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Fight Food Waste Cooperative Research Centre Project Guidelines May 2020

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Page 1: Fight Food Waste Cooperative Research Centre Project Guidelines · 2020. 5. 22. · 2 The Fight Food Waste Cooperative Research Centre brings together industry, research and the community

Fight Food Waste Cooperative Research Centre

Project Guidelines

May 2020

Page 2: Fight Food Waste Cooperative Research Centre Project Guidelines · 2020. 5. 22. · 2 The Fight Food Waste Cooperative Research Centre brings together industry, research and the community

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The Fight Food Waste Cooperative Research Centre brings together industry, research and the community to capitalise on Australia’s food

waste opportunities. Winning this fight will save Australia $20 billion per annum in food waste through increased industry profitability and reduced food insecurity, as well as enhancing Australia’s reputation as a sustainable

and trusted producer of premium food products.

Through our three research and development programs, we will REDUCE food waste across the supply chain, TRANSFORM unavoidable waste

into innovative high-value co-products, and ENGAGE with industry and consumers to create change.

Fight Food WasteCooperative Research Centre

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Contents Page

Executive Summary 4

Introduction 4

Proposal Development 5

Overview 5

Template A - Project Plan and Core Details 5

Template A - Predicted Impacts 9

Template A - Activity and Milestones 14

Template B - Core Details 14

Template B - Project Milestones 15

Template B - Budget Inputs 16

Template B - Budget Expenditure 17

Template A - IP and Utilisation 19

Proposal Review, Evaluation and Approval Process 23

Review and Evaluation 23

Evaluation Criteria 24

Approval Process 25

Contracting 25

Project Management and Reporting 26

Quarterly Reporting 26

Project Meetings and Workshops 27

FFW CRC Annual Conference 27

Updates to Project Milestones and Utilisation Plan 27

Publications, Communication and Media 27

Industry Connection Hub 28

Project Closure 29

Final Report 29

Impact Calculations 29

Please find the following on the FFW CRC members website: https://fightfoodwastecrc.com.au/members/

Appendix A Initial Project Portfolio

Appendix B Proposal Evaluation Criteria

Appendix C Template Project Agreement

Appendix D Quarterly Report Template

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Executive Summary By uniting science and industry, the Fight Food Waste CRC (FFW CRC) will REDUCE food waste across the supply chain, TRANSFORM unavoidable food waste into valuable products, and ENGAGE with industry and consumers to create change. FFW CRC aims to increase industry profitability, tackle food insecurity and enhance Australia’s reputation as a sustainable food producer.

The overarching purpose of this document is to provide guidance to FFW CRC participants and staff to support the development and management of high-quality and high-impact research projects that achieve the above aims. These guidelines outline FFW CRC’s process for project development, approval, management and closure.

IntroductionFFW CRC offers participants the opportunity to co-invest, participate and benefit from industry-led research undertaken with leading Australian universities. The funding model provides for well leveraged R&D through investment in projects alongside the FFW CRC and other participants.

A full business case was developed as part of the successful FFW CRC bid process which identified three distinct research programs. REDUCE, TRANSFORM and ENGAGE, each including several planned activities, outputs and expected impacts.

Program 1 REDUCE: Reducing Supply Chain Losses

• Activity 1.1 Map resource flows, waste and root cause analysis

• Activity 1.2 Review functions and consumer perceptions of packaging and processing

• Activity 1.3 Investigate product specific supply chains and identify opportunities

• Activity 1.4 Investigate methods to increase food donation and measure its social impact

Program 2 TRANSFORM: Transforming Waste Resources

• Activity 2.1 Identify and prioritise valuable products from waste streams

• Activity 2.2 Identify technology gaps and process limitations in waste transformation

• Activity 2.3 Deliver tool kit for optimising technology and feedstock combination choice

• Activity 2.4 Conduct socio-economic assessment of alternative policy settings

Program 3 ENGAGE: Education and Behavioural Change

• Activity 3.1 Educate future industry professionals

• Activity 3.2 Disseminate industry and skills training

• Activity 3.3 Develop household and business behaviour change instruments

All FFW CRC projects must be linked to a program and activity listed above. An initial project portfolio (Appendix A) was developed in close consultation with the original participants during the formation of FFW CRC and, once fully established, will contribute to the activities, outputs and impacts identified in the original business case. Nevertheless, there remains opportunity for existing and new participants to propose new projects. Guidelines for the admission of new participants can be found here

https://fightfoodwastecrc.com.au/new_participants

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Proposal Development Overview

FFW CRC expects to manage in excess of 100 projects over its 10-year funding life (2018-2028) with between 20-40 projects active at any one time. It is important that projects are developed using a consistent approach, and to achieve this the following guidance has been prepared.

Proponents should discuss their project idea/concept with a FFW CRC Program Leader prior to commencing proposal development:

REDUCE: Associate Professor Karli Verghese, [email protected] TRANSFORM: Dr Paul Luckman, [email protected] ENGAGE: Professor David Pearson, [email protected]

If your project will have a food or packaging safety or integrity component please also discuss with the FFW CRC Food Safety and Integrity Theme Leader: Dr Valeria Torok, [email protected].

All FFWC CRC project proposals must:

• Address a relevant food waste issue

• Have significant impact on an industry problem

• Address an important food waste question in an innovative manner (i.e. reference state-of-the-art and any previous work/research from the team involved)

• Show evidence of scientific rigour and quality

• Show evidence that the best possible team and partnership has been assembled to address the specific food waste question presented in the proposal

• Be technically feasible

• Have an appropriate timeline with specific milestones and deliverables

• Have a budget commensurate to objectives and requirements for successful implementation

• Address IP management.

The proposal template consists of 2 files: FFW CRC Proposal Template A (Word) and FFW CRC Proposal Template B (Excel). Both files can be downloaded from the FFW CRC members section https://fightfoodwastecrc.com.au/members/.

The template should be used whilst developing the proposal, shared amongst the intended project parties right up until the point that all parties are comfortable with it being uploaded back into Zume to commence the proposal review, evaluation and approval process (see page 16). If approved, the final project proposal will form the schedules and annexures to the project agreement (Appendix C).

Template A - Project Plan and Core Details

This section provides the key details of the project. Please adhere to the word limits provided.

Template Section Guidance Notes

Project Title If the project is from the initial project portfolio (Appendix A) then use name from that list unless there is a very good reason to change (will have implications across a range of FFW CRC communication materials).

If the project is a “new” idea, title should be succinct and appropriate for external communications use i.e. avoid industry specific technical terms, acronyms and jargon.

