Fillmore Unified School District Long Range Facility ... Unified School District Long Range Facility Master Planning ... FILLMORE UNIFIED SCHOOL DISTRICT LONG-RANGE MASTER PLAN ... • Core Academics

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  • STEERING COMMITTEE MEETING No.01

    Fillmore Unified School District Long

    Range Facility Master PlanningSteering Committee Meeting No.1 \\ February 23, 2016

  • STEERING COMMITTEE MEETING No.01

    Introduction

    LRFMP - Overview

    Approach

    Process

    Roles + Responsibilities

    LRFMP Focus Group Update

    Preliminary Campus Needs Summary

    Schedule // Future meetings

    Adjourn

  • STEERING COMMITTEE MEETING No.01

    FILLMORE UNIFIED SCHOOL DISTRICT LONG-RANGE MASTER PLAN

    Every day we develop high

    performing students who become

    engaged and productive members

    of society.

    FILLMORE USD

    MISSION STATEMENT1. Improve student achievement by raising the quality of

    teaching and learning in the classroom, increasing

    attendance & graduation rates, decreasing discipline, and

    closing the achievement gap.

    2. Ensure all English Learners have access to high quality

    English Language Development and access to high quality

    instruction in the core curriculum.

    3. Attract, hire, support, and retain high performing staff who

    are passionate and committed to providing high quality

    teaching and learning for all students

    4. Develop a plan to upgrade and maintain our schools to

    support 21st century learning environments.

    FILLMORE USD STRATEGIC GOALS

    Fillmore Unified School District

    provides a culture of high

    expectations where every student

    achieves future success.

    FILLMORE USD

    VISION

  • STEERING COMMITTEE MEETING No.01

    Introduction

    LRFMP - Overview

    Approach

    Process

    Roles + Responsibilities

    LRFMP Focus Group Update

    Preliminary Campus Needs Summary

    Schedule // Future meetings

    Adjourn

  • STEERING COMMITTEE MEETING No.01

    LONG-RANGE FACILITY MASTER PLAN - OVERVIEW

  • STEERING COMMITTEE MEETING No.01

    STAKEHOLDER INVOLVEMENT

    APPROACH

  • STEERING COMMITTEE MEETING No.01

    APPROACH

    TRANSPARENT PROCESS

  • STEERING COMMITTEE MEETING No.01

    PROCESS

    Facilities

    Condition

    Assessment

    Campus Interviews, On-Site Investigations, CostEstimates, Etc.

    3. 4.

    10-Year

    Master Plan

    1. Visioning + Goal Setting

    Benchmark Expectations for 10-Year Plan

    Strengths + Weaknesses

    Visioning + Goals

    -- High Performance

    --Green / Sustainability

    -- 21st Century Teaching + Learning Environments

    -- Technology

    -- Safety & Security

    -- Critical Building Systems Replacement

    Document Living 10-Year Plan

    Define

    Facility

    Standards

    State Regulations,21st Century Initiatives, Best Practices, Etc.

    2.Benchmark Expectations, Drivers & Outcomes

    1.

    Visioning +

    Goal Setting

  • STEERING COMMITTEE MEETING No.01

    PROCESS

    2. Define Facility Standards

    Review Existing Construction & Education

    Standards

    Educational Adequacy

    Capacity Studies (Facility Optimization)

    State Regulations / Code Violations

    Safety + Security

    Life-Cycle Renewal Requirements

    Technology

    Energy + Sustainability

    Facilities

    Condition

    Assessment

    Campus Interviews, On-Site Investigations, CostEstimates, Etc.

    3. 4.

    Visioning +

    Goal Setting

    Benchmark Expectations, Drivers & Outcomes

    1.

    Document Living 10-Year Plan

    10-Year

    Master Plan

    Define

    Facility

    Standards

    State Regulations,21st Century Initiatives, Best Practices, Etc.

    2.

  • STEERING COMMITTEE MEETING No.01

    PROCESS

    Visioning +

    Goal Setting

    Benchmark Expectations, Drivers & Outcomes

    1.

    Document Living 10-Year Plan

    Define

    Facility

    Standards

    State Regulations,21st Century Initiatives, Best Practices, Etc.

    2.

    10-Year

    Master Plan

    3. Facilities Condition Assessment

    Issue Principal Questionnaires

    Conduct Interviews, On-Site Investigations (Walk-Throughs)

    Perform Facility Walk-Throughs and Document Findings

    (including Classifications, Priority, & Source Codes)

    Cost Estimates for Work Items, Prioritize Work Items

    Web-Based Data Integration, Perform data

    corrections,validate

    Price all items and conduct secondary review meetings.

