FACULTY OF SCIENCE

SCIENCE EXECUTIVE COMMITTEE

Members Dean (Chair) Prof Tony O’Donnell Deputy Dean Prof Brendan Waddell General Manager & Executive Officer Ms Christine Richardson Faculty Manager Ms Abbe Rorrison Heads of Schools Agricultural & Resource Economics Prof David Pannell Anatomy, Physiology & Human Biology Prof Shane Maloney Animal Biology Prof Sarah Dunlop Chemistry & Biochemistry Prof Mark Spackman Earth & Environment Prof Matthew Tonts Physics Prof Ian McArthur Plant Biology Prof Tim Colmer Psychology Prof Murray Maybery Sports Science & Exercise Health Prof Tim Ackland Up to 2 representatives of Institutes and Centres Prof Kadambot Siddique or

Prof Phil Vercoe or Prof Dan Murphy Associate Deans Associate Dean Teaching and Learning A/Prof Peter Hammond Associate Dean Graduate Research Studies Prof Andrew Page Co-opted members By Invitation Prof Shaun Collin Ms Kelly Elliott (for Minutes)

ITEMS FOR CONSIDERATION AND NOTING BY CIRCULAR

The item in Part II of this Agenda requires decision to meet external deadlines and has been judged likely to be resolved without discussion by the Science Executive Committee. As a consequence it has been decided to request they be dealt with by circulation.

If you wish to comment on the items in Part II: Items For Decision To Be Dealt With En Bloc below, please advise Christine Richardson of your comments/suggestions/objections no later than 5pm on Tuesday, 3rd April 2015.

If no comments/suggestions/objections have been received by that date, the item will be processed in the normal way and the recommendations will be recorded as resolutions in the Minutes of the Science Executive Committee.

Christine Richardson, Executive Officer

PART I: ITEMS FOR COMMUNICATION TO BE DEALT WITH EN BLOC

1. SAFETY AND HEALTH – OFFICERS AND DUE DILIGENCE

Under new Health and Safety legislation expected to be implemented in the near future, there is a clear requirement for ‘Officers’ to demonstrate due diligence in the management of a safe working environment. UWA has confirmed that members of the University Executive and Faculty Deans will be designated as Officers.

Members’ attention is drawn to the LMS module (http://www.lms.uwa.edu.au/my/) on Due Diligence and are strongly encouraged to complete the module and its associated quiz. Key pages from the module are provided at Attachment A.

For noting

PART II: ITEMS FOR DECISION TO BE DEALT WITH EN BLOC

2. SAFETY AND HEALTH - OBJECTIVES AND TARGETS FOR 2015

It is proposed that the Faculty of Science Safety and Health Objectives be subject to a minor revision for 2015, as outlined in Attachment B to the agenda. The key change proposed has been to add additional actions in Item 2 by which senior management can visibly demonstrate their commitment to safety. Item 5 has been expanded to provide greater guidance about the minimum requirements for a local area induction. Item 1 was previously agreed as the KPI for 2015.

These changes have been in response to feedback at the Science Occupational Safety and Health Committee and from senior managers across the Faculty of Science.

For decision

3. NEXT MEETING

The next meeting of the Science Executive Committee is scheduled for Tuesday, 28th April 2015 at 3:00pm in the Science Boardroom (G108 Agriculture Central).

Faculty of Science – Science Executive Committee Agenda by Circular 31 March 2015 Page 2

The University of Western Australia

Officers Accountability and Responsibility

Due Diligence, what does it mean for me?

It means that you will have too:

1. Acquire and keep up-to-date knowledge of work health and safety matters

2. Gain an understanding of the nature of the operations of the person conducting a business or undertaking (PCBU) and generally of the hazards and risks associated with those operations

3. Ensure that the PCBU has available for use, and uses, appropriate resources and processes to eliminate or minimise risks to health and safety from work carried out as part of the business or undertaking

4. Ensure that the PCBU has appropriate resources for receiving and considering information regarding incidents, hazards and risks and responding in a timely way to that information

5. Ensure that the PCBU has in place and implements processes for complying with any duty or obligation of the PCBU under the Work Health and Safety Act, and

6. Verify the provision and use of the resources and processes referred to above

More detailed information for Officers can be found at the following link: http://www.safeworkaustralia.gov.au/sites/swa/model-whs-laws/faqs/pages/faq-officers

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The University of Western Australia

What I need to do How I can do it

1

Acquire and keep up-

to-date knowledge of

work health and safety

matters

Attend WHS training

• UWA ‘Work Health and Safety for Managers and

Supervisors’ course

• ‘Mental Illness in the Workplace for Managers and

Supervisors’

