exhibitor manual - plastivision india...

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EXHIBITOR MANUAL

10th PLASTIVISION INDIA 2017

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INDEX

SR. NO. TOPIC PAGE NO.

1. Welcome 3

2. Useful Tips For Exhibitors 5 3. Contact List

3.1. Various Committees & Sub Committees and Members 7

3.2. Service Providers 8

4. General Fair Information 9

5. Exhibition Venue

5.1. Host City & Layout 10

5.2. Floor Plan 11

5.3. Amenities & Facilities 11

5.4. Entry Norms 12

5.5. Operation Schedule at Glance 13

5.6. Registration Process 15

6. Exhibition Policy & Rules

6.1. Exhibition Tariff / Rentals 16

6.2. Cancellation Policy 17

6.3. Exhibition Related Movement 18

6.4. Liability and Insurance 19

6.5. Security & Manpower 20

6.6. Fire and Safety Precautions 20

6.7. Other Important Information and Policies 22 6.8. Environmental Guidelines 24

6.9. Alcohol 24

6.10.Electricity Supply & Installation 24

7. Guidelines for Construction

7.1. General Architectural Guidelines 26

7.2. Shell Scheme 27

7.3. Raw Space / Modified Shell Scheme 28

7.4. Mezzanine Floor 30

7.5. Damages / Security Deposit 31

8. Guidelines for Import of Exhibit 32

9. Octroi Information 36

10. ITPO Approval 39

11. Services 41

12. Travel, Accommodation & Visa 41

13. Overview of Obligatory and Optional Forms 42

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1. WELCOME Dear Exhibitor, Welcome to PLASTIVISION INDIA 2017. PLASTIVISION INDIA 2017- 10th International Exhibition & Conference is around the corner, scheduled to be held from 19th to 23rd January 2017 at Bombay Convention & Exhibition Centre, Goregaon (East), Mumbai, INDIA. The event is guaranteed to be bigger and better than ever before with a concurrent show like PlastiWorld, Automation & Robotics, Plastic in Infrastructure, Consultant Clinics, Job & Career Fair, Indiamold, Green Pavilion, Solar Energy, Plastics in Agriculture, Medical Plastics and Printing & Packaging. AIPMA, the organizers of this mega event, is leaving no stone unturned to ensure that exhibitors are given the best facilities for a successful participation. The event is Endorsed and Supported by Ministry of Chemicals & Fertilizers, Department of Chemicals & Petrochemicals, Government of India. The exhibition is also supported by:

BRITISH PLASTICS FEDERATION (BPF) IPF JAPAN SHARJAH CHAMBER OF COMMERCE & INDUSTRY INDIA CHINA CHAMBER OF COMMERCE & INDUSTRY JPM (ASSOCIATION OF JAPAN PLASTICS MACHINERY) TAGMA INDIA INDIAN PLASTICS INSTITUTE (IPI) CENTRAL INSTITUTE OF PLASTICS ENGINEERING AND TECHNOLOGY (CIPET) FEDERATION OF INDIA EXPORT ORGANISATION (FIEO) INDIAN INSTITUTE OF PACKAGING (IIP) PLEXCONCIL PLASTINDIA FOUNDATION ASSOCOMAPLAST(ITALIAN PLASTICS & RUBBER PROCESSING MACHINERY & MOULDS

MANUFACTURERS ASSOCIATION) INDO-ITALIAN CHAMBER OF COMMERCE & INDUSTRY. NATIONAL SMALL INDUSTRY CORPORATION We extend a warm welcome to you for a successful participation in PLASTIVISION INDIA 2017. AIPMA has specially designed this Exhibitors’ Manual to assist you in participation by providing all the information with regard to PLASTIVISION INDIA 2017. This manual contains all information regarding the organisers, the management, the official service providers etc., along with forms for obtaining details of facilities, services and infrastructure required by our valued exhibitors. We request you to kindly complete the forms for services required by you and also indicate the facilities which you do not require in the rest of the forms. Please note the following important points,

a) All forms to be filled and submitted online, as per prescribed deadline.

b) In the case of electricity requirement, exhibitors are requested to make a correct assessment of power required. In order to ensure-smooth and adequate supply, we will be installing circuit breakers, which will cut supply when power in excess of specified requirement is drawn. We request your compliance.

c) Kindly send us your requirement separately under each head as soon as possible but within the last date prescribed.