    Upload data and produce final reports

    Facilities

    Condition

    Assessment

    Campus Interviews, On-Site Investigations, CostEstimates, Etc.

    3. 4.

  • STEERING COMMITTEE MEETING No.01

    PROCESS

    3. Facilities Condition Assessment

    THE PROCESS

    Prepare master list of facility names and gather

    useful facility information

    Establish qualified / multi-discipline assessment

    teams.

    Safety & Security

    Site / Civil

    Building Envelope

    Architectural / Structural

    Mechanical

    Electrical

    Plumbing

    Technology / Low Voltage

    Food Service

    Athletics / Sports

  • STEERING COMMITTEE MEETING No.01

    PROCESS

    3. Facilities Condition Assessment

    THE PROCESS

    Prioritize Work Items

    Priority 1 Must Do: Legal, Safety Reason and Critical

    Replacements (Life Expectancy: 1-2 years)

    Priority 2 Should Do: Curricular, Instructional,

    Program Need (Life Expectancy: 3-5 years)

    Priority 3 Would Like to Do: Curricular, Instructional, Program

    Enhancement (Life Expectancy: 5-10 years)

    Priority 4 Future Consideration: (Life Expectancy: 10 + years)

    Priority M Could be addressed with Maintenance

    Funds

    Priority TBD Items that are to be determined

    and/or items under review by the District

  • STEERING COMMITTEE MEETING No.01

    PROCESS

    3. Facilities Condition Assessment

    THE PROCESS

    Final Reports

    Facility Reports

    District-Wide Reports

    Custom Reports

    EXAMPLE HIGH SCHOOL

  • STEERING COMMITTEE MEETING No.01

    PROCESS

    Facilities

    Condition

    Assessment

    Campus Interviews, On-SitInvestigations, CostEstimates, Etc.

    3. 4.

    Visioning +

    Goal Setting

    Benchmark Expectations, Drivers & Outcomes

    1.

    Define

    Facility

    Standards

    State Regulations,21st Century Initiatives, Best Practices, Etc.

    2.

    10-Year

    Master Plan

    Document Living 10-Year Plan

    4. 10-Year Master Plan

    Living Document

    Customized for Fillmore USD

    Supported by Facilities Database

    Master Road Map for Future

    Capital Improvement Programs

    Effective Communications Tool

    2016 Long-Range Facility Master Plan

    Volume 1

  • STEERING COMMITTEE MEETING No.01

    ROLES & RESPONSIBILITIES - TEAM ORGANIZATION CHART

    FACILITY ASSESSMENTSMASTER

    PLANNING

    DISTRICT

    DEPARTMENTS

    STEERING

    COMMITTEE

    SIM + PBK + LP

    EDUCATIONAL

    SPECIFICATIONS &

    BUILDING STANDARDS

    DEMOGRAPHICS &

    CAPACITY STUDIES

    21ST CENTURY TEACHING

    & LEARNING

    ENVIRONMENTS

    FINANCIAL

    STUDY

    MEP

    ENGINEERING

    CIVIL & SITE

    ENGINEERING

    TECHNOLOGY &

    LOW VOLTAGE

    BUILDING

    ENVELOPE

    ARCHITECTURAL &

    STRUCTURAL

    SAFETY &

    SECURITY

    FOOD SERVICES

    SPORTS &

    ATHLETICS

  • STEERING COMMITTEE MEETING No.01

    Fillmore Unified School District Long

    Range Facility Master Plan (LRFMP)

    Steering Committee

    ROLES & RESPONSIBILITIES

  • STEERING COMMITTEE MEETING No.01

    ROLES & RESPONSIBILITIES - STEERING COMMITTEE

    Steering Committee Objective

    Evaluate, establish, and prioritize the needs across the District.

    Develop consensus for a long-range plan recommendation.

    Present recommendation to the Board of Trustees.

  • STEERING COMMITTEE MEETING No.01

    Committee Structure

    Comprised of approximately 30 plus members.

    Includes parents, administration & staff, business & community members

    Reflects the geographic and demographic diversity of the district.

    ROLES & RESPONSIBILITIES - STEERING COMMITTEE

  • STEERING COMMITTEE MEETING No.01

    GOAL

    To involve Community members of Fillmore including all four corners of the District to

    evaluate the need for, and prioritize the scope of a 10 year......

