exploring microsoft excel 2002 chapter 1 chapter 1 introduction to microsoft excel: what is a...

Exploring Microsoft Excel 2002 Chapter 1

Chapter 1Introduction to Microsoft Excel: What is a Spreadsheet?

ByRobert T. GrauerMaryann Barber

Exploring Microsoft Excel


2

Objectives (1 of 2)

Describe what a spreadsheet is and potential applications

Explain how the rows and columns of a spreadsheet are identified, and how its cells are labeled.

Distinguish between a formula and a constant Open, save, print a workbook; insert and delete

rows and columns


3

Objectives (2 of 2)

Describe the three-dimensional nature of a workbook; distinguish between a workbook and a worksheet

Print worksheet with values or formulas Copy and/or move cells within a worksheet Differentiate between relative, absolute, and mixed

references Use Page Setup to print worksheet and preview before

printing Format a worksheet to include changing the font or

appearance, borders, and alignment


4

Overview

Introduction to spreadsheets and Excel Show wide diversity of spreadsheet

applications Fundamentals of spreadsheets using Excel Worksheet recalculates automatically after

changes


5

Introduction to Spreadsheets

Spreadsheet is a computerized ledger Divided into rows and columns

Columns identified with alphabetic headings Rows identified with numeric headings

Cell references Constants--entries that do not change Formulas--combination of constants and

functions


6

Introduction to Excel

Common user interface on all Office applications Menus and toolbars are similar to Word and

Power Point Worksheet is an Excel spreadsheet Workbook contains one or more

worksheets Toolbars--Standard and Formatting File menu--Save, Save As, Open and Print

commands


7

Excel XP


8

Excel XP Worksheet


9

Hands-On Exercise 1 Objective: To start Microsoft Excel, to open,

modify, and save an existing workbook Welcome to Windows Obtain the practice files Start Microsoft Excel Open the workbook The Save As command The Active Cell, Formula Bar and Worksheet tabs Experiment (What If?) The Office Assistant


10

Modifying the Worksheet Insert command

can be used to add individual rows, columns, or cells


11

Modifying the Worksheet Delete command

can be used to delete individual rows, columns, or cells


12

Modifying the Worksheet Page Setup command and dialog

box A dialog box lets you give information

to Excel


13

Hands-On Exercise 2 Objective: To open an existing workbook; to

insert and delete rows and columns;to modify the appearance of a printed workbook. Open the workbook Delete a row Insert a row Use the AutoComplete feature Insert a column Display the cell formulas The Page Setup command The Print Preview command Insert and Delete a worksheet


14

Excel Features and Commands (1 of 2)

Active cell cell is surrounded by a heavy black border entries are made into the active cell

Formula bar displays the contents of the active cell located near the top of the worksheet

Status bar keeps you informed of what is happening as you work located at the bottom of the worksheet


15

Excel Features and Commands (2 of 2)

Toolbars contain icons that perform common commands

ScreenTips give helpful hints appear when you hold the mouse over an icon

or a commented cell File Type compatible with Excel 2000 and

Excel 97 Save as Command

save as a different file name save as a different file type (Excel 95 or

another spreadsheet program)


16

Getting around the Worksheet

A rectangular group of cells is a range

Copy duplicates contents of a cell from a source range to a destination range

Move transfer contents of a cell from one location to another


17

Cell Referencing

Absolute reference: remains constant throughout a copy operation Specified with a dollar sign before the column and

row, i.e. $B$4 Relative reference: adjusts during a copy

operation Specified without dollar signs, i.e. B4

Mixed reference: either the row or the column is absolute; the other is relative Specified with a dollar sign before the absolute

part of the reference, i.e. B$4


18

Hands-On Exercise 3

Objective: to create a new worksheet; to copy formulas containing relative and absolute references Start Excel Save the workbook Enter student data and literal information Compute the student semester average Copy the semester average Compute class averages What If? Change exam weights


19

Excel XP Formatting

Column widths Row Heights Numeric Format Alignment Fonts Borders, Patterns, and Shading


20

Types of Numeric Formats

General

Number

Currency

Accounting

Date

Time

Percentage

Fraction

Scientific

Text

Special

Custom


21

Format Cells Command


22

Hands-On Exercise 4 Objective: to format a worksheet using

boldface, italics, shading, and borders; to change the font and/or alignment of an entry. Center the title across selection Format the exam weights Format the class averages Borders and color Print the workbook

Use the Page Setup command to modify the appearance of the printed workbook

Print the cell formulas


23

Summary (1 of 2)

Spreadsheet is computerized accountant’s ledger

Spreadsheet is generic term; worksheet is an Excel term

Cells contain formulas or constants A formula always begins with an equal sign

Formulas can be copied or moved anywhere within the worksheet. Make sure you understand absolute, relative, and

mixed cell referencing and when to use each!!


24

Summary (2 or 2)

Page Setup gives you control over the appearance of the printed worksheet

Formatting is done by selecting the cell(s) you want to format, then applying the format you want Use the Ctrl key to select non-contiguous cells

or ranges of cells Print worksheets with displayed values

and formulas

exploring microsoft excel 2002 chapter 1 chapter 1 introduction to microsoft excel: what is a...

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