Project Code Either “New” or refer to the initial project portfolio (Appendix A).

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Template Section Guidance Notes

Research Program Select from either REDUCE, TRANSFORM or ENGAGE.

Project Overview

( < 150 words)

Describe the project in an executive summary style touching on: industry need, methodology, impact and commercialisation potential.

Note; this wording is likely to be used in FFW CRC communication material.

Project Leader Provide the name, organisation and email address of the Project Leader.

Nominated Participant Representative

Provide the name, organisation and email address of the Nominated Participant Representative. This person must be from a non-research provider core participant, preferably an industry participant. They will be involved in the Quarterly Reporting Process (see Section 5.1). Person may change from time to time as agreed between the Project Parties. Leave blank if unknown and can be determined prior to first quarterly report being due.

Project Participant

List all participating organisations. All projects must include an industry partner as this indicates that there is a demonstrated industry need..

If proposed party is not a FFW CRC participant, contact Melanie Hand on (08) 8313 0283 or [email protected] and refer that party to the New Participant Admission Guidelines. These can be found here https://fightfoodwastecrc.com.au/new_participants.

Project Dates Commencement date must be the 1st of a month, allow 2 months from submission of proposal to point of executed Project Agreement. Ultimately commencement date may be modified by FFW CRC based on actual contract execution date with milestones dates shifted accordingly

End date must be the last day of a month, no project can be greater than five years in duration and most projects are expected to be between one and four years in duration (noting that all projects need to be completed by 30 June 2028). Projects that include a request for an FFW CRC postgraduate scholarship should be at least as long as those scholarships (four years for PhD, two yearsfor MSc).

Sub-contractors

(< 50 words)

Detail any proposed use of sub-contractors within the project to carry out the activities. Name the project party that will be responsible for engaging and managing the sub-contractor. This party will need to ensure that the sub-contractor complies with certain FFW CRC requirements including insurance, confidentiality and WHS. The FFW CRC CFO will be able to assist with this in due course after the project is contracted.

Research Locations

( < 50 words)

List all facilities/locations where project activities will be undertaken. Ensure that Institution/Company, Campus(s), etc are provided for each major location of project activity e.g. University of Adelaide - Waite, University of Queensland, St Lucia, RMIT, etc.

Student Involvement

( < 50 words)

FFW CRC offers a limited number of postgraduate top-up scholarships (both PhD and MSc) through its university participants. Students should be actively engaged within the project and must have an industry co-supervisor. Please contact the FFW CRC ENGAGE Program Leader David Pearson [email protected] for further details and eligibility.

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Template Section Guidance Notes

Student Involvement (cont)

Where a request for FFW CRC postgraduate top-up scholarship is being sought provide:

• Type of FFW CRC scholarship sought (PhD or MSc) and source of base scholarship.

• Description of student’s role within the project.

• Name of principal supervisor and industry co-supervisor.

Describe any other (non-FFW CRC scholarship) proposed student involvement in the project.

Special Terms

( < 50 words)

Use only in rare circumstances only where proposed terms of the project agreement are to be different, or contradictory, to the FFW CRC Core Participants Agreement or the template project agreement. An example could be where project IP ownership is to be determined in a method other than in proportion to respective contributions to the project.

Internal Approvals - Food Safety and Integrity

( < 50 words)

Describe if project outputs will involve human consumption, feed for livestock destined for human consumption or may impact on food integrity (such as packaging). If yes, also contact the FFW CRC Theme Leader – Food Safety and Integrity, Dr Valeria Torok [email protected] to discuss.

External Approval

( < 50 words)

Describe if required by project parties (for example Office of Research Ethics and Integrity) including process/timeline for achievement.

Insurance Obligations

( < 50 words)

Describe only if any specific requirements beyond those that are required under the the FFW CRC Core Participants Agreement which are: workers compensation, public liability that is adequate for activities being undertaken, and property insurance for any assets purchased using FFW CRC funds.

Underlying Industry/ Societal Need

( < 300 words)

In this section, please describe the underlying waste issue that is to be addressed by the project as well as the industry/societal benefit that is to be achieved by the project. Include quantities of waste being dealt with, (volume and/or value). There must be an identified waste issue evidenced as an industry issue e.g. in an industry strategic plan.

Note that this wording is likely to be used within FFW CRC communication material.

Project Aims

( < 600 words)

Provide an overview of the key outcomes of the project, and describe up to four key outcomes in more detail.

Methodology

( < 1,200 words)

Three cells are provided to allow for sufficient detail to be included for this important section.

Describe the experimental work to be conducted, using enough detail that shows that the design is adequate to enable your hypothesis to be tested. Reference prior work where applicable and highlight the novelty of the proposed project. Also describe in reasonable detail the activities to be undertaken (ensuring link to project milestones).

Please consider and reference relevant international literature and consult experts regarding similar prior research. Expert advice can be sought from FFW CRC Director Toine Timmermans through FFW CRC Program Leaders.

References List the full citation for any references used within the proposal.

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Template Section Guidance Notes

Commercial Potential

( < 400 words)

Briefly describe the potential products and/or services that may result from the project and expected timelines for such. If no products and/or services are expected to result from the project, then briefly describe the main utilisation outputs e.g. reports, workshops, demonstrations, campaigns.

For either of the above, ensure that link is made to the utilisation plan.

Budget Justification

( < 400 words)

Describe and justify the key items (from Budget Expenditure Section of Template B) by providing firstly an overview followed by comments and budget values against each category of expenditure (personnel, operating, equipment/capital)

Known Risks

( < 200 words)

List the known risks for the project, with a brief explanation of Impact, Probability and Mitigation for each against the following categories: technical, personnel, compliance and external)

For example:

Technical

Risk: Members do not want to participate.

Impact: Project does not gather responses on Australian businesses in the sector.

Probability: Low-medium

Mitigation: Engagement with their members, emphasise importance of participation and value to them and encourage them to participate.

Personnel

Risk: Research assistants change

Impact: Time delays from need to brief new researchers on tasks

Probability: Low

Mitigation: Academics will engage with experienced researcher assistants who are currently working with them.

Compliance

Risk: Delays from ethics approvals

Impact: Unable to undertake stakeholder engagement until formal university ethics approval is granted

Probability: Low

Mitigation: Research team will prepare and submit ethics application in the initial stages of the project

External

Risk: Economic turbulence and trade tensions

Impact: Lower than expected engagement from industry

Probability: Medium

Mitigation: Researchers to stress that lower economic activity is an opportunity to rethink current practices

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Template Section Guidance Notes

Participant Expectations

( < 150 words)

Provide detail of the products/services/access arrangements that the participants expect to receive from the project e.g. copies of all research reports prepared by the FFW CRC; attendance at all stakeholder meetings; recognition in all the FFW CRC’s publications and website as a sponsor of the project, etc.