    LONG-RANGE FACILITY MASTER PLAN

    ROLES & RESPONSIBILITIES - STEERING COMMITTEE

  • STEERING COMMITTEE MEETING No.01

    Charge

    Through this process, the Committee will develop a long-range facilities master plan recommendation

    that:

    Considers the educational needs of students.

    Provides a solution for the facility, completion of educational facility standards,

    environmental trends, and existing facility needs.

    Insures support for a quality education for all students.

    Reflects community values and perception of needs.

    Includes a projection through 2026 for facility needs and modernizations, security

    modifications, technology infrastructure improvements, and other associated needs.

    Develop a capital plan that includes state, federal, local funding opportunities that is fiscally sound.

    ROLES & RESPONSIBILITIES - STEERING COMMITTEE

  • STEERING COMMITTEE MEETING No.01

    TOUR OF FILLMORE HIGH SCHOOL

  • STEERING COMMITTEE MEETING No.01

    Introduction

    LRFMP - Overview

    Approach

    Process

    Roles + Responsibilities

    LRFMP Focus Group Update

    Preliminary Campus Needs Summary

    Schedule // Future meetings

    Adjourn

  • STEERING COMMITTEE MEETING No.01

    LRFMP FOCUS GROUP MEETINGS UPDATE

    December 9th

    & 10th

    Meetings

    Core Academics

    Fine/Visual/Performing Arts

    Information Technology

    Safety & Security

    Career & Technology Education

    (CTE)

    Facility Construction Standards

    Special Education

    Athletics

    Transportation

    January 26th

    & 27th

    Meetings

    Facility Construction Standards

    Special Education Program

    Athletics

    Safety & Security

    Core Academics

    Fine/Visual/Performing Arts

    Transportation

    Career & Technology Education

    (CTE)

    January 13th

    Meeting

    Nutrition Services

  • STEERING COMMITTEE MEETING No.01

    Introduction

    LRFMP - Overview

    Approach

    Process

    Roles + Responsibilities

    LRFMP Focus Group Update

    Preliminary Campus Needs Summary

    Schedule // Future meetings

    Adjourn

  • STEERING COMMITTEE MEETING No.01

    DISTRICT-WIDE LRFMP NEEDS SUMMARYSafety & Security Improvements

    New secure front entry vestibule and way-

    finding check in

    New room graphic and way-finding signage

    throughout campus and site

    New and replacement security cameras

    throughout campus and site

    New and replacement perimeter safe and

    welcoming fencing

    New card reader secure access hardware at

    community areas exterior doors only (front

    entry, gyms, auditoriums, etc.)

    New classroom lockset hardware at all

    classrooms (lock from inside classroom)

  • STEERING COMMITTEE MEETING No.01

    DISTRICT-WIDE LRFMP NEEDS SUMMARYSafety & Security Improvements

    (Continued)

    New and replacement safe and welcoming

    perimeter site fencing in isolated areas

    New covered designated bus/auto drop-off &

    pick-up areas

    New and replacement emergency egress

    lighting

    New and replacement security site/building

    lighting

    New intercom, clock and bell system

    throughout campus and site

    New fire alarm system upgrade

    New intrusion alarm upgrade

  • STEERING COMMITTEE MEETING No.01

    DISTRICT-WIDE LRFMP NEEDS SUMMARYNeeds that Directly Impact

    Students and Staff:

    New technology infrastructure back-bone

    improvements

    New lighting at all classrooms

    Routine life-cycle

    replacement/maintenance/repair for interior

    finishes (flooring, paint, ceiling, etc.)

    Routine life-cycle

    replacement/maintenance/repair for mechanical

    systems (air conditioning, mechanical controls,

    etc.)

    New next generation flexible-learning

    classroom furniture at all classrooms

  • STEERING COMMITTEE MEETING No.01

    DISTRICT-WIDE LRFMP NEEDS SUMMARYAsset Protection and Other Needs:

    Site drainage issues at various campuses

    Site paving issues at various campuses

    Routine life-cycle replacement of old

    inefficient (leaking) exterior windows

    Routine life-cycle

    replacement/maintenance/repair for roofs

    Routine life-cycle replacement / maintenance /

    repair for electrical systems (main switchboard,

    panels, lighting controls, etc.)

    Routine life-cycle replacement / maintenance /

    repair for plumbing systems (storm/sewer

    drainage, domestic water, site irrigation, etc.) at

    various campuses

    Abatement of any known asbestos or lead

    containing materials

  • STEERING COMMITTEE MEETING No.01

    DISTRICT-WIDE LRFMP NEEDS SUMMARY

    Support Facilities Needs for

    Consideration (over next 10 yrs.)