• Other Safety and Health related training

Subscribe to, read and disseminate the UWA SH&W

Newsletter

• Share any relevant information via Local Safety

Committee/staff meetings, Emails, Notice boards

• UWA SH&W Newsletter

Investigating current industry issues through conferences,

seminars, information and awareness sessions, industry

groups, newsletters and regulators WHS information SEC 31-Mar-15 Att-A

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The University of Western Australia

What I need to do How I can do it

2

Gain an understanding

of the nature of the

operations of the

PCBU and generally of

the hazards and risks

associated with those

operations

Have and be familiar with the WHS risk register for the PCBU

• Read and review the UWA Safety and Health Risk

Register

• Develop and review Faculty/school/centre specific

Safety and Health Risk Registers

Periodic walk through and inspection of the business, meet

the staff

• Visit your work areas as part of your management safety

walk rounds

• Ask questions and have conversations about the work

they are doing

Include WHS as part of board/executive meetings

Ensuring that information is readily available to other officers

and workers about procedures, to ensure the safety of

specific operations that pose health and safety risks in the

workplace

• Local Health and Safety Manual

Continuously improving the safety management system

• Engage in audits, review audit reports, monitor and

implement corrective actions

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The University of Western Australia

What I need to do How I can do it

3

Ensure that the PCBU

has available for use,

and uses, appropriate

resources and

processes to eliminate

or minimise risks to

health and safety from

work carried out as

part of the business or

undertaking

Implement the UWA Safety Management System

across all Faculties/Schools/Centers and Departments

• UWA Safe System of Work

Implement WHS strategy and action plans at all levels

of the organisation

• Establish S&H Objectives and Targets (See Appendix 1-

Objectives and Targets)

Budget allocation for health and safety at all levels of

the organisation

• Financial and physical resources are identified, allocated

and are periodically reviewed, to enable the effective

implementation of the organisation’s WHS management

system (e.g. training, PPE, upgrade equipment)

• Funding is available for the provision of a safer

workplace

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The University of Western Australia

What I need to do How I can do it

3

Ensure that the PCBU

has available for use,

and uses, appropriate

resources and

processes to eliminate

or minimise risks to

health and safety from

work carried out as

part of the business or

undertaking

Appointment of personnel with appropriate WHS knowledge

and skills

Staffing adequately for safety in operations

Establishing/maintaining safe methods of work

• Task and Activity Planning Toolkit

Maintaining and upgrading premises, plant and infrastructure

• Ensure Workplace Inspections are conducted

Giving safety personnel access to decision makers for urgent

issues

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The University of Western Australia

What I need to do How I can do it

4

Ensure that the PCBU

has appropriate

resources for receiving

and considering

information regarding

incidents, hazards and

risks and responding

in a timely way to that

information

Efficient and timely reporting systems and incident

management

• Encourage a culture of reporting

Escalation of unresolved WHS issues to Officers

• Support UWA ‘Resolution of Safety and Health Issues’

Establishing processes for considering/ responding to

information about incidents, hazards and risks in a timely

fashion

• Record and Monitor action close out via an Action

Tracking Register (See Appendix 4 - Action Tracking

Register)

Measuring against positive performance indicators to identify

deficiencies (for example, percentage of issues actioned

within agreed timeframe)

• Establish S&H Objectives and Targets (See Appendix 1-

Objectives and Targets)

Employing a risk management process

• Identify and monitor the high risk areas via

Faculty/school/centre specific Safety and Health Risk

Register

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The University of Western Australia

How do I? What I need to do How I can do it

5&

6

Ensure and verify that

the PCBU has in place

and implements

processes for

complying with any

duty or obligation of

the PCBU under the

Work Health and

Safety Act

WHS legal register with verification of obligations and

compliance

• Identify and monitor the high risk areas via

Faculty/school/centre specific Safety and Health Risk

Register

Internal and external inspections and audits with reporting to

Officers

• Ensure all Inspections and Audits are scheduled and

completed

• Review all Audit Reports and ensure all actions are

implemented and closed out

Testing policies, procedures and practices to verify

compliance with safety management planning

• Monitor health and safety committee reports (including

training and workplace inspections)

• Review of safety performance targets (See Appendix 3-

H&S Quarterly Report)

• Review incident injury reports

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PAGE LEFT BLANK FOR DOUBLE-SIDED PRINTING PURPOSES

F A C U L T Y O F S C I E N C E S A F E T Y A N D H E A L T H O B J E C T I V E S A N D T A R G E T S July - December 2014January-December 2015

L E A D I N G I N D I C A T O R S

# Objective Target/s Actions

1 The Faculty of Science have a safety management system in place that meets the requirements of AS/NZS 4801

1. 100% of areas identified to complete a Traffic Light Report, have a safety committee and

contribute to the Annual Safety Committee Report for 20154

2. The Faculty of Science to work towards an overall Traffic Light Report score of no less than 2 in all categories by December 2014

2. The Faculty of Science will achieve an overall Traffic Light Report of no less than 2 (positive

improvement) in all categories and no less than 3 (Good Practice) in 60% of all categories by December 2015.

