

Joseph Moore Certificated Staff - Walker-Grant Middle

James Yager (not present) Certificated Staff - James Monroe High

Dr. Taneshia Rachal, Principal of James Monroe High School, introduced Band Director Chris

Mallory who expressed appreciation to the School Board, the Superintendent, high school

administration, and Mr. Robert Burch for being instrumental in the purchase of the new band

uniforms. Students modeled some of the new uniforms which will be debuted at the first home

football game this Friday evening. Board Chairperson Jannan Holmes encouraged everyone to arrive

promptly for the football game that evening.

On behalf of the School Board, Ms. Holmes expressed appreciation for the attendance of those

individuals who were recognized.

14-15-42: PUBLIC HEARING – COMPREHENSIVE PLAN 2014-2019. Ms. Holmes opened the

public hearing for comments on the Comprehensive Plan for 2014-2019. There being no citizens

wishing to speak on this topic, the public hearing was declared closed.

14-15-43: CONSENT AGENDA. The Superintendent recommended the approval of the consent

agenda which included the following item:

Head Start Approvals – A recommendation was made that the School Board approve the Results of the 2013-2014 Head Start Program Self-Assessment and 2014-2015 Self-

Assessment Action Plan, 2014-2015 School Readiness Goals and the proposed changes to the

Head Start Policy Council By-Laws.

A motion to approve the Superintendent’s recommendation was made by Mrs. Green, seconded by

Mrs. Miller-Richards, and unanimously approved by the Board. A copy of the consent agenda item

is attached to the minutes.

14-15-44: PERSONNEL MATTERS. The Superintendent recommended approval of the personnel

list including the addendum. A motion to approve the Superintendent’s recommendation was made

by Mrs. Green, seconded by Mrs. Rehm, and unanimously approved by a roll call vote. A copy of

the personnel list is attached to the minutes.

14-15-45: ORIGINAL WALKER-GRANT RENOVATION RESOLUTION. The Superintendent

recommended that the School Board approve and submit to City Council the attached resolution

proposing that City Council authorize the School Board to undertake the construction, and the

acquisition of furniture, fixture and equipment for the Original Walker-Grant renovation project and

make available the necessary local funds for completion of the project. A motion to approve the

Superintendent’s recommendation was made by Mrs. Green and seconded by Mrs. Miller-Richards.

Ms. Kay then called for a point of order and asked if statute calls for City Council to authorize the

School Board to undertake a construction project. The Superintendent responded that City Council

has to give the budgeted funds for the construction project. Ms. Kay commented that her issue was

with the word authorization in view of the fact that the School Board is a separate elected body. The

Superintendent stated that the resolution could be re-stated in a form acceptable to the School Board

before submitting to City Council. Mrs. Miller-Richards suggested that the final paragraph of the

resolution be revised to read as follows:

NOW THEREFORE BE IT RESOLVED, That the School Board of the City of

Fredericksburg requests that the Fredericksburg City Council approve the proposal and

provide the School Board with the necessary funding to undertake the construction, and the

acquisition of furniture, fixtures and equipment for the Original Walker-Grant renovation

project and that City Council make available the necessary local funds for completion of the

project.

Ms. Kay then amended the motion to state that the School Board approves the Resolution for

Original Walker-Grant School Renovation as revised. The amended motion was seconded by Mrs.

Green and unanimously approved by the Board. A copy of the revised Resolution for Original

Walker-Grant School Renovation is attached to the minutes.

14-15-46: SCHOOL ADMINISTRATION CENTRAL OFFICE BUILDING RESOLUTION. The

Superintendent recommended that the School Board approve and submit to City Council the attached

resolution proposing that City Council undertake the construction and/or the acquisition of space to

house the School Administration Central Office as well as to provide furniture, fixtures and

equipment for those offices and make available the necessary local funds for completion of the

project. A motion to approve the Superintendent’s recommendation was made by Mrs. Green,

seconded by Mrs. Rehm, and unanimously approved by the Board. A copy of the School

Administration Central Office Building Resolution is attached to the minutes.

14-15-47: INSTRUCTIONAL PRESENTATION – ADMINISTRATIVE RETREAT. Mrs. Pam

Steinkoenig, Director of Pupil Personnel Services, provided an overview of the Administrative

Retreat that took place on June 19 and 20. Mrs. Steinkoenig noted that the training was a great

success. The theme for the retreat was “One Team – One Goal”. Each day included innovative

speakers. The Honorable William Howell discussed hot topics which were debated at the state

legislature, Dr. Robert Kenney of Germanna shared information on working with and managing staff,

and Vanessa Womack Easter provided insight on approaches to develop quality school teams and

resolving conflict among them. On the first day, the staff also participated in various team building

activities. On the second day Mr. Brad King, School Board Attorney, discussed improving school

climate and discipline as well as conducting a question and answer session for staff. Dr. Stewart

Roberson then discussed the importance of administrative roles in supporting classroom teachers.

Mrs. Steinkoenig expressed appreciation to Harry Thomas and Laura Baxter-Christopher who were a

part of the planning team and to the School Board for providing support for the administration

retreat.

14-15-48: POLICY MANUAL REVIEW. The Superintendent stated that the School Board is

beginning a review of the policy manual which will likely take the entire year. Dr. Melton provided

an overview of what the policy manual is and why establishing policy is a major responsibility of the

Fredericksburg City School Board. Dr. Melton stated that policy development is an ongoing process

because new issues, needs, laws, and problems require the development of new policies and the

revision of existing policies. Regulations are developed to put policy into action through proper

procedures. The organization of the Fredericksburg City School Board’s policy manual is based on a

classification system created by the National School Boards Association and utilized by the Virginia

School Boards Association. The VSBA Policy Services develops policies based on state, federal and

case law. The Superintendent then presented a review of Section A – Foundation and Basic

Commitment, Section B – School Board Governance and Operations, and Section C – General

School Administration. Section A contains policies on basic School Board governance, legal status,

goals and objectives, and the Comprehensive Plan. Section B discusses how the School Board is

elected, how the Board is organized and how the Board conducts its meetings. The section includes

policies, regulations, and guidelines establishing the Board’s internal operating procedures. The

section also includes policies on School Board member authority, the Disciplinary Committee, and

closed meetings. Section C includes policies on school management, administrative organization,

and school building and department administration including administration of special programs.