Message to Industry

( < 50 words)

In one or two sentences a message tailored to an industry audience about what the project aims to do. For potential use in project marketing materials.

Contact FFW CRC Communication Manager Tanya Wilkins for assistance [email protected].

Message to Community/ Consumers

( < 50 words)

In one or two sentences a message tailored to a community/consumer audience about what the project aims to do. For potential use in project marketing materials.

Contact FFW CRC Communication Manager Tanya Wilkins for assistance [email protected].

Message to Government

( < 50 words)

In one or two sentences a message tailored to government audience about what the project aims to do. For potential use in project marketing materials.

Contact FFW CRC Communication Manager Tanya Wilkins for assistance [email protected].

Publications and Extension

( < 300 words)

Provide examples of the proposed publication titles and type (e.g. peer reviewed journal article, FFW CRC occasional report, extension materials etc) that will be produced by this project. For proposed peer reviewed journal articles, identify the likely journals to be targeted.

Describe opportunities for broader communication of the project findings as the project is implemented (to be implemented in conjunction with the FFW CRC Communication Manager)

Template A – Predicted Impacts

The FFW CRC is committed to monitoring its impact on seven key impact areas (as outlined on page 65 of the FFW CRC Strategic Plan). This section is to demonstrate that the project is contributing to one or more of the FFW CRC’s key impact areas. Baseline data provided here will be used in the FFW CRC impact model to predict the total impact of the project and its contribution towards the overall impact of the FFW CRC.

Template Section Guidance Notes

Predicted Impacts

(<450 words)

All projects must address one or more of the FFW CRC’s seven impact areas:

• Food waste reduced

• Industry profitability gained

• Rescued food distributed

• Greenhouse gas emission savings

• Circular economy jobs created

• Future Leaders graduated (postgraduate students)

• Industry people trained

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Template Section Guidance Notes

(cont) Select one or more impact areas to which your project will contribute by ticking the check box next to the relevant impact area. Think broadly and consider the long term implementation of the project outputs when deciding on impact areas.

Then describe the project impact and include quantified data for each selected area. The tables in the next section (Impact Data) will help you to calculate the required data. Clearly indicate the baseline data that will be used to assess the impacts. If no baseline data exists, then this data acquisition needs to be an early Project Milestone.

Use your best estimates. If the project is approved, the FFW CRC will work with you to refine this data for input into the FFW CRC impact model.

Impact Data Complete the tables for each impact area the project is addressing. Use the most optimistic estimates, as the impact model will factor in risk and ramping factors. Project leaders will have the opportunity to annually review this data.

The quantified data provided will be used to model the impact of the project and subsequently the overall impact of the FFW CRC. If the project is approved, the FFW CRC will work with you to refine this data for input into the FFW CRC impact model.

The following reports may be useful for determining baseline data:

• The National Food Waste Baseline details quantification of food waste in Australia across the full food supply and consumption chain

• The CSIRO report on fruit and vegetable losses (2019) quantifies food loss across the horticultural value chain

Example 1.

A new project plans to investigate the role food packaging can play in reducing household food waste. According to the National Food Waste Baseline report, Australian households waste 2.5 MT of food each year, valued at approximately $10 billion. Enhanced packaging could potentially save 1% of this food waste. The project is low risk and it is hoped that at least 50% of companies will adopt enhanced packaging designed through this project.

It’s estimated that enhanced packaging resulting from the project could create up to 25 FTE direct jobs, and a further 50 FTE indirect jobs. The project will involve a PhD student.

This project will address the impact areas of:

• Food waste reduced

• Industry profitability gained

• Greenhouse gas emission savings

• Circular economy jobs created

• Future leaders graduated

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Template Section Guidance Notes

(cont)

Food waste data

a Food sector where waste will be reduced Households

b Annual food waste from the underlying waste issue being addressed by the project (Tonnes)

2,500,000

c Estimated % food waste (from b) saved once the project outcomes are applied (%)

1%

d Total estimated annual food waste reduced by project (Tonnes)

b x c (or enter directly)

25000

e Likelihood of project technical success High

f Predicted year from when solution will be applied

2026

g Estimated number of years the approach will be utilised (i.e. before a new technology makes it redundant)

8

h % of potential customers likely to adopt/% likelihood of adoption

50

i Enter below any other considerations that should be made for this project when calculating reduced food waste

Industry profitability data

a Value per kg at the supply chain impacted ($) 4

b Annual predicted profits from product sales or licencing technologies ($)

N/A

c Other predicted annual profits ($)

d Total estimated annual profits ($)

[a x kg food waste reduced (from Food waste data - d)] + b + c

$100 M

e Enter below any other considerations that should be made for this project was calculating industry profitability

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Template Section Guidance Notes

(cont)

Circular economy data

a Number of direct full time equivalent jobs the solution is predicted to create

25

b Number of indirect full time equivalent jobs the solution is predicted to create

50

c Enter below any other considerations that should be made for this project when calculating circular economy jobs created

Future leaders graduated data

a Student degree PhD

b Student status Domestic

c Estimated year of student candidature start 2020

d Estimated year of student candidature end 2024

e Enter below any other considerations that should be made for this project when calculating future leaders graduated

Example 2.

A horticultural industry participant produces 50,000 T of vegetables each year that are rejected because they do not meet market specification. A new proj-ect plans to transform this waste into a nutraceutical ingredient. Although the initial project is a scoping study and will only test 100kg of vegetables, the aim is to scale up the production to process up to 30,000 T each year. A predicted extraction efficiency of 1% would mean the 30,000 T of produce would poten-tially create 30 T of the nutraceutical ingredient which sells for $200/T. The proj-ect has some technical risk, a high chance of proceeding to adoption (~80% chance), and the intent is for the processing to be implemented commercially by 2023. When fully up and running, the processing has the potential to create 6 FTE direct jobs, and an estimated 18 indirect jobs.

