fillmore county board of commissioners ... county board of commissioners meeting agenda april 25,...

FILLMORE COUNTY

BOARD OF COMMISSIONERS

MEETING AGENDA

April 25, 2017

Fillmore County Courthouse, 101 Fillmore Street - Preston, MN

******************************************************************************************

Mitch Lentz - First District Gary Peterson - Third District

Randy Dahl - Second District Duane Bakke - Fourth District

Marc Prestby - Fifth District

9:00 a.m. Pledge of Allegiance

Approve Agenda

Approve Consent Agenda:

1. April 11, 2017 County Board minutes.

2. Payment of 1st quarter invoice of $15,082.91 to Mayo Clinic for medical examiner/autopsy

services in accordance with agreement and 2017 budget.

3. Payment of SELCO 2nd

quarter invoice for $55,952.25 in accordance with agreement.

4. Overnight stays for two (2) Property Appraisers to attend summer seminar in St. Cloud as

recommended by the Assessor.

5. Merit increase for Jennifer Peterson, Eligibility Worker, to Merit Grade 5/Step 5 effective

April 27, 2017 as recommended by the County Coordinator.

6. Merit increase for Elizabeth Fuglestad, Social Worker, to Merit Grade 7/Step 5 effective

May 2, 2017 as recommended by the County Coordinator.

7. Intermittent Family and Medical Leave for employee #1504 effective April 19, 2017 in

accordance with County policies.

8. Overnight stays for Fiscal Officer to attend conference in Brainerd as recommended by the

County Coordinator.

9. Renewal of On-sale and Sunday Liquor License for BreDun, LLC dba Old Barn resort &

Golf Course for the period of May 1, 2017 through May 1, 2018 as approved by Sheriff

Kaase and County Attorney Corson.

Approve Commissioners’ Warrants

Review Auditor’s Warrants

9:05 a.m. Joel Stencel, Manager, and Brian Bluhm, Director of Assurance Services of Eide Bailly LLP

1. Discussion regarding 2015 State Auditor report “Assessing the Adequacy of 2015 County

Audits Performed By Private CPA Firms”

2. Discussion regarding Fillmore County’s 2015 Audit work paper review

9:30 a.m. Citizens Input

9:35 a.m. Kristina Kohn, Human Resources

1. Consider first reading of proposed updates to Probationary Period Policy

2. Consider first reading of proposed updates to Paid Time Office Policy

3. Consider first reading of proposed updates to Identification Card Policy

4. Consider request to hire Intermittent Deputy at Step 1 of union scale effective April 26,

2017 as recommended by the Hiring Committee

5. Consider awarding request for proposal from Flexible Benefits Consulting, Inc for benefits

consulting services as recommended by the Benefits Committee

FILLMORE COUNTY BOARD OF COMMISSIONERS

April 25, 2017 Meeting Agenda

9:50 a.m. Ronald Gregg, Highway

1. Consider entering into consultant contract for the pavement preservation project and

authorize signature

2. Consider awarding 2017 sealcoat projects

3. Consider awarding contract for replacement of two bridges on CR 117

4. Consider resolution for final payment to Dunn Blacktop in the amount of $213,756.87 for

resurfacing project SAP 23-611-012, Pilot Mound Township

10:10 a.m. Thomas Kaase, Sheriff

1. Consider State of MN Annual County Boat and Water Safety Grant agreement renewal in

the amount of $3,057.00 for 2017

10:30 a.m. Brett Corson, County Attorney, and Corine Haugen, Intern

1. Update on County Attorney Externship

2. Consider Summons and Complaint with course of action for clandestine lab cleanup

3. Discussion with possible action for placement of tax assessment on property for the

clandestine lab cleanup

OTHER ADMINISTRATIVE ITEMS:

1. Consider Statement of Understanding of the City Limits of the City Of Ostrander, MN and Agreement

and authorize signature of same.

2. Consider approval of quote for actuarial services for post-employment benefits for 2015 and 2016

audits.

3. Consider resolution to apply for educational grant from Winneshiek County Solid Waste Agency.

4. Consider approval of Hauler’s License for Advanced Disposal effective May 1, 2017.

5. Consider approval of budgeted IS switch replacements for four buildings in the amount of $67,654.43.

6. Consider the following street closures in Lanesboro, Minnesota for various dates in 2017 as approved

by Police Chief Matthew Schultz, the Lanesboro City Council, Sheriff Kaase and Highway Engineer

Gregg:

a. Coffee Street East (Parkway – the Saloon) on May 13, 2017 from 8:00 a.m. to 5:00 p.m.

b. Coffee Street East (Parkway – the Saloon) on Sept. 23, 2017 from 8:00 a.m. to 5:00 p.m.

c. Grit Road (map attached) on August 5, 2017 from 8:00 a.m. to 11:00 a.m.

Consider closing meeting in accordance with M.S. 13D.05 for attorney-client privilege to discuss pending

civil litigation concerning zoning issues

Calendar review, committee reports and announcements

MEETINGS: (Conference Room 102U, Fillmore County Courthouse unless otherwise indicated) Monday, April 24 6:00 p.m. Zumbro Valley Health Center, Rochester

Tuesday, April 25 7:30 a.m. Highway Department, Highway Office, Preston

8:00 a.m. Personnel Committee, Coordinator’s Office, Courthouse, Preston

9:00 a.m. County Board – Special Meeting, Commissioners’ Boardroom,

Courthouse, Preston

Monday, May 1 8:00 a.m. Law Day

Tuesday, May 2 7:00 a.m. Employee Health Screening

9:00 a.m. County Board - Special Meeting, Commissioners’ Boardroom,

Courthouse, Preston

Wednesday, May 3 9:00 a.m. Southeast MN Water Resources Advisory, Rochester

FILLMORE COUNTY COMMISSIONERS’ MINUTES April 11, 2017

1

This is a preliminary draft of the April 11, 2017 minutes as interpreted by the Clerk of the Board for use in

preparing the official minutes. It is expected that there will be corrections, additions, and/or omissions before

the final minutes are reviewed and officially approved by the County Board.

******************************************************************************************

The Board of County Commissioners of Fillmore County, Minnesota met in regular session this 11th

day

of April, 2017 at 9:00 a.m. in the Commissioners’ Board Room, Fillmore County Courthouse, in the City of

Preston.

The following members were present: Commissioners Randy Dahl, Mitch Lentz, Duane Bakke, Marc

Prestby and Gary Peterson. Also present were: Bobbie Vickerman, Coordinator/Clerk; Kristina Kohn, Human

Resources Officer; Anthony Webber, Chief Deputy; Thomas Kaase, Sheriff; Jamie Fenske, Jail Administrator;

Kevin Beck, Assistant Jail Administrator/Emergency Management; Dr. Todd Leonard, MeND; Sam Smith,

Fillmore County Economic Development Authority (EDA) Director; Sarah Monroe and Amy Thompson,

Victim Services; Ronald Gregg, Highway Engineer; Brent Kohn, Maintenance Superintendent; Neva Beier,

Social Services Manager, Community Services; Cristal Adkins, Zoning Administrator; Brett Corson, County

Attorney; Jason Marquardt, Veteran Services Officer; Deb Zimmer, Administrator, City of Spring Valley; Joe

Hoffman, Administrator, City of Preston; Kathy Enerson, Preston/Spring Valley Economic Development

Authority; Representative Gregory Davids; Ronald Scheevel; Donald Gildner; David Foster; Jerry Cleveland;

Bonita Underbakke; Karen Reisner, Fillmore County Journal; and Gretchen Mensink-Lovejoy, Republican-

Leader.

The Pledge of Allegiance was recited.

On motion by Bakke and seconded by Peterson, the Board unanimously approved the agenda.

On motion by Bakke and seconded by Lentz, the Board unanimously approved to remove Item No. 3,

street closures in Lanesboro, Minnesota for various dates in 2017 from the Consent Agenda.

On motion by Prestby and seconded by Lentz, the Board unanimously approved the following amended

Consent Agenda:

1. April 4, 2017 County Board minutes.

2. Merit increase for Christina Bakken, Social Worker, to Merit Grade 7/Step 3 effective 4/11/2017 as

recommended by the Social Services Manager.

3. Consider the following street closures in Lanesboro, Minnesota for various dates in 2017 as

approved by Police Chief Matthew Schultz and the Lanesboro City Council and Sheriff Thomas

Kaase and Highway Engineer Ronald Gregg:




On motion by Bakke and seconded by Peterson, the Board unanimously approved to table the following

item from the Consent Agenda so that Commissioner Bakke can follow up with the Township and the City of

Lanesboro: Consider the following street closures in Lanesboro, Minnesota for various dates in 2017 as

approved by Police Chief Matthew Schultz and the Lanesboro City Council and Sheriff Thomas Kaase and

Highway Engineer Ronald Gregg:




On motion by Prestby and seconded by Lentz, the Board unanimously approved payment of the

following Commissioners’ Warrants:


2

WARRANTS

The Auditor’s Warrants were reviewed and discussion was held regarding the late payment to Public

Employees Retirement Association (PERA), noting that reimbursement will be pursued from the payroll

company Optimum due to the issues with the software. Verification was made regarding the invoice from

Stantec, noting that it was coded properly.

Sam Smith, Fillmore County Economic Development Authority (EDA) Director; Kathy Enerson,

Preston/Spring Valley EDA; and Representative Gregory Davids, were present.

Discussion was held on the proposed Veterans Home in Fillmore County. Representative Davids

reported on the current bill status. Recommendations were made to amend the existing bill to reflect the actual

number of beds requested for the Fillmore County Veterans Home. The Commissioners asked to be informed

regarding the status of the bill.

Commissioner Bakke stated that the Fillmore County Board, by consensus, recommends that the

legislators consider the compromise bill on transportation that Association of Minnesota Counties (AMC) has

been working on.

The Citizens Input portion of the meeting was opened and closed at 9:39 a.m. as no one was present to

speak.

On motion by Bakke and seconded by Lentz, the Board unanimously approved the appointment of ex-

officio members to full voting members on the EDA Board.

Sarah Monroe and Amy Thompson, Victim Services, were present.

On motion by Bakke and seconded by Prestby, the Board unanimously approved the proclamation

designating April as Sexual Assault Awareness Month.

PROCLAMATION

Ronald Gregg, Highway Engineer, was present.

On motion by Bakke and seconded by Peterson, the following resolution was unanimously adopted:

RESOLUTION 2017-013: Final payment for 2016 sealcoat projects constructed by Fahrner Asphalt

Sealers, LLC in the sum of $8,086.66 for LOST 5P-1, LOST 25P-1, LOST

25P-1A Fillmore Township, Rushford Village and Arendahl Townships

On motion by Peterson and seconded by Prestby, the following resolution was unanimously adopted:

RESOLUTION 2017-014: Final payment for the Pilot Mound Township Bridge replacement

Project constructed by Midwest Contracting, LLC in the sum of

$12,485.03 for SAP 23-599-131, Pilot Mound Township

On motion by Bakke and seconded by Prestby, the Board unanimously approved the low bid from

Hyland Motor Co. for a New Holland H6730 seven (7) foot disc ditch mower in the sum of $10,961.00 less the

trade in of a Vermeer M5040 for $5,900.00 for a total cost of $5,061.00 as recommended by the Highway

Engineer.

The Chair recessed the meeting at 9:59 a.m. and resumed back in session at 10:09 a.m.

Thomas Kaase, Sheriff; Dr. Todd Leonard, MeND; and Jamie Fenske, Jail Administrator, were present.


3

An overview of the MeND Jail nursing services provided for the Fillmore County Sheriff’s Detention

Center was given by Dr. Todd Leonard of MeND.

An update was given on the National Institute of Corrections (NIC) Detention Center assessment. On

May 15 _

17, 2017, an evaluation and tour of the facility will be done and then a series of interviews, meetings

and town hall meetings will be done. The Department of Corrections emphasizes to do this as a part of their

citings.

On motion by Lentz and seconded by Peterson, the Board unanimously approved an upgrade to the

Voice Logger for fire and ambulance paying system through Ancom in the amount of $2,147.80 to be paid out

of 911 funds as recommended by the Sheriff.

On motion by Bakke and seconded by Prestby, the Board unanimously approved an upgrade to the Law

Enforcement Technology Group (LETG) Jail Module Program in the sum of $3,774.00 to be paid out of the

Jail budget as recommended by the Sheriff.

Neva Beier, Social Services Manager, Community Services, was present.

Discussion ensued about the on-call stipend for Social workers in Child Protection pursuant to

Minnesota Statutes and will be moved to the Community Services committee to discuss further and to look into

the matter.

Cristal Adkins, Zoning Administrator, was present.

On motion by Bakke and seconded by Lentz , the Board unanimously approved an access permit for

Kim and Kathryn Chiglo for a new driveway access to County Road 107, Section 17, Norway Township as

recommended by the Highway Engineer and Zoning Administrator.

On motion by Bakke and seconded by Lentz, the Board unanimously approved an access permit for

Reagan and Diane Miller to widen the existing driveway on County Road 2, Section 11, Sumner Township as

recommended by the Highway Engineer and Zoning Administrator.

On motion by Prestby and seconded by Bakke, the Board unanimously approved an access permit for

Matthew and Jordan Nelson for a new driveway access for their new building site, County Road 21, Section 5,

Amherst Township as recommended by the Highway Engineer and Zoning Administrator.

Kristina Kohn, Human Resources Officer, was present.

A second reading on the Personnel Policy “Conferences and Seminars” was done. A review was done

on the suggested changes. Coordinator Vickerman brought up timing issues with conferences that fill up early

when having to go before Board for approval. Human Resources Officer Kohn reviewed the department heads

recommendations one by one and the Commissioners’ recommended changes.

A motion was made by Bakke and seconded by Prestby to approve the second reading of the Personnel

Policy “Conferences and Seminars” with the recommended changes. The Chair called for a vote.

Commissioners voting “aye”: Dahl, Bakke, Prestby and Peterson. Commissioners voting “nay”: Lentz. The

motion prevailed. (Policy on file in the Coordinator’s Office and to be distributed in accordance with the usual

procedures)

A review of the calendar was done and the following committee reports and announcements were given:


4

Peterson – Winneshiek County Landfill; Bakke – Question regarding rural containers - Harter’s has to pick up

containers based on need; Lentz – Radio Board and Development Achievement Center (DAC); Dahl – Semcac

– consumer elections, Board election, departmental updates and updates on the new bus garage.

