College of Extended Learning

Faculty Information Guide

2_Rev. 2020

Table of Contents Dean’s Introduction Scope and CEL Mission Faculty Payroll Appointment Letter CSU Salary Schedules Honoraria Faculty Paycheck Distribution Administering Your Course Minimum Enrollment for Courses CEL Administrative Calendar and Deadlines Teaching Tips Faculty Center Class Roster iLearn (Online Learning Management System) Syllabus Room Requests Technical Support Closing Out Your Course Grades Incompletes Withdrawals, Drops and Refunds Student Evaluations Migrating Your iLearn Shell SF State Resources & Policies Academic Technology (AT) Library Center for Equity and Excellence in Teaching and Learning Academic Integrity (Plagiarism) Copyright Equity Faculty Responsibilities Attendance Evaluations of Courses by Students Field Trips Proposals, New Course or Program

3_Rev. 2020

FERPA (Family Education Rights Privacy Act) - Student Confidentiality Student Related Information Petitions Add/Pay/Drop/Refund Attendance Step-by-Step Guides to Campus Solutions Emergency and Evacuation Procedures at the Downtown Campus

4_Rev. 2020

Dean’s Introduction Dear Colleagues: Welcome to the College of Extended Learning! CEL provides critical access to higher education resources to students where they live and work. By providing high-quality courses, you help our students advance their careers and increase their potential for better future earnings. You are also helping our local community and the State of California by training people to meet urgent workforce needs. CEL staff are here to support you. This guide provides you with information about CEL’s processes and procedures. If you do not find the answers you are looking for, please do not hesitate to contact any of us with questions or ideas for improving service delivery to our students. Thank you for everything you do to ensure student success. Sincerely, Shih-Hsung (Alex) Hwu, Ph.D. Interim Dean

5_Rev. 2020

Scope and CEL Mission This CEL Faculty Guide serves to provide helpful information. For additional resources, you may wish to refer to the SF State Faculty Manual, the Faculty Affairs and Academic Senate web pages, and other resources on the SF State website. Please also contact our staff with any questions you have: https://cel.sfsu.edu/contact/staff

The College of Extended Learning’s mission is to mobilize the resources and expertise of San Francisco State University and its partners to meet the educational and professional needs of diverse communities and industries. Extended Learning students are working professionals who may or may not have an undergraduate degree, international students, and those wanting to enroll in a program that is not offered as a degree. The College offers academic units, continuing education units, online classes, non-credit courses, and certificate and executive programs that are funded by fees and not by the general fund of the State of California. The College draws upon a combination of campus faculty and subject-matter experts to teach our classes. We have the capacity to respond to the marketplace and create opportunities for learning that are high quality, reasonably priced, and accessible to a broad segment of the larger community.

6_Rev. 2020

Faculty Payroll Appointment Letter Congratulations! You have been asked to teach at CEL. You will receive an official appointment letter, which is a temporary contract that expires at the end of the semester specified. It includes course/term information, maximum salary, the time period, and contact information. Faculty should receive the appointment letter approximately two weeks prior to the semester start date. Please note: appointment letters must be signed and returned before you can begin teaching. Next, the Human Resources team will contact you with hiring paperwork to complete. Once this is submitted and processed, you will be given an SF State ID number. You can then set-up your email account using the following link: https://webapps.sfsu.edu/auth/passwordreset Your SF State ID, password, and e-mail account are your passport to web-based administrative and instructional services such as SF State Gateway (payroll and benefits information and contacts), Campus Solutions (class rosters, grades), and iLearn (campus learning management system), among others. Faculty ID Card SF State faculty identification cards are required to check books and other materials out of the library and the Audio Visual Center, to use various facilities, and to verify university affiliation for security purposes. Please go to OneStop on first floor the Student Services Building on the main campus to procure. CEL program staff can also provide you with an ID card that is limited to using for discounts at parking lots near the downtown campus. Change of Personal Information

If you would like to change your personal information such as your name, tax withholding amounts or address, please complete the Employee Action Request form and submit it to the SF State Human Resources Payroll Office at 1600 Holloway Avenue, Administration Building (ADM 252), San Francisco, CA 94132. 2. Forms should be submitted to Human Resources at least 15 business days prior to your next payday for the change to take effect during the current reporting period.