This section also includes personnel policies relating to the superintendent, senior administrators and

school principals. In addition policy implementation is addressed in Section C as well as the duties

of the superintendent, the school division annual report and administration goals.

Mrs. Miller-Richards asked who will be reviewing all policies. Dr. Melton stated that different

administrators have been assigned certain sections of the manual to review with the Board.

Throughout the review, the administrators will be looking at regulations and ensuring that they are

current.

14-15-49: FINANCIAL REPORT. Year-end revenue and expenditure details will be available

following the close of Fiscal Year 2014 account activity being finalized post-audit. Ms. Kay clarified

that the details will relate to Fiscal Year 2014.

14-15-50: SUMMER PROGRAMS. Dr. Tim Duffy, Assistant Principal at Walker-Grant Middle

School, provided a brief report on summer school programs across the division. Board members

were reminded that the school division started a new summer school structure last year and the new

delivery method has proven to be very well received and effective. During the 20-day program,

students receive instruction in English and math from teachers who are assisted by college students.

Students also receive computer instruction as part of the program. Enrollment has remained steady

throughout the school division with an increase at Walker-Grant. It was noted that Deputy

Superintendent Marceline Catlett and Director of Instruction Harry Thomas have shared

presentations on the new summer school program with school administrators in South Carolina, and

at conferences conducted by the Virginia School Boards Association and the Virginia Association for

Supervision and Curriculum Development. One benefit of the new program is that students attend

the school they will attend in the fall which helps to create a smooth transition. Mrs. Miller-Richards

asked about challenges with attendance at the middle school. Dr. Duffy stated that some students are

required to attend the summer program. The key is early communication with parents regarding the

need for students to attend summer school. Mrs. Miller-Richards also asked about the hours of

attendance which are basically from 8:00 a.m. to noon. Cafeteria staff provided students with food in

the morning as well as a mid-morning snack. Dr. Duffy expressed appreciation to the cafeteria staff

for their work. Mrs. Miller-Richards then asked if staff members are looking at SOL passing rates at

the lower grades. Dr. Duffy responded that at Walker-Grant the staff looks at SOL and benchmark

scores in reading and math as a requirement for attendance. In response to a question about whether

staff members are still pleased with the program, Dr. Duffy stated that the general consensus is that

staff members are very pleased. Dr. Rachal stated that staff members are pleased to have the summer

school program back at James Monroe. The high school staff is looking at ways to re-organize the

online PLATO program. Mrs. Miller-Richards asked what is done for disciplinary infractions. Mr.

P. J. Pcsolinski, Assistant Principal at Lafayette, stated that there are a minimal number of discipline

issues and usually these are corrected through a talk with administrators. There are two groups of

students who attend summer school. One group is students who are recommended to attend and the

other group includes students who are required to attend or they will be retained. The students who

are required to attend usually need remediation in both reading and math. Ms. Holmes asked how

many students attend both summer school and the Summer Scholars program. Mr. Pcsolinski

responded that a significant number of students are taking advantage of both programs. Mrs. Green

asked how summer school impacts promotion at the lower grades. Generally students who attend

summer school are promoted unless they are an attendance failure.

Mrs. Sonya Walsh, Supervisor of Instruction, then discussed the Summer Scholars program which

offers cultural and geographical learning opportunities to students through classroom activities,

speakers, and field trips. The Summer Scholars Program has provided enrichment opportunities for

students for more than twenty years. Mrs. Walsh provided a summary of field trips. This program

serves students in grades K-5 and has shown enrollment growth in each of the last three years. Mrs.

Walsh responded to questions from the Board concerning program cost which is $100 for the first

child in a family with a reduced rate for additional family members. Partial or full scholarships are

also provided based on free and reduced price lunch status.

14-15-51: REPORT ON OPENING OF SCHOOL. The Superintendent informed the Board that the

opening of school this year has gone very smoothly with an enrollment increase of 65 students over

the same time last year. The increase has been constant and the growth had been anticipated. Mrs.

Miller-Richards asked how transportation had gone. Dr. Melton stated that only two complaints had

been received. The computerized routing system has helped to divert some problems. Mrs. Miller-

Richards expressed appreciation for making sure that schools have staff on site until all buses have

returned. Mrs. Miller-Richards asked that Board members be provided with class size information

when available. Dr. Melton will provide this information in October after the fall membership report

is submitted to the State Department of Education. Ms. Holmes noted the large freshman class and

asked if that had been expected. Dr. Rachal stated that the freshman class is large and some of the

increase is believed to be associated with students desiring to participate in the International

Baccalaureate program.

14-15-52: JOINT LEGISLATIVE RECEPTION. The Spotsylvania County School Board will be

hosting the second annual Joint Legislative Reception on October 2, 2014 at 6:00 p.m. The

reception will take place in the School Board Meeting Room of the Administrative Services Building

located at 8020 River Stone Drive, Fredericksburg. A number of local legislators have been invited

to attend the reception and several have responded that they will be in attendance. Board members

were asked to let Mrs. Wright know if they are interested in attending the reception. Ms. Holmes

stated that she will plan to attend.

14-15-53: OLD BUSINESS. The following items of old business were discussed:

VSBA Hot Topic Conference – The VSBA Hot Topic Conference will be held in Charlottesville on October 3. Mrs. Miller-Richards, Mrs. Rehm, and Dr. John Gordon will be attending. Rev.

Bailey may also attend.

VSBA Annual Conference – The VSBA Annual Conference will be held in Williamsburg on November 19-21, 2014. All Board members are planning to attend the conference.

14-15-54: GOOD OF THE ORDER. The following comment was made under “Good of the Order”:

Mrs. Miller-Richards congratulated everyone on a successful opening of the school year. Other Board members concurred.

14-15-55: ADJOURNMENT. There being no further business to conduct at this regular meeting of

the Fredericksburg City School Board for September 8, 2014, the meeting was adjourned at 8:25 p.m.

on a motion by Ms. Kay, seconded by Mrs. Rehm, and unanimously approved.

Jannan W. Holmes, Chairperson Deborah B. Wright

Fredericksburg City School Board Clerk of the Board

MOTION: Mrs. Green

SECOND: Mrs. Rehm

CERTIFICATE OF CLOSED MEETING

14-15-3

WHEREAS, the Fredericksburg City School Board has convened a closed meeting on

this date pursuant to an affirmative recorded vote and in accordance with the provisions of the

Virginia Freedom of Information Act; and

WHEREAS, Section 2.2-3711(A) of the Code of Virginia requires a certification by this

School Board that such closed meeting was conducted in conformity with Virginia law;

NOW, THEREFORE, BE IT RESOLVED that the Fredericksburg City School Board

hereby certifies that, to the best of each member's knowledge, (i) only public business matters

lawfully exempted from open meeting requirements by Virginia law were discussed in the

closed meeting to which this certification applies, and (ii) only such public business matters as

were identified in the motion convening the closed meeting were heard, discussed or considered.