This project will address the impact areas of:

Food waste reduced

Industry profitability gained

Greenhouse gas emission savings

Circular economy jobs created

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Template Section Guidance Notes

(cont)

Food waste data

a Food sector where waste will be reduced Fruit & Veg

b Annual food waste from the underlying waste issue being addressed by the project (Tonnes)

-

c Estimated % food waste (from b) saved once the project outcomes are applied (%)

-

d Total estimated annual food waste reduced by project (Tonnes)

b x c (or enter directly)

30000

e Likelihood of project technical success Medium

f Predicted year from when solution will be applied

2023

g Estimated number of years the approach will be utilised (i.e. before a new technology makes it redundant)

10

h % of potential customers likely to adopt/% likelihood of adoption

80

i Enter below any other considerations that should be made for this project when calculating reduced food waste

Industry profitability data

a Value per kg at the supply chain impacted ($) $2

b Annual predicted profits from product sales or licencing technologies ($)

$6000

c Other predicted annual profits ($)

d Total estimated annual profits ($)

[a x kg food waste reduced (from food waste data - d)] + b + c

$62,406,000

e Enter below any other considerations that should be made for this project was calculating industry profitability

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Template Section Guidance Notes

(cont)

Circular economy data

a Number of direct full time equivalent jobs the solution is predicted to create

6

b Number of indirect full time equivalent jobs the solution is predicted to create

18

c Enter below any other considerations that should be made for this project when calculating circular economy jobs created

Template A - Activity and Milestones

This section is to demonstrate that the project is aligned to the FFW CRC Impact Tool and will contribute to the achievement of milestones contained within the FFW CRC Grant Agreement.

Template Section Guidance Notes

Key Activity All projects must closely align to an ‘Activity’ described in the FFW CRC impact tool (also forming part of the FFW CRC Grant Agreement). Select one only.

FFW CRC Output Milestones

• These are the performance milestones that FFW CRC must regularly report on to the Australian Government CRC Program.

• Select one or multiple milestones for the program to which your project is aligned. It is expected that all projects will significantly contribute to the achievement of at least one, and preferably a few CRC Output Milestones

• The project will report quarterly to the FFW CRC on progress against these milestones.

Template B - Core Details

This section captures core details of the project in order to auto-populate other sheets within Template B.

Template Section Guidance Notes

Project Title Enter the same title that was recorded in Template A.

Project Code Enter the same project code that was recorded in Template A..

Research Program Select from either REDUCE, TRANSFORM or ENGAGE.

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Template Section Guidance Notes

Project Participants

Select the project participants from the drop down menu. If proposed party is not a FFW CRC participant, contact Melanie Hand on (08) 8313 0283 or [email protected] and refer that party to the new participant admission guidelines (see page 4).

Commencement Date

Commencement date must be the 1st of a month, allow two months from submission of proposal to point of executed Project Agreement. Ultimately commencement date may be modified by FFW CRC based on actual contract execution date with milestones dates shifted accordingly

End Date End date must be the last day of a month, no project can be greater than five years in duration and most projects are expected to be between one and four years in duration (noting that all projects need to be completed by 30 June 2028).

Projects that include a request for an FFW CRC postgraduate scholarship should be at least as long as those scholarships (Four years for PhD, two years for MSc)

Template B - Project Milestones

Project milestones should align to the methodology (from Section 3.2). Projects are to be broken down to milestones that may comprise several sub-tasks, each with their own completion dates. Reporting against milestones and sub-tasks will be via the quarterly reporting process (Section 5.1)

Milestones should be significant, and outcome based, often being key decision points or stop/go points for a project. Ensure that initial milestones include collection of baseline data to enable project impact calculations if not fully understood at project outset. Provision is made for up to 12 milestones within the project proposal template.

Sub-tasks are typically the activities that lead up to the achievement of a milestone. Provision is made for up to 60 sub-tasks within the template (five for each milestone). It is expected that all projects will have milestones or sub-tasks falling due each quarter for the duration of the project. In exceptional circumstances reporting may be reduced to six-monthly.

Template Section Guidance Notes

Milestone Title Provide a brief title for each milestone.

Milestone Description

Provide a short paragraph description for each milestone.

Milestone Partner Partner is the project party with primary responsibility for delivery of the milestone.

Milestone Duration

Calculate start date by entering a number in the ‘starting project month’ cell with “0” being the project commencement month. End date is auto calculated by entering a number in the ‘duration’ cell for the number of months the milestone will take.

Sub-Task Description

Provide a one sentence description of each sub-task.

Sub-Task Partner Partner is the project party with primary responsibility for delivery.

Sub-task Duration Start date is pre-populated based on milestone start date. Calculate end date by entering a number in the ‘duration’ cell as above.

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Template B - Budget Inputs

This section is to outline project contributions (both cash and in-kind) to be made by the project parties.

Template Section Guidance Notes

Participant Cash For these purposes participant cash may only be from industry and government FFW CRC Core Participants (since all university cash contributions are being applied to central (non-project) costs).

Participants make their cash contributions to FFW CRC under the FFW CRC Core Participants Agreement. Industry and government participants may choose how they wish for these contributions to be applied to individual projects. Therefore, amounts entered in this section are applied from the overall contribution that the participant is making to FFW CRC (take care not to exceed) and if necessary contact the FFW CRC CFO to confirm.

FFW CRC Matching Y/N

FFW CRC has committed to matching (dollar for dollar) the cash contributions applied to each project by the industry participants and some non-research provider government participants that signed the original FFW CRC Core Participants Agreement.

Core Participants joining the FFW CRC after its establishment are each subject to individual arrangements with respect to FFW CRC matching funding.

Indicate with a ‘Y’ if the participant cash contribution is to be matched by the FFW CRC and the calculations will be performed automatically.

CRC Postgraduate Scholarship Funds

If a FFW CRC postgraduate scholarship is being requested, enter $25,000 p.a. for four years for a PhD or $25,000 p.a. for two years for a MSc.

Enter the host institution for the postgraduate scholarship. An in-kind contribution from that institution, being the base scholarship, will automatically be calculated at $84,000 for a PhD (being three years at $28K) and $56,000 for a MSc (being two years at $28K).

Staff In-Kind Contributions

Staff in-kind contributions are personnel provided by a participant to the FFW CRC from its own resources. In this instance, the salary of the personnel is paid directly by the participant organisation. In accordance with CRC program guidelines, a nominal value of $250,000 per FTE is applied for staff in-kind contributions (covering salary, direct salary on-costs, direct and indirect support costs of staff). There is no differentiation between the different levels of staff.

Include personnel name and role within project, if the person is unknown currently, enter ‘tba. and complete a separate table for each participant

When a staff member will not work on the project for a full year (12 months), adjust the FTE to reflect this. eg enter 20% FTE for a staff member who will be 80% FTE for only three months.