If you would like to change your address electronically:

• Visit the SF State Gateway • Enter your SF State ID and password • Choose Employee Services on the left-hand side • Click Launch HR Self Service in middle of screen • Click My Personal Information from the list • Click My Home Address • Edit your information

Click Save and log out

7_Rev. 2020

CSU Salary Schedules Academic Credit Courses The faculty salaries for academic courses are set by the CSU Chancellor's Office using CSU Salary Schedule Class Code 2322. Appointment under this class code is based upon faculty rank -- Instructor, Assistant Professor, Associate Professor, Professor -- and the number of students enrolled, and it sets enrollment minimums for the maximum salary. Faculty who hold a current appointment in the University are appointed at the same level in CEL. Non-university faculty are generally appointed at the Instructor level. The chart below details the information in the link above:

Class Code 2322 - Effective July 1.2019

Semester Unit Rate Amount Paid Per WTU

Students Enrolled Instructor Assistant

Professor Associate Professor Professor

1 135 135 135 135 2 269 269 269 269 3 404 404 404 404 4 538 538 538 538 5 673 673 673 673 6 808 808 808 808 7 942 942 942 942 8 1077 1077 1077 1077 9 1211 1211 1211 1211 10 1346 1346 1346 1346 11 1481 1481 1481 1481 12 1615 1615 1615 1615 13 1750 1750 1750 1750 14 1861 1884 1884 1884 15 2019 2019 2019 16 2039 2154 2154 17 2288 2288 18 2423 2423 19 2557 2557 20 2569 2692 21 2827 22 2961 23 3096 24 3230

25 or more 3248 Academic Instructors teaching courses lasting the full length of the term are paid in two equal installments payments the first at the midpoint of the term; the second after the end of the term. Faculty teaching shorter courses or in Winter and Summer sessions are paid the full amount in one payment approximately 15 business days after the class ends.

8_Rev. 2020

CEU (Continuing Education Unit) and Non-Credit Courses CEU and non-credit faculty are appointed and paid using CSU Salary Schedule Class Code 2363; see table below. The salaries are approved by the CEL Dean.

Instructional Faculty, Extensions Noncredit Class Code 2363

Effective January 1, 2020 Per Hour Rate & Per Session Rate

Type Minimum Rate

Amount Maximum Rate

Amount Per Hour Rate $13 $240

Early Start Program GTA (Graduate Teaching Associate)

The department chairs recommend the monthly base salary. Salaries are determined by the instructional monthly base salary multiplied by the number of units. GTA’s working in summer sessions are appointed using CSU Salary Schedule 2324 and paid monthly. GTA’s working in winter term are appointed using CSU Salary Schedule 2309 and are paid monthly. Instructors Teaching in Summer Session Instructors teaching in summer session are appointed using CSU Salary Schedule 2357. Salaries are based on instructional base unit rate multiplied by the units. Payments are made approximately 15 business days after the last day of class.

Honoraria An honorarium is a one-time payment for a special lecture or seminar given by an individual for a specific class or program under the direction of a University faculty member or administrator. An honorarium is defined as a form of payment and is not considered an additional or overload appointment. An honorarium does not increase base salary and does not impact benefits, retirement or any future employment. If you are being paid via an honorarium, your program staff will ask you to complete the following forms and submit it to CEL Budget office, attention to Herm Pugay, Budget Coordinator:

• Honorarium Payment Request Form • Vendor 204 Form (Non-SF State employee requires Vendor form)

Questions related to honoraria payment

Contact: Herm Pugay, hpugay@sfsu.edu, 415-817-4296

9_Rev. 2020

FAQs - Honoraria payment

Q: What is the estimated processing time for an honoraria payment? A: 2 weeks or more for a payment up to $500. Payment of more than $500 can take between 4 to 6 weeks. Q: How is the check delivered? A: The check will be mailed to the address that you provided on the forms.

