February 6th, 2009

Berlin, Germany

3rd Meeting

Administrative & Financial IssuesAdministrative & Financial Issues

This project has been funded with support from the European Commission.This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the

information contained therein

CLAN – Continuous Learning for Adults with Needs134649-LLP-1-2007-1-IT-GRUNDTVIG-GMP

Grant Agreement 2007-3569/001-001

CLAN – Continuous Learning for Adults with Needs134649-LLP-1-2007-1-IT-GRUNDTVIG-GMP

Interim Report (01/12/07- 30/09/08)AGREED BUDGET REALISED

EXPENDITURESSTAFF COSTS 154.998,00 49.007,52

TRAVEL AND SUBSISTENCE 51.665,00 15.785,19

EQUIPMENT (Max 10% of A)

5.100,00 1.185,94

SUBCONTRACTING (max 30% of A)

26.750,00 0,00

OTHER COSTS 44.870,00 743,62TOTAL DIRECT COSTS (A) 283.383,00 66.722,27INDIRECT COSTS (B) max 7% of A

7,00% 19.090,00 4.494,726

TOTAL COSTS (A+B) 302.473,00 71.217,00

TOTAL BUDGET

226855,00; 76%

71.217,00; 24%

Realized Unexpended balance

% EXPENDITURES

CLAN – Continuous Learning for Adults with Needs134649-LLP-1-2007-1-IT-GRUNDTVIG-GMP

% EXPENDITURES

STAFF COST

49007,53; 24%

154998,00; 76%

Realized Unexpended balance

CLAN – Continuous Learning for Adults with Needs134649-LLP-1-2007-1-IT-GRUNDTVIG-GMP

% EXPENDITURESTRAVEL AND SUBSISTENCE

49.007,53; 49%51665,00; 51%

Realized Unexpended balance

CLAN – Continuous Learning for Adults with Needs134649-LLP-1-2007-1-IT-GRUNDTVIG-GMP

% EXPENDITURES

EQUIPMENT 1.185,94; 19%

5.100,00; 81%

Realized Unexpended balance

CLAN – Continuous Learning for Adults with Needs134649-LLP-1-2007-1-IT-GRUNDTVIG-GMP

% EXPENDITURESSUBCONTRACTING

0 0%

26.750,00 100%

Realized Unexpended balance

CLAN – Continuous Learning for Adults with Needs134649-LLP-1-2007-1-IT-GRUNDTVIG-GMP

% EXPENDITURES

OTHER COSTS

44.870,00; 98%

743,62; 2%

Realized Unexpended balance

CLAN – Continuous Learning for Adults with Needs134649-LLP-1-2007-1-IT-GRUNDTVIG-GMP

% EXPENDITURES

INDIRECT COST

4.494,72; 19%

19.090,00; 81%

Realized Unexpended balance

CLAN – Continuous Learning for Adults with Needs134649-LLP-1-2007-1-IT-GRUNDTVIG-GMP

Direct costs expenditure % of each partner

33%

5%8%

11%11%

3%

5%

2%

13%

9%

Centro Studi e Formazione Villa Montesca University of Saarland

University of Pitesti VUC

Lo Skolen KTU

BOLU Education Directorate Human Science Department -University of Perugia

CISL Agora

CLAN – Continuous Learning for Adults with Needs134649-LLP-1-2007-1-IT-GRUNDTVIG-GMP

Expenditure by TYPE OF COSTS and by PARTNER

Direct costs

staff cost Operations total direct cost

%PARTNER NAME

COUNTRY

travel and subssistence

Equipment

Subcontracting

Other

Centro Studi e Formazione Villa Montesca IT 16273,00 1695,81 0,00 0,00 648,91 18617,72 27,90%

University of Saarland DE 2293,24 464,57 67,28 0,00 0,00 2825,09 4,23%

University of Pitesti RO 3703,00 4332,00 0,00 0,00 0,00 8035,00 12,04%

VUC DK 5530,00 1589,41 0,00 0,00 0,00 7119,41 10,67%

Lo Skolen DK 5430,00 0,00 0,00 0,00 0,00 5430,00 8,14%

KTU LT 1670,00 2608,82 22,55 0,00 94,71 4396,08 6,59%

BOLU Education Directorate TR 2349,00 2242,52 582,63 0,00 0,00 5174,15 7,75%

Human Science Department -University of Perugia IT 1175,28 0,00 0,00 0,00 0,00 1175,28 1,76%

CISL IT 6339,00 1237,22 0,00 0,00 0,00 7576,22 11,35%

Agora ES 4245,00 1614,84 513,48 0,00 0,00 6373,32 9,55%

Total 49007,52 15785,19 1185,94 0,00 743,62 66722,27

% 73,45% 23,66% 1,78% 0,00% 1,11%  

CLAN – Continuous Learning for Adults with Needs134649-LLP-1-2007-1-IT-GRUNDTVIG-GMP

A few Notes on the Expenditures

• After 10 months of project implementation After 10 months of project implementation the following cost categories have been the following cost categories have been underutilizedunderutilized

• Subcontracts: no expenditure at all!Subcontracts: no expenditure at all!• Other costs: 2% of the planned budgetOther costs: 2% of the planned budget• Equipment costs: 19 % of the planned budgetEquipment costs: 19 % of the planned budget• Staff Costs: 24% of the planned budgetStaff Costs: 24% of the planned budget

CLAN – Continuous Learning for Adults with Needs134649-LLP-1-2007-1-IT-GRUNDTVIG-GMP

A few Notes on the Expenditures

This may cause difficulties in re-This may cause difficulties in re-conciliating the planned budget conciliating the planned budget with with the actual one and therefore in the actual one and therefore in claiming the original grant.claiming the original grant.

We do suggest to urgently re-plan your We do suggest to urgently re-plan your expenditures estimations in expenditures estimations in

relation relation to the planned activities.to the planned activities.

CLAN – Continuous Learning for Adults with Needs134649-LLP-1-2007-1-IT-GRUNDTVIG-GMP

2nd PAYMENT

The 2nd payment will be made as soon as the Agency communicate us the approval of the Interim Report

2nd Payment is equal to 30% of the contribution

CLAN – Continuous Learning for Adults with Needs134649-LLP-1-2007-1-IT-GRUNDTVIG-GMP

Remember

Punctuality !!

• For a smooth and successful project management, we kindly ask the partnership to observe as much as possible the foreseen deadlines.

CLAN – Continuous Learning for Adults with Needs134649-LLP-1-2007-1-IT-GRUNDTVIG-GMP

Suggestions

• For providing you with support in accomplishing your administrative requirements

• For clarifying doubts and difficulties

• … please use the financial and administrative FORUM!

CLAN – Continuous Learning for Adults with Needs134649-LLP-1-2007-1-IT-GRUNDTVIG-GMP

Thank you for your kind attention!

February 6th, 2009Berlin, Germany

3rd Meeting

CLAN – Continuous Learning for Adults with Needs134649-LLP-1-2007-1-IT-GRUNDTVIG-GMP

Grant Agreement 2007-3569/001-001

This project has been funded with support from the European Commission.This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the

information contained therein