On motion by Lentz and seconded by Bakke, the Chair adjourned the meeting at 11:36 a.m.

All requests for County Board agenda time must be in the office of the County Coordinator by 12:00 p.m.

(noon) Thursday to be on the agenda for the following Tuesday=s meeting of the County Board of

Commissioners.

SNEWGARD

COMMISSIONER'S VOUCHERS ENTRIESCounty Revenue Fund1

Account/Formula

Copyright 2010-2016 Integrated Financial Systems

8:18AM4/21/17

107.54 1

53.20 3

160.74

130.00 1

130.00

1,079.56 2

1,079.56

107.5403/13/2017 03/21/2017

18.0503/06/2017 03/06/2017

19.0003/20/2017 03/20/2017

16.1503/20/2017 03/20/2017

130.0003/03/2017 03/07/2017

539.7802/01/2017 02/28/2017

539.7803/01/2017 03/31/2017

50.00

Page 2Audit List for Board

Account/Formula Description Rpt Invoice #Warrant DescriptionVendor NamePaid On Bhf #Accr Amount On Behalf of NameNo. Service Dates

3 Board Of CommissionersDEPT

Bakke/Duane3804

01-003-000-0000-6335 March mileage Employee Automobile Allowance

0

Bakke/Duane Transactions3804

Bluff Country Newspaper Group2988

01-003-000-0000-6233 2/14 Board Minutes 00609566 Publications

0

01-003-000-0000-6233 2/28 Board Minutes 00609952 Publications

0

01-003-000-0000-6233 3/07/17 Board Minutes 00609953 Publications

0

Bluff Country Newspaper Group Transactions2988

3 Board Of Commissioners 2 Vendors 4 TransactionsDEPT Total:

11 District CourtDEPT

Luhmann Law, LLC4145

01-011-000-0000-6261 Guardianship/Conservatorship 10111 Court Appointed Attorneys

0

Luhmann Law, LLC Transactions4145

11 District Court 1 Vendors 1 TransactionsDEPT Total:

14 Law LibraryDEPT

Thomson Reuters-West Payment Center437

01-014-000-0000-6451 Usage-West information charges 0835708337 Reference Materials

0

01-014-000-0000-6451 Usage-West information chages 835878689 Reference Materials

0

Thomson Reuters-West Payment Center Transactions437

14 Law Library 1 Vendors 2 TransactionsDEPT Total:

34 Policy CoordinatorDEPT

Careytech Studios LLC3649

01-034-000-0000-6377 Image upload issue 317 Fees And Service Charges

*** Fillmore County ***

SNEWGARD


Account/Formula


8:18AM4/21/17

50.00 1

34.70 1

84.70

2,923.34 1

2,923.34

6,685.60 1

242.88 3

6,928.48

01/20/2017 01/20/2017

34.7003/30/2017 03/30/2017

2,923.3401/25/2017 03/21/2017

6,685.6004/04/2017 04/04/2017

155.0004/06/2017 04/06/2017

79.0201/23/2017 03/16/2017

8.8601/23/2017 03/16/2017

18.53



0

Careytech Studios LLC Transactions3649

Kelly Printing & Signs83550

01-034-000-0000-6402 Envelopes 18226 Stationary And Forms

0

Kelly Printing & Signs Transactions83550

34 Policy Coordinator 2 Vendors 2 TransactionsDEPT Total:

45 Accounting ServicesDEPT

MN State Auditor - Office Of The State480

01-045-000-0000-6285 Audit workpaper review 12/15 68238 Professional Fees

0

MN State Auditor - Office Of The State Transactions480

45 Accounting Services 1 Vendors 1 TransactionsDEPT Total:

61 Data ProcessingDEPT

Impact Proven Solutions5040

01-061-000-0000-6377 2017 tax stmts & valuations 122841 Fees And Service Charges

0

Impact Proven Solutions Transactions5040

MCCC, MI 333288

01-061-000-0000-6364 Update IFSpi 2Y1704082 Ifs Support

0

01-061-000-0000-6362 1st qtr tax user group-shared 2Y1704105 Property Tax Support

0

01-061-000-0000-6371 1st qtr CAMA shared mtg 2Y1704105 Cama

0

MCCC, MI 33 Transactions3288

61 Data Processing 2 Vendors 4 TransactionsDEPT Total:

62 ElectionsDEPT


01-062-000-0000-6241 Township election ad 00608880 Advertising


SNEWGARD


Account/Formula


8:18AM4/21/17

18.53 1

303.80 1

322.33

228.08 2

228.08

1,031.25 1

1,031.25

22.80 1

19.60 1

03/06/2017 03/06/2017

303.8003/31/2017 03/31/2017

161.0903/30/2017 03/31/2017

66.99

1,031.2503/01/2017 03/16/2017

22.8003/27/2017 03/27/2017

19.6003/01/2017 03/31/2017



0


MN Dept Of Human Services7712

01-062-000-0000-6377 PVC card mailing elect March A3001C231691 Fees And Service Charges

0

MN Dept Of Human Services Transactions7712

62 Elections 2 Vendors 2 TransactionsDEPT Total:

91 County AttorneyDEPT

Office Depot85012

01-091-000-0000-6408 Toner 917322572001 Other Office Supplies

0

01-091-000-0000-6408 Envelopes 917390200001 Other Office Supplies

Office Depot Transactions85012

91 County Attorney 1 Vendors 2 TransactionsDEPT Total:

100 County Recorder EquipmentDEPT

Dunlap & Seeger P.A.5684

01-100-000-0000-6377 Correction to torren cert #282 50430 Fees And Service Charges

0

Dunlap & Seeger P.A. Transactions5684

100 County Recorder Equipment 1 Vendors 1 TransactionsDEPT Total:

103 AssessorDEPT


01-103-000-0000-6241 Board of Appeal Notice 00610327 Advertising

0


Fillmore Co Treasurer106

01-103-000-0000-6561 March fuel 32 Gasoline Diesel And Other Fuels

0

Fillmore Co Treasurer Transactions106


SNEWGARD


Account/Formula


8:18AM4/21/17

42.40

13.54 1

178.40 1

191.94

1,118.83 2

1,118.83

37.21 1

787.34 2

13.5403/06/2017 03/20/2017

178.4004/13/2017 04/13/2017

151.6304/10/2017 04/10/2017

967.2004/10/2017 04/10/2017

37.2104/10/2017 04/10/2017

604.8104/06/2017 04/06/2017

182.5304/07/2017 04/07/2017



103 Assessor 2 Vendors 2 TransactionsDEPT Total:

105 Planning And ZoningDEPT


01-105-000-0000-6241 Legal - variances multiple Advertising

0


Olmsted County7003

01-105-000-0000-6459 Water test services 17009 Water Kits

0

Olmsted County Transactions7003

105 Planning And Zoning 2 Vendors 2 TransactionsDEPT Total:

106 Unallocated Recording FeeDEPT

Pro-West & Associates, Inc4781

01-106-000-0000-6637 Update tax screen on website 001310 Software Expenses

0

01-106-000-0000-6637 2017 tax statement update 001323 Software Expenses

0

Pro-West & Associates, Inc Transactions4781

106 Unallocated Recording Fee 1 Vendors 2 TransactionsDEPT Total:

111 Facilites MtceDEPT

AmeriPride Services, Inc9

01-111-000-0000-6377 Dust mop service 2800748470 Fees And Service Charges

0

AmeriPride Services, Inc Transactions9

Continental Research Corp1425

01-111-000-0000-6411 Custodial supplies 447964-CRC-1 Custodial Supplies

0

01-111-000-0000-6411 Toilet cleaner 447964-CRC-2 Custodial Supplies

0

Continental Research Corp Transactions1425


SNEWGARD


Account/Formula


8:18AM4/21/17

107.46 3

44.45 1

45.00 1

59.79 1

1,448.87 1

2,530.12

278.32 1

13.6904/10/2017 04/10/2017

18.7804/13/2017 04/13/2017

74.9904/18/2017 04/18/2017

44.4503/31/2017 03/31/2017

45.0003/10/2017 03/10/2017

59.7904/05/2017 04/05/2017

1,448.8703/28/2017 03/28/2017

278.3203/01/2017 03/31/2017

95.00



Preston Auto Parts5988

01-111-000-0000-6580 Oil-mower, paint-sidewalk 505493 Other Repair And Maintenance Supplies

0

01-111-000-0000-6580 Hex key set 505888 Other Repair And Maintenance Supplies

0

01-111-000-0000-6580 Sprayer for weed control 506372 Other Repair And Maintenance Supplies

0

Preston Auto Parts Transactions5988

Preston Equipment Co303

01-111-000-0000-6580 Parts for snowblower 01-23509 Other Repair And Maintenance Supplies

0

Preston Equipment Co Transactions303

Reliable Pest Management3448

01-111-000-0000-6377 Rodent control for FCOB 4284 Fees And Service Charges

0

Reliable Pest Management Transactions3448

Schilling Supply Company85924

01-111-000-0000-6411 TP 595870-00 Custodial Supplies

0

Schilling Supply Company Transactions85924

Winona Heating & Ventilating Inc9206

01-111-000-0000-6317 FCOB replaced & insulate valve 90930 Building Maintenance

0

Winona Heating & Ventilating Inc Transactions9206

111 Facilites Mtce 7 Vendors 10 TransactionsDEPT Total:

125 Veteran ServicesDEPT



0


Fillmore Co Treasurer- Credit Card/ACH111

01-125-000-0000-6244 CPR Instructor certification 091239 Continuing Education


SNEWGARD


Account/Formula


8:18AM4/21/17

95.00 1

128.40 1

501.72

295.22 1

584.42 1

1,300.00 1

291.18 1

2,470.82

100.00 1

100.00

03/06/2017 03/06/2017

128.4004/04/2017 04/06/2017

295.2204/10/2017 04/11/2017

584.42

1,300.00

291.18

100.0004/01/2017 04/30/2017



0

Fillmore Co Treasurer- Credit Card/ACH Transactions111

Marquardt/Jason3348

01-125-000-0000-6335 Mileage-MACVSO Spring Conferen - Employee Automobile Allowance

0

Marquardt/Jason Transactions3348

125 Veteran Services 3 Vendors 3 TransactionsDEPT Total:

149 Other General GovernmentDEPT

1 Source4928

01-149-000-0000-6408 County supplies multiple County Shared Office Supplies

0

1 Source Transactions4928


01-149-000-0000-6205 S&W pstg reim rcpt not deposit Postage And Postal Box Rent


MN Office Of Enterprise Technology5397

01-149-000-0000-6203 March WAN 2017 DV17030446 Telephone

MN Office Of Enterprise Technology Transactions5397

Select Account5318

01-149-000-0000-6289 April 2017 participant fee 1182354 Select Account Adm.

Select Account Transactions5318

149 Other General Government 4 Vendors 4 TransactionsDEPT Total:

201 Enhanced 911 SystemDEPT

Independent Emergency Services, LLC4441

01-201-000-0000-6310 April 911 service 200-0223 Contract Repairs And Maintenance

0

Independent Emergency Services, LLC Transactions4441

201 Enhanced 911 System 1 Vendors 1 TransactionsDEPT Total:


SNEWGARD


Account/Formula


8:18AM4/21/17

17.12 1

488.56 1

1,629.30 1

30.00 1

9.50 1

3,087.00 1

81.85 1

17.1203/29/2017 03/30/2017

488.5604/06/2017 04/06/2017

1,629.3003/07/2017 04/03/2017

30.00

9.5003/17/2017 03/17/2017

3,087.0003/01/2017 03/01/2017

81.8503/13/2017 03/13/2017

57.7803/29/2017 03/30/2017



202 SheriffDEPT

Ask/Mike3684

01-202-000-0000-6335 mileage-Trial Employee Automobile Allowance

0

Ask/Mike Transactions3684

Axon Enterprise Inc5683

01-202-000-0000-6455 Cartridges SI1477880 Law Enforcement Supplies

0

Axon Enterprise Inc Transactions5683

Chatfield Body Shop Inc2492

01-202-000-0000-6311 Service & repairs to squad car multiple Miscellaneous Repairs And Maintenance

0

Chatfield Body Shop Inc Transactions2492

Driver & Vehicle Services5049

01-202-000-0000-6311 10 Sheriff license plates Miscellaneous Repairs And Maintenance

Driver & Vehicle Services Transactions5049

Erickson/Leif8497

01-202-000-0000-6337 Parking reimbursement Other Travel Expense

0

Erickson/Leif Transactions8497

Fillmore Co Auditor-Treasurer82133


0

Fillmore Co Auditor-Treasurer Transactions82133

Herman's Service532

01-202-000-0000-6311 Service 200 Silverado 63428 Miscellaneous Repairs And Maintenance

0

Herman's Service Transactions532

O'Donnell/John6007

01-202-000-0000-6335 Bailiff mileage Employee Automobile Allowance

0


SNEWGARD


Account/Formula

Bureau of Criminal Apprehens-State Of MN

Bureau of Criminal Apprehens-State Of MN


8:18AM4/21/17

57.78 1

23.02 2

334.75 3

10.74 1

5,769.62

21.75 1

775.00 1

796.75

17.2803/01/2017 03/01/2017

5.7403/08/2017 03/08/2017

147.1903/03/2017 03/03/2017

63.2803/23/2017 03/23/2017

124.2803/29/2017 03/29/2017

10.7403/28/2017 03/28/2017

21.75

775.00



O'Donnell/John Transactions6007


01-202-000-0000-6311 Motor oil 501484 Miscellaneous Repairs And Maintenance

0

01-202-000-0000-6311 Antifreeze 502147 Miscellaneous Repairs And Maintenance

0


Preston Service Plus4136

01-202-000-0000-6311 Replace battery 2016 Impala 6576 Miscellaneous Repairs And Maintenance

0

01-202-000-0000-6311 Service 2016 Impaka /31501 6708 Miscellaneous Repairs And Maintenance

0

01-202-000-0000-6311 Service 2012 Impala #1203 6746 Miscellaneous Repairs And Maintenance

0

Preston Service Plus Transactions4136

Whitacre/Philip8910

01-202-000-0000-6455 Reimbursement for thumb drive Law Enforcement Supplies

0

Whitacre/Philip Transactions8910

202 Sheriff 11 Vendors 14 TransactionsDEPT Total:

205 Sheriff Contingent FundsDEPT

Auto License Bureau80306

01-205-000-0000-6382 Title for forfeited vehicle Vehicle Forfeiture Exp Ms169A.63

Auto License Bureau Transactions80306

9170

01-205-000-0000-6387 1st qtr Permits to Carry 23-000052 Gun Permit Expenses

Transactions9170

205 Sheriff Contingent Funds 2 Vendors 2 TransactionsDEPT Total:

251 County JailDEPT

HEALTHDIRECT #1194899


SNEWGARD


Account/Formula

REGION ONE SE MN HOMELAND SECURITY E.M.

