exploring microsoft excel 2002 chapter 4 chapter 4 graphs and charts: delivering a message by robert...

Exploring Microsoft Excel 2002 Chapter 4

Chapter 4Graphs and Charts: Delivering a Message

ByRobert T. GrauerMaryann Barber

Exploring Microsoft Excel


2

Objectives (1 of 2)

Know advantages and disadvantages of different chart types

Distinguish between an embedded chart and one in a separate chart sheet

Use the ChartWizard Use Drawing toolbar to enhance chart

with lines, 3D shapes and objects


3

Objectives (2 of 2)

Differentiate between data series specified in rows versus ones in columns

Create a compound document consisting of word processing, worksheet and a chart


4

Overview

Business graphics one of most exciting Windows applications

Determine message of chart Create charts using Chart Wizard Plot multiple data sets on a single

chart Dynamically link a chart to a memo


5

What is a Chart?

A graphic representation of data in a worksheet

Based on descriptive (text) entries called category labels and numeric values called data points

Data series: a grouping of data points


6

Chart Types

Always remember to keep it simple and clear

Pie and Exploded pie charts are effective for displaying proportional relationships

Column charts are used for displaying numbers

Bar charts show numbers horizontally


7

Pie Charts


8

Column Charts


9

Creating A Chart

Select the cells containing your labels and data points

Use the Chart Wizard a four step process Step one choose a chart type Step two review data series Step three final touches Step four where to store


10

Chart Wizard


11

Finishing the Chart

Embedding in a worksheet or separate chart sheet

Enhance with Drawing toolbar


12

Hands-On Exercise 1

Objective: To create and modify a chart; to embed a chart within a worksheet; to enhance a chart The AutoSum command Start the Chart Wizard Move and Size the chart Change the worksheet Change the chart type Create the second chart Add a text box Create a 3-D Shape


13

Using the Drawing toolbar


14

Multiple Data Series

Decide what message to convey with the chart What do you want to emphasize?

Rows versus columns If data series are in rows the Chart

Wizard will use first row for X axis and use first column for legend text

If data series are in columns the Chart Wizard will use first column for X axis and use first row for legend text


15

Stacked Column Charts

A column chart that depicts totals by category instead of each individual data point Useful when you want to compare totals

by category


16

Hands-On Exercise 2

Objective: To plot multiple data series in the same chart; to differentiate between data series in rows and columns; to create multiple charts associated with the same worksheet Rename the worksheets The Office Assistant View the data series Copy the chart sheet Change the source data Change the chart type


17

Using Multiple Data Series


18

Object Linking and Embedding Create a document in one application that

contains objects from another application For example, contain a Word document that

contains objects from an Excel worksheet Embedded object is stored in the document

an Excel chart becomes part of the Word document

Linked object is stored in its own file any change in this file is automatically reflected

in the main document Multitasking – the ability to have more than

one application open at the same time


19

Hands-On Exercise 3

Objective: To create a compound document consisting of a memo, worksheet, and chart Open the software sales document Copy the worksheet Create the link Copy the chart Add the chart Modify the worksheet Update the links The finishing touches


20

Summary (1 of 2)

Charts are an easy to understand way to show data

Easiest way to create charts is with the Chart Wizard

Charts can be embedded or stored in a separate file

Multiple data series may be stored in rows & columns


21

Summary (2 of 2)

OLE enables creation of compound documents

Embedding means storing an object within the compound document

Linking means storing the object in its own file, and the compound document uses this file

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