Non-Staff In-Kind Contributions

Non-staff in-kind (NSIK) contributions are facilities, equipment and services provided by a participant to the FFW CRC from its own resources. The Commonwealth Government does not prescribe a specific formula to determine the value of NSIK. The value of NSIK contributions is to be determined by the participant and must be realistic, reasonable and justifiable.

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Template Section Guidance Notes

(cont) The full value of equipment and facilities cannot be claimed as NSIK. The NSIK value must be calculated on a pro-rata basis. Valuations of NSIK contributions provided such as, access to large capital items, must be valued proportionally to the expected usage by the CRC and based on the running costs and depreciation of the capital item. NSIK costs could include fees for access (for example, access to IP, laboratory facilities), only where it would be appropriate for a fee for access to be applied in a commercial environment.

Examples of NSIK include:

• if a resource has an annual depreciation value of $100,000 and the FFW CRC was using 10% of the resource’s capacity, then the resource could be valued at $10,000 per year.

• if the fee for usage was $500 per use and the FFW CRC was receiving 100 usages per year at no cost, the value of the resource could be valued at $50,000 per year.

Complete a separate table for each participant.

Template B - Budget Expenditure

This section is to outline the project cash expenditure by category (personnel, operating and capital). These are the funds to be paid by FFW CRC to one or more of the project parties. Total expenditure must be equal to total cash inputs from budget inputs (see page 9).

Unless otherwise agreed, FFW CRC payments to project parties will be made quarterly in arrears based on the budget expenditure. Payments will be subject to satisfactory progress against project milestones/deliverables as evidenced within the quarterly report and assessed by the FFW CRC CEO.

Project funds are primarily intended to be spent in Australia. Where project funds are to be spent overseas, such expenditure must significantly improve the competitiveness, productivity and sustainability of Australian industries, especially in line with government priorities.

Template Section Guidance Notes

Participant One or more of the project parties may be listed.

Typically, payments will be to university and government research provide participants, however, in certain circumstances it may be appropriate for payments to be made to other categories of participants or to be incurred directly by FFW CRC.

Personnel Salaries for staff engaged directly in the project for time associated with project activities, including project management, where those salaries do not form part of a participant’s in-kind contribution.

If appropriate, salaries can be requested for academic staff involved in project activities. However it is expected that a component of the academic staff con-tribution is provided in kind, to meet the overall research organisation’s in-kind contribution to the FFW CRC.

Include personnel name and role within project, if person unknown currently, enter ‘tba’.

Enter FTE % and the annual cost of the staff member, include salary and direct salary on-costs. Use of annual increases to account for wage inflation is acceptable. Indirect personnel costs cannot be paid for using FFW CRC resources . Calculated $’s is based on FTE % multiplied by annual costs of the staff member.

Project parties will be required to report on actual FTE % provided and if under providing against contract payments by FFW CRC may be adjusted. When a staff member will not work on the project for a full year (12 months), adjust the FTE to reflect this. E.g. enter 20% FTE for a staff member who will be 80% FTE for only three months.

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Template Section Guidance Notes

Operating

Expenditure

Examples of eligible expenditure:

• Consumables, materials, prototypes, software licenses.

• Contractors undertaking and supporting research and development activities.

• Purchase or lease of equipment under $20,000 in value.

• Travel for Project personnel, where directly related to the project.

• Travel for research organisation project personnel to attend the FFW CRC Annual Conference (refer Section 5.3).

• Extension and industry engagement activities including workshops, field days and seminars run as a component of the project but bearing in mind that FFW CRC has already funded the Industry Extension Hub and a full-time Communication Manager.

Ineligible expenditure:

• Construction, renovation or extension of facilities such as buildings, laboratories etc.

• Activities which have already been funded or are currently being funded by the Australian Government, or state or territory governments either directly or indirectly through any other funding scheme.

• Reimbursement of project parties for any in-kind contributions.

• Travel for non-research organisation project personnel to attend the FFW CRC annual conference.

• Commercial, legal, and administrative expenses related to patenting, licensing or otherwise protecting intellectual property.

• Commercialisation expenses relating to the utilization, dissemination and sale of project IP.

• Indirect support costs of staff employed by a participant.

• Funds must not be spent overseas for the indirect support costs of research.

Project parties receiving funding for operating expenditure will be asked to report on actual expenditure incurred against budget and if underspent may be required to return excess funds to the FFW CRC.

Capital Costs Capital expenditure covers assets of a durable nature, such as the cost of equipment. You cannot include the construction, renovation or extension of facilities such as buildings, laboratories etc.

Assets purchased in whole or in part from a project payment will be owned by the party that undertakes the purchase (unless otherwise agreed). For the entire period of the Core Participants Agreement (2018-2028) the asset owner must:

• make the asset freely available for use by the FFW CRC Entity or any project party as and when required.

• must not sell, hire, charge, mortgage, pledge or otherwise encumber the asset.

• is responsible for insurance, maintenance and, if required, repair and replacement of the asset, and any other costs and liabilities associated with the asset.

Project parties receiving funding for capital items will be asked to report on actual expenditure incurred against budget and if underspent may be required to return excess funds to FFW CRC.

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Template Section Guidance Notes

Postgraduate Scholarship

This expenditure will be pre-populated from the information entered within Budget Inputs (Section 3.5) and will be either $50,000 (MSc scholarship) or $100,000 (PhD scholarship).

Template A - IP and Utilisation

This section addresses intellectual property (IP) ownership, utilisation and returns. A fundamental consideration is that (unless otherwise agreed) project IP will be owned by the project parties in proportion to their respective contributions to the project (both cash and in-kind contributions are counted for this purpose).

This means that in almost all projects FFW CRC will own a % of project IP developed in return for its cash contributed (drawn from the FFW CRC Grant). The FFW CRC seeks a return on its investment but acknowledges that this return may come in different forms depending on the nature of the project, ranging from acknowledgment through to an ongoing royalty stream.

Industry participants within projects will have the first right to submit utilisation plans.

Before addressing each of the areas of the project proposal template for this section it is important to understand the key areas of the FFW Core Participants Agreement related to IP and utilisation:

Extracts from Core Participants Agreement related to IP and Utilisation

Item Clause Summary

Ownership and Use of Pre- existing Material (Background IP)

A project participant making its pre-existing material available to the project will do so on a non-exclusive, royalty-free basis for the term of the project.

The contributing party will continue to own and control its pre-existing material (including any improvements), it may also continue to use its pre-existing material freely provided the use is not inconsistent with the terms of the project agreement.

If the party utilising the project IP requires a licence to use pre-existing material, the contributing party will grant them a licence on reasonable commercial terms.