Faculty Paycheck Distribution Faculty paychecks are issued by the State of California at the request of SF State. Based upon your preference, you can have your check mailed to you or you can pick it up in person. --Checks will be mailed to the home address you have provided to us. Individuals may arrange to pick up their checks in person by contacting our faculty payroll specialist, Sugeetha Chelliah, at sugeetha@sfsu.edu or at 415-817-4297. If your paycheck is lost or stolen, please contact Sugeetha.

10_Rev. 2020

Administering Your Course Please partner with your program lead to confirm course description, objectives, and any parameters around lesson and assignment design.

Minimum Enrollment for Courses Classes may be cancelled due to a lack of minimum enrollment or other reasons. Please contact program staff for your program’s policies.

CEL Administrative Calendar and Deadlines https://cel.sfsu.edu/register/calendar

Teaching Tips To learn more about the helpful teaching practices, please use the link below. The Teaching Tips handout provides suggestions on building classroom community, encouraging participation, curriculum development, syllabus tips, as well as a social justice review. You will also find web resources for iLearn, SFSU’s learning management system. http://www.cel.sfsu.edu/faculty/docs/teaching-tips.pdf

Faculty Center In your Faculty Center, you will be able to access class rosters, view your teaching schedule, and submit grades. To access your Faculty Center, login to SF State Gateway with your SFSU ID and Password. SFSU login page: http://www.sfsu.edu/login.htm For more guidance with navigating the Faculty Center, please see the following link: https://cms.sfsu.edu/content/faculty-center

Class Roster You can view and print your Class Roster in the Faculty Center where you will see e-mail addresses of the students enrolled. For your first and second class meetings, print out the Class Roster to verify if any students have added/dropped the course. For more guidance, please see the following link: https://cms.sfsu.edu/content/class-roster

iLearn (Online Learning Management System) iLearn is the Learning Management System (LMS) that SFSU offers to enhance online student learning and collaboration. Whether an instructor uses iLearn to merely supplement a course or teach an entire class, instructors may customize their use of iLearn features by mixing and matching technology that best fits the course objectives and student needs. Instructors may use iLearn to augment teaching and learning in the following ways:

11_Rev. 2020

• Providing online resources • Facilitating student interaction and collaboration • Assessing student performance and gathering student feedback.

Course shells are set up for every course at SF State College of Extended Learning each semester. If you are the faculty on record, you have access to use your course shell by going to: https://ilearn.sfsu.edu and logging in using your SF State ID and Password. Academic Technology offers information about iLearn and other technologies here: https://athelp.sfsu.edu/hc/en-us

Syllabus The purpose of a syllabus is to provide information to students about the course so that they can make an informed decision about taking the courses and/or so that they can appropriately budget time and resources needed over the semester to be successful in the course. A course syllabus represents an agreement between the instructor and student about course requirements, how a student will be evaluated in the course and how the student’s grade will be determined. Inclusion of course specific student learning outcomes provides information to students about what they can expect to know or do after taking the course. S15-257 SF State Academic Senate Policy on Course Syllabi and Guidelines covering syllabus use in courses

• Students shall receive a written syllabus (digitally or in hard copy) by the first course meeting or, in the case of courses taught online, it will be available to them when the course opens.

• During the semester, students shall be notified in writing (digitally or in hard copy) of any substantive changes in the course syllabus. Colleges, schools, departments, or programs may specify additional syllabus requirements for their courses.

