fms 2009.01 en

Forms Management Systems

Contact: Frank Bracq / [email protected]

© Forms Management Systems - 2006 - [ 3 ] © Forms Management Systems - 2006 - [ 2 ]

INTRODUCTION


The Context

Ι In the digital era, paper forms are still a preferred tool

for collecting information

Easy implementation and use

Entrenchment in work habits

Reliability of the pen/paper combination

Compliance with legal or regulatory framework

Ι Except for interactive data entry, electronic input

devices are costlier and less user friendly than the pen

& paper combination


Paper automation is a major challenge

Ι Unlocking business critical content from paper forms efficiently is a

key step towards improving business process productivity and

quality Reduction of the costs and timelines associated with the transfer of

handwritten data within the IS

Minimization of the error rate

Compliance with work habits and practices

ValidationDataentry

Integrationwithinthe IS

Mail

Fax

Receptionpreparation

Data keying

Scan OCR


Dataenrtry

ValidationIntegration

withinthe IS

Mailsent

Faxsent

Receptionpreparation

Datakeying

Scan OCR

PC/ServerSync.

ICR

The Answer

Ι Anoto’s digital pen and paper technology has emerged as the

reliable, operational answer to bridge paper and digital worlds

The paper form/pen combination becomes a peripheral device used for

data entry, in the same way as the keyboard, the mouse, or the bar code

scanner

Handwritten data is instantaneously available for further processing in

backend application

© Forms Management Systems - 2006 - [ 6 ]


Ι A pioneer in the implementation of the digital pen & paper

technology

Team involved with the technology since 2002 / Company founded

in 2004

Independent entity backed by a leading printing company

- Pierre Bourquin Communications (Reims - France)

- Among the top operators in the business forms sector

Ι Network of value added resellers addressing vertical markets

Systems integrators, software editors, forms printing companies…

Healthcare, cosmetics, defense, real estate, maintenance, police,

local government…


Ι In-house competencies that span every aspect of producing forms

with Anoto pattern

Application development

- Ready-to-use applications based on FMS’s expertise in Anoto paper SDK and

Postscript language

Printing services

- Form design

- Printing and finishing

Ι A proven track record in implementing Anoto digital pen & paper

technology

Development of application based on Anoto SDK started in 2002

Large and complex projects involving unique pattern already carried out



Reference case Vichy / L’Oréal

Ι Sun safety and skin cancer awareness tour 2 trailers calling at 9 major cities in France – April to June 2006 Each visitor fills out a 20 pages questionnaire using a digital pen

- “Skin diagnosis passport”

A large and complex production job- 10,000 copies = 200,000 pages in unique pattern

- Each copy = 20 A5 pages, imposed on 5 A4 paper sheets

- Advanced production process:

- Offset press for the texts and graphics

- Digital printer for unique pattern and finishing (folding and stapling)

Ι More than 20 countries in 2007 Europe, Asia, South America 190,000 booklets 3 production sites (France, Germany and China)

Reference case Breast Cancer Detection Program

Ι Implementation of a DP&P solution at the screening

agencies level Up to 200 mammograms checked

every day by an expert radiologist

1 mammogram = 1 report form

in unique pattern

- Pattern addresses linked to women’s ID

via barcode reading

- Combination of offset and digital printing

to meet strict cost target

2006: 200,000 copies

2007: 750,000 copies


Reference case Leading aerospace and defense group

Ι On-demand printing of quality control report forms 60,000 unique forms per year

- 5 A4 pages per form

- Pattern addresses uniquely allocated to missile parts ID

- Variable data (pre filling)

- Part ID

- Type of controls

FMS solution emerged from a one year

selection process - Ease of use

- Reliability

- Cost efficiency

Integration within a complex environment- 15 operators involved in form design and production