    District Office Improvements

    District Pre-K Improvements

    District Technology Improvements

    District Transportation Improvements

    District Maintenance Shops Improvements

    Vest House Improvements

    District Football Stadium Improvements

    School Farm Improvements

    Sierra High School Improvements

    Other Improvements

  • STEERING COMMITTEE MEETING No.01

    FIL

    LM

    OR

    E H

    IGH

    SC

    HO

    OL

    DISTRICT-WIDE LRFMP NEEDS SUMMARY

    Campus Needs for Consideration

    Over Next 10 Years:

    Front Entry / Administration Improvements

    Career Technology Education (CTE) Program

    Improvements

    Visual and performing Arts (VAPA-Fine Arts)

    Improvements

    Athletic / PE Locker Room Improvements

    Cafeteria and Kitchen Area Improvements

    Other Miscellaneous Improvements

  • STEERING COMMITTEE MEETING No.01

    DISTRICT-WIDE LRFMP NEEDS SUMMARYF

    ILL

    MO

    RE

    MID

    DL

    E S

    CH

    OO

    LCampus Needs for Consideration

    Over Next 10 Years:

    Front Entry / Administration Improvements

    Career Technology Education (CTE) Program

    Improvements

    Visual and performing Arts (VAPA-Fine Arts)

    Improvements

    Classroom Building Improvements

    Athletic / PE Locker Room Improvements

    Cafeteria and Kitchen Area Improvements

    Other Miscellaneous Improvements

  • STEERING COMMITTEE MEETING No.01

    MO

    UN

    TA

    IN V

    ISTA

    EL

    EM

    EN

    TA

    RY

    SC

    HO

    OL

    DISTRICT-WIDE LRFMP NEEDS SUMMARY

    Campus Needs for Consideration

    Over Next 10 Years:

    Front Entry / Administration Improvements

    Visual and performing Arts (VAPA-Music/Art)

    Improvements

    Classroom Building Improvements

    PE Area Improvements

    Cafeteria and Kitchen Area Improvements

    Other Miscellaneous Improvements

  • STEERING COMMITTEE MEETING No.01

    PIR

    U E

    LE

    ME

    NTA

    RY

    SC

    HO

    OL

    DISTRICT-WIDE LRFMP NEEDS SUMMARY

    Campus Needs for Consideration

    Over Next 10 Years:

    Front Entry / Administration Improvements

    Visual and performing Arts (VAPA-Music/Art)

    Improvements

    Classroom Building Improvements

    Athletic / PE Area Improvements

    Cafeteria and Kitchen Area Improvements

    Other Miscellaneous Improvements

  • STEERING COMMITTEE MEETING No.01

    RIO

    VIS

    TA

    EL

    EM

    EN

    TA

    RY

    SC

    HO

    OL

    DISTRICT-WIDE LRFMP NEEDS SUMMARY

    Campus Needs for Consideration

    Over Next 10 Years:

    Front Entry / Administration Improvements

    Visual and performing Arts (VAPA-Music/Art)

    Improvements

    Classroom Building Improvements

    Athletic / PE Area Improvements

    Cafeteria and Kitchen Area Improvements

    Other Miscellaneous Improvements

  • STEERING COMMITTEE MEETING No.01

    SA

    N C

    AY

    ETA

    NO

    EL

    EM

    EN

    TA

    RY

    SC

    HO

    OL

    DISTRICT-WIDE LRFMP NEEDS SUMMARY

    Campus Needs for Consideration

    Over Next 10 Years:

    Front Entry / Administration Improvements

    Visual and performing Arts (VAPA-Music/Art)

    Improvements

    Classroom Building Improvements

    Athletic / PE Area Improvements

    Cafeteria and Kitchen Area Improvements

    Other Miscellaneous Improvements

  • STEERING COMMITTEE MEETING No.01

    Introduction

    LRFMP - Overview

    Approach

    Process

    Roles + Responsibilities

    LRFMP Focus Group Update

    Preliminary Campus Needs Summary

    Schedule // Future meetings

    Adjourn

  • STEERING COMMITTEE MEETING No.01

    SCHEDULE

    NNEXT STEERING COMMITTEE MEETING :

    March 8th, 2016 at 4:30PM

  • STEERING COMMITTEE MEETING No.01

    THANK YOU

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