Ownership of Project IP

Upon its creation, project IP will be owned by the project parties in proportion to their respective contributions to the project and protected and used in accordance with the terms of the applicable project agreement.

Vesting of Ownership

The parties will co-operate with each other party and promptly do all acts and things and execute all documents which may be necessary for the purpose of vesting ownership of the legal and beneficial interest in project IP as required under the project agreements.

Dealing with Project IP

No party may deal with, utilise, dispose of or encumber any interest which it might hold in project IP.

IP Register FFW CRC will keep a register of project IP and pre-existing material that specifies who owns the IP and the rights and obligations attached.

Right to Determine Utilisation of Project IP

The utilisation of the project IP will be as agreed and set out in the utilisation plan in the applicable project agreement. Each utilisation plan must satisfy the requirements set out below. Once a project agreement has been executed, utilisation rights may only be changed or otherwise determined with the written agreement of all project parties.

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Item Clause Summary

Minimum Requirements for Utilisation Plan

Each utilisation plan will include (as a minimum) with respect to the particular project IP to be utilised:

• Utilisation objectives and strategies.

• Target markets.

• Resources to be utilised.

• Risks and risk management strategies.

• How the utilisation of the project IP will meet the FFW CRC objectives and the obligations under the FFW CRC Grant Agreement.

Consideration of Utilisation Plans and Utilisation Rights

The FFW CRC Board will review each utilisation plan. In considering the merits of each utilisation plan (including where applicable, competing utilisation plans submitted by project participants for the same project IP), and making any recommendations to project participant(s) in relation to utilisation rights, the FFW CRC Board, will have regard to the:

• Extent to which the utilisation plan for project IP meets the minimum requirements outlined above.

• Contributions made (or to be made) by a project participant to the FFW CRC.

and applied to the project

• the agreement, if any, between the project participants.

Following its consideration of the above the FFW CRC Entity at its discretion may:

• Accept one or more utilisation plan/s OR

• Request that the owner(s) of the project IP grant (via a project agreement) utilisation rights to the project participant(s) that have submitted the utilisation plan/s OR

• Reject any or all utilisation plans (giving a summary of reasons) OR

• Request any project participant to amend its utilisation plan to address deficiencies identified by the FFW CRC Board and re-submit the utilisation plan for re-consideration by the FFW CRC Board.

Loss of Utilisation Rights

If a project participant that has been granted the rights to utilise project IP has failed to utilise the project IP in accordance with the utilisation plan within 2 years of the grant of rights, completion of the project or any other period agreed by the project parties, whichever is later, then the project participants will meet with FFW CRC to review the proposed utilisation of project IP and to develop strategies to facilitate utilisation by the relevant project participant or to negotiate for the utilisation rights with other project parties or third parties.

If a project participant that has been granted the rights to utilise project IP has failed to utilise the project IP in accordance with the utilisation plan within 3 years of the grant of rights, completion of the project or any other period agreed by the project parties, whichever is later, then the FFW CRC Entity may notify the project participant that its rights to utilise that project IP have ceased, whereupon

• Any utilisation licence to that project participant relating to that project IP may be terminated by FFW CRC.

• That project participant may be required to assign any ownership interests it has in that project IP to the FFW CRC or nominee.

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Item Clause Summary

FFW CRC will be entitled to utilise the forfeited project IP and the forfeited utilisation rights at its absolute discretion but will account to the project participants for any revenue arising from such utilisation. The forfeiting owner hereby appoints an officer of FFW CRC as its power of attorney to execute all documents required to effect the assignment of project IP.

The loss of utilisation rights by a project participant will not affect the rights granted to any other project participant in relation to utilisation of the project IP.

Rights of other Project Parties

Notwithstanding the grant or loss of utilisation rights to a project participant, each project party will be granted a non-exclusive, royalty-free and perpetual right to use the project IP solely for the purposes of:

• Undertaking the project.

• Internal research, education, awareness campaigns and teaching.

Provided that the project party:

• Maintains the required confidentiality.

• Exercises such rights in a manner that is consistent with the purpose of the grant funds, the project and the FFW CRC objectives.

• Does not in exercising such a right do anything that may prejudice the protection or utilisation of the project IP.

Each party has the right to a share of the income from the utilisation of the project IP in proportion to their respective contributions to the project and in accordance with the terms of the applicable utilisation plan and/or project agreement, after deduction of reasonable utilisation expenses, on terms set out in the applicable project agreement.

Each party has the right to be indemnified by the project participant granted the utilisation rights from and against all liability, loss, harm, damage, cost or expense arising from the utilisation of the project IP.

Turning now to sections from Proposal Template A

Template Section Guidance Notes

Project IP Owning Parties

Once the Budget Inputs (Template B) section has been completed, check the ‘IP and Utilisation’ section of the FFW CRC Proposal Template B to view the project IP shares based on each party’s respective contributions (both cash and in-kind). This is the default project IP position.

If it is proposed that Project IP ownership should be determined in a manner other than the above then this should be indicated with proposed approach and justification provided.

Utilisation Plan

(< 800 words)

Utilisation in this context means technology transfer, take-up and use of research outputs by end-users.

Describe the plan for utilisation, outlining the pathway/s that will be used to ensure the IP (strategic knowledge, product, strategy or service) reaches your defined end-users and encourages its adoption.

Industry participants within projects will have the first right to submit utilisation plans.

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Template Section Guidance Notes

(cont) For products, use Technology Readiness Levels (TRLs) to indicate how far along the prototype to product cycle the project intends to take any given technology. This will help set clear goals and align the expectations of the project parties. There are many variants of TRL scales but suggest Department of Defence Science and Technology version as a starting point https://www.dst.defence.gov.au/sites/default/files/basic_pages/documents/TRL%20Explanations_1.pdf

Define the specific end-user group/s and outline how end-users have/will be involved in development of technology and describe the drivers and barriers to adoption. Define the projected end-user market - adoption percentage and/or number (where it can be estimated).

Project IP: Utilisation Plan

For each organisation participating in the project, specify the project party (sometimes parties) that have the right to utilise (technology transfer, take-up and use of research outputs by end-users) the IP and any requirements relating thereto.

Project IP: Other Use Rights

For each organisation participating in the project, specify if any party has rights in addition to utilisation rights. The default non-utiliisation rights of all project parties are as described in the Participants Agreement (outlined earlier in this section) unless varied i.e. for use within project and for research and education purposes.

Specify if any reversion rights apply differently to those described in the Participants Agreement (outlined earlier in this section).

Specific Confidential Information

Outline any specific confidential information that the project parties will be making available to each other for project use and any restrictions and conditions on that use related to that use.