Syllabi may contain more information, but the information listed below is required: • the instructor’s name and contact information; • the course title and number; • a statement of scope, content, and course objectives for the course;

o This could be as simple as the course description, or more a more elaborate description

• the list of course-specific student learning outcomes (SLOs) or competencies for the course; o A list of five to eight (5 – 8) broad learning outcomes of the course that complete the

phrase “When a student has completed this course, they will be able to….” • a list of texts and materials to be used throughout the course, including any additional fees or

costs; • a description of the grading policy; • a description of the teaching methods to be employed; and

o For example, in person lecture, small group discussion, hands on laboratory, weekly online forums, in class active learning, in class writing and feedback, flipped classroom, etc.

• statements:

12_Rev. 2020

o Disability access: Students with disabilities who need reasonable accommodations are encouraged to contact the instructor. The Disability Programs and Resource Center (DPRC) is available to facilitate the reasonable accommodations process. The DPRC is located in the Student Service Building and can be reached by telephone (voice/415-338-2472, video phone/415-335-7210) or by email (dprc@sfsu.edu).

o Student disclosures of sexual violence: SF State fosters a campus free of sexual violence including sexual harassment, domestic violence, dating violence, stalking, and/or any form of sex or gender discrimination. If you disclose a personal experience as an SF State student, the course instructor is required to notify the Title IX Coordinator by completing the report form available at http://titleix.sfsu.edu, e-mailing vpsaem@sfsu.edu or calling 415-338-2032.

o To disclose any such violence confidentially, contact: The SAFE Place - (415) 338-2208; http://www.sfsu.edu/~safe_plc/ Counseling and Psychological Services Center: (415) 338-

2208; http://psyservs.sfsu.edu/ For more information on your rights and available

resources: http://titleix.sfsu.edu

Room Requests Please alert your program staff of any requests or questions about rooms. A change to any room set up requires two weeks’ advance notice.

Technical Support If you need technical support while in class: an Academic Technology staff person is on site from 10:00 to 7:00 Monday through Friday. On Saturdays we have a CEL IT staff person to assist you from 9:00 to 6:00. Please ask the front desk or security guards to radio tech support as needed. You can also place a ticket with Academic Technology by e-mailing at_desk@sfsu.edu.

13_Rev. 2020

Closing Out Your Course Grades At the end of the course, you must submit the grades of your students in the Grade Roster in the Faculty Center. Any student not given a grade by the deadline will be assigned an RD (Report Delayed). Please contact program staff and work with them to correct this as soon as possible. Please note that the final Grade Roster might not be available immediately. Staff will send a reminder e-mail out alerting you once the updated Grade Roster is available. For additional guidance, please see the following: https://cms.sfsu.edu/content/grades

Academic Credit Courses Both letter grades with plusses and minuses and Credit/No Credit are used at SF State for academic courses. Please familiarize yourself with the definitions of grades for academic credit and CEU-based courses at the link below: http://bulletin.sfsu.edu/policies-procedures/grading/ Students who wish to be graded on a Credit/No Credit basis must notify the instructor in writing by the end of the sixth week of instruction or select the CR/NC option on the SF State Web site under MySFSU, for semester-length courses. For shorter courses, students must notify the instructor at the first class meeting.

Continuing Education Unit (CEU) and Noncredit Courses CEU and noncredit courses use Credit/No Credit (CR/NC) and letter grades are not assigned.

14_Rev. 2020

Sample Grading Scheme Letter Grade Grade Point Percentage by Points Credit (CR)/No Credit (NC)

A 4.0 94 – 100

Credit

A-

3.7 90 – 93

Credit

B+ 3.3 87 – 89 Credit

B

3.0

83 – 86 Credit

B- 2.7 80 – 82 Credit

C+

2.3 77 – 79 Credit

C

2.0

73 – 76 Credit

C- 1.7 70 – 72 Credit

D+

1.3 67 – 69 No Credit

D 1.0 60 – 66 No Credit

F

0.0 0 – 59 No Credit

Incompletes An authorized Incomplete indicates that a portion of required course work has not been completed and evaluated in the prescribed time period due to unforeseen, but fully justified, reasons and that there is still a possibility of earning credit. It is the responsibility of the student to complete the Petition for Incomplete, attaching appropriate documentation, and submitting it to the instructor. In rare cases, the instructor can initiate the form if the student is unable to submit it. After the faculty has reviewed the form and approved or denied the request, the form and its accompanying documentation is given to the Associate Deanfor review. If the incomplete petition is approved, you will receive a copy of the petition for your records, and the student will also receive a copy,