VOTE:

AYES: 6

NAYS: 0

ABSENT: 0

Clerk of Fredericksburg City School Board

September 8, 2014

Meeting Date

SCHOOL BOARD AGENDA ITEM

MEETING DATE: October 6, 2014 AGENDA ITEM NO. VIII-A-1

AGENDA:

Consent Action

Information

STAFF CONTACT PERSON: Mrs. Pam Steinkoenig, Mrs. Kristi Allison and Mr. Robert Young

SUBJECT: APPOINTMENT OF ADVISORY COMMITTEES FOR 2014-2015

INTRODUCTION:

In accordance with School Board Policy BCF – Advisory Committees to the School Board, it is the duty of the School Board to appoint advisory councils, or committees of citizens of the school division for consultation,

with reference to specific matters pertaining to local schools. At this time, advisory committees have been

established for the following programs – Special Education, Technology, and Career and Technical Education.

Volunteers for these committees were sought through a letter sent to parents of all Fredericksburg City Schools students. Community members are also represented on the committees. Membership rosters for the Special

Education Advisory Committee, the Technology Committee, and the Career and Technical Education Committee

are attached for the School Board’s consideration.

Parents were also invited to volunteer to serve on the School Health Advisory Board. Fredericksburg City

Public Schools has decided to continue the SHAB even though it is no longer required by the Code of Virginia. Parent members for SHAB will be selected in the near future.

SUPERINTENDENT’S RECOMMENDATION:

The Superintendent recommends that the School Board approve the 2014-2015 membership rosters for the

Special Education Advisory Committee, Technology Committee, and Career and Technical Education Advisory Committee for the Fredericksburg City Public Schools.

ATTACHMENTS:

Membership Rosters: Special Education Advisory Committee

Technology Committee Career and Technical Education Advisory Committee

Letter of Invitation Advisory Committees Volunteers – 2013

2014-15 Special Education Advisory Committee If you have any questions or information you would like to discuss with the committee members,-

please contact them either through their email address or through Pamela Steinkoenig, the Director of

Pupil Personnel Services, 540 372-1127 or [email protected] . Thank you.

Gale Cockrill

[email protected]

Tyesha Mitchell

[email protected]

Lisa Littleton

[email protected]

LaShea Perrin

[email protected]

April Deane

[email protected]

Jennifer Owen

[email protected]

Kathy Ryan- JMHS-Dept. Chair &

Transition Specialist/SPEDTeacher

[email protected]

Linda Galloway

Disability Resource Center:

[email protected]

Consultants

Pamela Steinkoenig Jo Stone-Lanoue

Director of Pupil Personnel Services Coordinator of Programs

[email protected] [email protected]

Barbara Snyder Vanessa Carroll

HMES Department Chair/SPED WGMS Dept. Chair SPED


Denise Griffin Amelia Jurlando

LUES Department Chair/SPED School Psychologist


mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]

9/25/14

Fredericksburg City Schools Technology Advisory Committee

Roster 2014-2015

Robert Young, Director of Technology Andrea Schlang, Finance Specialist/Secretary Judy Filmeck, Data Analyst Wendy Picard, Data Technician Mike George, ITRT Mary Smith, ITRT Josh Long, ITRT Marci Catlett, Deputy Superintendent Harry Thomas, Director of Instruction Sonya Walsh, Supervisor of Instruction David Baker, Chief Financial Officer Cynthia Dodd, Supervisor of Personnel Services Pamela Steinkoenig, Director of Pupil Personnel Services Lori Bridi, Director of Assessment & Accountability Leslie Joy, OWG Speech Therapist/HM Parent Jackie White, OWG Head Start Marjorie Tankersley, Principal Hugh Mercer Norma Bourne, HM Librarian Jamie Wilson, HM Technology Para Matt Terry, Principal Lafayette Upper Elementary School Ann Marie Fleetwood, LUE Librarian Leslie Baxter, LUE School Level Technologist Allison Erickson, LUE AP Secretary Melanie Wyatt, Principal Walker-Grant Patricia Coyle, WG Librarian Shirelle Jacobs, WG Technology Instructional Para Carrie McCormack, WG Digital Arts Teacher Taneshia Rachal, Principal James Monroe Alice Cobey, JM Librarían Warren Kelchner, JM School Technology Teacher Kristi Allison, JM Business Teacher Ken Johnson, Businets Sonia Attie, HM/LUE Parent James Groom, HM/LUE Parent George Foster, WG/JM Parent Thomas Mon, LUE/WG Parent Paul Rabatin, WG/JM Parent


CAREER AND TECHNICAL EDUCATION ADVISORY COMMITTEE

2014-2015

Chief Eddie Allen Fredbg. Fire Chief

Ms. Greg James JMHS Guidance Counselor

Ms. Kristi Allison FCPS CTE Director

Ms. Pam Diggs JMHS Asst. Principal

Ms. Kathy Ryan JMHS SPED Chair

Ms. Robin Lacey Parent/business

Ms. Inga Gudmundsson JM Student –DECA representative

Mrs. Canice Graziano GCC-Dual Enrollment Coordinator

Ms. Libby O’Malley Business Owner and Parent

Mr. Gary Boxley Parent

Ms. Sabina Weitzman Business & Parent

Ms. Debra Price Parent



AGENDA:

Consent Action

Information

STAFF CONTACT PERSON: Dr. David G. Melton

SUBJECT: ADDITIONAL EXTRA-CURRICULAR ACTIVITY FOR 2014-15 – WALKER-GRANT MIDDLE SCHOOL

INTRODUCTION:

Prior to the start of each school year, the School Board approves a list of extra-curricular activities

for each of the schools. This is done in accordance with the Standards for Accrediting Schools in Virginia which states:

"It is the responsibility of the local school authorities to determine which

activities are appropriate for their school system. Extra-curricular activities should be approved by the School Board and lists of such activities filed in the

offices of the division superintendent and principals of the respective schools."

