financials advisory board

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Financials Advisory Board

February 14, 2013

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Office of State Finance

Agenda

Metrics

Project Updates

Welcome/Members

Issues

Feedback and Questions

Updates – Closed/Targets/Watch

Other

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Agenda

Welcome/Members

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Advisory Group Contact Information

Fred Cantrell - 522-1757 - [email protected] Lisa McKeithan - 521-3772 - [email protected] Scott Schlotthauer - 521-2115 –

[email protected] Steve Hagar - 522-3369 - [email protected] Jennie Pratt - 521-6160 - [email protected] Patricia Garcia - 522-6855 - [email protected] Ayana Wilkins - 521-4625 – [email protected] Ronney Maxwell - 522-1744 - [email protected] Danny Fitzpatrick - 522-3971 - [email protected]

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Financials Advisory Board Members

Suzen Rodesney Dept of Mines Tom James Corrections Lisa McKim Tourism Cindy Hughes DPS Lisa Hayes Real Estate Comm. Grace Brown Health Chelley Hilmes ODOT Karen Wallis ODOT Eddie Lee Rehab Jim Aulgur Career Tech Amanda Stork Water Resource Lori Hou OESC Monte Boyce DEQ Stacie Willis Commerce Vernon Glover OSBI Tina Hicks Corrections

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Agenda

Project Updates

Projects Completed Since Last FAB

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• eProcurement Electronic Signature 12/28/2013• Water Resource Board GPC Phase I2/28/2013• Commerce GPC Support Phase II 12/28/2013

Current Project Page 1

eProcurement Statewide Rollout PO Agency Contracts and eProcurement Change Request Vendor Self Service Treasury Cash Management Treasure Aces Replacement PeopleSoft Extract Staging Environment Purchasing Electronic Signatures-Pilot eProcurement Statewide Rollout Strategic Sourcing/Reverse Auctioning Consolidation of Lowest 10% of Agencies PeopleSoft Extract Staging Environment Project Analytics Cabinet Secretary Transparency Asset Management Rollout Procure To Pay Team

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Agencies on GPC/AR/Billing

Department of Environmental Quality Department of Commerce Employment Security Commission Department of Mines OMES BroadBand Water Resource Capitol Improvement Authority-AR/Billing

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Agencies on Assets Department of Mental Health Department of Environmental Quality Tax Commission Police Pension Department of Commerce Employment Security Commission Department of Transportation Department of Security Uniform Building Code Commission Commercial Pet Breeders Board Governor Interstate oil Compact Commission Oklahoma Abstractors Board LP Gas Board Licensed Social Workers Oklahoma Motor Vehicle Commission Oklahoma Accountancy Board State Arts Council Construction Industry Board JM Davis Arms & Hist Museum Prof Engineer & Land Surveyors Physician Manpower Trng Comm Commission on Consumer Credit\

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Agencies on Inventory

Department of Mental Health

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Enterprise Service Automation Hire to Retire Other Treasury

Tra

nsp

are

ncy

Pro

cure

to P

ay

Ass

et

& In

ven

tory

FY 2012 FY 2013 FY 2014

Higher Education Interface

Scanning and bar coding

Grant/Project/

Contracts AR/BI Rollout

Grant/Project/

Contracts Rollout

Expense Module

Grants DAC

Budget Upgrade

Cash Management

Financials Upgrade

GPCAR/BI ODOT

Asset mgmt Rollout

Inventory ODOT

ODOT T&L MSS

P-Card Module

Inventory Rollout

Grants Provisioning

Rollout

Licensing Rollout

Treasury Work Station

Strategic Sourcing Central Pay

Hire To Retire HR Processing

Corrections HR Replacement

Health Dept GPC AR/BI

Asset mgmt Rollout

Bottom line

Licensing OAB

Licensing CIB

Licensing Health

Licensing Pet Breeders

Grants Commerce

Grants Homeland Security

Grants TSET

Financial Analytics

Electronic Vendor

Payment

HCM Upgrade

School District Transparency

Expense Rpt & Revolve Fnds

Grants OCAST

Grants PS Interface

Documents Forms . GOV Business

OK.GOV

Project Analytics

Health Order Management

Catalog Mgmt

Auditor and Inspector

GPC

OSBI GPC

E-Procurement IT Pilot

E-Procurement IT Rollout

GPCAR/BI OSF

Licensing Real Estate

Licensing Consumer

Credit

Licensing Dentistry

Licensing Agriculture

Licensing Labor

Licensing Social Worker

Licensing NursingItem Id

Cleanup

Vendor Cleanup

E-Procurement Statewide

Receiving

Invoice Matching

Voucher Build

AP Workflow

Electronic Pay to

Vendors

Procurement

Analytics

Grants OSF

Grants DPS

Move ISD 2/1/12 People

Employee Self Service

Manager Self Service

ELM III

Licensing Long Term

Care

Health Dept GPC Analysis

Concept Initiation ExecutionPlanning Close

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Agenda

Issues

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Issues

Issues Solutions

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Agenda

Metrics

Planned Enhancement Service Requests On Time CompletionBased on 2 Month Plan

1616

Closed Not Closed Pct Unplanned ClosedJanuary (FIN) 12 4 75% 8February (HCM) March (FIN) April (HCM) May (FIN) June (HCM) July (FIN) August (HCM) September (FIN) October (HCM) November (FIN) December (HCM)

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2013 Business Application Services Enhancement Service Requests

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Agenda

Updates – Closed/Targets/Watch

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Updates – Completed Items

Completed Items – Review List 16 Items to be completed in the new reporting

period Status

12 items from list completed 4 items from list not completed 8 unplanned item completed not on list

20 total items completed

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Update – 60 Day Target Items

60 Day Target Items – Review List

Discussion – questions/proposed changes/clarification

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Update – Watch Items List

Watch Items – Review List

Discussion – questions/proposed changes/clarification

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Agenda

Feedback and Questions

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Other