exploring office 2003 vol 1 2/e- grauer and barber 1 committed to shaping the next generation of it...
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Exploring Office 2003 Vol 1 2/e- Grauer and Barber
1Committed to Shaping the Next Generation of IT Experts.
Chapter 2 – Gaining Proficiency: The Web and
Business ApplicationsRobert Grauer and Maryann Barber
Exploring Microsoft Excel 2003
Exploring Office 2003 Vol 1 2/e- Grauer and Barber
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Cell Referencing
Absolute reference: remains constant throughout a copy operation Specified with a dollar sign before the column
and row, i.e. $B$4 Relative reference: adjusts during a copy
operation Specified without dollar signs, i.e. B4
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Absolute and Relative Cell References
Use relative cell references for each employees gross pay
Use absolute cell references for withholding rate and FICA rate
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Isolate Assumptions
Base your formulas on cell references, not values
The cells containing the values (assumptions) should be clearly labeled and set apart
Change the assumptions in the worksheet and see the effects instantly Also minimizes the chance for error: you change
the assumptions in one place
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Example of Isolated Assumptions
Assumptions are isolated and clearly labeled
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Using Excel Effectively
Enter cell addresses in formulas and functions by pointing Use the mouse to select the cell(s) More accurate than typing cell references
Use the fill handle to copy Select the cell(s) and drag to copy to a destination
range Insert comments
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PointingUse the mouse to select the cells to be included in the formula
Notice the color coding between the borders around the selected cells and the formula in the formula bar
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Using the Fill Handle
Select cells E2:H2. Dragging the fill handle will copy all four cells to lower rows.
Border around selected area. Release the mouse and formulas are copied
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Inserting Comments
Comments provide explanation for values and/or descriptions of formulas
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Excel and the Internet
Insert a hyperlink into a worksheet Save a workbook as a Web page Download information from the Web through
a Web query
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Round-Trip HTML
Round trip HTML: allows you to edit a web page in the application that created it An Excel document can be saved as a Web
page, then edited in Excel.
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Round-Trip HTML
Edit with Microsoft Excel button lets you start Excel and edit the worksheet
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Selecting a Non-Contiguous Range
Drag through cells to select destination range
Hold the Ctrl key, then select additional cells
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Conditional FormattingUse this dialog to set criteria, in this case <0
Select cells to apply conditional formatting
Click Format button to open Format Cells dialog
Format Conditional Formatting
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Web Queries
Allows Excel to retrieve information from the Web Requires an active Internet connection Data Import External Data
Created with the Import External Data command
Can be updated anytime with the Refresh command
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Creating a Web Query
Enter cells containing the criteria for your web query, in this case, A5:A10
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Refreshing the QueryContext-sensitive menu appears when you right-click in the query area
Refresh External Data command retrieves the latest data from the Web
External Data toolbar
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Date Arithmetic
Excel stores all dates as integers Serial numbers, beginning with January 1, 1900 The difference between dates is determined by
subtracting one number from another Today() function always returns the current
date