Since the beginning of the year, Walker-Grant Middle School has recommended the establishment

of the Lego Robotic Challenge as an extra-curricular activity.

SUPERINTENDENT'S RECOMMENDATION:

The Superintendent recommends that the School Board approve the addition of the Lego Robotic

Challenge as an extra-curricular activity for Walker-Grant Middle School for the 2014-2015 school year.

ATTACHMENT: Memo



AGENDA:

Consent X

Action ░

Information ░

STAFF CONTACT PERSON: Mr. G. David Baker

SUBJECT: 2014-2015 SUPPLEMENTAL APPROPRIATIONS/REVISIONS

INTRODUCTION:

Fredericksburg City Public Schools Head Start program was awarded $207,098 in additional

budgeted grants funds above and beyond those funds originally adopted/appropriated by the SB for FY

2014.


The Superintendent recommends that the School Board approve the aforementioned grant Fund

211 awards to Fredericksburg City Public Schools Head Start program in the amount of $207,098, and

request that the Fredericksburg City Council complete the supplemental appropriation process.

ATTACHMENT(S): Supplemental Appropriation Listing

Fund 211 Supplemental Appropriation

Head Start Budgeted Revenues - Fredericksburg

3 211 033020 0032 134,786.10 Head Start - Fredericksburg

Head Start Budgeted Expenditures - Fredericksburg

4 211 033020 1121 0 800 134,786.10 Salaries

Head Start Budgeted Revenues – King George

3 211 033020 0032 72,311.90 Head Start – King George

Head Start Budgeted Expenditures – King George

4 211 033020 1121 0 800 72,311.90 Salaries


MEETING DATE: October 6, 2014 AGENDA ITEM NO. VIII-B-2

AGENDA:

Consent Action

Information

STAFF CONTACT PERSON: Dr. David Melton

SUBJECT: COMPREHENSIVE PLAN FOR FREDERICKSBURG CITY PUBLIC SCHOOLS – 2014-2019

INTRODUCTION:

At its work session in August, the Board was presented with a detailed overview of the 2014-2019 Comprehensive Plan. Additionally, school-based improvement plans were also included as part of the

presentation.

A draft of the Comprehensive Plan has been available for public review on the school division’s website and at the School Board Office. A public hearing for comments on the Comprehensive Plan was held by the

School Board on September 8, 2014. The plan has now been finalized and is submitted for the Board’s approval.


The Superintendent recommends that the School Board approve the Fredericksburg City Public Schools Comprehensive Plan for 2014-2019.

ATTACHMENT: Comprehensive Plan for 2014-2019

Mission Statement ~ Fredericksburg City Public Schools will provide a quality education that assures opportunity and equity for each student. Our motto “Excellence in Education” embodies a commitment to empower students to develop personal responsibility for meeting high academic standards and to become productive citizens in a global society.

INTRODUCTION The Fredericksburg City Public School’s Comprehensive Plan 2014-2019 updates the Board’s previous plan entitled Fredericksburg City Public School’s Comprehensive Plan 2012-2017. Building upon the previous plan, this update provides the framework for resources and policy development to continue Fredericksburg City Public Schools’ pursuit for academic achievement for all students. Statutory requirement of revising the Comprehensive Plan § 22.1-253.13:6. Standard 6. Planning and public involvement.

B. Each local school board shall adopt a divisionwide comprehensive, unified, long-range plan based on data collection, an analysis of the data, and how the data will be utilized to improve classroom instruction and student achievement. The plan shall be developed with staff and community involvement and shall include, or be consistent with, all other divisionwide plans required by state and federal laws and regulations. Each local school board shall review the plan biennially and adopt any necessary revisions. Prior to the adoption of any divisionwide comprehensive plan or revisions thereto, each local school board shall post such plan or revisions on the division's Internet website if practicable, and, in any case, shall make a hard copy of the plan or revisions available for public inspection and copying and shall conduct at least one public hearing to solicit public comment on the divisionwide plan or revisions.

The divisionwide comprehensive plan shall include, but shall not be limited to, (i) the objectives of the school division, including strategies for first improving student achievement, particularly the achievement of educationally at-risk students, then maintaining high levels of student achievement; (ii) an assessment of the extent to which these objectives are being achieved; (iii) a forecast of enrollment changes; (iv) a plan for projecting and managing enrollment changes including consideration of the consolidation of schools to provide for a more comprehensive and effective delivery of instructional services to students and economies in school operations; (v) an evaluation of the appropriateness of establishing regional programs and services in cooperation with neighboring school divisions; (vi) a plan for implementing such regional programs and services when appropriate; (vii) a technology plan designed to integrate educational technology into the instructional programs of the school division, including the school division's career and technical education programs, consistent with, or as a part of, the comprehensive technology plan for Virginia adopted by the Board of Education; (viii) an assessment of the needs of the school division and evidence of community participation, including parental participation, in the development of the plan; (ix) any corrective action plan required pursuant to § 22.1-253.13:3; and (x) a plan for parent and family involvement to include building successful school and parent partnerships that shall be developed with staff and community involvement, including participation by parents.

A report shall be presented by each school board to the public by November 1 of each odd-numbered year on the extent to which the objectives of the divisionwide comprehensive plan have been met during the previous two school years.

C. Each public school shall also prepare a comprehensive, unified, long-range plan, which the relevant school board shall consider in the development of its divisionwide comprehensive plan.

2

TABLE OF CONTENTS: Introduction………………..……..2 Correlates of Effective Schools………….…….3 FCPS Goals and Objectives Goal # 1 ………………………4-5 Goal # 2 ………………………….6 Goal # 3 ………………………….7 Goal # 4 ……………………..8-9 School Improvement Plan Executive Summaries Hugh Mercer ……………….10 Lafayette Upper …………..11 Walker-Grant ……………..12 James Monroe ……………..13 Appendix …………………….14-15

3

The Effective Schools Organizational

Framework:

The Effective Schools concept was developed

through the research and discovery of

founder, Dr. Lawrence Lezotte. The seven correlates of

Effective Schools are the most salient

attributes that create the conditions for

effective school culture and organization.

The seven correlates are manifested in our

schools as committees that undertake the

essential work required to ensure the success of

our children, faculty, and staff.

