1 financials advisory board april 06, 2010. 2 office of state finance agenda fab purpose...

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Financials Advisory Board

April 06, 2010

2

Office of State Finance

Agenda

FAB Purpose

Responsibilities

Project Updates

Introductions/ New FAB Members

Issues

Feedback and Questions

Updates

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Agenda


4

Introductions/New FAB Members

Introductions

New FAB Member Marilyn Capps

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Agenda

FAB Purpose


6

Recap - Purpose of Finance Advisory Board Meeting

Bi Monthly review of Financials improvement initiatives

Communicate Plans, Status, and Issues

Assist with review and ranking of priorities

Communicate resource requirements

Receive feedback and guidance

Focus is on continuous improvement

Communication/Feedback/Prioritization

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Agenda

FAB Purpose

Responsibilities


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Recap - CORE Team Responsibilities

**Maintain the business services that are in production

**Provide continuous improvement

Implement new business services

Rollout business services to new agencies

** Represents items that the Finance Advisory Board provide input

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Agenda

FAB Purpose

Responsibilities

Project Updates


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Multi Agency Business Services Opportunity Map

Enterprise Service Automation Human Capital Management Other Supplier Relationship

Fina

ncia

l Man

agem

ent

Sup

ply

Cha

in M

gmt

Ass

ets

2010 2011 2012

Time and Labor Pilot

Higher Education Interface

Asset Mgmt Pilot

Scanning and bar coding

Grant/Project/

Contracts Rollout

Grant/Project/

Contracts Rollout

Expense Module

Treasury GL

AP Workflow

eBill PayVoucher

Build

Leave Request Approval

Grants Provisioning

Business Intelligence Financial Analytics

Licensing

Archiving Phase 2

Budget

Govt Risk & Compliance

Address Scrubbing Software

e- procurement

Inventory Mental Health

Inventory Rollout

Training Web

Delivery

Time and Labor Rollout

Commitment Accounting

Rollout

Enterprise Learning -

Rollout

Strategic Sourcing- e-

Supplier Rollout

Financials Upgrade

Apply Bundles

2011

Apply Bundles

PCard

Backfill Developers

Integrated Item Maintenance

Deposits

T&L Manager

Self Service Pilot

GPC Pilot – ODOT/OESC

Apply Bundles

2011

Employee Self Service

Rollout

Org Publisher

Asset mgmt Rollout

Concept Initiation ExecutionPlanning Close

Backfill Developers

T&L Mgr Self Service Rollout

GPC Pilot – ODOC/DEQ

Inventory Implementation

ARRA Transparency

HCM functionality

Enhance

T& L for Non b-weekly

Openbooks Phase 3

Carl Albert Payroll

E-Perfromance

OSF/ODOT AR Billing

Data Staging Area

CAFR Reporting

Inventory ODOT

Vendor Registration

EFT Remittance

ODOT T&L MSS

11

11

Completed Projects

ARRA Transparency

T&L Self Service – OSF

Schedule Budget

12

12

Projects in Execution Delivery Schedule

J U N

J U L

A U G

S E P

O C T

N O V

D E C

J A N

F E B

M A R

A P R

M A Y

J U N

J U L

A U G

S E P

O C T

N O V

D E C

J A N

F E B

M A R

A P R

M A Y

J U N

J U L

A U G

S E P

Asset Mgmt-Pilot

HCM Functionality Enhancements

EFT Remit Advices

Extract Staging Environment

Commitment Accounting-Rollout

Backfill Developers

ODOT/OESC GPC/AR/BI

T&L MSS - ODOT Pilot

Inventory-ODOT

Inventory Pilot - DMH

T&L Pilot

DCS Vendor Registration

GPC/AR/BI/T&L Ext - Commerce

Treasury GL Implementation

Asset Mgmt-Rollout

Higher Education Interface

2009 2010 2011

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Agenda

FAB Purpose

Responsibilities

Project Updates


Issues

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Issues

1) The CORE team needs to do a better job of communicating status and direction to agencies and receiving guidance from agencies

COMPLETE - Conduct quarterly partner meetings and start advisory group meetings. Publish a CORE newsletter bi-monthly

Issues Solutions

2) The CORE team needs to place more emphasisand effort on operational improvements to better serve the system users

COMPLETE - Make continuous improvement a higherpriority. Engage agencies for continuous improvement Ideas and ranking of priorities.

3) Time CORE team can commit to continuous improvement.

IN PROCESS - Engage with agencies to assist with testing and rollout of items.

4) Receipt Accrual – Functionality that would allow agencies using receiving to accrue all receivers at month end. Also budget checks, giving agencies a more accurate fund balance

NEW - Many of the FAB members expressed interest in this topic. Patricia/Laura to schedule a meeting to discuss

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Agenda

FAB Purpose

Responsibilities

Project Updates


Issues

Updates

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Updates – Completed Items

Completed Items – Review List

8 items on last list 2 items from list not completed

11 total items completed

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Update – 60 Day Target Items

60 Day Target Items – Review List

Discussion – questions/proposed changes/clarification

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Update – Watch Items List

Watch Items – Review List

Discussion – questions/proposed changes/clarification

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Agenda

FAB Purpose

Responsibilities

Project Updates


Issues

Feedback and Questions

Updates

1 financials advisory board april 06, 2010. 2 office of state finance agenda fab purpose...

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