REGION ONE SE MN HOMELAND SECURITY E.M.


8:18AM4/21/17

267.14 1

294.57 1

5.25 1

52.19 4

779.30 1

1,398.45

1,000.00 1

267.1403/07/2017 03/23/2017

294.5704/12/2017 04/12/2017

5.2503/27/2017 03/27/2017

22.6503/16/2017 03/16/2017

4.9803/17/2017 03/17/2017

20.9603/22/2017 03/22/2017

3.6003/24/2017 03/24/2017

779.3012/09/2016 12/09/2016

1,000.00



01-251-000-0000-6431 Inmate meds 0000027953 Drugs And Medicine

0

HEALTHDIRECT #119 Transactions4899

Menards Rochester South9403

01-251-000-0000-6416 Jail supplies 46670 Misc Supplies

0

Menards Rochester South Transactions9403

Midwest Monitoring & Surveillance7156

01-251-000-0000-6285 Drug testing Mar Lab UA Professional Fees

0

Midwest Monitoring & Surveillance Transactions7156


01-251-000-0000-6411 Supplies 502867 Custodial Supplies

0

01-251-000-0000-6411 Key 502980 Custodial Supplies

0

01-251-000-0000-6411 Custodial supplies 503452 Custodial Supplies

0

01-251-000-0000-6411 Screws & washers 503699 Custodial Supplies

0


Winona Heating & Ventilating Inc9206

01-251-000-0000-6305 Repair leak 89387 Machinery And Equipment Repairs

0

Winona Heating & Ventilating Inc Transactions9206

251 County Jail 5 Vendors 8 TransactionsDEPT Total:

281 Emergency Mgmt ServicesDEPT

5127

01-281-000-0000-6242 2017 Emergency Mgmt dues Membership Dues

Transactions5127


SNEWGARD


Account/Formula


8:18AM4/21/17

1,000.00

172.27 5

172.27

49.22 1

9.63 1

58.85

17.76 1

29.9603/08/2017 03/08/2017

41.7304/04/2017 04/05/2017

6.4203/15/2017 03/15/2017

85.6003/02/2017 03/06/2017

8.5604/06/2017 04/06/2017

49.2203/02/2017 03/20/2017

9.6303/02/2017 03/31/2017

17.7604/07/2017 04/07/2017



281 Emergency Mgmt Services 1 Vendors 1 TransactionsDEPT Total:

441 Public HealthDEPT

Pohlman/Brenda L3169

01-441-000-0000-6390 TZO coalition meeting TZD Save Roads Basic 20.600

0

01-441-000-0000-6448 FHCHS Food Summit mtg Ship Grant Expenses

0

01-441-000-0000-6448 Trail town meeting Ship Grant Expenses

0

01-441-000-0000-6448 SHIP meeting Ship Grant Expenses

0

01-441-000-0000-6449 Babysitting safety class Prpardeness Grant

0

Pohlman/Brenda L Transactions3169

441 Public Health 1 Vendors 5 TransactionsDEPT Total:

442 Wic ProgramDEPT

Peterson/Sara5056

01-442-000-0000-6335 WIC mileage Employee Automobile Allowance

0

Peterson/Sara Transactions5056

Thiss/Kathy2237

01-442-000-0000-6335 WIC mileage Employee Automobile Allowance

0

Thiss/Kathy Transactions2237

442 Wic Program 2 Vendors 2 TransactionsDEPT Total:

443 Nursing ServiceDEPT

Berg/Rebecca5690

01-443-000-0000-6335 Training Employee Automobile Allowance

0

Berg/Rebecca Transactions5690

Lyngholm/Margaret2042


SNEWGARD


Account/Formula


8:18AM4/21/17

125.24 1

5,508.68 2

305.32 1

43.87 1

20.41 1

27.61 1

102.65 1

125.2403/07/2017 03/30/2017

5,408.0004/01/2017 06/30/2017

100.6804/11/2017 04/11/2017

305.3203/07/2017 03/31/2017

43.8703/02/2017 03/20/2017

20.4102/28/2017 02/28/2017

27.6102/28/2017 02/28/2017

102.6504/06/2017 04/06/2017

42.2703/02/2017 03/31/2017




0

Lyngholm/Margaret Transactions2042

MCCC, MI 333288

01-443-000-0000-6419 2nd qtr PHDOC software support 2Y1704023 PH Doc Software Support

0

01-443-000-0000-6419 1st qtr CHS shared meeting 2Y1704106 PH Doc Software Support

0

MCCC, MI 33 Transactions3288

Melver/Paula3315


0

Melver/Paula Transactions3315

Peterson/Sara5056

01-443-000-0000-6335 ESC/SNF mileage Employee Automobile Allowance

0


Pohlman/Brenda L3169

01-443-000-0000-6432 Foot care clinic materials 10453 Public Health Supplies

0

Pohlman/Brenda L Transactions3169

Preston Foods81511

01-443-000-0000-6416 Food for wellness presentation 001000230902 Misc Supplies

0

Preston Foods Transactions81511

Sanofi Pasteur Inc7320

01-443-000-0000-6432 Gloves 907931258 Public Health Supplies

0

Sanofi Pasteur Inc Transactions7320

Thiss/Kathy2237

01-443-000-0000-6437 CTC mileage C & Tc Supplies

0


SNEWGARD


Account/Formula


8:18AM4/21/17

112.36 2

6,263.90

28.36 1

95.24 1

16.59 1

300.14 1

36.92 1

183.51 1

70.0903/02/2017 03/31/2017

28.3603/20/2017 03/31/2017

95.2403/20/2017 03/31/2017

16.5903/20/2017 03/31/2017

300.1403/20/2017 03/31/2017

36.9203/28/2017 03/30/2017

183.5103/20/2017 03/31/2017

62.06



01-443-000-0000-6445 TANK-Amish visits TANF Home Visits

0

Thiss/Kathy Transactions2237

443 Nursing Service 9 Vendors 11 TransactionsDEPT Total:

444 Home HealthDEPT

Aske/Nancy J1901

01-444-000-0000-6335 HHA Auto expense Employee Automobile Allowance

0

Aske/Nancy J Transactions1901

Bergo/Doreen3801


0

Bergo/Doreen Transactions3801

Clark/Evelyn2508


0

Clark/Evelyn Transactions2508

Drogemuller/Samantha5388


0

Drogemuller/Samantha Transactions5388

Johnson/Krista5665


0

Johnson/Krista Transactions5665

Kallis/Sara3070


0

Kallis/Sara Transactions3070

Lopez/Debbilyn8660



SNEWGARD


Account/Formula


8:18AM4/21/17

62.06 1

69.99 1

211.32 1

1.34 1

65.81 1

172.27 1

1,243.55

95.77 1

95.77

03/20/2017 03/31/2017

69.9903/30/2017 03/30/2017

211.3203/20/2017 03/31/2017

1.3403/20/2017 03/31/2017

65.8103/20/2017 03/31/2017

172.2703/20/2017 03/31/2017

95.7703/02/2017 03/20/2017



0

Lopez/Debbilyn Transactions8660

McBe Company1138

01-444-000-0000-6433 Weber & Judd pharm for client 4051704 Waiver Reimbursables

0

McBe Company Transactions1138

Ostby/Helen5997


0

Ostby/Helen Transactions5997

Pappas/Natalie3735


0

Pappas/Natalie Transactions3735

Swenson/Karin3647


0

Swenson/Karin Transactions3647

Tienter/Lesa3429


0

Tienter/Lesa Transactions3429

444 Home Health 12 Vendors 12 TransactionsDEPT Total:

446 Mch ProgramDEPT

Peterson/Sara5056

01-446-000-0000-6335 MCH mileage Employee Automobile Allowance

0


446 Mch Program 1 Vendors 1 TransactionsDEPT Total:


SNEWGARD


Account/Formula


8:18AM4/21/17

337.71 2

337.71

60.76 1

299.60 1

360.36

37,341.54

227.9803/21/2017 03/21/2017

109.7303/22/2017 03/22/2017

60.7603/01/2017 03/31/2017

299.6003/29/2017 03/31/2017



602 County Extension ServiceDEPT

1 Source4928

01-602-000-0000-6269 Computer expense 186483-0 Computer Expense

0

01-602-000-0000-6639 Equipment-cart 186483-1 Asset Inventory

0

1 Source Transactions4928

602 County Extension Service 1 Vendors 2 TransactionsDEPT Total:

603 FeedlotDEPT


01-603-000-0000-6561 March gas 32 Gasoline Diesel And Other Fuels

0


Frauenkron/Michael1496

01-603-000-0000-6335 Mileage-continuing Education Employee Automobile Allowance

0

Frauenkron/Michael Transactions1496

603 Feedlot 2 Vendors 2 TransactionsDEPT Total:

1 County Revenue FundFund Total: 103 Transactions


SNEWGARD

COMMISSIONER'S VOUCHERS ENTRIESINFRA FUND12

Account/Formula


8:18AM4/21/17

150.00 1

150.00

150.00

150.0003/22/2017 03/22/2017



111 Facilites MtceDEPT

Integra Telecom2841

12-111-000-0000-6625 Labor chg-CS, PH Dept 120384878 Building Improvement

0

Integra Telecom Transactions2841

111 Facilites Mtce 1 Vendors 1 TransactionsDEPT Total:

12 INFRA FUNDFund Total: 1 Transactions


SNEWGARD

COMMISSIONER'S VOUCHERS ENTRIESCounty Road & Bridge13

Account/Formula

CAT Personal Safety Training & Equipment

CAT Personal Safety Training & Equipment


8:18AM4/21/17

86.25 1

601.20 1

687.45

362.14 1

362.50 1

2,496.00 1

26,846.50 1

40.52 1

30,107.66

86.25

601.20

362.14

362.50

2,496.00

26,846.50

40.52

6,672.50

1,505.50



300 Highway AdministrationDEPT

Kelly Printing & Signs83550

13-300-000-0000-6408 supplies 26549 Other Office Supplies

Kelly Printing & Signs Transactions83550

Loffler Companies, Inc1479

13-300-000-0000-6377 copier reading 2493587 Fees And Service Charges

Loffler Companies, Inc Transactions1479

300 Highway Administration 2 Vendors 2 TransactionsDEPT Total:

310 Highway MaintenanceDEPT

3046

13-310-000-0000-6466 safety materials 123 Safety Materials

Transactions3046

G & K Services145

13-310-000-0000-6293 uniforms 1491208 Uniform Expense

G & K Services Transactions145

Herness Construction Co5682

13-310-000-0000-6515 mailbox support posts 2011 Traffic Signs

Herness Construction Co Transactions5682

Midstates Equipment & Supply4902

13-310-000-0000-6528 GAP material-crack filling 217029 Bituminous Materials

Midstates Equipment & Supply Transactions4902

Rislov/Ken2332

13-310-000-0000-6528 crack filling supplies reimb Bituminous Materials

Rislov/Ken Transactions2332

310 Highway Maintenance 5 Vendors 5 TransactionsDEPT Total:

320 Highway ConstructionDEPT

Erickson Engineering Co99

13-320-000-0000-6265 consulting 12128 Consulting



SNEWGARD


Account/Formula

Winona County Aud--Treas-Finance Dept

Winona County Aud--Treas-Finance Dept

Advance Auto Parts and/or Carquest Auto

Advance Auto Parts and/or Carquest Auto


8:18AM4/21/17

8,178.00 2

723.33 1

480.94 1

12.07 1

213,756.87 1

223,151.21

613.65 3

1,305.00 2

144.12 1

723.33

480.94

12.07

213,756.87

249.67

313.92

50.06

100.00

1,205.00

144.12

34.95



Erickson Engineering Co Transactions99

Fillmore Township384

13-320-000-0000-6377 partial expense reimb Winter's bridg Fees And Service Charges

Fillmore Township Transactions384

Northern Wood Products Inc6737

13-320-000-0000-6501 lath 31231 Engineering And Surveying Supplies

Northern Wood Products Inc Transactions6737

Schmitt/Darrell3879

13-320-000-0000-6337 meals Other Travel Expense

Schmitt/Darrell Transactions3879

372

13-320-000-0000-6343 611-012R/C Fnl Reimb Winona Co Regular Construction Contracts