CORRELATES OF EFFECTIVE SCHOOLS CLEAR SCHOOL MISSION In the effective school, there is a clearly articulated school mission through which the staff shares an understanding of and commitment to instructional goals, priorities, assessment procedures and accountability. Staff accepts responsibility for students’ learning of the school’s essential curricular goals. HIGH EXPECTATIONS FOR SUCCESS In the effective school, there is a climate of expectation in which the staff believes and demonstrates that all students can attain mastery of the essential content and school skills, and the staff is convinced that they have the capability to help all students achieve that mastery. INSTRUCTIONAL LEADERSHIP In the effective school, the principal acts as an instructional leader and effectively and persistently communicates the mission to the staff, parents, and students. The principal understands and applies the characteristics of instructional effectiveness in the management of the instructional program. FREQUENT MONITORING OF STUDENT PROGRESS In the effective school, student academic progress is measured frequently. A variety of assessment procedures are used. The results of the assessments are used to improve individual student performance and the instructional program. OPPORTUNITY TO LEARN AND STUDENT TIME ON TASK In the effective school, teachers allocate a significant amount of classroom time to instruction in essential content and skills. For a high percentage of this time, students are engaged in whole class or large group, teacher-directed, planned learning activities. SAFE AND ORDERLY ENVIRONMENT In the effective school, there is an orderly, purposeful, businesslike atmosphere which is free from the threat of physical harm. The school climate is not oppressive and is conducive to teaching and learning. HOME - SCHOOL RELATIONS In the effective school, parents understand and support the school’s basic mission and are given the opportunity to play an important role in helping the school to achieve that mission.

4

Goal #1: Student Achievement: Fredericksburg City Public Schools will develop, advance, and support academic programs which enable students to become productive citizens in a global society and to meet laudable academic, career, and personal goals.

OBJECTIVES START DATE

COMPLETION DATE

FUNDING SOURCE

CENTRAL OFFICE

DEPARTMENT RESPONSIBLE

EFFECTIVE SCHOOL

CORRELATE RESPONSIBLE

EVIDENCE OF ACHIEVEMENT

Objective 1 Faculty and administrative staff will continue to develop and propagate

programs that create global awareness and

21st century skills.

Ongoing Ongoing Federal,

Grants, & Operating

Instruction

Clear School Mission

~ High

Expectations for Success

~ Instructional Leadership

~ Programs that promote the following skills: Critical Thinking/Problem-Solving, Collaboration,

Agility, Initiative, Effective Oral and Written Communication, Analyzing, Curiosity and Imagination

~ Division, Multicultural Committee

Meeting Agenda/Minutes

~ International Baccalaureate Implementation at James Monroe

Objective 2 FCPS’ students will meet established

benchmarks for proficiency and growth in every subject and in every grade level as

measured by a system of common assessments.

July June Federal,

Grants, & Operating

Assessment and

Accountability & Instruction

Frequent Monitoring of Student Progress

~ High



~ Quarterly Benchmark Scores, SRI Data, AP Scores, Compass Placement Data, Cortez and Istation Data

Objective 3 FCPS will meet state and

federal academic mandates. July June

Federal, Grants, & Operating

Assessment and


Frequent Monitoring of Student Progress

~ High



~ Accreditation, Alternative Assessments, and Federal Annual Measurable Objectives

5

Objective 4 Career and technical education classes will be developed and implemented in

order to increase the number of students enrolled.

July June Operating, Federal, &

Grants Instruction


~ Frequent

Monitoring of Student Progress

~ High



~ Increased course offerings in Career and Technical Education (CTE)

in middle and high school

~ Increased number of CTE completers

Objective 5 FCPS will undertake annual evaluations of programs and processes designed to remediate academic deficits in reading.

January June Operating, Federal, &

Grants

Assessment and


Frequent Monitoring of

Student Progress

~ High



~ Program evaluation of all intervention/remediation activities that address reading deficits.

Objective 6 FCPS personnel will work to ensure that

the graduation rate will continue to improve as measured by the

Federal Graduation Indicator (FGI).

September August Operating, Federal, &

Grants

Assessment and



Student Progress

~ High



~ Meeting the benchmark established by the Federal Department of Education, in keeping with the

Federal Graduation Indicator (FGI).


COMPLETION DATE

FUNDING SOURCE

CENTRAL OFFICE


EFFECTIVE SCHOOL



6

Goal #2-School Environment: Fredericksburg City Public Schools will continue to provide a safe school environment that encourages students and staff to demonstrate respect for each other and to appreciate our diversity and democratic values.


COMPLETION DATE

FUNDING SOURCE

CENTRAL OFFICE


EFFECTIVE SCHOOL



Objective 1 FCPS will continue to provide a safe school environment through communication with

parents, city government, and social agencies.

July June Federal,

Grants, & Operating

Operations, Pupil Personnel, and Technology

All

~ School newsletters, Superintendent’s Report, Behavioral packets and sign-off sheets,

Safety Drill summaries, Parent Portals, Alert System, Crisis Plans, Safety Inspections, PTAs,

Memorandum of Understanding with Social Services

Objective 2 FCPS will provide Alternative Programs,

Resource Officers, Character Education, and School Board review of required

state reports.

August June Federal,

Grants, & Operating

Assessment and Accountability, Instruction and

Operations

All ~ Data required by the Crime and Violence and other

federal, state, and locally mandated reports.

Objective 3 FCPS Personnel will properly maintain

facilities and cooperate with the Parks and Recreation Department while working with

the community to provide appropriate use of facilities.

July June Federal,

Grants, & Operating

Operations Safe and Orderly

Environment

~ Parks and Recreation’s annual request for use of school property, number of work orders for each

school and the annual safety survey at each school

Objective 4 Each school will use the Effective Schools

Program to work with all students and staff to promote positive behaviors that foster respect toward each other.

August June Federal,

Grants, & Operating

Instruction and Operations All

~ Continued emphasis on Effective School correlates, student behavior recognitions,

multicultural activities, Breakfast Buddies program, and SODA program

7

Goal #3- Highly Qualified Staff: Fredericksburg City Public Schools will recruit, develop, and retain highly qualified staff to carry out the mission of the school division.

OBJECTIVE START DATE

COMPLETION DATE

FUNDING SOURCE

CENTRAL OFFICE


EFFECTIVE SCHOOL



Objective 1 The administration will recruit, train, and retain highly qualified personnel with an emphasis on hiring minorities, males, and

staffing critical shortage areas.

Ongoing Ongoing

Capitol, Federal,

Grants and Operating

Human Resources & Instruction



~ Safe and Orderly

Environment

~ Staff retention rate; data on staff diversity; new staff survey data; and the

Instructional Personnel and Licensure Report.

