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FieldSkil User Guide

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  • USER GUIDE

    Ver: 1.0 March 16, 2015

  • office@fieldskill.co

    EXECUTIVE SUMMARY

    Copyright 2015 FieldSkill. All Rights Reserved.

    Edition Version 1.0, March 2015.

    Service Marks and Trademarks FieldSkill is a trademark of Eontek. All other product names and trademarks are the property of their respective owners.

    Restrictions and Liabilities This document is provided as is and Fieldskill assumes no responsibility for any typographical, technical or other inaccuracies in this document. FieldSkill reserves the right to periodically change information that is contained in this document; however, FieldSkill makes no commitment to provide any such changes, updates, enhancements or other additions to this document to you in a timely manner or at all.

    FIELDSKILL MAKES NO WARRANTIES, EITHER EXPRESS OR IMPLIED. ITS MERCHANTABILITY OR ITS FITNESS FOR ANY PARTICULAR PURPOSE. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU. THIS WARRANTY PROVIDES YOU WITH SPECIFIC LEGAL RIGHTS.

    FieldSkill is not responsible nor will not be liable in any way for your use of any of software or equipment that is not supplied by FieldSkill in connection with your use of FieldSkill.

    Conditions of use FieldSkill is intended for organizing businesses and management of work in the field. You are responsible for understanding and using the software described within. FieldSkill does not guarantee any results you may achieve.

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    TABLE OF CONTENTSEXECUTIVE SUMMARY 2 TABLE OF CONTENTS 3 INTRO 5

    ABOUT FIELDSKILL APPLICATION 5

    WALKTHROUGH 6 STEP 0 - WELCOME TO FIELDSKILL DASHBOARD 6

    DASHLETS 7 MY JOBS CALENDAR 7 MY PROCESSED REQUESTS 7 MY COMPLETED JOBS 7 MY HOURS WORKED 7 OUTSTANDING BALANCES 7 MY JOBS STRUCTURE (LAST 6 MONTHS) 7 MY OPEN REQUESTS 7

    7 LOW INVENTORY LEVELS

    STEP 1 - ORGANIZATIONAL SETTINGS 8 ORGANIZATION SETTINGS 8 EMPLOYEES 9 LANGUAGE SETTINGS 9

    STEP 2 - FILL IN YOUR DATA 10 ADDING A CLIENT 10 ADDING A PROPERTY 11 ADDING AN ASSET 12 ADDING A SERVICE 13 ADDING INVENTORY ITEMS 13 CREATING WAREHOUSES 14

    STEP 3 - CREATING CLIENT REQUESTS 15 STEP 4. SCHEDULE JOBS & MANAGE WORK 18

    SCHEDULING A JOB 18

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    ADDING WORK 22

    STEP 5: GENERATING INVOICES 24

    CUSTOMER PORTAL MANAGEMENT 26 MY DAY & CALENDAR 28

    MY DAY 28 CALENDAR 29

    SUBSCRIPTION MANAGEMENT 30 OUTRO 32

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    INTRO

    Welcome to FieldSkill application User Guide. This document will help you get a better understanding how the application works and how you can adapt it to suit your business. We will walk you through the entire business process from filling your data to scheduling work and generating invoices. So lets start!

    About FieldSkill Application

    FieldSkill is a business management software that helps field service companies to manage clients, schedule and track work and generate invoices.

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    WALKTHROUGH Step 0 - Welcome to FieldSkill Dashboard

    This screen is called "Dashboard" and it will be the first thing you will see when you sign in to your FieldSkill account. It aims to give you an overview of past activities and an outlook into upcoming activities, along with some useful insight data. You will see it is already populated with demo data so you can immediately see how the application is working. The boxes with information are called Dashlets and lets have a quick tour of them.

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    DASHLETS

    My Jobs Calendar This Dashlet represents a calendar view of all scheduled and processed jobs in a weekly or daily view that are assigned to you or youre the owner of those jobs.

    My Processed Requests This Dashlet shows the number of Processed client request out of total number of clients requests assigned to you.

    My Completed Jobs This Dashlet shows the number of completed Jobs out of total number of jobs assigned to you or youre owner of.

    My Hours Worked This Dashlet shows the number of hours you worked on jobs for the last week, this week and in the bottom you can see the numbers of hours worked for the entire month.

    Outstanding Balances This Dashlet shows the number of clients and the total amount they are owning you. This is generated based on sent/unpaid invoices.

    My Jobs Structure (last 6 months) Here you can see the cost structure of your finished jobs in the last 6 months.

    My Open Requests List of all open customer requests that are assigned to you

    Low Inventory Levels Here you will have listed all inventory items that are low on stock if you choose to track inventory level.

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    Step 1 - Organizational settings

    Before you start filling in the data you should set organization settings for your company. You can access them via left bar menu by clicking on the Organization and then on Organization Settings button.

    ORGANIZATION SETTINGS

    On this page you can manage your Organization settings such as name, address, timezone change language and currency settings and upload a company logo that will be shown on print versions for Invoices, Work and Jobs.

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    EMPLOYEES

    First thing you will see is the list of your employees that have an access to your FieldSkill Account. Go ahead and add a new employee by clicking on the +New Employee button. An email with invitation link and login details will be sent to them. As soon as they confirm invitation and log in they will be able to use FieldSkill application as part of your business.

    LANGUAGE SETTINGS

    Here you can basically change the terminology that is used inside the app. Example is if you dont use the term Job but you use Work Order , you can change that here.

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    Step 2 - Fill in your data

    The next thing you need to do is to fill in your data. Add your clients, their properties and assets and all the other records that youll need to organize your business.

    ADDING A CLIENT

    Lets go to the Clients Page by clicking on Clients in the left menu bar. On this Page you will see all Clients listed. Some of the actions you can take here is to sort or filter them by any field in the table. Filtering the clients can be done in any of other details screen that are related to the clients.

    You can see all Clients assigned to you by clicking on My Assigned Clients button.

    Lets create a new client by clicking on +New Client button.

    You will be taken to the New Client Page where you will populate all data related to your client. All mandatory fields are marked.

    Note: When you are creating a client you are automatically creating its default property with Name and Address. This can be changed later. When the Client is created we will see its detail view with all the important information about the client, related jobs structure and all the related records.

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    At the bottom of the page you will see related Contacts where you will be able to quickly create a Contact related to this Client and to one of its properties.

    You can edit a Client from the list of Clients by clicking on the pen icon in front of the name of the Client or you can go to Client detail screen by clicking on the clients name and editing it from there by clicking the Edit button in top right corner of the screen.

    From Clients screen you can also activate customer portal.

    ADDING A PROPERTY

    On Properties Page you will see a list of all Properties in your Organization.

    We can create a Property by clicking on +New property button. Property is always related to a Client.

    NOTE: When you create a Client, youre creating a default property for that client. Default property can be changed later by clicking the Set as Default button from the property details screen.

    Edit a property by clicking Edit button in propertys detail screen.

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    ADDING AN ASSET

    Assets screen allows you to see and manage all clients assets. Click on the My Assigned Assets to see just assets that are assigned to you.

    If you have a QR-Code add-on activated you can click on the Print QR-Code button to get all QR-codes for your assets listed and ready to print.

    You can create an asset by clicking on + New Asset button.

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    ADDING A SERVICE

    Service templates are the mo