• Safety and Health Consultant- Faculty of Science to implement Traffic Light Report Improvement Plan by July 2014 with each school based on July-Dec 2013 Traffic Light Reports

• All schools and areas required to complete the TLR are to submit the Annual Safety Committee Report for 20154

2 Senior Management visibly demonstrate their leadership of safety and health matters

1. 100% Senior Faculty Management1 lead at least two (2) Safety and Health Inspections each year. 1. 100% Senior Faculty Management1 to lead and/or participate in at least two (2) of the following Safety and Health activities each year: • Workplace Inspection • Safety and Health Management System Audit • Review of a local area Safety and Health Risk Register • Attend Local/Faculty/UWA Safety Committee Meeting

1. 100% Senior School/Centre Management2 lead at least two (2) Safety and Health Inspections each year. 2. 100% Senior School/Centre Management2 to lead and/or participate in at least two (2) of the following Safety and Health activities each year: • Workplace Inspection • Safety and Health Management System Audit • Review of a local area Safety and Health Risk Register Attendance at Safety Committee Meeting

Inspections may include, but are not limited to areas within the faculty such as Schools/Offices/Facilities/Sites. S&H inspections Checklists available for use at http://www.safety.uwa.edu.au/management/monitoring/inspections

• Safety and Health Consultant- Faculty of Science to manage Inspection Tracking Register and where required provide assistance in scheduling inspections

• Safety and Health Consultant- Faculty of Science to record and track completed activities

• Senior School and Centre management to report on completed inspections to Safety and Health Consultant- Faculty of Science for recording

1 Senior Faculty Managers include: Dean, Deputy Dean and Faculty Managers with directly report to the Dean 2 Senior School/Centre Managers include: Heads of Schools, School Managers and Centre Directors, Centre Managers

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F A C U L T Y O F S C I E N C E S A F E T Y A N D H E A L T H O B J E C T I V E S A N D T A R G E T S July - December 2014January-December 2015

3 Managers and Supervisors visibly demonstrate their commitment to safety and health management and UWA Safety Management Systems

1. 80% of identified Managers and Supervisors3 have completed the WHS for Managers and Supervisors course

• Safety, Health and Wellbeing Team to schedule and facilitate adequate number of training sessions.

• Safety, Health and Wellbeing Team and Senior Management to communicate upcoming training sessions to all areas

• Areas to identify Managers and Supervisors who are required to attend the WHS for Managers and Supervisors course

4 Faculty of Science personnel have appropriate knowledge and skills to contribute to the continuous improvement of UWA’s safety and health performance

1. 100% of new employees have completed the Online UWA General Health and Safety Induction within 1 week of start date.

2. 80% of existing employees have completed the Online UWA General Health and Safety Induction

• Target to be communicated to all schools by Dean • Induction requirement to be included in

school/workplace specific induction checklist • Safety and Health Consultant- Faculty of Science to

compile compliance report every 3 months

5

Faculty of Science personnel understand the scope and nature of safety and health hazards at their workplace, including how to manage them and how to respond to emergencies

1. 100% of new employees have completed their Local Workplace Safety Induction within 1 week of start date.

2. 100% of new employees have completed a Local Workplace Safety Induction within 1 week of start date. This local level induction must cover the following as a minimum: • Local area hazards • Local emergency and evacuation response procedures

• All schools to implement local workplace specific inductions to cover minimum requirements (where required, Safety and Health Consultant- Faculty of Science to provide assistance in developing these)

• All schools and centres to report the number of Local Workplace Inductions completed every 3 months

L A G G I N G I N D I C A T O R S # Objective Target/s

6 Faculty of Science to improve the safety and health Reporting Culture as part of building an overall positive safety and health culture.

• 80% of all safety and health incidents (including near-misses) are reported and Part 1-Initial Notification of the Incident Report Form completed and sent to UWA Safety and Health within 24hrs of the event occurring.

• 80% of all safety and health incidents are reported and Part 2-Supervisor/Manager Investigation of the Incident Report Form completed and sent to UWA Safety and Health within 5 working days of the event occurring.

• 80% of all incident investigation corrective actions are actioned and closed by the due dates.

SIGNED:

______________________________ Date: 25th June 2014 A.G. O'Donnell Winthrop Professor and Dean Faculty of Science

3 Managers and Supervisors Include: of Schools, school managers and all employees who have direct reports or supervisory responsibilities

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