Objective 2 Staff members will use data to plan and to choose professional development activities

throughout the year.

Ongoing Ongoing Federal

and Operating

Instruction Frequent


~ Student achievement data; staff employment credentials

(degrees, certifications, endorsements); staff evaluations and observations

Objective 3 The professional staff will develop and

implement an evaluation instrument that monitors progress and student growth

for certificated personnel.

August June Operating Human

Resources & Instruction


~ Frequent


~ High



~ Implementation of the student growth evaluation instrument for all certificated staff

8

Goal #4-School and Community Relations: Fredericksburg City Public Schools will promote, facilitate, and enhance partnerships and communications between the schools, students, and the community.

Objective Start Date

Completion Date

Funding Source

Central Office Department Responsible

Effective School Correlate

Responsible Evidence of Achievement

Objective 1 FCPS will foster timely communications

between schools and community stakeholders by using technology and

advanced media.

July June Federal,

Grants and Operating

Technology


Student Success ~

Home-School Relations

~ Increased attendance at outreach programs and parent survey

Objective 2 Community and business partnerships will

be maintained to support the goals of the school division.

Ongoing Ongoing Operating

Instruction

& Operations

Home-School

Relations

~ Annually increase the number of school/business partnerships; formalize programs

identifying and recognizing business partnerships

Objective 3 FCPS will form ad hoc committees to

address school and community challenges. Ongoing Ongoing Operating

Human Resources and

Pupil Personnel


Student Progress ~

High Expectations

for Success ~


~ Acknowledge school and community challenges and develop strategies and recommendations to support school

improvement.

9

Objective 4 FCPS will inform parents and community

stakeholders of the drop-out status, data, and other pertinent information through

publications and the division’s website.

Ongoing Ongoing Operating Assessment and Accountability


Student Progress ~

High Expectations for

Success ~


~ Annually, graduation rate data will be included in division publications that reflect progress across

the entire district.

Objective 5 With open lines of communication with

families and the school communities, FCPS will continue to implement transition plans

for at-risk students to ensure seamless transition between schools.

August July

Federal, Grants

and Operating

Instruction and Pupil Personnel


Student Progress ~

High Expectations for

Success ~


~ Benchmark tests/SOL assessments, grades, promotion rate and retention rate data,

student individual learning plans, and year-end transition plans

Objective 6 Through a focus on the family, student, and

environmental factors, FCPS will continue to identify partnerships and resources to reduce

the drop-out rate of all education levels.

Ongoing Ongoing

Federal, Grants

and Operating

Pupil Personnel Home-School

Relations

~ Improved community awareness of the buildings, decrease in the drop-out rate,

increased attendance rate and increased number of public and

private partnerships

Objective Start Date

Completion Date

Funding Source

Central Office Department Responsible

Effective School Correlate

Responsible Evidence of Achievement

10

WALKER-GRANT EARLY CHILDHOOD CENTER EXECUTIVE SUMMARY 2014-2015

Fredericksburg Regional Head Start and Virginia Preschool Initiative (VPI) classes will promote program goals in support of school readiness for children and families during the 2014-2015 school year. Head Start and VPI staff will collaborate with students, parents, and communities to conduct self- assessments on implementation of our curricula, best practices and positive outcomes for children and families. Partnerships with parents, school division and our community will enhance our ability to ensure preschool children are healthy, and demonstrate academic, social- emotional readiness for kindergarten. The Fredericksburg Regional Head Start and Virginia Preschool Programs at the Original Walker- Grant Early Childhood Center will focus on the following areas for the 2014-2015 School year: Through an individualized and intentional approach, focus instruction for all students on increasing kindergarten readiness in

areas of English acquisition, usage and math concepts. Nurture a learning environment that is focused, developmentally appropriate and inclusive of all children and families. Increase training and professional development for all instructional and support staff enhancing knowledge skills and abilities to

continue provision of high quality services to children and families.

WALKER-GRANT EARLY CHILDHOOD CENTER Head Start Virginia Preschool Initiative

Nancy Woodward, Director

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HUGH MERCER ELEMENTARY SCHOOL EXECUTIVE SUMMARY 2014-2015

Research indicates that the critical years in a child’s education are the early grades (K-2) and that children who are not achieving on grade level in reading and math by the end of third grade rarely ever “catch up”. Recognizing the value of that statement, it is the mission of the administration and faculty at Hugh Mercer to prepare students to have competency in math and reading; to apply critical thinking practices; and to develop team building skills. We strive to instill acceptance of diversity with tolerance and respect, such that our students become successful citizens in school and in life. Hugh Mercer will focus on four goals in our improvement plan. The goals are delineated as follows:

Student Achievement Student Environment Highly Qualified Staff School and Community Relations

HUGH MERCER ELEMENTARY SCHOOL Administrative Team

Marjorie Tankersley, Principal Barbara Donaldson, Assistant Principal Sandy Gillenwater, Assistant Principal Jennifer Reynolds, Building Leadership Team Chair

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LAFAYETTE UPPER ELEMENTARY SCHOOL EXECUTIVE SUMMARY 2014-2015

Lafayette Upper Elementary School will promote collaborative goals that focus on a commitment to the progress of all students, shared decision making, responsibility, and professional development in the 2014-15 school year. We will reflect on and examine current prac-tices, highlight areas of success and utilize resources effectively to enhance growth and improvement. Our learning community will ex-tend beyond the classroom through partnerships with parents and the community. Lafayette Upper Elementary School will specifically focus on the following areas for the 2014-2015 school year:

Differentiated instruction to meet the needs of all students, with a particular focus on subgroup performance and progress Sustain a learning environment that promotes and reinforces teamwork, supportive relationships and a culture of responsibility Build capacity for all instructional staff through training, professional learning and by promoting best practices

LAFAYETTE UPPER ELEMENTARY SCHOOL Administrative Team

Matthew Terry, Principal P.J. Pcsolinski, Assistant Principal Sue Keffer, Assistant Principal Tera Addair, Building Leadership Team Chair

WALKER-GRANT MIDDLE SCHOOL EXECUTIVE SUMMARY 2014-2015

Walker-Grant Middle School faculty and staff continually pursue programs and services to ensure all students have the necessary knowledge, tools, and skills to succeed in an ever-changing local and global community.