15_Rev. 2020

A final grade is assigned when the work agreed upon has been completed and evaluated. An ‘I’ must be made up within one calendar year immediately following the end of the term during which it was assigned. This limitation prevails whether or not the student maintains continuous enrollment. Failure to complete the assigned work will result in an “I” being converted to an IC (Incomplete) symbol or no credit for CEU classes. At the time an incomplete is authorized, faculty may calculate a grade for the student without the completed work. If the student fails to complete the work at the end of the calendar year deadline for the incomplete then the calculated grade will become the student’s final grade. For more guidance on how submit a grade of Incomplete in the Grade Roster, please see the following: https://cms.sfsu.edu/content/grades#incomplete

Withdrawals, Drops and Refunds Depending on the type of course, students may withdraw from courses after the drop deadline and receive a grade of "W" by securing the approval signature of the instructor and the department chair and/or a college dean on a withdrawal petition. (Note: failure to attend does not cause students to be dropped from a course.)

For full information on drops and refunds, please visit: https://cel.sfsu.edu/register/drops-refunds

Student Evaluations Student evaluations are an important requirement at the SF State College of Extended Learning. Your program staff will outline how to administer student satisfaction surveys, which are distributed toward the end of the class.

Migrating Your iLearn Shell Faculty who wish to reuse their iLearn shell for their course in an upcoming semester should follow the instructions here:

https://athelp.sfsu.edu/hc/en-us/articles/229151867-Make-a-backup-of-your-iLearn-course https://athelp.sfsu.edu/hc/en-us/articles/216226007-Copying-importing-materials-from-one-class-to-another https://athelp.sfsu.edu/hc/en-us/articles/360009479354-Restore-an-iLearn-course-from-a-backup-file

16_Rev. 2020

SF State Resources & Policies Below is some additional information. If you have questions that are not answered here, please speak with your program staff or visit the SF State website.

Academic Technology (AT) Academic Technology at SF State advances effective learning, teaching, scholarship, and community service with technology. Academic Technology actively collaborates to provide universally accessible solutions; researches, implements, and evaluates innovations and best practices; develops expertise and competencies through training, consultations, and professional development; and designs, equips, maintains, and supports virtual and physical learning environments. AT partners with faculty to develop curriculum in instructional modes that use technology, thereby helping ensure universally accessible, flexible and meaningful learning experiences for SF State’s students and faculty. Faculty development activities include AT’s summer and winter institutes, modularized face-to-face and online workshops, a faculty multimedia drop-in lab, an expanding collection of online tutorials, resources and video training clips, and individual, department, and college-level consultations on instructional strategies in support of effective course and program delivery modes and assessment. To learn more: http://at.sfsu.edu/

Library You have borrowing privileges at the J. Paul Leonard Library on the SF State Holloway Campus. The web site provides links to the library’s online catalog, numerous online databases and full-text documents, information about research advice and instruction, information competence and the basic information competence requirement for students, other libraries and searching tools, and a wide variety of library services. Faculty borrowing privileges and regulations can be found here: https://library.sfsu.edu/faculty-borrowing-information

Center for Equity and Excellence in Teaching and Learning The Center for Equity and Excellence in Teaching and learning (CEETL) promotes and supports teaching excellence by responding to the needs of the San Francisco State faculty as they meet the demands of teaching, conducting research, and working in and for an urban community defined, in great part, by its diversity. Through workshops, consultations, seminars, discussion groups, and one-on-one support, CEETL provides intensive support for teaching and learning at SF State. To learn more, see: https://ceetl.sfsu.edu/