Transactions372

320 Highway Construction 5 Vendors 6 TransactionsDEPT Total:

330 Equipment Maintenance ShopsDEPT

2322

13-330-000-0000-6575 filters 1537234707 Machinery Parts



Transactions2322

Bauer Built Inc3691

13-330-000-0000-6516 labor 740026096 Tires & Repairs

13-330-000-0000-6516 tires/parts 740026096 Tires & Repairs

Bauer Built Inc Transactions3691

Cintas Corporation- First Aid & Safety5005

13-330-000-0000-6576 supplies 7588902 Shop Supplies & Tools

Cintas Corporation- First Aid & Safety Transactions5005

Culligan Water Conditioning5826

13-330-000-0000-6317 drinking water 913778 Building Maintenance


SNEWGARD


Account/Formula


8:18AM4/21/17

34.95 1

276.60 1

304.16 2

6,026.57 4

916.77 1

80.03 2

276.60

130.00

174.16

893.25

1,441.32

1,440.80

2,251.20

916.77

5.88

74.15

7.98

64.99

32.99

6.99

21.23

14.95

129.62

59.30

3.49

114.55

44.45



Culligan Water Conditioning Transactions5826

G & K Services145



Herman's Service532

13-330-000-0000-6575 labor 63387 Machinery Parts

13-330-000-0000-6575 parts 63387 Machinery Parts

Herman's Service Transactions532

Hovey Oil Co Inc3714

13-330-000-0000-6561 gas 92769 Gasoline Diesel And Other Fuels

13-330-000-0000-6561 #2 diesel 92769 Gasoline Diesel And Other Fuels

13-330-000-0000-6561 #2 diesel 93350 Gasoline Diesel And Other Fuels

13-330-000-0000-6561 gas 93370 Gasoline Diesel And Other Fuels

Hovey Oil Co Inc Transactions3714

Mac Queen Equipment Inc4884

13-330-000-0000-6575 parts P05381 Machinery Parts

Mac Queen Equipment Inc Transactions4884

Motor Parts & Equipment Inc3032



Motor Parts & Equipment Inc Transactions3032














SNEWGARD


Account/Formula


8:18AM4/21/17

598.99 16

232.67 1

94.99 1

101.25 1

1,215.25 1

59.95 1

40.94 1

237.00 1

12,282.89

2.00

23.39

35.94

19.36

17.76

232.67

94.99

101.25

1,215.25

59.95

40.94

237.00









RDO Equipment Co5753

13-330-000-0000-6575 parts P64633 Machinery Parts

RDO Equipment Co Transactions5753

Scharf Auto Supply Inc618


Scharf Auto Supply Inc Transactions618

Stepp Manufacturing Co Inc9336


Stepp Manufacturing Co Inc Transactions9336

Universal Truck Equipment Inc7757


Universal Truck Equipment Inc Transactions7757

Valley Home Improvement8755


Valley Home Improvement Transactions8755

Village Farm & Home4079


Village Farm & Home Transactions4079

Zarnoth Brush Works Inc4384


Zarnoth Brush Works Inc Transactions4384

330 Equipment Maintenance Shops 17 Vendors 40 TransactionsDEPT Total:

340 Local Option Sales TaxDEPT

Erickson Engineering Co99


SNEWGARD


Account/Formula


8:18AM4/21/17

750.00 1

750.00

266,979.21

750.00




Erickson Engineering Co Transactions99

340 Local Option Sales Tax 1 Vendors 1 TransactionsDEPT Total:

13 County Road & BridgeFund Total: 54 Transactions


SNEWGARD

COMMISSIONER'S VOUCHERS ENTRIESSanitation Fund14

Account/Formula


8:18AM4/21/17

82.25 1

54.14 1

136.39

136.39

82.2503/01/2017 03/31/2017

54.1403/03/2017 03/31/2017



390 Resource Recovery CenterDEPT


14-390-000-0000-6561 March diesel fuel 31 Gasoline Diesel And Other Fuels

0


G & K Services145

14-390-000-0000-6377 Uniforms cleaning multi Fees And Service Charges

0


390 Resource Recovery Center 2 Vendors 2 TransactionsDEPT Total:

14 Sanitation FundFund Total: 2 Transactions


SNEWGARD

COMMISSIONER'S VOUCHERS ENTRIESCounty Airport Fund23

Account/Formula


8:18AM4/21/17

400.00 1

400.00

400.00

305,007.14

400.0004/06/2017 04/06/2017



350 County AirportDEPT

MN Pollution Control Agency - MPCA5899

23-350-000-0000-6377 2017 MPCA Storm Water pemit 10000021545 Fees And Service Charges

0

MN Pollution Control Agency - MPCA Transactions5899

350 County Airport 1 Vendors 1 TransactionsDEPT Total:

23 County Airport FundFund Total: 1 Transactions

Final Total: 114 Vendors 161 Transactions


SNEWGARD

COMMISSIONER'S VOUCHERS ENTRIES


8:18AM4/21/17Page 24

Audit List for Board


AMOUNT

37,341.54 1

150.00 12

266,979.21 13

136.39 14

400.00 23

305,007.14

NameFundRecap by Fund

County Revenue Fund

INFRA FUND

County Road & Bridge

Sanitation Fund

County Airport Fund

All Funds Total Approved by, . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

SNEWGARD

County Revenue Fund1

Account/Formula


9:56AM4/13/17

119.53 1

160.88 3

215.70 1

2,690.00 1

110.07 1

7,470.00 1

735.21 2

11,501.39

119.53

02/24/2017 03/23/2017

53.63

04/01/2017 04/30/201753.63

04/01/2017 04/30/201753.62

04/01/2017 04/30/2017

215.70

02/28/2017 03/27/2017

2,690.00

110.07

03/01/2017 04/01/2017

7,470.00

665.19

70.02

AUDITOR'S VOUCHERS ENTRIESPage 2



Centurylink321901-149-000-0000-6203 TelephoneMarch 2017-cthse 1405010738

Transactions3219

De Lage Landen Financial Services566001-034-000-0000-6310 Contract Repairs And Maintenancemaintenance 54116089

01-105-000-0000-6310 Contract Repairs And Maintenancemaintenance 54116089

01-603-000-0000-6310 Contract Repairs And Maintenancemaintenance 54116089

Transactions5660

E.O. Johnson Business Technologies515401-602-000-0000-6310 Contract Repairs And Maintenancecopies INV96988

Transactions5154

Kaase/Thomas472801-251-000-0000-6379 Board Of PrisonersMarch 2017 Board of Prisoners

Transactions4728

MiEnergy Cooperative553601-251-000-0000-6251 ElectricityRadio Tower Electricity 302875009

Transactions5536

StormWind LLC357501-060-000-0000-6244 Continuing Education/TrainingTraining-JC, SJ & DM 15668

Transactions3575

Verizon Wireless235701-202-000-0000-6652 Squad Car TechnologyData lines-EM & squad mobiles 9783142608

01-281-000-0000-6203 TelephoneData lines-EM & squad mobiles 9783142608

Transactions2357

County Revenue Fund1 Fund Total: 7 Vendors 10 Transactions


Centurylink

De Lage Landen Financial Services

E.O. Johnson Business Technologies

Kaase/Thomas

MiEnergy Cooperative

StormWind LLC

Verizon Wireless

SNEWGARD

County Road & Bridge13

Account/Formula


9:56AM4/13/17

676.02 1

678.80 7

1,354.82

676.02

212.21

39.39

41.59

250.81

25.36

21.33

88.11




Fillmore Co Treasurer754213-330-000-0000-6561 Gasoline Diesel And Other FuelsMarch fuel tax

Transactions7542

MiEnergy Cooperative553613-330-000-0000-6251 Electricityelectricity 302875004

13-300-000-0000-6306 Radio Tower Repair & Serviceselectricity 302875008

13-310-000-0000-6251 Electricityelectricity 302875011





Transactions5536

County Road & Bridge13 Fund Total: 2 Vendors 8 Transactions


Fillmore Co Treasurer


SNEWGARD

Sanitation Fund14

Account/Formula


9:56AM4/13/17

11,704.84 1

2,410.66 1

14,115.50

11,704.84

03/06/2017 03/29/2017

2,410.66

03/29/2017 03/30/2017




Waste Management - WI-MN148714-390-000-0000-6374 Landfill Tipping FeesLandfill tipping fees 0674704-2760-9

Transactions1487

Winneshiek County Landfill588214-390-000-0000-6374 Landfill Tipping FeesHousehold 21429

Transactions5882

Sanitation Fund14 Fund Total: 2 Vendors 2 Transactions


Waste Management - WI-MN

Winneshiek County Landfill

SNEWGARD

County Airport Fund23

Account/Formula


9:56AM4/13/17

524.78 2

524.78

483.93

03/01/2017 04/01/201740.85

03/01/2017 04/01/2017




MiEnergy Cooperative553623-350-000-0000-6251 ElectricityAirport 327504001

23-350-000-0000-6251 ElectricityAirport storage 327504002

Transactions5536

County Airport Fund23 Fund Total: 1 Vendors 2 Transactions



SNEWGARD

Greenleafton Septic Project73

Account/Formula


9:56AM4/13/17

363.36 2

363.36

27,859.85

322.98

03/01/2017 04/01/201740.38

03/01/2017 04/01/2017




MiEnergy Cooperative553673-611-000-0000-6251 ElectricityGreenleafton Treatment Plant 302875001

73-611-000-0000-6251 ElectricityGreen Leafton Plant Gringer 302875002

Transactions5536

Greenleafton Septic Project73 Fund Total: 1 Vendors 2 Transactions




SNEWGARD


9:56AM4/13/17 AUDITOR'S VOUCHERS ENTRIESPage 7



AMOUNT

11,501.39 1

1,354.82 13

14,115.50 14

524.78 23

363.36 73

27,859.85


County Revenue Fund


Sanitation Fund

County Airport Fund

Greenleafton Septic Project


. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

smensink


Account/Formula


2:19PM4/20/17

1,972.80 5

2,500.00 1

65.00 1

390.00 1

325.00 1

1,022.80

01/09/2017 01/09/2017200.00

01/09/2017 01/09/2017150.00

01/09/2017 01/09/2017200.00

01/09/2017 01/09/2017400.00

01/09/2017 01/09/2017

2,500.00

04/18/2017 04/18/2017

65.00

03/23/2017 03/23/2017

390.00

03/01/2017 04/05/2017

325.00

03/03/2017 03/21/2017

95.56

03/22/2017 04/07/201712.01

03/16/2017 04/17/201712.01

03/16/2017 04/17/2017




Affinitech, Inc.568501-001-000-0000-6350 Unalocated Operating ExpensesExtension Public Address Syste 20864

01-602-000-0000-6244 Leadership TrainingExtension Public Address Syste 20864

01-602-000-0000-6346 Hall RentExtension Public Address Syste 20864

01-602-000-0000-6401 Office Specific SuppliesExtension Public Address Syste 20864

01-602-000-0000-6402 Stationary And FormsExtension Public Address Syste 20864

Transactions5685

Fillmore Co Treasurer- Credit Card/ACH11101-149-000-0000-6205 Postage And Postal Box RentFCOB Mail Machine Postage

Transactions111

Hanson/Robert G.457401-125-000-0000-6377 Fees And Service ChargesMarch 2017 Van to VA Hospital

Transactions4574

Hauser/John69501-125-000-0000-6377 Fees And Service ChargesMarch/Apr 2017 Van to VA Hosp

Transactions695

Laughlin/Ronald D.450401-125-000-0000-6377 Fees And Service ChargesMarch 2017 Van trip to VA Hosp

Transactions4504

Loffler Companies, Inc147901-251-000-0000-6310 Contract Repairs And MaintenanceCopier contract 2493589

01-034-000-0000-6377 Fees And Service Charges3/16 - 4/17 Copy Usage 2493594



Affinitech, Inc.

Fillmore Co Treasurer- Credit Card/ACH

Hanson/Robert G.

Hauser/John

Laughlin/Ronald D.

smensink


Account/Formula


2:19PM4/20/17

352.94 5

259.00 1

8,347.92 3

70.38 3

14,283.04

12.00

03/16/2017 04/17/2017221.36

04/10/2017 04/10/2017

259.00

2,509.56

02/23/2017 03/29/20173,712.41

02/27/2017 03/28/20172,125.95

02/23/2017 03/29/2017

10.19

03/03/2017 04/02/201747.00

03/03/2017 04/02/201713.19

03/03/2017 04/02/2017





01-443-000-0000-6310 Contract Repairs & MaintenanceInk for Copier 2494035

Transactions1479

MN Office Of Enterprise Technology539701-060-000-0000-6639 Asset InventorySPAM March 2017 17030460

Transactions5397

Preston Public Utilities30801-111-000-0000-6251 ElectricityUtilities for FCOB

01-111-000-0000-6251 ElectricityUtilities for Courthouse

01-251-000-0000-6251 ElectricityUtilites for Jail

Transactions308

Verizon Wireless235701-441-000-0000-6449 Prpardeness GrantBrenda's cell/work use 9783169579

01-443-000-0000-6203 TelephoneWork use cell phones 9783169579

01-125-000-0000-6203 TelephoneApril cell bill 9783206027

Transactions2357

County Revenue Fund1 Fund Total: 9 Vendors 21 Transactions


Loffler Companies, Inc

MN Office Of Enterprise Technology

Preston Public Utilities

Verizon Wireless

smensink

County Road & Bridge13

Account/Formula


2:19PM4/20/17

128.60 1

2,097.55 4

2,226.15

128.60

1,013.42

47.42

45.85

990.86




Centurylink320513-300-000-0000-6203 Telephonetelephone 5078673784

Transactions3205

Preston Public Utilities30813-330-000-0000-6251 Electricityutilities 4458327

13-330-000-0000-6251 Electricityutilities 4459875

13-330-000-0000-6251 Electricityutilities 4473A342

13-330-000-0000-6251 Electricityutilities 4473B341

Transactions308

County Road & Bridge13 Fund Total: 2 Vendors 5 Transactions


Centurylink


smensink

Sanitation Fund14

Account/Formula


2:19PM4/20/17

658.75 1

658.75

658.75

02/23/2017 03/29/2017




Preston Public Utilities30814-390-000-0000-6251 ElectricityUtilities for Transfer Station

Transactions308

Sanitation Fund14 Fund Total: 1 Vendors 1 Transactions



smensink

Trust And Agency Fund76

Account/Formula


2:19PM4/20/17

1,088.00 2

1,088.00

923.00

165.00




Fillmore Co Treasurer11076-000-000-0000-2006 Commercial Sw Mgmt TaxRRC Sales & Use Tax

76-000-000-0000-2007 Sales Tax Collected041,104 & 101 Sales & Use Tax

Transactions110

Trust And Agency Fund76 Fund Total: 1 Vendors 2 Transactions



smensink

Taxes And Penalties Fund80

Account/Formula


2:19PM4/20/17

173.61 1

28.23 1

201.84

173.61

07/01/2016 12/31/2016

28.23

07/01/2016 12/31/2017




City of Spring Valley40480-889-000-0000-5224 T79 Dot-R/W 30% Rent To County30% Rent in Lieu

Transactions404

Kingsland School Dist 21372365980-888-000-0000-5224 T79 Dot-R/W 30% Rent To County30% Rent in Lieu