We are committed to improving instruction and achieving academic proficiency in all content areas. Through collaboration of the administration and designated lead teachers, we will provide meaningful professional learning opportunities to build capacity and educational leadership; empowering our staff to learn, teach, and lead. Our school will continue to join with community and parents to advance educational opportunities for our students.

Walker- Grant Middle School will focus on the following initiatives for the 2014-2015 school year:

Evaluate professional learning initiatives, student intervention programs and grading practices to ensure that all programs are implemented with fidelity and successfully meet the needs of our students

Focus on meeting the needs of federally identified student groups with an emphasis on students with disabilities and English Language Learners

Analyze student performance data in order to continually monitor and improve instruction Improve our Individual Learning Plans (ILPs) to guide instruction and interventions Maintain our focus on the Whole Child tenants to insure that our students are healthy, safe, engaged, supported, and challenged

13

WALKER-GRANT MIDDLE SCHOOL Administrative Team

Dr. Melanie Kay-Wyatt, Principal Dr. Andrea Bumbrey, Assistant Principal Dr. Timothy Duffy, Assistant Principal Quincy Click, Building Leadership Team Chair

JAMES MONROE HIGH SCHOOL EXECUTIVE SUMMARY 2014-2015

Recently identified as an International Baccalaureate candidate school, the goal of James Monroe High School for the 2014-2015 school year is to inspire, enable, and empower all students to meet high academic standards. As such, James Monroe High School will begin transitioning to the IB way of thinking. Teachers will instruct using a more global approach that promotes student discussion, higher order thinking, and emphasizes the development of the whole student. Specifically, James Monroe High School will focus on the following areas in our school improvement plan for the 2014-2015 school year:

Reducing achievement gaps Utilizing student achievement data to drive instruction Promoting and maintaining a positive school culture and collaborative learning environment Provide on-going professional learning opportunities that emphasize strategies on educating the

struggling student

14

JAMES MONROE HIGH SCHOOL Administrative Team

Dr. Taneshia Rachal, Principal Pamela Diggs, Assistant Principal Justin Woodside, Assistant Principal Tammy Gillie, Building Leadership Team Chair

10

Appendix Comprehensive Plan

for Academic Years:

2014-2019

5- Year Historical Enrollment Enrollment Increase Growth Increase %

School Year Enrollment Since

Previous Year Since

2007-2008 Since

Previous Year Since

2007-2008 2007-2008 2,760 2008-2009 2,842 82 82 2.9% 3% 2009-2010 2,995 153 235 5.1% 9% 2010-2011 3,220 225 460 7.0% 17% 2011-2012 3,270 50 510 1.5% 18%

Yearly Average % 5.5% 23.4%

2013-2014 3,457 98 697 2.8% 25% 2012-2013 3,359 89 599 2.6% 22%

Projected Enrollment 2014-2015: 3,734 Increase since 2013-2014: 277

Projected Enrollment Calculations The Superintendent (or designee) of Fredericksburg City Public Schools has a statutory requirement to

calculate student enrollment projections as part of the development of the Comprehensive Plan. In keeping with this mandate, Fredericksburg City Public Schools enlists the services of the Weldon Cooper Center for Public Service with the University of Virginia for research and analysis on demographic changes

within the City of Fredericksburg. Population data provided by the Weldon Cooper Center is used to monitor and project student enrollment to ensure the school system is adequately staffed and that the

facilities meet the needs of the students of Fredericksburg. FCPS partners with the Planning Commission within the Fredericksburg City Government and monitors economic changes which affect

population migration; real estate transactions are analyzed, and population density data is closely scrutinized to ensure that staffing and student enrollment projections are in tight alignment.

15

The Capital Improvement Plan, the Career and Technology Plan and the Technology Plan have been posted online for review and analysis by the community at-large.

Please use the following web address to access the aforementioned documents: http://www.cityschools.com/comprehensive-plan/

16

2010 2011 2012 2013 2014 Grade 3 73.1 % 77.9 % 76.0 % 59.2 % 58.3 % Grade 4 76.5 % 75.6 % 78.8 % 67.2 % 61.5 % Grade 5 79.7 % 80.8 % 80.9 % 65.3 % 73.9 % Grade 6 87.1 % 82.4 % 82.0 % 71.1 % 63.0 % Grade 7 93.6 % 84.3 % 77.1 % 72.2 % 70.8 % Grade 8 88.8 % 91.4 % 83.8 % 65.4 % 63.3 % JM-EOC 83.5% 85.1 % 89.4 % 81.0 % 78.4 %

Reading Scores

Math Scores

2010 2011 2012 2013 2014 Grade 3 84.4 % 88.2 % 54.7 % 43.8 % 56.2 % Grade 4 75.8 % 75.9 % 59.3 % 71.0 % 74.3 % Grade 5 79.3 % 79.9 % 52.7 % 59.7 % 71.3 % Grade 6 63.1 % 64.6 % 65.6 % 72.4 % 69.7 % Grade 7 45.5 % 55.3 % 25.0 % 33.3 % 48.7 % Grade 8 76.2 % 72.7 % 58.9 % 69.7 % 72.8 %

W-GMS- Algebra I 100.0 % 100.0 % 81.4 % 88.7 % 98.8 % W-GMS- Geometry 100.0 % 100.0 % 91.0 % 100.0 % 100.0 %

JMHS- Algebra I 78.6 % 87.2 % 41.0 % 44.6 % 71.1 % JMHS- Geometry 78.0 % 68.2 % 48.2 % 58.9 % 62.1 % JMHS- Algebra II 88.4 % 85.0 % 54.5 % 68.5 % 83.4 %

17

2010 2011 2012 2013 2014 Gr. 3: History 88.9 % 76.1 % 77.5 % 74.8 % 82.7 %

Gr. 4: Virginia Studies 77.4 % 83.1 % 80.6 % 85.3 % 78.2 % Gr. 5: US History I 58.4 % 59.6 % 58.9 % 69.4 % 68.7 % Gr. 6: US History II 93.9 % 81.3 % 81.9 % 82.2 % 81.0 %

Gr. 7: Civics/Economics 91.1 % 81.1 % 78.8 % 84.6 % 78.2 % Gr. 8: World Geography 80.7 % 82.6 % 80.4 % 79.2 % 77.5 % EOC: World History I 86.8 % 69.3 % 79.5 % 79.2 % 79.8 %