- Interaction with SAP


Reference cases


FMS products and services

Ι A comprehensive set of products and services that encompasses

every step required to build, deploy and run an Anoto-enabled form

application

FMS Application Suite

Form design and printing

Digital pens

Support




ACTIONS TO BE CARRIED OUT

Form printing Activation of handwriting recognition rules

and output formats Form definition publishing

Processing of handwritten data (ASH)

Validation of the results of the handwriting recognition process

Data integration

Users’ equipment

FMS

FormMakeror

FMS Form Services

FormProcessor

FormViewerFormProcessor API

Digital pens

1)

4)

5)

2)

Routing of handwritten data to the processing platform FormRouter3)


FormProcessor

1) Form modeling and printing withFMS FormMaker

FormMaker

PDFAnoto Pattern

InformationSystem

ABC..…XYZ

Variable Data

Printing

Postscript

Digital

Offset

Handwriting Reco.Configuration

Form Definition


2) Running Form Application With FMS FormProcessor

InformationSystemFormProcessor

PC / Web Server

1) Filling in the form with the digital pen

1

3) Converting handwritten data in XML, PDF and image (PNG or JPEG) formats

XMLPNGPDF

3

4) Managing data using your application

Your application

4

Router

2) Routing data from the pen to the processing platform using a USB cradleor a Bluetooth / GPRS mobile device

2

IP


3) Integrating Data With FMS API

Ι Using the functions of FMS API, you can quickly develop new

capabilities for your application

Extraction of XML, PDF and PNG data

Validation of the results from the handwriting recognition process

Integration of data into the information system

InformationSystemFormProcessor

PC / Web Server

XMLPNGPDF

>>> FMS API >> Extraction > Validation > Integration >>>

Your application



Ι Compliance with the market’s standards for facilitated integration

into existing application processes

Ι Windows Platform

Server 2003 or XP editions.

Forms: Input: PDF / Output: Postscript

Database: Any SQL DBMS (Oracle, PostgreSQL, MySQL, etc.)

Retrieval format: XML, PNG, PDF

Connectivity: PC: COM or DLLInternet: HTTP, HTTPS, FTPWeb Services: SOAP, WSDL

FMS Application SuiteFormMaker

Ι Anoto-enable any PDF form in a few clicks

Input:

- PDF files or Acrobat forms- Multipage forms (up to 256 pages)- Format: up to A2- Orientation: portrait and/or landscape

Output:- Postscript files -> Offset or digital press- Form definition file-> FormProcessor

Ι Activate the handwriting recognition rules Definition and data characterization of the entry

fields



FMS Application SuiteFormMaker PRO

Ι Why FormMaker PRO?

Large print runs - Up to several hundreds of thousands of copies

Booklet printing - Page imposition

Full access to input and finishing capabilities of digital printer- Advanced paper tray selections (e.g. multipart forms on NCR paper)

- Duplexing

- Collating (section divider, cover)

- Folding, stapling

Variable data printing- text, image or barcode

Combination of offset and digital printing modes - Lowest production cost for print job > 3,000 copies

FMS FormMaker Pro

Ι Advanced form modeling feature makes it easy to activate

handwriting recognition rules



FMS Application Suite FormRouter

Ι Transfer raw data from digital pens to the processing platform USB or Bluetooth pen connection

No action needed from the pen user

Multiple form application support

Ι A software client residing on an end user’s device Large array of devices

- PC (windows 2000 or later / USB or Bluetooth) or Macintosh (Bluetooth)

- GPRS/3G mobile devices: phone, PDA, Blackberry (Symbian, Java, Windows mobile /

Bluetooth)

Remotely administered from FMS FormProcessor

Ι Prerequisites Device compatibility check

- www.covelus.com

GPRS/3G or Internet access


FMS Application Suite FormProcessor

Ι Application component available in 2 versions

COM object for PC running Windows (2000 or XP)

WebService for Web Server (IIS or Apache)

Ι Capabilities

Collection and processing of handwritten data

Handwriting recognition

Retrieval in image, XML, and PDF formats

Pen and user management

Ι Integration interfaces

A full range of APIs to facilitate the integration of flows from any digital

pen into any existing application (PC or server)

Identical messages in both versions


Handwriting Recognition

Ι Convert handwritten information into digital data

Ι All handwriting types and formats Types: Cursive handwriting, block letters characters, capital letters

Formats: Address, telephone number, e-mail, last name, etc.