Transactions23659

Taxes And Penalties Fund80 Fund Total: 2 Vendors 2 Transactions


City of Spring Valley

Kingsland School Dist 2137

smensink

State Revenue And School Fund87

Account/Formula

State Revenue And School Fund


2:19PM4/20/17

49,349.19 2

4,710.47 1

2,692.67 3

85.00 1

56,837.33

75,295.11

21,564.13

27,785.06

4,710.47

1,832.00

859.17

1.50

85.00




Fillmore Co Treasurer11087-000-000-0000-2470 Mortgage Reg Tax-StateMTG Tax - March

87-000-000-0000-2471 State Deed Tax-StateDeed Tax - March

Transactions110

Fillmore County Auditor-Treasurer503287-000-000-0000-2455 General State TaxFinal 2016 Settlement to State

Transactions5032

MN Department Of Finance185987-000-000-0000-2100 Due To Other Governmental AgenciesMarch 2017 Vitals

87-000-000-0000-2313 Real Estate SurchargeMarch 2017 RE Surcharge

87-000-000-0000-2404 State AssuranceMarch 2017 State Assurance

Transactions1859

Mn Dept Of Health599387-000-000-0000-2312 Well Management FundsMarch 2017 Well Cert

Transactions5993

87 Fund Total: 4 Vendors 7 Transactions




Fillmore County Auditor-Treasurer

MN Department Of Finance

Mn Dept Of Health

smensink


2:19PM4/20/17 AUDITOR'S VOUCHERS ENTRIESPage 9



AMOUNT

State Revenue And School Fund

14,283.04 1

2,226.15 13

658.75 14

1,088.00 76

201.84 80

56,837.33 87

75,295.11


County Revenue Fund


Sanitation Fund

Trust And Agency Fund

Taxes And Penalties Fund


. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Section 2.05 PROBATIONARY PERIOD

Date Approved by the County Board: June 9, 2009 Supersedes Policy Dated: July 23, 2003

A. Policy Statement The probationary or working test period shall be regarded as an extension of the examination process. It shall be used by department heads and supervisors for closely observing the employee's work and rejecting any employee whose performance does not meet the required work standards. This time also enables the new employee to evaluate his/her interest in continuing their employment with the County.

B. Duration Effective June 9, 2009, appointed employees hired, re-hired, appointed, transferred, or promoted, or reduced to a lower job class position shall be required to successfully complete a one (1) year probationary period from the date of employment status change unless federal or state statutes or union contracts require otherwise. Refer to individual labor contracts for length of probation for each union group.

C. Extension of Probationary Period

In rare or unusual circumstances or conditions that prevent the making of a full and fair determination as a basis for granting regular status or terminating the employee, a three (3) month extension of the probationary period may be granted. Any request for extension from a department head must be approved by the County Board. This request must be made by the beginning of the twelfth (12) month by completing a personnel request for Board Action action form and submitting it to the Coordinator's office. A copy of the request shall be provided to the probationary employee.

D. Probationary Performance Evaluation

1. A written evaluation indicating the general progression/performance of the employee must be completed by the department head or supervisor at six (6) months of service as well as three (3) weeks prior to completion of the one (1) year probation period.

2. The evaluation procedure in the personnel manual shall be followed. A personnel action

formRequest for Board Action must also be completed and submitted, along with the evaluation form, to the County CoordinatorBoard for their review for approval by the Board prior to any change in an employee's employment status.

3. The new employee should be properly orientated and trained so as to be aware of what the

standards of performance are for the position. Each employee should be given every opportunity to succeed and have all questions answered regarding work assignments. It is the responsibility of each department head and supervisor to inform the new employee how they are doing during this qualifying period.

E. Termination

A probationary employee may be terminated at any time during the working test period, if in the department head's opinion; the employee is unable or unwilling to perform the duties of the position satisfactorily.

F. Compensation

No raises, except cost of living adjustments, shall be enacted for probationary employees during the working test period unless present in union contract.

G. Benefits During the Probationary Period Leave benefits, as authorized under these policies, shall accrue to the employee during the working test

period, and, once earned, can be used at any time during the probationary period, subject to supervisor’s approval. Benefit eligible employees shall receive applicable benefits on the first of the month following their initial date of employment.

Section 4.06 PAID TIME OFF

Date Approved by the County Board: September 27, 2016 Supersedes Policy Dated: October 26, 2010

Policy Statement It is a continuing objective of Fillmore County to provide equity, consistency and flexibility in the delivery of benefits to county staff. Where appropriate, certain benefits have also been designed to incorporate employee tenure to recognize and reward loyal service to the County. These considerations are particularly significant in the accrual, utilization and administration of paid time off (PTO).

PTO can be utilized for any purpose, subject only to necessary request/approval procedures consistent with policy and labor contracts. A. Eligibility

1. Only regular full-time and eligible part-time hourly and salaried employees shall accrue annual PTO at their regular rate of pay. To be eligible, an employee must be in an active pay status. Regular full and part-time employees whose regular schedule is less than 40 hours per week will receive prorated PTO based on their regular schedule.

2. Temporary and seasonal employees are not entitled to PTO, but may request permission from

their department head to take unpaid time off. 3. Employee groups covered by collective bargaining agreements must negotiate participation in

the PTO policy through the collective bargaining process. 4. Each November, a full-time employee equivalency (FTE) percentage will be determined for each

eligible intermittent employee not subject to a collective bargaining agreement. A. FTE will be based on the average number of hours per week worked for the previous year. B. Calculation of prorated PTO benefits will only be offered to intermittent employees

averaging 20 or more hours per week.

B. Accrual Rates 1. Full time employees:

Years of Service Hours accrued per pay period Approximate Annual Accrual Rate

0 - 5 years 7.38 hours 191.88 hours 6 - 10 years 8.32 hours 216.32 hours 11 - 15 years 9.24 hours 240.24 hours 16 or more years 10.17 hours 264.42 hours

1. Accruals shall not exceed the cap of 800 hours at any time. 2. Employees initially hired after 1/1/2018 shall have a PTO accrual cap of 400 hours. Accruals shall

not exceed the cap at any time. C. Rate of Pay for PTO

The rate of PTO pay shall be the employee's regular straight-time rate of pay in effect during the employee's PTO period. No employee shall be permitted to waive PTO for the purpose of receiving double pay.

D. PTO During Unpaid Leave

Unpaid leave is time away from employment without wages. Unpaid leave may be part of a FMLA or other leave. PTO leave shall not be earned by any employee during a leave of absence without pay, or time otherwise not worked or paid.

E. PTO Scheduling

1. Department heads are responsible for scheduling PTO leave for employees under their supervision. It is possible that PTO requests may be denied if the requested time would cause an interruption in the service of the department or is otherwise not in the County's best interest.

2. Employees shall not be allowed to take PTO until after it has been earned. The employee who requests time off first shall be given priority consideration in PTO scheduling.

Other circumstances can be considered. 3. The minimum amount of PTO that can be taken at any one time is one half (1/2) hour. 4. Non-emergency use must be requested in advance per departmental practices. Emergency use

may require documentation of the emergency as soon as possible. 5. At any time of the year, if an employee wishes to take PTO in excess of five (5) consecutive working

days, he/she should request such time off from the appropriate department head at least thirty (30) days prior to the beginning date of the time off.

F. Accumulation of PTO and Annual Cash Out Option Employees may cash out a portion of accrued PTO once per calendar year. The following restrictions will apply:

1. Employee must have used a minimum of 80 hours of PTO, taken off 80 hours of comp time, or any combination of the two totaling at least 80 hours during the previous calendar year, and

2. Employee must request payment of accruals from Auditor/Treasurer’s Office by November 30th of

each year, and 3. Maximum of 50% of the balance can be paid to the employee as long as a minimum of 80 hours are

retained. Employee must recognize that this will be taxable income. Employees may be able to defer cash out payments in accordance with deferred compensation regulations.

5. Fillmore County grants paid time away from work under its PTO policy. Employees are encouraged to schedule sufficient time off for relaxation to promote good physical and mental health

G. Donations Of PTO

Employees may transfer PTO to another employee when an employee has exhausted all their PTO due to an illness or injury to the employee or an immediate family member as defined by FMLA regulations. Donations will be allowable with these restrictions: 1. The affected employee must request donated PTO. This request is to be sent to the Human

Resources Officer.

2. A notification will be sent to County employees stating that there has been a request, and the opportunity to donate PTO if desired.

3. Donor must have used 80 hours of PTO during the previous year, and 4. Donor must retain a minimum of 80 hours following the donation, and 5. Recipient must be eligible for PTO benefits, and 7. Transfers will be made at the rate of the giver, but used at the salary rate of the receiver, and 8. Transfers will be irrevocable and, 9. The identity of the donor shall remain anonymous. 10. Donated leave will not be available when the illness or injury is work related and workers’

compensation applies. NOTE: Employees may not request donations of PTO from other employees directly. Such requests would be considered just cause for disciplinary action as stated in section 14.2(k) of the Discipline Policy.

Section 6.XX IDENTIFICATION CARD POLICY

Date Approved by the County Board: September 23, 2008 Supersedes Policy Dated:

A. PURPOSE Fillmore County will issue a county photographic identification (ID) card affirming individuals as a Fillmore County employee, or volunteer of the County. , or an employee of an agency housed in a county owned or operated facility. The purpose of the Identification Card Policy is:

To enhance the County’s mission of providing high quality public service

To provide a consistent, standardized method of identification

To provide a safe environment for the public to conduct business

To provide an additional means of establishing a safe work place for employees B. PROCEDURES Identification cards are and will remain the property of Fillmore County and their use will be governed by

the county and at its sole discretion. Identification cards will be provided by the County and will include a photo, name, and the department/division in which the person works. A card format will be approved by Department Heads but may vary slightly by department based on safety and privacy needs. Variations of the ID card by department must be minimal to maintain conformity and must be within the capabilities of the ID card computer program used.

1. DISPLAYING ID CARDS All County employees, volunteers and employees of an agency housed in a county owned or

operated facility are required to display the identification card provided by the County prominently while on the job or on any County property except as noted in exceptions.

Employees should wear their photo ID when hosting or appearing at County functions or community

events, especially if it is important to draw attention to the County’s participation or attendance. Employees may use judgment in deciding whether to wear their photo ID while conducting official business that is not on County property if anonymity is a consideration or if outside the County.

2. EXCEPTIONS At the discretion of the Department Head, certain employees will not be required to display the ID

card while performing certain job tasks. Example would include but not be limited to:

An employee whose safety would be put at risk by the wearing of an ID card

An employee who is wearing a uniform with Fillmore County markings and bears the name of the employee on it.

An employee who works in a capacity that would automatically exempt the employee, such as an under-cover law enforcement officer.

C. ISSUANCE OF EMPLOYEE ID CARDS

All employees of Fillmore County, volunteers and employees of an agency housed in a county owned or operated facility will be issued a photographic identification card. No sunglasses or hats may be worn for the ID pictures with the exception of the religiously required head coverings that may be worn, but must be back on the head so that it does not obscure the face. ID cards will be issued with a clip or break-away chain. All ID cards will be made electronically at the Emergency ManagementCoordinator’s Office. No other location is authorized to make Fillmore County ID cards.

1. NEW HIRES

The Human Resources Officer will be responsible for authorizing the andissuance issuing of a bar-coded an ID card to each employee at the time of his/hertheir initial hire orientation. An appointment will be made with the Emergency Management Office to take a photo and obtain an ID.

2. VOLUNTEERS Volunteers: Volunteers shall be issued a “Volunteer” ID that should be displayed at all times while at a County facility. This ID will use a different background than employee cards and may be printed on paper if only for a short duration. The word “VOLUNTEER” will be displayed in bold print. There may be some volunteer categories that should have specific designations written on the card, e.g. Citizen Core Council; C.E.R.T., Medical Reserve Corp., etc. The volunteer’s supervisor will request a temporary badge by completing the Photo ID Authorization Form.. The department head. will approve it.

3. AGENCIES HOUSED IN FILLMORE COUNTY OWNED OR OPERATED FACILITIES Employees of agencies housed in Fillmore County owned or operated facilities shall be issued an ID card by the county unless they have a photographic ID to display that is from another state or county agency, and is less than five years old.

4.3. REPLACEMENTS

ID cards expire every five (5) years. A new card must be requested a new card within one month of the expiration date listed on the back of the card. A new card also will be needed when an employee changes his/hertheir name, department, or a card is lost or stolen. A lost or misplaced ID is to be immediately reported to the employee’s supervisor who will notify the Emergency ManagementCoordinator’s Office. All lost ID cards will be recorded and inactivated in the employee ID card database. Employees with ID cards may request a new card using a Photo ID Authorization Form.

Fillmore County ID cards are invalidated upon separation of employment and must be returned to the County along with other County property. Employees shall surrender the ID card to their supervisor or Human Resource Officer upon termination of employment, or when requested. The card will be cut in half and sent to the Emergency ManagementCoordinator’s Office who will ensure that the card is invalidated in the employee ID card database.

D. EMPLOYEEs &, VOLUNTEERS & EMPLOYEES OF HOUSED AGENCIES RESPONSIBILITIES

Those issued ID Cards will:

Wear their Photo ID card in plain view, above the waist, so it is observable under normal conditions.

Protect their ID card against loss, theft, or unauthorized use;

Maintain the card in good condition, avoiding contact with surfaces that can scratch or cause accelerated wear;

Will not trim, fold, mark, or otherwise deface or alter the card in any way that would change the original appearance of the card or cover any portion of the card;

Not loan the card to another person for any reason, and not use another person’s card for any purpose; and only use the card for official county business;

Immediately report the loss, theft, unauthorized use, or recovery of a lost or stolen ID card to their immediate supervisor, turn over any recovered or found card to his/hertheir supervisor immediately; and

Return the Photo ID card to their supervisor or Human Resource Officer if leaving County employment, transferring to a different department, beginning an extended leave of absence or upon the request of management.

Report any work conditions to their supervisor that may make wearing the ID card hazardous. Violations of any of the above-listed rules can may result in corrective action up to, and

including, termination.

Benefits Consulting Request

- On March 14, 2017 the County Board approved the recommendation from the Benefits

Committee to send out Requests for Proposal (RFP) for full benefit consulting to

organizations that have experience working with public entities in MN.