History Scores

EOC: World History II 84.8 % 65.3 % 67.5 % 74.6 % 70.8 %

EOC: VA/US History 86.0 % 74.5 % 63.1 % 81.5 % 76.3 %

Science Scores

2010 2011 2012 2013 2014 Gr. 3: Science 86.2 % 79.4 % 83.1 % 69.8 % 68.7 % Gr. 5: Science 74.6 % 73.5 % 73.7 % 56.2 % 56.0 % Gr. 8: Science 89.9 % 92.8 % 90.9 % 72.6 % 73.1 %

EOC: Earth Science 81.1 % 77.1 % 80.6 % 74.6 % 67.6 % EOC: Biology 72.3 % 77.2 % 83.6 % 66.2 % 77.4 %

EOC: Chemistry 89.6 % 91.6 % 85.7 % 83.7 % 85.7 %

FR

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Ms. Jannan H

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Rev. Jarvis Bailey

Mrs. Barbara M

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Mrs. E

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Hugh M

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Walker-G

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Head Start ~ V

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U.S. PO

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817 Princess Anne Street

Fredericksburg, Virginia 22401

http://ww

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MEETING DATE: October 6, 2014 AGENDA ITEM NO. VIII-D-1

AGENDA:

Consent

Action

Information

STAFF CONTACT PERSON: Harry Thomas

SUBJECT: INSTRUCTIONAL PRESENTATION – ENGLISH AS A SECOND LANGUAGE

INTRODUCTION:

Mr. Thomas will provide the School Board with an overview of the Fredericksburg City Public

Schools’ English as a Second Language (ESL) Program. Mr. Thomas will brief the Board on

terminology associated with ESL; demographic information; staffing at the schools; and an account of

student achievement of English Language Learners across the division.



AGENDA:

Consent

Action

Information

STAFF CONTACT PERSON: David Baker

SUBJECT: POLICY MANUAL REVIEW

INTRODUCTION AND BACKGROUND INFORMATION:

Establishing policy is at the heart of the responsibilities of the Fredericksburg City

School Board. When policies are clear, well documented and well organized in an easily

accessible form, the task of carrying out these policies by school administrators, staff and the

School Board is made much easier. Policies also need to be accessible and understandable for

the public.

Policy development is an ongoing process. New issues, needs, laws, and problems

require the development of new policies and the revision of existing policies.

The policies of the Fredericksburg City School Board are organized using the

classification system created by the National School Boards Association and utilized by the

Virginia School Boards Association. There are twelve major categories in this classification, and

each category is assigned a letter of the alphabet. The next category to be reviewed is:

D – Fiscal Management

Section D of the FCPS Policy Manual covers a wide and lengthy variety of topics

grouped under the heading “Fiscal Management”. VSBA recommended policies are referenced

alphabetically, with further sub-divisions of each sub-section indicated by repeating the

alphabetical reference, such as “DIA”. Related School Board regulations lack a legal reference,

and are identified by “-R”, such as DGC-R.

Within section D, numerous sub-classifications for policy topics are arranged in logical

order under the sub-sections DA though DO. These sub-sections are fairly self-identifying, if not

self-explanatory.

The following link is provided for Section D of the online version of the FCPS Policy

Manual:

Section D -

http://www.cityschools.com/upload/PolicyRegsManual/index.php?path=Section+D/

http://www.cityschools.com/upload/PolicyRegsManual/index.php?path=Section+D/



AGENDA:

Consent Action

Information

STAFF CONTACT PERSON: Dr. John B. Gordon III

SUBJECT: SUMMARY OF THE DISCIPLINE, CRIME AND VIOLENCE REPORT FOR 2013-2014

INTRODUCTION:

Dr. Gordon will review the Crime and Violence Report for Fredericksburg City Public Schools; the rather lengthy report has been consolidated for easier use.

Data submitted in this report meet the state and federal reporting requirements for the following:

Persistently Dangerous Schools, No Child Left Behind Act of 2001 (NCLB) Safety Indicators for the state School Performance Report Card

State Crime and Violence Report as required in Section 22.1-279.3:1 of the Code of Virginia

Federal Individuals with Disabilities Education Act (IDEA) report on suspension and expulsion of students with disabilities

Federal Safe and Drug-Free Schools and Communities Act

Federal Gun-Free Schools Act

ATTACHMENT: Summary of Discipline, Crime and Violence Report for 2013-2014



AGENDA:

Consent X

Action X

Information X

STAFF CONTACT PERSON: Mr. G. David Baker

SUBJECT: FINANCIAL REPORT

INTRODUCTION:

Fiscal Year 2015 revenue and expenditure details will be available after the close of FY 2014

account activity is finalized post-audit.

ATTACHMENT(S):



AGENDA:

Consent X

Action X

Information X

STAFF CONTACT PERSON: Mr. G. David Baker .

SUBJECT: SUPERINTENDENT’S ANNUAL SCHOOL REPORT

INTRODUCTION:

Virginia School Laws (Sec. 22.1-81, Code of Virginia) require the annual submission by each school

board of a report covering the work of the schools for the previous year. This report must be submitted to the

Board of Education on forms/spreadsheets supplied by the Superintendent of Public Instruction. The

Superintendent’s Annual School Report recapitulates the school division’s operating revenues and

expenditures from the preceding fiscal year and documents related program activities. The State Auditor of

Public Accounts uses the information from the various school districts and other LEA’s* to develop a

statewide annual report. A summary copy of the Fredericksburg City Public Schools’ Superintendent’s

Annual School Report for the school year 2013-2014 is attached.

* Local Education Agency

ATTACHMENT: 2013-2014 Superintendent’s Annual School Report Summary



AGENDA:

Consent

Action

Information

STAFF CONTACT PERSON: Harry Thomas

SUBJECT: ACCREDITATION REPORT

INTRODUCTION:

Mr. Thomas will provide the School Board with a briefing concerning the accreditation status of

Fredericksburg City Public Schools which was recently released by the Virginia Department of

Education.

Agenda 10-6-14SB Minutes 04 - September 8 2014 - Reg MtgAdvisory Committees - 10-6-14Extra Curricular ActivitySupp Approp Head Start Fund 211 FY 2015 10 6 2014Personnel 10-6-2014Comp Plan 10 6 14Instructional Presentation - ESL 10-6-2014Policy Manual Review 10-6-2014Discipline & Crime Report 10-6-14Financial Report 10 6 2014 SB MtgAnnual School Report - 10-6-14Accreditation Report 10-6-2014

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