Ι Multilingual

Ι Business thesaurus

FormProcessor WebService/local PC

Recognized text


FMS Application SuiteFormProcessor - Server Edition

Ι Why? Deployment of a large number of pens

Centralized management

Mobile users (remote connections using GPRS/3G)

Integration into your server solution (web)

Ι System requirements Server: Windows Server 2003

Processor > 1Ghz

RAM > 2 Go

Hard disk space > 500 Mo

Ι Data storage in a SQL DBMS (MySQL, PostgreSQL, Oracle)

Ι Pen connection using USB port or Bluetooth/GPRS link

Ι Integration interfaces (WebService) SOAP 1.1, HTTP, WSDL


FMS API

Ι All functions so that the handwritten data can be used directly in

your applications

InstallDoc: install (= list) a form

ListDocuments: list installed forms

ExtractDocumentAreas: list form fields

ExtractDocumentAreasOsType: obtain the form field type

ChangeDocumentAreasOsType: change the form field type

ListPages: list handwritten pages

ExtractPagedata: extract field content from a handwritten page

DeletePage: delete the processed pages


FMS Form Services

Ι Prepress and configuration Design and configuration Forms Complex documents

Ι Printing All type of volumes (OffSet or Laser)


Digital Pen

Ι Distributor of Logitech and Nokia pens

Standard:

- Unique identifier

- Automatic time/date stamping

- Data encryption

- USB

Available options:

- Bar code scanning

- Bluetooth


Appendix

Ι Anoto Technology

Operating principle

The digital forms

The digital pen

IT application


Anoto Functionality:Operating Principle

Ι The solution’s ingenuity lies in the combined use of a pattern of micro dots printed

on a piece of standard paper, and a digital pen capable of

faithfully recording its movements along this pattern.

Ι The time/date-stamped coordinates [X,Y] of the points that characterizethe pen’s path along the sheet of paper are sent to the processing platform (PC or server) via USB or Bluetooth link.

Ι Implementing a handwriting recognition engine, the processing application retrieves the handwritten data as images and XML data.


Anoto Technology

Ι Implements 3 components:

Digital forms

Digital pen

Images +XML data

Processing application


The Digital Forms (1/2)1

.8 m

m

1.8 mm

Ι Each point is positioned precisely on a virtual grid.

Ι The 36 points contained within a 1.8mm x 1.8mm square constitute a unique patterns inside a surface area amounting to 60 million km2.

Ι Almost invisible to the naked eye, the pattern of dots is printed in offset or digitally on standard quality paper.


The Digital Forms (2/2)

Ι The presence of the Anoto pattern thus allows for:

1. the definite identification of every page of every copy of a form

2. the structuring of information collected through the exact knowledge of the pen’s position on the page

2

1

1.8

mm

1.8 mm


Digital Pen

Ι Scarcely thicker than an ordinary pen, it combines a ball point pen with electronics

Ι Integrated bar code scanner

Ι Data are sent to the processing platform (PC or server) via a USB or Bluetooth link


Pen

A FULL WORKDAY

Ι Autonomy: 8 hours of continuous use (normal profile) 3 hours of continuous writing 20 hours in sleep mode (cap open)

Ι Memory capacity: 200 A4 forms

Ι Easy to use

Ι Ideal for external use (difficult working conditions)


IT Application

Ι There is an IT processing approach for every form

Ι Main functionalities

Acquisition and processing of handwritten data from

the pen

Handwriting recognition

Retrieval of handwritten information as structured

digital data using an XML format combined with

images

fms 2009.01 en

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