- Three (3) RFPs were received from the following companies:

o Intellecents

o Flexible Benefits Consulting (FBC)

o Associated Benefits and Risk Consulting

- The RFPs were reviewed for their overall cost and services offered.

- All three companies were reviewed by the Benefits Committee at their April 11, 2017

meeting.

- The Benefits Committee is recommending acceptance of the RFP from Flexible Benefits

Consulting for the following reasons:

o Low quote

o Established relationship with Fillmore County (we currently utilize FBC for our

dental insurance)

o Services: All of the companies offered similar services with regard to quoting

process, follow-up, COBRA, enrollment, etc. FBC was the only company that

also offered employees the ability to contact their support directly for questions

and assistance with their benefits questions and issues.

H:\FILLMORE_CO_MN\T51113783\0_Rwy Rehab\A_Project Management\FKA-BMI WO #1 Crack Repair Seal Coat Proposal (041817).docx

April 18, 2017

Ms. Pamela Schroeder

Highway/Airport Office Manager

Fillmore County

909 Houston Street NW

Preston, MN 55965

RE: Fillmore County Airport (FKA)

2017 Runway, Taxiway, and Apron Crack Repair and Seal Coat Project

BMI Work Order #1

Proposal for Professional Services

Dear Ms. Schroeder,

Bolton & Menk is pleased to submit our proposal for Professional Services for the Runway, Taxiway, and

Apron Crack Repair and Seal Coat project at the Fillmore County Airport.

Our understanding of the project is the County desires to crack rout and seal existing longitudinal and

transverse cracks on Runway 11/29, Taxiway A, and the Apron. An emulsified asphalt seal coat will also

be applied to those pavements. The intersection of Taxiway A with the Runway 11 connecting Taxiway

depression will also be patched.

SCOPE OF SERVICES:

DESIGN:

1.1 Project Scoping

Consultant shall confer with the Sponsor on, and ascertain, project requirements, finances,

schedules, and other pertinent matters affecting the project and shall arrive at a mutual

understanding of such matters with the Sponsor.

Consultant shall coordinate with the Sponsor, FAA, MN/DOT, subconsultants, and other

applicable agencies to complete the work elements in Task 1.

1.2 Field Investigation

Consultant shall field verity existing longitudinal and transverse cracks on all airfield pavements

to be repaired as part of the project. Field investigation will require one trip to the airport.

1.3 Construction Safety and Phasing Plan (CSPP)

Consultant will complete FAA Form 7460-1 and the Construction Safety and Phasing Plan (CSPP),

through FAA’s Obstruction Evaluation / Airport Airspace Analysis (OE/AAA) website portal. The

Name: Ms. Pamela Schroeder

Date: April 18, 2017

Page: 2


7460 form and CSPP will be prepared according to current FAA Guidelines.

1.4 Prepare Preliminary Plans, Specifications, and Cost Estimate

Consultant will prepare preliminary plans. The plan sheets will be limited to those sheets

necessary to carry-out the construction of the proposed project.

Consultant will assemble the technical specifications necessary for the intended work. Standard

FAA specifications will be utilized where possible. Additional specifications will be prepared to

address work items or materials that are not covered by FAA specifications.

Consultant will assemble preliminary contract documents including instruction to bidders,

proposal, equal opportunity clauses, construction clauses, construction contract agreement,

performance bond, payment bond, bid bond, State Requirements, Federal Requirements, bid

schedule, wage rates, and general provisions.

Consultant shall prepare preliminary construction cost estimate.

1.5 Final Plans, Specifications, and Cost Estimate

Consultant shall submit 90% plans, specifications, and cost estimate to the Sponsor for review.

One (1) telecom design review meeting will be held to review the bidding documents and

discuss Sponsor comments.

A final set of plans, specifications, and cost estimate will be prepared which incorporates

revisions, modifications, and corrections determined during the Sponsors review.

1.6 Prepare Disadvantaged Business Plan (DBE)

The project is expected to use Federal grant dollars in excess of $250,000, the annual

Disadvantaged Business Plan goal will be updated to reflect the current project. This task

includes research of the current state highway certified DBE listings and area contractors to

determine the availability of potential DBE contractors. The DBE Plan will be finalized for

Sponsor submittal to the FAA Civil Rights Office.

1.7 Prepare Advertisement for Bids

Required advertisement dates, and bidding dates will be established. Consultant will submit a

copy to the Sponsor for distribution to local and selected publications of the project. The

Sponsor shall pay for the associated cost of advertising.

1.8 Furnish Bid Documents

Consultant shall prepare, reproduce, and distribute 10 sets of bidding documents for the

project. In addition, electronic copies of the bid documents will be made available for download

through the Quest Construction Document Network website (QuestCDN). The Consultant shall

keep a current list of plan holders and distribute this to interested parties upon request. This

task also includes coordination required to facilitate these requests.

1.9 Respond to Bidders Questions

During the bidding process, Consultant will be available to clarify bidding issues with contractors

and suppliers, and for consultation with the various entities associated with the project. This



Page: 3


item also includes contacting bidders to generate interest in the project.

1.10 Prepare and Distribute Addendums

Consultant shall issue addenda as appropriate to interpret, clarify, or change the bidding

documents as required by the Sponsor or the State. Addenda will be made available to the plan

holders either through mail, electronic mail, hand delivering or via facsimile transmission. Any

addenda that are generated as a sole result of the Sponsors error or omission will be considered

as extra services and Consultant shall be reimbursed for this effort as an amendment to this

contract.

1.11 Pre-Bid and Bid Opening

No pre-bid meeting will be scheduled for this project.

Consultant shall attend the bid opening and provide a summary of bidders at the event.

1.12 Bid Review and Bid Tabulation

Consultant shall advise the Sponsor as to the acceptability of any subcontractors, suppliers, and

other persons and organizations proposed by the bidders and as to the acceptability of

substitute materials and equipment proposed by bidders. Consultant shall prepare a

spreadsheet that includes all bid items for the purpose evaluating the lowest bidder. Consultant

shall input the as-bid unit prices into the spreadsheet and to verify mathematical computations

of the bids. Consultant will then provide recommendations to the Sponsor as to the name of the

apparent low bidder.

1.13 Prepare Recommendation for Award

Consultant will prepare a recommendation of award for the Sponsor to accept or reject the bids

as submitted. If rejection is recommended, Consultant will supply an explanation for their

recommendation and possible alternative actions the Sponsor can pursue to complete the

project. Once the Contract Award is made Consultant will distribute the bid tabulations on

request of the Sponsor.

1.14 Prepare Grant Application

Consultant shall prepare the Federal Grant Application after project design has been completed

and the bids accepted. Consultant shall submit the Application to the Sponsor for approval and

signatures. After obtaining the necessary signatures, Consultant will forward copies to the FAA

for further processing.



Page: 4


CONSTRUCTION MANAGEMENT:

2.1 Pre-Construction Meeting

Consultant will arrange for and conduct the pre-construction meeting. The Project Manager

and the Resident Project Representative will establish this meeting to review Local, State,

Federal Aviation Administration (FAA) and project specific requirements prior to commencing

construction. The meeting will be conducted at the Airport and will include the

Sponsor/Sponsor, Mn/DOT Aeronautics (if available), Subconsultants, FAA DMA-ADO (if

available), Contractor, Subcontractors and utility companies. This task will include:

• Scheduling the meeting, sending invitations, providing meeting materials and pre-

meeting exhibit and material preparation.

• Obtain and review the project construction schedules from the contractor or

contractors prior to presentation at the preconstruction meeting. The Sponsor should

be provided copies of all construction schedules.

• Prior to preconstruction meeting, furnish the name of the Project Engineer with

qualifications for approval by the Sponsor. Project Engineer means Engineer as defined

in Section 10 (Section 10-18) of the General Provisions of the construction documents.

• Preside at the preconstruction meeting, prepare a detailed record of the meeting and

submit to the Sponsor and all participants.

• Provide Contractor with a list of required submittals to be provided by Contractor and

discussed at the meeting.

• Provide Contractor with additional copies of Construction Documents and digital data

(Project Drawings) as requested.

2.2 Prepare Contract Manuals

The Consultant is required to check that the construction contracts are in order, verify

Contractor has met DBE goals (or made valid good faith effort), Contractor has provided proof

of insurance, the bonds have been completed, and the Sponsor, Contractor and applicable

Agencies has been provided with adequate copies of the executed Contract Manual to include

the Agreement and all addenda.

The Plans will be updated to include all addenda items issued during bidding as necessary and

adequate copies provided to the Contractor. Clerical will prepare the quantity sheets, field

book, testing sheets, construction report format, etc. for use by the RPR.

2.3 Construction Management

The Consultant will provide Construction Administration Services the scope of which is based

on the following:

• The Consultant and Sponsor agree that construction engineering services furnished shall be

to the extent necessary to determine compliance with plans and specifications, including



Page: 5


necessary general supervision of Resident Project Representative Services authorized by

the Sponsor.

• The Consultant and Sponsor agree that the Construction Engineering Services provided by

the Consultant may actually be required to continue and exceed beyond the construction

time element stated in the Sponsor’s agreement with the construction Contractor. When

the extent of these construction services beyond the control of the Consultant occurs, the

Sponsor agrees that Consultant will be reimbursed for additional Construction Engineering

Services in excess of the specified construction time period at a mutually acceptable fee

negotiated at the time all the pertinent circumstances are known.

• Nothing herein shall be construed as imposing upon the Consultant’s responsibility for the

construction means, methods, techniques, sequences, safety programs, and procedures

used by contractors.

• The Consultant agrees that Resident Project Representative services furnished under this

Contract shall be to observe the work and to determine compliance with the plans and

specifications, including representing the Sponsor in coordination of construction activities

among contractors and between contractors and utilities, and to accommodate the

reasonable requirements of the Sponsor on and around areas of construction.

• When the Consultant is on the site, documentation will be maintained regarding

construction progress and delays, quantities and percentages of work, tests performed,

observations made and work accepted, problems encountered and instructions given to

contractors, field changes and adjustments approved, and other records required or

otherwise necessary to maintain a record of the work.

The Consultant agrees to provide Construction Administration Services that include the

following:

• Check and monitor construction activities and certify that all project work completed under

observation of the Resident Project Representative is in substantial compliance with the

plans, specifications and contract documents including any modifications by Change Order

or otherwise, that all required tests were performed, and that such work is recommended

for acceptance.

• Provide interpretation of plans and specifications as requested.

• Supervise and coordinate Subconsultant contracts for field observation and testing.

• Review shop drawings and certificates submitted by contractors for compliance with

design concepts, as required by the applicable sections of the technical specifications.

• Review all periodic and final pay requests and explanation of variation between

• Contract and final quantities prepared by Resident Project Representative. Coordinate



Page: 6


Contractor approval and signature and submit to Sponsor for approval.

• Review weekly Construction Progress and Inspection Reports (FAA Form 5370-1) as

prepared by Resident Project Representative and submit to Sponsor and applicable

Agencies.

• Prepare, review and process Field Orders, Change Orders to include a cost estimate,

cost/price analysis, record of negotiations, review and evaluation of “Contractor’s Request

for Extension of Contract Time” and make recommendations regarding approval to the

Sponsor. Notify the Contractor that no work can start until approved by the Sponsor.

Coordinate and meet with the Sponsor for consultation and advice during construction to

include conducting construction progress meetings. Coordinate with Sponsor’s Representative

including:

• Review and evaluate “Contractor’s Request for Extension of Contract Time” and submit

recommendations to the Sponsor.

• Meet with the Sponsor for consultation and advice during construction.

• Coordinate on-site inspections of construction as requested. Make recommendations for

acceptance or modification of work.

• Monitor that all testing required by the specifications is performed. Review and approve

all materials reports prepared by the Resident Project Representative and/or

Subconsultants.

• Maintain record drawings from redline or working drawings prepared by Resident Project

Representative as accumulated during the course of construction to show “Record

Drawing” conditions.

• Retain and review payroll reports of each contractor and subcontractor and monitor

Contractor’s compliance with paying employees as per established State Prevailing Wages

and/or Federal Davis Bacon requirements.

• Monitor Contractor’s compliance with Disadvantage Business Enterprise (DBE) program

(i.e. determine that the firms on the job are as stated in the plan. Determine that the

volume of work and equipment used complies with the plan.) Report deviations to the

Sponsor.

2.4 Resident Project Representative Services

The Sponsor as part of this agreement authorizes Resident Engineering Services and the

Consultant agrees to provide a Resident Project Representative, materials acceptance testing,

and staking services in the execution of the Construction Engineering Services for the project

work. The Sponsor and Consultant agree that the Consultant may employ the Resident Project

Representative on other work during periods of temporary job shutdown when such services



Page: 7


are not required by this project. Normally, the Resident Project Representative will give

intermittent part-time service on this project when construction is in progress to include

temporary interruptions due to weather or mechanical failure.

For this Project Full-Time Resident Project Representative services will be provided. It is

anticipated the Project will be completed within 15 Working Days. This will include three (3)

field inspection visits by the Project Manager, and fifteen (15) by the by the RPR.

Resident Project Representative Services shall be completed in accordance with the following:

• Coordinate with the Testing Subconsultant to perform acceptance tests required to be

provided by the Sponsor in the construction Contract Documents.

• Coordinate with Contractor regarding schedule, work progress, quality of work, and notify

contractor of equipment and methods which do not comply with the Contract

requirements. The Resident Project Representative shall notify the Sponsor in the event

that the Contractor elects to continue the use of questioned equipment and methods.

• Maintain daily records of the Contractor’s progress and activities during the course of

construction, to include progress of all work. These records document work in progress,

quality and quantity of materials delivered, test locations and results, instructions provided

the Contractor, weather, equipment use, labor requirements, safety problems, and

changes required.

• Evaluate and discuss potential Field Orders and Change Orders with the Contractor as

necessary.

• Evaluate possible material substitutions as requested by the Contractor.

• Prepare, process and distribute to Project Engineer weekly Construction Progress and

Inspection Reports (FAA Form 5370-1).

• Measure and compute as-built quantities of all materials incorporated in the work and

items of work completed, and maintain an item record account.