17_Rev. 2020

Academic Integrity (Plagiarism) Each faculty member who requires outside written work as part of the course requirements should carefully define the meaning of plagiarism and outline the proper methods for using outside sources. Students should be cautioned about the consequences if plagiarism is discovered. Plagiarism is generally defined as: “an act or instance of using or closely imitating the language and thoughts of another author without authorization and the representation of that author's work as one's own, as by not crediting the original author” Retrieved from https://www.dictionary.com/browse/plagiarism. You may wish to add plagiarism and its consequences to your syllabus. If cheating or plagiarism occurs in a course, please inform your Dean and/or program staff immediately and then partner with us to report the incident to the Office of Student Conduct: E-mail: conduct@sfsu.edu; phone: (415) 338-2032 For complete information please visit the following links: http://conduct.sfsu.edu/ http://conduct.sfsu.edu/plagiarism http://conduct.sfsu.edu/academic-dishonesty

Copyright Faculty should not sell nor should they allow students or outside vendors to sell any course materials or course readers in their classes. The University Policy on the “Use of Buildings and Grounds” prohibits commercial transactions in an academic building. This policy can be found at (See Page 4): https://vpsaem.sfsu.edu/sites/default/files/SFSU_Time_Place_and_Manner_Policy.pdf Course materials, whether made available electronically or in course readers, should not violate federal copyright law. While this is an area of continued discussion and interest to faculty members, the underlying principles of "fair use" and copyright infringement must still be observed. Helpful information can be found at the following websites: Copyright and Fair Use guide at: http://library.sfsu.edu/j-paul-leonard-library-copyright-policy http://libguides.sfsu.edu/content.php?pid=522086&sid=4295034. Copies of portions of articles can be made for classroom use without obtaining copyright permission only if they are spontaneous, brief, and contain notice of copyright. Faculty who have course materials reproduced are responsible for ensuring that proper copyright permissions have been obtained. The SF State Bookstore may be able to help you obtain the necessary copyright permissions for materials included in course readers sold through them. The Library’s electronic reserve service advises faculty to ensure that materials put on electronic reserve fall within fair use guidelines.

18_Rev. 2020

Equity All course syllabi must contain sections on disability access and student disclosures of sexual violence as described in the CEL Syllabus Checklist section above. For more information on your rights and available resources: http://titleix.sfsu.edu

Disability Programs and Resource Center The DPRC collaborates with SF State's diverse community to ensure that all aspects of campus life -- learning, working and living -- are universally accessible. The DPRC provides the University with resources, education and direct services in order that people with disabilities may have a greater opportunity to achieve social justice and equity. For more information, please visit the DPRC Web site at: http://www.sfsu.edu/~dprc/

Harassment San Francisco State University does not discriminate on the basis of sex, gender, or sexual orientation in its education programs or activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Title IX protects all people regardless of their gender or gender identity from sex discrimination, which includes sexual harassment and violence For more information on SF State’s harassment policies, please see the link below: http://titleix.sfsu.edu/

Non-Discrimination The California State University complies with the requirements of Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act and the regulations adopted thereunder. No person shall, on the grounds of race, color, national origin, sexual orientation, or disability be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination, including harassment, under any program of The California State University. Under Title VI, San Francisco State University is obligated to investigate all discrimination complaints, including harassment in an unbiased, thorough manner.