Unless indicated otherwise confidential information is made available by the contributing participant in accordance with the FFW CRC Core Participants Agreement whereby each party undertakes to keep the confidential information of each other party secret and must not disclose to a third party without prior written consent.

Pre-existing Material

Name the party (or parties) contributing pre-existing material (otherwise known as background IP) for use within the project

Describe the pre-existing material and any specific disclosures or restrictions regarding its use Unless otherwise indicated the default conditions for pre- existing material (from the project agreement template) are as follows:

• A project participant making its pre-existing material available to the project will do so on a non-exclusive, royalty-free basis for the term of the project.

• The contributing party will continue to own and control its pre-existing material (including any improvements), it may also continue to use its pre- existing material freely provided the use is not inconsistent with the terms of the project agreement.

• If the party utilising the project IP requires a licence to use pre-existing material, the contributing party will grant them a licence on reasonable commercial terms.

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Template Section Guidance Notes

Third Party Material

Third parties are persons/organisations that are not party to the FFW CRC Core Participants Agreements or FFW CRC Supporting Participants Agreement.

Third Party Material (TPM) is typically brought into the project by one of the project parties. Only material that is not freely available or readily able to be purchased as a product/service is likely to be relevant TPM.

Name the project party (or parties) contributing TPM, describe the TPM, name the owner of the TPM and any conditions of use within the project.

Rights to Returns For each organisation participating in the project, specify rights to returns from utilisation of the project IP and mechanism for sharing these – i.e. percentage interests of each project party and how/when these are to be calculated and shared.

For example, the parties may agree to a fixed fee or to a royalty rate applicable to the net sales of products which is payable on a quarterly basis and distributable amongst the project parties in accordance with their project IP shares.

Proposal Review, Evaluation and Approval ProcessReview and Evaluation

All project proposals will undergo the following review and evaluation steps facilitated by the Zume project management software. Specific user instructions are provided in the quick reference guides located in the FFW CRC members section: https://fightfoodwastecrc.com.au/members/.

Responsibility Process Details

FFW CRC Project Leader

• Works with project parties and FFW CRC Program Leader to develop proposal to the satisfaction of all parties .

• Consults FFW CRC Food Safety and Integrity Theme Leader to develop food safety and integrity aspects of proposal (if applicable).

• Consults FFW CRC CFO if necessary, with respect to budget, IP and commercialisation queries.

• Sends proposal to Zume Administrator for upload [email protected].

• Undertakes self-evaluation (using the proposal evaluation criteria) marking as complete only. once fully satisfied with the proposal.

FFW CRC Food Safety & Integrity Theme Leader

Undertakes review of proposal (if required i.e. outputs relate to food safety and integrity) requesting rework by FFW CRC Project or Program Leader if necessary.

FFW CRC CFO Reviews budget and IP sections of proposal, requesting rework by FFW CRC Project or Program Leader if necessary.

FFW CRC Program Leader

• Works with FFW CRC Project Leader to ensure completeness of proposal.• Undertakes review, requesting rework by FFW CRC Project Leader if

necessary.• Undertakes evaluation, marking as complete only once fully satisfied with

the proposal.

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Responsibility Process Details

FFW CRC Research Director

• Ensures that FFW CRC Food Safety and Integrity Theme Leader comments have been incorporated if applicable.

• Undertakes review, requesting rework by FFW CRC Project or Program Leader if necessary.

• If FFW CRC Research Director deems necessary, engages external expert(s) to undertake review and evaluation.

• Undertakes evaluation, marking as complete only once fully satisfied with the proposal.

FFW CRC CEO • Undertakes review, requesting rework by FFW CRC Project or Program Leader if necessary.

• Undertakes evaluation, marking as complete only once fully satisfied with the proposal.

Evaluation Criteria

All project proposals will be assessed against the following criteria:

Impact and commercialisation

• Has a demonstrable outcome to reduce food waste.

• Has demonstrable benefit for industry/participants.

• Ease of adoption by the industry – Commercial risk assessment.

• Includes detail on potential IP and commercialisation opportunities likely to arise from the project.

Feasibility and team

• Are the deliverables and timelines achievable?

• Return on Investment - justifies project budget

• Is the team comprehensive, should other members of the FFW CRC be involved?

• Does the proposal address staff and other in-kind budgets for the program?

• Includes students and international collaboration?

• Includes stop/go project milestones?

Science excellence and innovation

• Assessment on the quality of proposed scientific experimental design and likely research outputs.

• How innovative and cutting edge is the proposed work?

• Does proposal address the priorities of the program, and the FFW CRC Grant Agreement KPI’s?

For further detail including criteria weightings please see Appendix B Proposal Evaluation Criteria.

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Approval Process

Following review and evaluation (see page 16), the approvals process is as follows:

Proposed Cash Budget

Approval Process

≤ $250,000 FFW CRC CEO approves as a project once fully satisfied with the proposal unless the proposed project cash contributions differ from the standard (i.e. that projects include industry cash funding which is matched $1:$1 by FFW CRC).

> $250,000 and ≤ $500,000

Research and Commercialisation Committee (RCC) considers for approval following recommendation from FFW CRC CEO. Rework may be requested and coordinated through the FFW CRC CEO. Once fully satisfied with the proposal RCC approves.

> $500,000 The FFW CRC Board considers for approval following recommendation from RCC and FFW CRC CEO. Rework may be requested and coordinated through the FFW CRC CEO. Once fully satisfied with the proposal, the FFW CRC Board approves.

The approval/rejection of proposals will be entirely at the discretion of the FFW CRC considering factors such as:

• management’s evaluation scoring and comments.

• strategic alignment/fit, including the need to prioritise to address specific areas where gaps in the portfolio may exist e.g. capability to deliver modular and other relevant transformation technology; projects to deliver on assessment of policy settings; opportunities emerging from the National Food Waste Strategy to deliver Australia wide consumer behaviour change interventions.

• the need to prioritise to meet operational objectives e.g. priority given to establishing the initial project portfolio and ensuring that all initial participants have projects to which their contributions are attached.

• likelihood of producing quantifiable impacts i.e. reduction in food waste and commercial return to industry

• ability to help deliver the milestones required under the FFW CRC Grant Agreement.

Contracting

Once a new project is approved, the FFW CRC CFO is responsible for managing the research contract preparation, negotiation and execution phase. The template project agreement (Appendix C) formed part of the FFW CRC Core Participants Agreement executed in October 2018.

The legal terms and conditions within this template are negotiable only in unique circumstances and must be agreed by all project parties. The project agreement schedule and annexures will be based on the approved project proposal.