• Prepare periodic Pay Requests for review by the Project Engineer and Contractor.

• Monitor the contractor’s compliance with airport operations to include coordination with

airport manager, hangar sponsors and airport users and with the Construction Safety

Phasing Plan (CSPP).

• Attend and participate in construction progress meetings.

• Coordinate the necessary construction staking/layout schedule as needed by the

Contractor.



Page: 8


• Perform other services as reasonably required by the Sponsor and as outlined in the

Contract Documents.

2.5 Final Inspection and Documentation

The Consultant will schedule and conduct a final inspection with the Sponsor, Contractor, State

and FAA representatives to determine whether the project has reached substantial completion

and the work is in accordance with the plans and specifications. The Consultant will document

items found to be deficient.

The Consultant will prepare a punch list correspondence including the deficient items and will

forward this correspondence to the Contractor requiring correction of the items and request a

schedule for completion. The Consultant will send a copy to the Sponsor and include a copy in

the Grant Closeout Report.

Once all of the punch list items have been completed to the satisfaction of the Sponsor, State

and FAA, the Consultant will prepare a Certification of Construction Acceptance for the project.

This certification will also be included in the Grant Closeout Report. Assemble documentation

for the project closeout report once the project is complete. This will include gathering all

construction documentation, supplemental agreements (if applicable), weekly reports, pay

requests, testing result summaries, final certification documentation, and change orders in

preparation for closeout.

2.6 As-Built Plan

The project team will collaboratively assemble a set of as-built plans for the project. The as-built

plans will include field constructed conditions included as part of this Project including any field

surveying required to compute final quantities and the drawings will become record

information. The Consultant shall provide Sponsor with two (2) sets of reproducible “Record

Drawings” in both digital and hardcopy format.

2.7 Project Closeout

Consultant shall prepare the FAA Project Financial Closeout Forms and Report and submit to the

Sponsor for submittal at the conclusion of the project.

CONSIDERATION:

The services described above in this proposal shall be completed on a LUMP SUM NOT TO EXCEED basis

of $ 47,000.

SCHEDULE:

We anticipate the work can be performed to the following schedule.

• Design: April – May, 2017

• County Board Final Bidding Documents Approval: May 23, 2017

• Bid Letting: June 26, 2017

• County Board Approves Low Bidder: June 27, 2017

• Construction: September, 2017 (Contingent upon Federal Grant)

• Project Closeout: December, 2017



Page: 9


Bolton & Menk, Inc. puts a high priority on ensuring that our company’s efforts are consistent with our

sponsors’ needs. If you find this proposal acceptable, please return to me a signed and dated copy of

this document.

Sincerely,

BOLTON & MENK, INC.

Silas Parmar, P.E.

Project Manager

Cc: Melissa Underwood, Bolton & Menk

*************************************************************************************

I hereby accept the terms defined in this letter proposal.

______________________________________________ __________________________

Name/Signature Date

______________________________________________ __________________________

Name/Signature Date

R E S O L U T I O N


Preston, Minnesota 55965

Date April 25, 2017 Resolution No.

Motion by Commissioner Second by Commissioner

WHEREAS, _Dunn Blacktop_ has in all things completed SAP 23-611-012 in Pilot Mound Township, and

the County Board being fully advised in the premise.

NOW THEN BE IT RESOLVED:

That we do hereby accept said completed ___projects____ for and on behalf of the County of Fillmore

and authorize final payment as specified.

Dated at Preston, Minnesota, this _25th_ day of __April___, 2017

Contract Price: $ 218,692.51

Value of Work: $ 213,756.87

Final Payment: $ 213,756.87

___________________________, Chairman of the Board

VOTING AYE

Commissioners

Dahl Lentz Bakke Peterson Prestby

VOTING NAY

Commissioners Dahl Lentz Bakke Peterson Prestby

STATE OF MINNESOTA

COUNTY OF FILLMORE

I, Bobbie Vickerman, Clerk of the Fillmore County Board of Commissioners, State of Minnesota, do hereby certify that the

foregoing resolution is a true and correct copy of a resolution duly passed at a meeting of the Fillmore County Board of

Commissioners held on the day of , 2017.

Witness my hand and official seal at Preston, Minnesota the ______ day of _____________, 20 17 .

SEAL

Bobbie Vickerman, Coordinator/Clerk

Fillmore County Board of Commissioners

April 21, 2017

ACTUARIAL SERVICES GASB STATEMENTS 45 and 73 Fillmore County

Hildi Incorporated 11800 Singletree Lane, Suite 305 Minneapolis, MN 55344 P 952.934.5554 F 952.934.3027 E [email protected] www.hildiinc.com Primary Contact: Jill M. Urdahl, FSA

http://www.hildiinc.com/

Specializing in Actuarial Retirement Plan Services

Hildi Incorporated 2

April 21, 2017 Ms. Kristina Kohn Human Resources Officer Fillmore County 101 Fillmore Street Preston, MN 55965 Dear Kristina and Fillmore County:

Thank you for the opportunity to work with you on Actuarial Services for Fillmore County. We look forward to developing a valued business partnership with you on the subject of Other Post-Employment Benefits. The enclosed booklet will cover the scope of services and highlight the strengths of the actuarial firm, Hildi Incorporated.

Qualified Actuaries

First and foremost, we would like to stress that your business is important to Hildi Incorporated. The history of our firm is spelled out in the “About Hildi Incorporated” section of this proposal. The consultants at Hildi Incorporated are seasoned actuarial consultants specializing in the health and welfare and pension fields. All actuaries who will be working on your account are credentialed actuaries – either Fellows of the Society of Actuaries (FSA) or Associates of the Society of Actuaries (ASA.) Becoming an FSA or ASA entails years of studying and exam taking while competing for passing marks against other top candidates throughout the country. Other practicing actuaries have never completed the entire course of actuarial study, but all actuaries at Hildi Inc. have. Please see our Biographies and Resumes included in the Appendix section.

Experienced Actuaries and Responsive Service

Second, at Hildi Incorporated, we monitor our workflow and capacity levels in order to be the most responsive to the client projects that we take on. Hildi Incorporated has made the commitment to specialize in actuarial work for public entities under GASB Statements 67, 68, 73, 74 and 75. The consultants at Hildi Incorporated have recently been working with cities, counties, school districts, and other public entities all over the country on OPEBs and with large corporations since the early 1990s on post–employment health and welfare benefits and actuarial valuations under ASC 715-60.

Specializing in Actuarial Retirement Plan Services


Consistency

At Hildi Incorporated, we have the distinct advantage of being able to provide our clients with a consistent actuarial team from one year to the next. This is due to the fact that you will be working directly with the business owners. We are committed to our profession and our firm. Therefore, you will not have to worry about your investment in our firm, as our knowledge of the Fillmore County’s benefits and OPEB strategies will be consistently applied.

Full array of actuarial services and network of related professionals

Finally, Hildi Incorporated will be able to furnish the Fillmore County with any actuarial services that may be requested in the future. Hildi Incorporated has established a network of professionals that are all working with the requirements under the GASB Statements, including legal, trust, and funding vehicle services.

GASB Statements 73, 74, and 75

As you know, GASB finalized new statements for Other Post-Employment Benefits (OPEBs) disclosures that will be implemented soon. We will give strategic advice and help to smoothly transition Fillmore County to the new disclosure requirements.

Thank you again for this opportunity. Please call with any questions that you may have. We look forward to working with you. Sincerely, Jill M. Urdahl, FSA President/Consulting Actuary


Contents

About Hildi Incorporated .................................................................... 5

Hildi Incorporated Qualifications and Experience .............................. 6

The Actuarial Valuation Process ....................................................... 7

Sample Data Request ....................................................................... 8

Fee Proposal and Timeline .............................................................. 10

References ...................................................................................... 12

Appendix ......................................................................................... 13

Biographies/Resumes ................................................................................... 14

Subcontractor Actuaries working with Hildi Incorporated ............................... 20


About Hildi Incorporated

Thank you for taking the time to learn more about Hildi Incorporated. At Hildi Incorporated, our goal is to be your valued, trusted consulting partner in the world of actuarial retirement plan and Other Post-Employment benefit services. Hildi Incorporated believes in providing the highest quality consulting along with the most competitive fees in the marketplace. Customer service and satisfaction is our most important goal. Hildi Incorporated was established in October of 2004 as a Midwestern actuarial consulting firm. The structure for Hildi Incorporated is an S-Corporation in Minnesota. State and Federal Tax ID numbers can be provided on request. Hildi Incorporated has no parent or subsidiary organizations. The name “Hildi” has meaning in Norse mythology and is the founder’s nickname. The Hildi Inc. logo (the item that looks somewhat like a check mark or a music note) is the symbol from the founder’s ancestral family farm in Selbu, Norway. Hildi Incorporated consists of benefits consultants and actuaries who have many years of real world experience and are recognized leaders in their fields. Please see the section on the Actuarial Consultants at Hildi Incorporated, along with our attached biographies and resumes in the Appendix.


Hildi Incorporated Qualifications and Experience

Professional Experience Highlights Counties and Cities

Actuarial Valuations and Plan Design work for Other Post-Employment benefits (OPEBs.)

School Districts

Actuarial Valuations and Plan Design work for Other Post-Employment benefits (OPEBs.)

Public Pension Plans (Police and Fire Funds)

Actuarial Valuations and Plan Design work for Pensions under GASB Statements 25 and 27/GASB 67 and 68.

Bemis Company, Inc. (Current Client – 15,000+ employees)

Total actuarial consulting relationship with projects covering everything from Actuarial Valuations for two defined benefit plans to all the FAS No. 87, 88, and 132 accounting requirements.

Actuarial Valuations on all post retirement medical, dental, and life plans including all accounting work under FAS No. 106.

Additional work performed on non-qualified retirement plans and asset/liability modeling projections.


The Actuarial Valuation Process This exhibit shows the valuation process. Once you provide us with the Input Items, noted below, then we can complete the actuarial calculations and prepare your results in our actuarial report.

Actuarial Assumptions

The actuary and client jointly select a proposed set of actuarial assumptions to be used in the valuation. Hildi Inc. discusses the proposed assumptions with our clients at an early stage in the project; not all actuaries will do this. We welcome the client's input in the selection process, and it's important to remember that the earlier a client questions an assumption, the less work it is for the actuary to make the required changes to the valuation.


Sample Data Request Data format: Preferred delivery by computer CD, disk, or email.

Data in Excel spreadsheets is preferred. General List of items needed to perform a post-employment benefits Actuarial Valuation

Employee/Participant Data

Medical and Dental Employee Premium/Contribution information

Employee Group Contracts

Plan Asset information

Retiree Communications or any OPEB communications

Specific List of items needed for Employee/Participant Data Active Employees — one row of data per participant, please

Employee ID or Social Security Number

Gender

Date of Birth (MMDDYYYY)

Date of Hire (MMDDYYYY)

Pre-Calculated Service Field

Contract Group

Current Salary – please include the definition of Salary that is being used in the benefits being valued

Health Plan Code

Health Plan Coverage Code (none, single, family)

Retired Employees — one row of data per participant, please

Employee ID or Social Security Number

Gender

Date of Birth (MMDDYYYY)

Date of Retirement (MMDDYYYY)

Contract Group **Separate information will be needed for Medical and Dental below, if both are provided**

Annual Employer Paid Health Benefits, if any

Remaining Employer Paid Health Benefits Balance

Date Employer Paid Benefits Start (MMDDYYYY)

Date Employer Paid Benefits End (MMDDYYYY)

Monthly Retiree Contribution for Health Premiums

Health Plan Code

Health Plan Coverage Code (none, single, family)


Sample Data Request, continued

Other Health Plan Information Retiree Rates and Retiree Participant Contributions (Medical and Dental) for the current and the past three years — split by active, Pre and Post-65. Employee Group Contracts and/or Summary Plan Descriptions for all health care benefits, split by active, Pre-65 and Post-65, if plan designs are different. Identify plan changes over the last three years and for the current year. Retiree Medical Plan Document — including eligibility requirements. Underwriting Exhibits for the current and past two years for Actives, Pre-65 Retirees, and Post-65 Retirees. Medicare Part D direction/decision. Employee premium information for the Post Retirement Life Insurance Plan.

Plan Asset Information Funding Vehicle materials to be used for the OPEBs, if any.


Fee Proposal and Timeline

This fee proposal assumes that Fillmore County has approximately 167 Plan Members with both Implicit Rate Subsidy and Direct Subsidized benefits for OPEBs. GASB Statement No. 45 says that plans with 200 or fewer Plan Members must perform an actuarial valuation at least once every three years. Under GASB 75 (OPEB), all actuarial valuations will need to be performed at least once every two years. Upon receipt of all data needed for the project (see the Data Request), the actuarial valuation results can be prepared within six weeks. We know that you are in a rush situation. Therefore, we anticipate being able to get you results within two to three weeks upon receipt of all the data.

Basic Actuarial Valuation Fees

GASB 45 GASB 75

2015 Fiscal Year

$2,500

N/A

2016

Fiscal Year

January 1, 2015 actuarial valuation to be used as base results. GASB 45 disclosures to be

developed for the year ending December 31, 2016. Approximately $300

N/A

2017

Fiscal Year

January 1, 2015 actuarial valuation to be used as base results. GASB 45 disclosures to be

developed for the year ending December 31, 2017. Approximately $300

N/A

2018 Fiscal Year

N/A

$2,600


Basic Actuarial Valuation Fees continued These Basic Actuarial Fees include the following:

Teleconferencing with the actuaries on pending or anticipated issues which may affect the actuarial valuation/report. If any work is needed based on one of the outcomes of a teleconference, a fee will be agreed upon before any work is initiated.

A results meeting by conference call to discuss the results.

An Actuarial Report including all information required by the GASB Statements. Hildi Inc. will provide an electronic copy and three hard copies.

Periodic memos and telephone calls to provide updates on developments that may affect future actuarial reports.

The Basic Actuarial Fees are also based on the receipt of clean participant data in the format requested from the Hildi Inc. data request packet.

