Guidelines for Industrial Training

INDUSTRIAL TRAINING

Guidelines for Students

Faculty of Accountancy, Finance and BusinessTunku Abdul Rahman University College

For internal circulation only.

All rights reserved.

Table of Contents

31Introduction

31.1Course Objectives

31.2Course Learning Outcomes

31.3Teaching Learning And Assessment Strategy

1.4Industrial Training Committee42Duration of Industrial Training43Application of Industrial Training44Briefing to Students by Programme Leader/Course Coordinator/Internship Tutor55Students Codes of Conduct during Industrial Training Application55.1Companies for Industrial Training55.2Allowances for Industrial Training66Confirmation of Industrial Training Placement67Students Codes of Conduct during Industrial Training77.1Observance of Rules & Regulations77.2Attendance & Leave Application77.3Disciplinary Action by the University College87.4Insurance Coverage & Claim Procedures88Academic Staffs Industrial Training Visit99Reports for Industrial Training99.1Reports by Industrial Training Supervisor99.1.1Report on Trainees Attendance99.1.2Confidential Report on Trainee9109.2Reports by Students

109.2.1Industrial Training Diary

109.2.2Guidelines to Prepare Industrial Training Diary

139.2.3Industrial Training Report

139.2.4Guidelines to Prepare Industrial Training Report

1610Assessment of the Industrial Training

1711Problems Enquiry during Industrial Training

1712Appendices

1 IntroductionAll Bachelor (Honours) Degree students in the Faculty of Accountancy, Finance and Business are reminded that Industrial Training course is compulsory as part of the requirements for graduation. Students who did not complete the industrial training will not be able to graduate from the degree programme.

1.1 Course Objectives

The inclusion of the course in the programme is:

1. To expose students to the real business environment and practices.

2. To provide students with hands-on experience in business environment setting.

1.2 Course Learning OutcomesUpon completion of the course, students should be able:CLO1: Relate and apply the concepts and theories of operating a business.

CLO2: Show professional ethics and responsibilities in carrying out their duties and responsibilities. CLO3: Accept new ideas and capacity to pursue higher level of study and lifelong learning. CLO4: Demonstrate team spirit, communication and leadership skills. 1.3.Teaching Learning and Assessment Strategy

a) Practical Training

Students will be placed in an organisation for a minimum period of 12 weeks. At the end of the 12 weeks, students are required to write a report about the training experience in the company. Or

b) Work-based learning

Students will be placed in an organisation to study the work related issues of the company over a period of at least 12 weeks. At the end of the 12 weeks, students are required to present their findings about the issues which includes the recommended solutions for the issues.1.3 Programme Industrial Training CommitteeThe Programme Industrial Training Committee comprises of Course Coordinators Internship Tutors, and Assistant Registrars will handle the overall industrial training process for each programme.Students are advised to refer to the following staff on all matters related to their industrial training:ProgrammeCourse CoordinatorsInternship Tutor

Bachelor of Business Administration (Hons.)Prabhagaran

2 Duration of Industrial TrainingStudents who registered for a Bachelor (Honours) Degree programme will undergo their industrial training before the end of their studies.

Students must complete the industrial training for a period as stipulated by the Faculty during their course of study in the University College.

3 Warning Status and Final Warning StatusA student who is on Warning status (SW) or Final Warning status (SF) is not allowed to register for industrial training course.4 Application of Industrial TrainingStudents are required to apply for internship placement to companies of their choice independently.Apply to Company Directly by Students

It is advisable for students to apply to companies they are familiar or keen to work for with regards to their future career development. Steps involved are:1. Students to contact the company in advance to enquire on the availability of internship vacancies.

2. Students must present their resume together with job application letter during the industrial training application via post, email or hand it in personally to the company.3. Students need to follow up with the company to check on their application status via telephone call.

4. Students must present the Standard Letter for Industrial Training Application from the Faculty and Acceptance Letter from Employer (Industrial Training: FAFB_EmpF01) to the company that they are offered for industrial training.

5. Students to request the company to complete the Acceptance Letter from Employer (Industrial Training: FAFB_EmpF01) with company stamp then send reply through the student or directly post or fax to the Faculty before the date as stipulated in the Acceptance Letter from Employer (Industrial Training: FAFB_EmpF01).

6. A new Standard Letter for Industrial Training from the Faculty will be given only if the student can prove the failure of the previous application to the relevant assigned Internship Tutor.

7. Students who have secured a placement and have informed their placement to the relevant assigned Internship Tutors are strictly prohibited to change the training company without valid reasons.