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Also, at this stage, FFW CRC Project Leaders will be asked by the FFW CRC Communication Manager to coordinate participant approval of content for the FFW CRC website. This content will also form the basis of a downloadable PDF on the website which can be used by participants to promote their project.

Project Management and ReportingOnce the project contract has been executed, the project is officially underway!

Quarterly Reporting

The quarterly report is the key means by which progress is monitored by FFW CRC and the other project parties. The report provides details such as key achievements, impediments, progress against milestones (both project milestones and FFW CRC milestones), project resourcing and communication activities. It will also be the means by which project expenditure (actual versus budget) is tracked. The quarterly report is prepared within Zume (Appendix D).

Responsibility Process Details

FFW CRC Program Leader

Reviews quarterly report, provides comments on progress and any key problems/concerns. Due within 14 days from quarter end.

Nominated Participant Representative*

Reviews the quarterly report, provides comments and a traffic light assessment whereby green = satisfactory progress, orange = issues to address and red = major issues to resolve.

If a nominated participant representative does not review the report by the below deadline, it will be noted that no response was received and the report will move to the FFW CRC CEO for review. If no review occurs in two successive quarters, then the FFW CRC CEO will initiative a discussion to resolve.

Due within 21 days from quarter end.

FFW CRC CEO Reviews quarterly report, provides comments and a traffic light assessment.

Due within 28 days from quarter end.

* the nominated participant representative is to be determined at project commencement. They must be a non-research provider core participant and preferably an industry participant.

Note: Two successive quarters of red traffic lights from the nominated participant representative or the FFW CRC CEO triggers a project review meeting between the project parties and may result in FFW CRC exercising its right to terminate the project.

A copy of the completed quarterly report will be made available to a representative from each project party. Project payments will not be made by FFW CRC until quarterly reports are completed. Project payments will also be subject to satisfactory progress against project milestones/deliverables as evidenced within the quarterly report and assessed by the FFW CRC CEO.

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Project Meetings and Workshops

It is expected that FFW CRC Project Leaders will coordinate regular, informal project meetings, involving researchers and project party representatives. These meetings will help ensure that the benefits of collaboration are maximised through engagement and that information is freely shared within the project. FFW CRC does not intend to be prescriptive about the frequency or format of these meetings.

It is also expected that the FFW CRC Project Leaders will coordinate at least one project workshop each year in April or May (around the mid-way point between FFW CRC annual conferences). This will provide project parties the opportunity to be fully updated on progress as well as engage more deeply on any areas of research focus. It also presents an opportunity to further discuss communication, engagement or IP/commercialisation opportunities as the project progresses. Therefore, invitations should be extended to FFW CRC Program Leaders and FFW CRC Head Office staff as appropriate.

FFW CRC Project Leaders will need to ensure they consider these requirements when compiling the project budget. Participants and FFW CRC staff are expected to cover their own costs to attend project meetings and workshops.

FFW CRC Annual Conference

FFW CRC will hold an annual conference in/around November each year. It is expected that all FFW CRC Project Leaders, key researchers and postgraduate scholarship students will attend. Travel and accommodation costs for personnel employed by research organisations should be factored into project budgets. Postgraduate scholarship students are expected to draw from scholarship operating funds provided.

FFW CRC Project Leaders will be asked to present on the progress of their project and students may be asked to provide summaries and/or posters of their thesis. The annual conference can also be considered an opportunity to test potential engagement/communication opportunities for the projects themselves, with the range of participants and industry representatives that will be in attendance. FFW CRC Project Leaders should discuss this with the FFW CRC Communication Manager in advance to determine the appropriate format for the presentation, i.e. perhaps a workshop will be suitable to gather feedback to a research question.

Updates to Project Milestones and Utilisation Plan

FFW CRC Project Leaders must consider, at least annually, whether any updates are required with respect to the project milestones and the utilisation plan. These should be discussed with project party representatives (for example at the annual project workshop). Changes will be accepted and implemented once all project parties (including FFW CRC) are satisfied.

Publications, Communication and Media

It is expected that each project will generate a range of internal and external publications such as technical reports, scientific publications, conference abstracts and presentations. For any such publication, strict adherence to the FFW CRC Publication Policy is required, including the requirement for all project parties to approve any publication prior to release.

The FFW CRC Project Leaders are encouraged to work closely with the FFW CRC Communication Manager on other communication opportunities that may arise and ensure adherence to the relevant policies.

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The FFW CRC will provide the following communication support to each project:

• A project page on the FFW CRC website with a project flyer for PDF and online.

• Each project to feature at least once in the eNews per year and 2 x social media posts

• Communication through targeted events.

• Project details and updates in the annual report.

• Project research summaries (for completed projects).

Industry Connection Hub

The FFW CRC has established the Industry Connection Hub to facilitate the transfer of research results, extension materials, and education and training tools for industry. This Hub is managed by industry extension and training specialists, Honey & Fox, and replaces a more traditional CRC-model of employing extension officers. The Hub will provide a platform for researchers and research students to access industry for activities such as surveys, interviews, market research, advice and connections. The Hub will identify new and fresh education and training opportunities, courses, masterclasses, micro-learning and e-learning that Hub members can develop for their industry members and sectors.

For those with industry networks, please consider applying for membership to the Industry Connection Hub via the FFW CRC website: https://fightfoodwastecrc.com.au/project/industry-connection-hub.

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Project ClosureFinal Reports

On completion of the project, the FFW CRC Project Leader will be required to complete and submit a final report using the template provided in the FFW CRC Publication Policy (see https://fightfoodwastecrc.com.au/members/).

Final reports must be submitted within 30 days of the project end date and will contain:

• A review of project progress against project milestones and impact metrics.

• Details of project outputs and outcomes including research achievements and potential. translation impact.

• Details of planned commercialisation activities for any project IP.

• Financial reconciliation and acquittal of project expenses.

• Key communication messages.

Impact Calculations

Determining the impact of research outputs (both in terms of food waste reduction and commercial value) is of paramount importance to FFW CRC. For a period of up to 5 years following the completion of a project, project parties may be asked to complete an annual impact report. We will ask a series of questions relating to research translation, the commercial success of project IP, including market size, value generated, improvements to project IP etc, capacity-building and jobs-creation, and any other outcomes.

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Fight Food Waste Cooperative Research Centre

@FoodWasteCRC

linkedin.com/in/company/fightfoodwastecrc

[email protected]

Fight Food Waste Cooperative Research Centre

www.fightfoodwastecrc.com.au