Fees for Additional Actuarial Services

Description Fee

Auditor Requests Based on Hourly Rates

Attendance at Meetings Based on Hourly Rates

Contract Proposals To be agreed upon after determination of scope

Hourly Rates for Additional Services

Description Hourly Rate

Strategic Actuarial Consulting and Meeting time

$300

Actuarial Calculations $100 - $250

Data and Administrative work $100 – $200

Travel and lodging expenses are not included in the basic fee and will be invoiced separately, if requested.


References

Name: Fillmore Central Schools Address: 700 Chatfield Street, Preston, MN 55965 Contact: Kathy Whalen, Business Manager Telephone: 507-765-3845

Name: Winona County Address: 177 Main Street, Winona, MN 55987 Contact: Pat Moga, Finance Director Telephone: 507-457-6459 Name: Olmsted County Address: 151 4th Street SE, Rochester, MN 55904 Contact: Robert Bendzick, Chief Financial Officer Telephone:

507-328-7679

Name: Mower County Address: 201 1st Street NE, Suite 9, Austin, MN 55912 Contact: Sherry Roth, Human Resources Director Telephone: 507-437-9545


Appendix


Biographies/Resumes

Jill M. Urdahl, FSA, EA, MAAA Retirement and Other Post-Employment Benefits (OPEB) Consultant and Actuary Over the past 26 years, Jill has been a retirement actuary and consultant. She has worked with all sized employers, both public and private, to develop their retirement and OPEB strategies. Specific areas of focus include plan design, funding and financing, and administration services. In addition, Jill has experience with present value calculations for marital dissolutions. Jill worked for two international consulting firms for over 14 years in various capacities, including principal actuary, managing supervisor, region recruiting lead, and Society of Actuaries exam committee member. Jill is a Fellow of the Society of Actuaries (FSA), Enrolled Actuary (EA), and a Member of the American Academy of Actuaries (MAAA.) She attended Gustavus Adolphus College in St. Peter, MN, where she earned a B.A. degree in Mathematics with a Music Minor and graduated Magna Cum Laude with Phi Beta Kappa status. Jill is a Fellow of the Society of Actuaries, an Enrolled Actuary, and Member of the American Academy of Actuaries. Jill’s leadership and experience in the area of actuarial work under GASB 45 Jill is a member of Government Finance Officers Association (GFOA) and Minnesota Association of School Business Officials (MASBO/ASBO). Jill was the featured speaker on GASB 45 at the following conferences/conventions:

Northwest Regional WASBO Fall Meeting in Rice Lake, WI (2016)

International Foundation of Employee Benefit Plans Conferences in Anaheim, CA and Savannah, GA (2007, 2008)

Conference of Consulting Actuaries Meetings in Rancho Mirage, CA, and San Antonio, TX (2006, 2007)

ASBO International conference in Boston, MA and Pittsburgh, PA (2005, 2006)

MASBO Spring Conference in Breezy Point, MN (2006, 2007, 2013, 2016)

MASBO Winter Conference in Minneapolis, MN (2006, 2008, 2013)

MASBO Fall Conference in Minneapolis, MN (2015)

WASBO convention in Milwaukee, WI (2006)

Minnesota GFOA convention in Alexandria, MN (2005)

Jill M. Urdahl meets the Qualification Standards of the American Academy of Actuaries to render the actuarial opinion for any GASB 45 project.


Jill M. Urdahl, FSA, EA, MAAA Professional Experience

Hildi Incorporated — Minneapolis, MN (2005 – Present)

Actuarial Consultant

Annual actuarial valuations/reporting Benefit Calculations FASB 87 and FASB 106 GASB 43 and GASB 45 VEBAs Plan Design & Non-discrimination Testing Asset-Liability Modeling Present Value Services & QDROs

Mercer — Minneapolis, MN (1994 – 2003)

Actuarial Principal

Annual actuarial valuations/reporting Benefit Calculations FASB 87 and FASB 106 VEBAs Plan Design & Non-discrimination Testing Asset-Liability Modeling Retirement Seminar Speaker Qualified Domestic Relations Orders (QDROs)

Hewitt Associates — Lincolnshire, IL (1989 – 1994)


Annual actuarial valuations/reporting Benefit Calculations FASB 87 and FASB 106 VEBAs Non-discrimination Testing Asset-Liability Modeling

Additional professional activities

Exam Committee Member for the Society of Actuaries MASBO, WASBO, and Minnesota GFOA speaker on GASB No. 45 ASBO International speaker on GASB No. 45

Professional credentials

Fellow, Society of Actuaries (FSA) Enrolled Actuary (EA) Member of the American Academy of Actuaries (MAAA)

Education Gustavus Adolphus College — St. Peter, MN (1985 – 1989)

Mathematics Major, Music Minor Graduated Phi Beta Kappa and Magna Cum Laude

References Available upon request


Anthony L. Urdahl, FSA, EA, MAAA Retirement and Other Post-Employment Benefits (OPEB) Consultant and Actuary Over the past 27 years, Tony has been a retirement actuary and consultant. He has worked with all sized employers, both public and private, to develop their retirement and OPEB strategies. Specific areas of focus include plan design, funding and financing, and administration services. Tony worked for three international consulting firms for over 17 years in various capacities, including lead retirement actuary, senior resource actuary, and Society of Actuaries exam committee member. Tony is a Fellow of the Society of Actuaries (FSA), Enrolled Actuary (EA), and a Member of the American Academy of Actuaries (MAAA). He attended Concordia College in Moorhead, MN, where he earned a B.A. degree in Mathematics and Economics. Tony graduated Summa Cum Laude.


Anthony L. Urdahl, FSA, EA, MAAA Professional Experience

Hildi Incorporated — Minneapolis, MN (2006 to Present)


Annual actuarial valuations/reporting Benefit Calculations FASB 87/106, GASB 16/27/45 VEBAs Plan Design & Non-discrimination Testing Asset-Liability Modeling Present Value Services & QDROs Plan Terminations

Watson Wyatt — Minneapolis, MN (1999 – 2006)

Senior Actuarial Consultant

Annual actuarial valuations/reporting Benefit Calculations FASB 87/106 VEBAs Plan Design & Non-discrimination Testing Asset-Liability Modeling Qualified Domestic Relations Orders (QDROs) Plan Terminations

Towers Perrin — Minneapolis, MN (1994 – 1999)


Hewitt Associates — Lincolnshire, IL (1989 – 1994)

Actuarial Consultant Additional professional activities

Exam Committee Member for the Society of Actuaries

Professional credentials

Fellow, Society of Actuaries (FSA) Enrolled Actuary (EA) Member of the American Academy of Actuaries (MAAA)

Education Concordia College — Moorhead, MN (1985 – 1989)

Mathematics and Economics Major – Summa Cum Laude


Gretchen R. Faul, ASA, EA Retirement and Other Post-Employment Benefits (OPEB) Consultant and Actuary Gretchen is an Associate of the Society of Actuaries and an Enrolled Actuary. Gretchen has actuarial expertise as a retirement actuary and consultant. Her primary experience has been in the private sector working with large corporations. She has helped clients with their pension administration and on their pension and FAS106 valuations. Gretchen was an actuarial consultant at Watson Wyatt in Minneapolis before joining Hildi Inc. Gretchen was responsible for technical aspects involved in calculating individual employees’ pension benefits and calculating funding and financial results for employers. In addition, Gretchen was a supervisor and training coordinator within the actuarial retirement practice. Prior to working with Watson Wyatt she worked with Towers Perrin in St. Louis and Minneapolis. While with Towers Perrin she helped several large clients transition to accrual accounting under FAS 106.

Michael J. Born, FSA, EA, CFA, MAAA Retirement and Other Post-Employment Benefits (OPEB) Consultant and Actuary Mike is a Fellow of the Society of Actuaries, an Enrolled Actuary, and Member of the American Academy of Actuaries. He is also a CFA Charterholder. Mike has worked with the retirement and OPEB plans offered by large for-profit and not-for profit corporations. He has extensive experience with the actuarial valuation of retiree health and welfare programs for private employers. Mike was an actuarial consultant and investment consultant at Towers Watson (formerly Watson Wyatt) for 12 years prior to joining Hildi Inc. in 2013. He was responsible for assisting his clients with actuarial valuations, plan design, plan administration, risk management, and investment strategy & implementation.


Melanie Carlson Melanie joined Hildi Inc. in 2016 as an actuarial consultant. Before joining Hildi Inc., Melanie worked for an international consulting firm in Minneapolis for 16 years in various roles within the actuarial and pension administration teams, including project manager, managing supervisor, associate development coordinator, and quality assurance coordinator. Her primary experience has been working with large and small corporations with pension and OPEB benefit valuations. Melanie also has extensive actuarial expertise in pension administration of defined benefit plans.


Subcontractor Actuaries working with Hildi Incorporated

Mary Ratelle, FSA, MAAA Mary is a Fellow of the Society of Actuaries and a Member of the American Academy of Actuaries. Mary performs the claims and premium analysis or peer review for GASB 45 projects at Hildi Inc. Mary is the founder of Health Risk Strategies, LLC, a certified woman-owned business in Minnesota. Mary has over 30 years of experience in managing the risks of health care plans/insurers, health care providers, and self-funded employers for their medical, prescription drug, dental and vision benefits. Mary Ratelle meets the Qualification Standards of the American Academy of Actuaries to render the actuarial opinion for any GASB 45 project.

R E S O L U T I O N


Preston, Minnesota 55965

Date April 25, 2017 Resolution No. 2017-

Motion by Commissioner Second by Commissioner

WHEREAS, Fillmore County is a participating Jurisdiction in the Winneshiek County Area Solid Waste Agency

Comprehensive Plan; and,

WHEREAS, the Winneshiek County Solid Waste Agency (Agency) has established a program for disbursal of

funds for educational purposes pursuant to Iowa Code Section s455B.310; and,

WHEREAS, a participating jurisdiction may use these funds for an education program designed to implement

waste volume reduction and recycling requirements of comprehensive plans filed under Iowa Code Section 455B.306.

NOW THEREFORE BE IT RESOLVED:

1. This participating jurisdiction does request that the Agency make an educational grant to this participating

jurisdiction on a per capita basis in an amount to be determined by the Agency.

2. By acceptance of any of these funds, the undersigned entity does hereby acknowledge that it is obligated to

use all funds for an educational purpose designed to implement waste volume reduction and recycling

requirements of comprehensive plans filed under Iowa Code Section 455B.306.

3. The undersigned does further acknowledge and understand that in the event the proceeds from this grant are

not used for an education purpose, these sums will be repaid to the Winneshiek County Solid Waste Agency,

as the Agency may in fact have to remit these funds pursuant to Chapter 455B and Chapter 455E of the Iowa

Code.

4. This entity does further agree that as a condition of receiving these funds, it will submit a Final report, prior to

May 31, 2018, setting forth in detail the application of the funds for educational programs. This report shall

be filed in a form substantially similar to that which was provided to the entity with this request form.

VOTING AYE

Commissioners

Dahl Lentz Bakke Prestby Peterson

VOTING NAY Commissioners Dahl Lentz Bakke Prestby Peterson

STATE OF MINNESOTA

COUNTY OF FILLMORE

I, Bobbie Vickerman, Clerk of the Fillmore County Board of Commissioners, State of Minnesota, do hereby certify that the

foregoing resolution is a true and correct copy of a resolution duly passed at a meeting of the Fillmore County Board of

Commissioners held on the day of , 2017.

Witness my hand and official seal at Preston, Minnesota the ______ day of _____________, 20 17 .

SEAL

Bobbie Vickerman, Coordinator/Clerk

Fillmore County Board of Commissioners

Proposal

Date Proposal #

Voice: 800.892.8548 | Fax: 800.847.308702/14/17 MARQ183286

Fillmore CountyClient: For questions on this quote, please contact:

Bill Cutshall - Technology Advisor 507-923-4665 [email protected]

Adam Dubbin - Advanced Inside Sales320-529-1071 [email protected]

Bobbie Vickerman101 Fillmore St Preston MN 55965

Phone:507-765-4566

Email: [email protected]

Ship To:Fillmore County101 Fillmore St Preston MN 55965

Qty Description Duration Unit Price Ext. Price

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Proposal # MARQ183286Page 1

1 of 2

Qty Description Duration Unit Price Ext. Price

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Switch 2 $533.93 $1,067.86Meraki MS250-48FP Enterprise License and Support, 3 Year

2 $819.25 $1,638.50Meraki 1025WAC PSU

2 $56.50 $113.00Meraki 40GbE QSFP Cable, 0.5 Meter


1 $55.00 $55.0030m LC-ST 9/125 OS1 Duplex Singlemode PVC Fiber Optic Cable- Yellow

Highway 1 $2,810.88 $2,810.88Cisco Meraki MS250-24P L3 Stck Cld-Mngd 24x GigE 370W PoE

Switch 1 $310.75 $310.75Meraki MS250-24P Enterprise License and Support, 3 Year

1 $536.75 $536.75Meraki 640WAC PSU


2 $25.00 $50.002m LC-ST 9/125 OS1 Duplex Singlemode PVC Fiber Optic Cable -Yellow

Marco Professional Services Estimate:Marco Professional Installation and ConfigurationLabor is billed on a Time & Materials basis, billable at $185 perhour- estimated 40 - 50 hours

Subtotal $67,654.43

Shipping $0.00

Tax $0.00

Total $67,654.43

Client Signature Date

Tax and/or shipping may be charged where applicable. Product listed above is subject to technical review and approval. Prices quoted are subject to change and should be verified before placing your order.

WarrantyYour equipment is covered by its respective manufacturer warranties. Please consult the warranty documentation that accompanies the product for details. Any charges from themanufacturer are the sole responsibility of the customer (including, but not limited to, shipping, travel and/or labor charges). Marco can provide assistance with the processing ofthese warranties for a processing fee. Optional contracts or warranty enhancements are available for an additional fee at the time of purchase.

Returns

Upon receipt of merchandise, make sure specifications are correct before opening or marking merchandise. -Request to return the UNOPENED merchandise within fifteen (15) days. -Product must be returned in the original undamaged/unmarked box. -Recognize that special or custom orders are non-returnable. -Merchandise can be subject to restock fees and/or denial of return. -For our Complete Return Policy, please go to www.marconet.com and click on Support

Payment Terms

Payment terms are net 15 days from date of invoice. For orders over $25,000, we require twenty-five percent down at time of order with remainder due upon completion.

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