8. Students shall inform the relevant assigned Internship Tutors if they failed in their attempts to secure a placement for industrial training. Students are expected to seek for their own training company, failing which means he/she must accept any company assign to him regardless of location. The relevant assigned Internship Tutors will not guarantee to place the students to their choice of company or location.5 Briefing to Students by Programme Leader/Course Coordinator/Internship TutorStudents are required to attend a compulsory briefing before going for industrial training.

The relevant assigned Programme Leader/Course Coordinator / Internship Tutor will conduct the first briefing to guide students on the application of industrial training placement. Subsequently, a second briefing will be conducted to guide students on their codes of conduct and report writing before the commencement of industrial training.

Prior to the undertaking of industrial training, students are required to complete and submit the following documents to the relevant assigned Internship Tutor:

Students to complete and submit the Letter of Indemnity in duplicate copies; and

Students to inform their parents/guardians and to complete and submit the Parents Acknowledgement Form (Industrial Training: FAFB_SF01); and

Students to apply for industrial training with the Standard Letter for Industrial Training Application from the Faculty and send the Acceptance Letter from Employer (Industrial Training: FAFB_EmpF01) to accepting training company for completion and reply through the student or directly post/fax to the Faculty.

6 Students Codes of Conduct during Industrial Training Application6.1 Companies for Industrial Training

It is the responsibility of students to source for the suitable companies related to their discipline of study to undertake their industrial training. Students are NOT allowed to undergo industrial training at companies which are wholly/directly owned by their parents or relatives. Students are allowed to undergo industrial training at companies in Malaysia. At this point of time, students may also apply for training outside Malaysia such as Singapore and Brunei, with prior approval from the Dean of FAFB.

The discretion of whether or not to accept the student as an industrial trainee lies entirely with the company and not with the Faculty. Students should prepare themselves conversantly for the job interview, e.g. the company may test students on their knowledge and skills of the relevant subject areas.

Students are required to comply with the contract that stipulates the terms and conditions of industrial training between the student and the company. In no way should the students breach the contract entered into by themselves and the company. For industrial training undertaken outside Malaysia, students are required to fulfil the immigration requirements of the chosen country; find their own sponsor for the application of training/working permit; keep the permit valid throughout the course of industrial training and to return home upon expiry of the training/working permit. Unless otherwise sponsored by the company to undergo industrial training outside Malaysia, students are required to bear all the costs and expenses including but not limited to visa fees, medical check-up fees and all other medical expenses, travelling expenses, personal maintenance and lodging expenses, repatriation expenses and any miscellaneous expenses as stipulated by the relevant authorities or the company.6.2 Allowances for Industrial Training

The relevant assigned Internship Tutors will not be responsible in negotiation of any subsistence such as allowance for students with the company.

Students shall be grateful to the company that provides guidance and advice which will complement their personal growth.

The provision of allowance, accommodation and transportation is within the discretion of the company.

If the company has decided to give the students a fixed allowance or none, no further negotiation on allowance with the company is allowed.

If a student is found to have demanded extra allowance after he/she has been placed at the company, he/she may subject to disciplinary action by the University College.7 Confirmation of Industrial Training Placement

Confirmation Letter of Industrial Training Placement for Student and Training Company (Industrial Training: FAFB_F01 and F02) will be prepared and distributed prior to the commencement of industrial training.Any decision taken by the Industrial Training Committee on student placement is final. If the relevant assigned Internship Tutor successfully places a student in a company, and the placement has been confirmed, then the placement is considered final. Students are not allowed to swap or exchange industrial training placements between students without the permission from the company and Faculty.8 Students Codes of Conduct during Industrial Training8.1 Observance of Rules & Regulations Students are required to observe and follow the prevailing corporate practice of the industry and company. Students should present themselves at all times as a respectable industrial trainee of the company and practitioner of their chosen discipline. The rules and regulations of the University College govern students conduct during the industrial training period. Students industrial training contract with the company governs their time and effort that they will spend with the company.

Students are reminded to uphold the good name of the University College, abide by the codes of conduct of the University College, the Company, the Industry, the terms of industrial training contract, and any other relevant rules and regulations at all times during the course of their industrial training.

Students should also keep abreast with the developments in Faculty via e-learning system (CeL).

Students should seek assistance if they encounter any problem relating to their industrial training. Students are required to contact the Industrial Training Supervisor or the Internship Coordinator and shall document and resolve the arising problem.8.2 Attendance & Leave Application All students are reminded that attendance and punctuality must be observed at all times during the industrial training.