19_Rev. 2020

Faculty Responsibilities Attendance Faculty are expected to hold classes at the scheduled hours and places. Any anticipated absence or change must be reported to the appropriate SF State College of Extended Learning staff. If you are a Holloway Campus faculty member, please also inform your dean or department chair. Arrangements can then be made for a substitute. In the case of emergency absence, the department or college office should be informed in sufficient time to make appropriate arrangements to cover classes. The usage of a substitute instructor may result in a payroll adjustment for the instructor of record. Course Cancellation Notification Program staff will notify students, faculty, fiscal, registration and facilities regarding the cancellation of a course. Reasons for cancellation may vary – low enrollment, impacted courses, etc. – however, final decisions on running courses will be at the discretion of the College of Extended Learning. Instructor absence notification policy Class schedules are finalized 30-60 days in advance of the start of the upcoming semester. If an instructor requires a course to be cancelled and/or rescheduled, the instructor must contact the program staff to confirm day, time, and room availability. Instructors should contact program staff 30 days in advance of their absence. In the case of an emergency, please contact program staff immediately so they can contact students and work on a reschedule date. Class Hour Requirements Instructors are responsible for assuring that classes meet the required number of hours to earn credit, (i.e., 15 contact hours per semester academic unit or 10 hours per CEU (Continuing Education Unit).) Make-up Classes If an instructor must miss a class session, s/he must 1) notify their students via email in iLearn or through the faculty center 2) call the program staff in advance to respond to student concerns and 3) make up the missed class session. Arrangements for make-up classes (in-person or online) must be made with the program staff.

Evaluations of Courses by Students Student questionnaire evaluations are required for all faculty who teach. All SF State credit bearing courses will be evaluated using the Student Evaluations of Teaching Effectiveness system (SETE), unless a department chair makes an explicit request for a particular course or course series to be exempt from this requirement. Students will be given an electronic questionnaire at the end of the semester. The questionnaire will be anonymously submitted through iLearn. Programs not using SETE may have their own online evaluation surveys or they will provide evaluation forms. For the latter, program staff will provide course evaluations on the last class meeting. Faculty members are asked to distribute evaluation forms to students at the end of each course. Please have a student collect and return the completed evaluation forms to the program staff as indicated on the envelope containing the forms.

20_Rev. 2020

Field Trips Off-campus activities can provide an important dimension to a student’s learning experience. These activities should be directly related to the content of the course. Before scheduling an off-site meeting, please review the University policy http://academic.sfsu.edu/content/academic-field-trips and consult with your program staff. Your Program Lead and you must discuss insurance coverage, provisions for emergency health treatment for students, and where you and your students can be reached in case of emergency. In addition, it is important to plan for the unique needs of students with disabilities traveling away from campus. The Student Disability Resource Center can help in planning for the needs of such students. For all classes being held off-site, please have students complete a SF State off-site waiver form at the link below: http://erm.sfsu.edu/sites/sites7.sfsu.edu.safetyriskmgmt/files/Release%20of%20Liability.pdf

Proposals, New Course or Program If you have a new course or program that you feel would enrich the college, please complete a Preliminary Program \ Course Proposal and talk to a Program Lead or a college dean.

FERPA (Family Education Rights Privacy Act) - Student Confidentiality FERPA at the Department of Education website: https://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html Here is an example where FERPA is relevant: class lists contain student confidential information. Please destroy/shred any lists no longer needed. In addition, to protect student information, please do not:

• Circulate printed class lists with student names or student ID numbers or grades as an attendance roster.

• Leave graded tests in a stack for students to pick up by sorting through the test papers. • Discuss the progress of any student with their parents, other students or the public without the

written consent of the student. • Provide anyone with the lists of student names or home addresses enrolled in your classes for

any commercial purposes. • Provide anyone with student schedules or assist anyone other than university employees with

a specific need of finding a student on campus. For more information: https://registrar.sfsu.edu/privacy

21_Rev. 2020

Student Related Information

Petitions It is the professional responsibility of each faculty member to act in a timely fashion upon a student's petition. Student petitions can be found online at the College of Extended Learning forms page: http://www.cel.sfsu.edu/register/forms.cfm Forms must be signed by the instructor and/or a department chair or dean. Some colleges also require college dean approval. College dean approval is always required if withdrawal is in the last three weeks of the semester (fall outside their deadline). If the petition is a course that is not offered in cooperation with another College, then the CEL Dean is the Department Chair. While every student will experience some moments of challenge while on the path to obtaining their academic goal, the majority of SF State students will find that they are able to quickly resolve most problems they experience. However, for a proportion of students, the barriers they encounter will require the assistance and/or intervention of a University administrator, faculty or staff member to resolve. For students experiencing difficulties, or who wish to lodge a concern or complaint, they can access: Concerns and Complaints page: https://vpsaem.sfsu.edu/content/student-concerns-and-complaints The exception to this is in the case when allegations of discrimination, harassment and/or retaliation are being made; in these instances, formal complaint procedures immediately come into play. Further information can be found here: http://www.calstate.edu/eo/EO-1097.html https://titleix.sfsu.edu/