Students should inform the company and the Faculty as soon as possible should any sickness or accident occurs during the industrial training period that requires medical care. Students should endeavour to take care of their health and well-being at all times. Most companies would not provide medical care to industrial trainees.

Students must not miss any day of the industrial training. In case of emergency, the students must inform both the Industrial Training Supervisor and the relevant assigned Internship Coordinator. Any absenteeism or late attendance without valid reasons may result in failing the industrial training course.

Students are not allowed to apply leave during the industrial training unless with the approval of the relevant training company.

Students who are unable to attend the industrial training for more than SIX (6) days due to sick or emergency leave will be considered as not fulfilling the requirements and thus be required to repeat the industrial training completely.

Any student who stops his industrial training prematurely without prior approval from the Faculty will also fail the industrial training course.

8.3 Disciplinary Action by the University College

Any breach of discipline on the student part and/or unfavourable report from the training companies would be viewed very seriously by the University College.

Students will be served a written warning and/or subject to disciplinary action if they are proved to breach any terms and conditions of the industrial training or any rules and regulations of the Company and University College.

Any student who fails to complete the industrial training satisfactorily will face disciplinary actions which may include deferment of the degree award until the student has made good of the deficiency in industrial training satisfactorily.

8.4 Insurance Coverage & Claim Procedures

A Student Personal Accident Insurance Scheme insures all students of the University College. The policy will cover the students for accidents round the clock, anywhere in the world. In addition, students can also claim for medical treatment for injuries sustained in an accident. In the event of death of the policy holder, funeral expenses would also be paid.

Copies of the Insurance Policys terms and conditions are available at the Department of Student Affairs (DSA) for reference.Insurance Claim Procedures for Fatal Accident Parent(s) of the deceased student to inform DSA.

Parent(s) to submit the completed insurance claim form to DSA.

Parent(s) to attach certified true copy of the death certificate, burial permit, deceased students NRIC and birth certificate, police report, post mortem report and parents NRIC (both sides on one page). Parent(s) to attach photocopy of bills for all funeral expenses.

DSA will contact parent(s) when the cheque is ready.

Insurance Claim Procedures for Non-Fatal Accident

When student(s) injured while playing games, bitten by insect or animal, e.g. dengue fever, dog bite and etc, student(s) to see doctor.

Student(s) to pay the bills and keep the receipts.

Student(s) to refer to DSA enquiry counter for details.

Student(s) to fill up insurance claim form.

Student(s) to attach receipts.

DSA will contact student(s) when the cheque is ready.

9 Academic Staffs Industrial Training Visit

Academic Staff is required to conduct visit, if necessary for students who are undergoing industrial training with company located in Selangor or Kuala Lumpur. For company that is located outside of Selangor or Kuala Lumpur, the Academic Staff is required to contact the Industrial Training Supervisor by telephone.

Before the visit, Academic Staff is required to contact the Industrial Training Supervisor of the student to make prior arrangement for the visit.

During the visit, Academic Staff needs to bring along the Industrial Training Visit Report (Industrial Training: FAFB_F03) to obtain feedback from the Industrial Training Supervisor and students.

Academic Staff needs to look at the students daily logs and any reports that the student has written during their visit.

Academic Staff is required to discuss with the students on any problems encountered and to discuss with the Industrial Training Supervisor regarding the overall performance of the trainees.

Academic Staff are allowed to submit their travelling claim for the visit according to the mileage allowance of the University College.10 Reports for Industrial Training

Students must document their industrial training experience and log their activity daily. On completion of the industrial training period, students must submit written reports to the Faculty. The Industrial Training Supervisor will also submit a report on trainees performance to the Faculty at the end of the industrial training.

10.1 Reports by Industrial Training Supervisor10.1.1 Report on Trainees Attendance

All students reporting for duty on the first day of industrial training must request the Industrial Training Supervisor to complete and return the Report on Trainees Attendance (Industrial Training: FAFB_EmpF02) to the relevant assigned Internship Coordinator/Tutor by fax or post within ONE (1) week after they have reported for duty. Failing to do so without valid reasons may render the student to fail the Industrial Training course.10.1.2 Confidential Report on Trainee

All students are required to give a copy of the Employers Confidential Evaluation (Industrial Training: FAFB_EmpF03) to the Industrial Training Supervisor before the end of the industrial training period. The Industrial Training Supervisor is required to return the completed form to the trainee under confidential cover for submission to the Faculty together with the Industrial Training Diary and Report within ONE (1) week upon completion of the industrial training.10.2 Reports by Students10.2.1 Industrial Training Diary

All students undergoing industrial training are required to keep a diary of their daily training activities. The main purpose is to provide an authenticated record of the industrial training which may come in useful when applying for membership of professional institutions at a later date.

The Industrial Training Diary must be submitted to the relevant assigned Internship Coordinator/Tutor for marking within ONE (1) week upon completion of the industrial training.All students must observe the requirements given in the Guidelines to Prepare Industrial Training Diary.

10.2.2 Guidelines to Prepare Industrial Training Diary

In preparing the Industrial Training Diary, all students must observe the following requirements/guidelines to ensure that uniformity is maintained. Students who wish to deviate from these requirements/guidelines must obtain prior approval from the Faculty.

The Industrial Training Diary should comprise of descriptions on daily activities related to work / project / company and must include approval documents for leave of absence from the training organisations and/or medical certificate, if applicable.

No duplication of report will be accepted.

The Industrial Training Diary must be initiated by the Industrial Training Supervisor at the end of each week.

The Industrial Training Diary should be type written single-sided on A4 size papers in accordance to the format as shown in the subsequent page.

The Industrial Training Diary should be properly bound (stapler & tape) with a suitable front cover indicating the name of company, name of student, programme of study and academic year. The colour of front cover should be blue.

The front cover of Industrial Training Diary should follow the format as shown in the subsequent page. Students shall make additional copy for their own personal keeping. All Industrial Training Diaries will become the property of the Faculty upon submission. The copyright of all Industrial Training Diaries belongs to the Faculty.

Front Cover of Industrial Training Diary

Format of Industrial Training DiaryIndustrial Training DiaryWeekly Activity Log

Name of Trainee:

Name of Company:

Day of the WeekDateProjects / Activities

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Endorsement by the Industrial Training Supervisor:

The above is a true record of activities taken by the trainee in the captioned week.

Signature of Supervisor:

Name of Supervisor:Date:

Company Stamp / Chop:

10.2.3 Industrial Training Report

The Industrial Training Report should provide a much fuller account of the industrial training than the diary. Beside the subject matter on the industrial training itself, the report must also include the following:

To what extent the students have benefited from the industrial training; and

Whether the industrial training received is satisfactory.

In the report, the students are NOT required to:

Reveal any commercial or technical confidentiality of the training organisations or make uncalled for or irrelevant criticism. The students should be grateful for the industrial training that have been provided; and

Comment on the management structure of the company, and not pry into management/staff/union relationships.

The Industrial Training Report must be submitted to the relevant assigned Internship Coordinator/Tutor for marking within ONE (1) week upon completion of the industrial training.All students must observe the requirements given in the Guidelines to Prepare Industrial Training Report

10.2.4 Guidelines to Prepare Industrial Training Report

In preparing the Industrial Training Report, all students must observe the following requirements/guidelines to ensure that uniformity is maintained. Students who wish to deviate from these requirements/guidelines must obtain prior approval from the Faculty.

The Industrial Training Report should comprise of at least 3000 words and may include photographs, tabulations, drawings, graphs, flowcharts, computer programmes, etc., which must be clearly annotated.

No duplication of report will be accepted.

All students must submit the Industrial Training Report to Industrial Training Supervisor for vetting and comments before the end of the industrial training period. The Industrial Training Report should be type written single-sided on A4 size papers with 1.5 spacing, font size 12 and Times New Roman. Margin spacing should be observed for each page as given below:

Top edge margin: 3cm

Left hand margin: 3cm

Right hand margin: 2.5 cm

Bottom edge margin: 2.5 cm

The Industrial Training Report should be properly bound (stapler & tape) with a suitable front cover indicating the name of company, name of student, programme of study and academic year. The front cover should be blue.

Students shall make additional copy for their own personal keeping. All Industrial Training Reports will become the property of the Faculty upon submission. The copyright of all Industrial Training Reports belongs to the Faculty.

The contents of Industrial Training Report should include the following:(i) Front Cover of Industrial Training Report

(ii) Declaration

The report submitted herewith is a result of my own works. All information that has been obtained from other sources had been fully acknowledged. I understand that plagiarism constitutes a breach of University College rules and regulations and would be subjected to disciplinary actions.