Add/Pay/Drop/Refund These policies differ depending upon the division and length of course. Please refer all students with question about these processes to enrollment services at 415.405.7700, option 5. To learn more about where your class fits into these policies, please contact your CEL staff member.

Attendance Students are expected to attend classes regularly because classroom work is one of the necessary and important means of learning and of attaining the educational objectives of the institution. Students should not miss classes except for valid reasons, such as illness, accidents, or other extenuating circumstances. When a student is absent from classes, it is his/her responsibility to inform his/her instructors of the reason for the absence and to arrange to make up missed assignments and class work insofar as this is possible.

22_Rev. 2020

The instructor may consider regular attendance when assigning grades. In that case, the requirement for regular attendance must be stated in writing as part of the course requirements and distributed to students at the beginning of the semester. Also, it is general practice for CEU courses that students must attend at least 75% of the course and complete all course requirements in order to receive credit. Attendance - Religious Holidays The Academic Senate Policy on the Observance of Religious Holidays (S09-212) indicates that, “The faculty of San Francisco State University shall accommodate students wishing to observe religious holidays when such observances require students to be absent from class activities….” For your convenience, the following is a link to an Interfaith Calendar—which lists “primary sacred times for world religions”: https://www.interfaith-calendar.org/ Complete details regarding this Policy, including implementation can be found on the Academic Senate Web Page at the following location: http://senate.sfsu.edu/content/policy-observance-religious-holidays.

23_Rev. 2020

Step-by-Step Guides to Campus Solutions The Campus Solutions and the Faculty Center webpages at SF State will help you with step-by-step instructions on the following and many other processes:

• How to enter grades • Incomplete Grades • How to request Course withdrawals (faculty • How to Enter Community Service Learning (CSL) Hours • How to Enter Commission on Teacher Credentialing (CTC) Key Assessment Scores • How to Change Grades Issued in Previous Term • How to View a Class Roster • How to Check for Class Prerequisites • How to E-mail Students from the Class Roster • How to View Permission Numbers • How to Drop Students

24_Rev. 2020

Emergency and Evacuation Procedures at the Downtown Campus

835 Market Street, 6th Floor

25_Rev. 2020

In an emergency, dial 9-1-1.

For other security concerns, please contact Downtown Campus Security Officers:

Djajadi Pamudji (415) 314-7005 Miguel Fuentes Reyes (415) 314-7005 Emily Gonzalez (415) 314-7005 or the Westfield Security Dispatch office at (415) 495-7125. Evacuation Procedures In the event of a fire alarm or other emergency, you and your students need to evacuate immediately down one of four clearly marked emergency exit stairwells to the street and then move away from the building. Do not use the elevators. Please locate and become familiar with the emergency exits so that you are prepared in the event of an emergency. In the event of an active shooter emergency:

• If you can leave the area safely, do so quickly • Call 9-1-1.

If you cannot leave the area:

• Close and lock the door • Move furniture to barricade the door if possible • Turn off the lights. Block any windows that provide a view of the room to the outside • Stay away from the windows and doors if at all possible • Seek protective cover of some kind under or behind furniture • Take a moment to switch all cell phones to vibrate so they don’t alert anyone to your presence • Do NOT answer the door under any circumstances • Do NOT leave the room until directed to do so by emergency personnel • Work to remain calm and develop a plan to escape should it become necessary • If police enter the room, follow their instructions