Signature

-----------------------

Date:(iii) Acknowledgements

(iv) Abstract

(v) Table of Contents

Chapter 1: Introductiona. Industrial training scheme

b. Industrial training scopes

c. Background and details of company, organisation and industryd. Functions, business objectives and missions of company/organisatione. Structures of organisation/projectf. Training department

g. Training personnel

Chapter 2 to N: Relevant Topics

Chapter N + 1: Conclusions & Recommendations

(vi) ReferencesList of references (books, manuals, etc.) according to Harvard referencing system:

Authors family name, Initial(s). Year, Title of book, Edition (if any), Publisher, Place of publication.

(vii) Appendices

11 Assessment of the Industrial Training

Assessment of this course is based on: Part A: Confidential Report on Trainee (40%)

Part B: Industrial Training Diary & Report & Presentation (60%)

Part A: Confidential Report on Trainee (40%)Students are assessed on their continuous performance during the industrial training in accordance to the following criteria on a 4-points scale: 1. Operation knowledge2. Dependability3. Initiatives4. Commitment5. Quality of Work6. Working Relationship with staff7. Discipline8. Communication Skills9. Punctuality

10. AttendancePart B: Industrial Training Diary & Report (60%)Students are assessed on the contents of Industrial Training Diary and Report which are stated in the Industrial Training Marking Scheme prepared by the Course Coordinator. A minimum 50% of final marks must be attained in order to pass the industrial training. Students who failed to achieve minimum final marks may be required to make-good the training reports within the given time frame for resubmission based on extenuating reasons. However, the award of marks can only be given up to a maximum of 50% for any satisfactory make-good students.No duplication of report will be accepted.12 Problems and Enquiry during Industrial Training

Should students have any problem relating to their industrial training, they should consult or contact their respective Internship Tutor as per assigned.

13 Appendices

The following appendices are made available together with this guideline for students further actions:Industrial Training: FAFB_SF01: Parents Acknowledgement FormIndustrial Training: FAFB_SF02: Letter of ConsentIndustrial Training: FAFB_SF03: Job Scope Descriptions20 October 2014Parent/Guardian of Student Concerned

Bachelor (Honours) Degree Industrial Training (19 January 2015 to 12 April 2015)

I wish to inform you that your son/daughter/ward in the Faculty of Accountancy, Finance and Business, Tunku Abdul Rahman University College will be undergoing Industrial Training scheduled for the period as stated above. This Industrial Training course is a requirement in order for students to graduate from their Degree studies, it is an essential and integral part of the educational programme conducted by the Faculty of Accountancy, Finance and Business.

I shall be grateful if you could return the Parents Acknowledgement Form below before 31 December 2014.

Thank you.

Department of Economics & Corporate AdministrationFaculty of Accountancy, Finance and Business

Tunku Abdul Rahman University College

__________________________________________________________________________________

Department of Economics & Corporate AdministrationFaculty of Accountancy, Finance and Business

Tunku Abdul Rahman University College

Dear Sir/Madam

Bachelor (Honours) Degree Industrial Training (19 January 2015 to 12 April 2015)

Parents Acknowledgement Form

I hereby acknowledge that my son/daughter/ward* will be undergoing Industrial Training scheduled for the period as stated above.

Particulars of my son/daughter/ward* are given below:

Name:

Student Reg. No.:

Programme:

Signature of Parent / Guardian

Name (in BLOCK LETTERS)

N.R.I.C. No.:

Date:

* Delete whichever is not applicable.

LETTER OF CONSENT

I, ________________________ NRIC NO: _____________________ hereby consents that Kolej Universiti Tunku Abdul Rahman (TAR UC) discloses any or all my personal data to prospective companies for the sole purpose of industrial training placement. I hereby release TAR UC from all liabilities on account of such disclosure above.

Signed:

_________________________

Name in Capital Letters:_________________________

Date:

_________________________

JOB SCOPE DESCRIPTIONS

BACHELOR OF BUUSINESS ADMINISTRATION (HONS.)

(1) Company secretarial services (2) Corporate administration / operation

(3) Human resource management(4) Regulation and compliances related work(5) Tax services(6) Finance / accounting related works(7) Corporate governance and ethics(8) Corporate communication(9) Customer service / marketing(10) Information system(11) Others (if any):

Industrial Training Diary

At

From To

Prepared By

Department of

Faculty of Accountancy, Finance and Business

Tunku Abdul Rahman University College

Kuala Lumpur

Industrial Training Report

At

From To

Prepared By

Department of

Faculty of Accountancy, Finance & Business

Tunku Abdul Rahman University College

Kuala Lumpur

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