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The manual also contains important information. Kindly therefore read the same fully as it will help you in having a smooth and successful participation. HELP US TO HELP YOU. Looking forward to your active and successful participation in PLASTIVISION INDIA 2017.

Er. R. K. Aggarwal President The All India Plastics Manufacturers Association

Kailash B. Murarka Chairman

PLASTIVISION INDIA 2017

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2. USEFUL TIPS FOR THE EXHIBITORS

Please read your exhibitor information Manual carefully. The information it contains will help you to save time, money, and needless aggravation.

Be sure to order your essential services in advance, some of which include the following:

Electrical Services

Air & Water Connection

Furniture

Logistics Services

Directory Entry & Advertisements

Kindly place your orders early as per deadline along with security deposits for the service (wherever required) to ensure that your orders are executed. Try not to keep your orders for the last minute and wait to book them on site, as no guarantee of any service can be given at the ground. Bring copies of all your advance order forms to the show.

Exhibitors are requested to return all forms to the relevant addresses before the deadline dates indicated on each forms, copy of the form submitted to the organisers should be available with the Exhibitor for Cross Verification (if needed).

Even if no services are required, please mark “NOT APPLICABLE" on the relevant form with your company's name / stand Number.

Please enclose all necessary payments, samples, plans and other relevant materials to the appropriate authority. (Including of copies of TDS Certification)

Exhibitors who join the show after the stipulated deadline date are requested to submit all forms at the earliest.

Local and site regulations: Exhibitors must agree to abide by the local and site regulations with respect to law, order and safety etc. The Organiser will take necessary action against those who do not comply with the laid down regulations.

Violation of rules: The Organiser reserves the right to demand removal / change of any structure which may not be in accordance with the laid down rules and regulations or if the need arises due to unforeseen circumstances. The decision of the organiser in this regard will be final and binding.

Any unauthorized Vehicle/Exhibit parked within the fairgrounds during the exhibition time will be towed away by the Ground Authorities.

Safety and Behavior: No person present inside the Exhibition Halls will behave or act in a manner that may cause any harm, injury, damage to other persons/ exhibits/ exhibition hall property/ fixtures.

Ultimate authority on the Premises: The Organiser shall be responsible for and be entitled to act as the owner of the premises throughout the tenancy period. The decision of the organiser on any problem or dispute will be final.

The exhibitors of Shell Scheme Stalls are strongly advised not to hire any furniture / fittings / electrical fixtures & appliances etc. from any other suppliers other than the official agency designated by the organisers.

For various requisitions and official communications with organisers, exhibitor's letterheads and official rubber stamp is a must. During the exhibition period all exhibitors are advised to bring with them their letterheads and rubber stamp.

Submission of Indemnity Form & Force Majeure Form is mandatory for all the Exhibitors.

Stall possession cannot be given to the Exhibitors Contractors, Stall Designers or any third party.

Photography, video recording is strictly not allowed except as approved in writing by the organizer.

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PVI will organize tour groups for students. Concerned groups are instructed to remain in the aisles under supervision of their group leader.

For medical emergency please dial 108. PVI has made special ambulance arrangements with Para-medical staff in case of emergency.

Special arrangements to provide wheel chair are made for persons with physical disabilities.

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3. CONTACT LIST

3.1 Various Committees & Sub Committees and Members

OFFICE BEARERS:

SR. NO. NAME DESIGNATION

1. Er. R. K. AGGARWAL PRESIDENT

2. SHRI SANJU DESAI SENIOR VICE PRESIDENT

3. SHRI JAGAT KILLAWALA VICE PRESIDENT – FINANCE

4. SHRI HAREN SANGHAVI VICE PRESIDENT – WEST

5. SHRI LALIT KUMAR SINGH VICE PRESIDENT – NORTH

6. SHRI MEELA JAYADEV VICE PRESIDENT – SOUTH

7. SHRI ASHOK AGARWAL VICE PRESIDENT – EAST

ADVISORY BOARD MEMBERS:


1. SHRI ARVIND MEHTA CHAIRMAN - GOVERNING COUNCIL

2. SHRI RAJU D.DESAI CHAIRMAN- NATIONAL ADVISORY BOARD

3. SHRI HARISH DHARAMSI CO-CHAIRMAN- NATIONAL ADVISORY BOARD

4. SHRI JAYESH RAMBHIA MEMBER- NATIONAL ADVISORY BOARD

5. SHRI MAHENDRA PATEL MEMBER- NATIONAL ADVISORY BOARD

6. DR. S.K. NAYAK MEMBER- NATIONAL ADVISORY BOARD

7. DR. N. C. SAHA MEMBER- NATIONAL ADVISORY BOARD

8. SHRI KAMAL P. NANAVATY SPECIAL ADVISOR - NATIONAL ADVISORY BOARD

NATIONAL EXECUTIVE COMMITTEE (NEC - PVI 2017):


1. SHRI KAILASH MURARKA CHAIRMAN - PVI 2017 Marketing & Visitor Promotion

2. SHRI YOGESH SHAH CO-CHAIRMAN PVI 2017 With Ground Responsibility

3. DR. ASUTOSH GOR CO-CHAIRMAN PVI 2017 With Medical Pavilion Responsibility

4. SHRI RITURAJ GUPTA CO-CHAIRMAN PVI 2017 With Visitor Registration & Data Management

SUB COMMITTEE CHAIRMAN & MEMBERS:


1. SHRI AJAY DESAI CHAIRMAN - PUBLICITY-ADVT & MEDIA

2. SHRI AKHILESH BHARGAVA CHAIRMAN - ENVIRONMENT & GREEN PAVILLION

3. SHRI ANIL BANSAL CHAIRMAN - MARKETING-TAMILNADU

4. SHRI ANIL REDDY CHAIRMAN - MARKETING-TELANGANA

5. SHRI ARUN KUMBHOJKAR CHAIRMAN - MARKETING MAHARASHTRA

6. SHRI ROHIT KANUGA CHAIRMAN - MARKETING KARNATAKA

7. SHRI BIPIN DESAI CHAIRMAN - GRIEVANCE & FEED BACK

8. SHRI CHANDRAKANT TURAKHIA CHAIRMAN – DIRECTORY

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9. SHRI VINAY NANDWANA CO-CHAIRMAN - DIRECTORY COMMITTEE

10. MR.HEMANT MEHTA CHAIRMAN-SHOW DAILY COMMITTEE

11. SHRI HITEN BHEDA CHAIRMAN - FINISHED GOODS

12. SHRI KISHORE SAMPAT CHAIRMAN -JOB FAIR

13. DR. MAHENDRA PARMAR CHAIRMAN - EDUCATION & PLASTIC IMAGE

14. SHRI MAHENDRA JAIN CHAIRMAN - GROUND COMMITTEE

15. SHRI RAJ MIRJE TEAM - GROUND COMMITTEE

16. SHRI MOHAN JAIN CHAIRMAN - RECEPTION COMMITTEE

17. SHRI MAYHUR D. SHAH CO-CHAIRMAN - RECEPTION COMMITTEE

18. SHRI MANISH DEDHIA CHAIRMAN-PLASTICS IN INFRASTRUCTURE

19. SHRI MANOJ SHAH CHAIRMAN - HOSPITALITY COMMITTEE

20. SHRI MUKESH SHAH CHAIRMAN - FOOD & BEVERAGE COMMITTEE

21. SHRI MAYUR K. SHAH CHAIRMAN - WEBSITE COMMITTEE

22. SHRI RAJENDRA SHAH CHAIRMAN - MSME PAVILLION

23. SHRI RAJIV TOLAT CHAIRMAN - SEMINAR & CONFERENCE COMMITTEE

24. SHRI SUNIL SHAH CHAIRMAN - INDIA MOULD PAVILLION

25. MR.VAJUBHAI VAGHASIA CHAIRMAN - PLASTIC IN AGRICULTURE COMMITTEE

26. SHRI BHOGILAL GANDHI CHAIRMAN - AIPMA VIP LOUNGE COMMITTEE

27. SHRI HARPAL SINGH CHAIRMAN - PRINTING & PACKAGING PAVILLION

28. SHRI HARSHAD DESAI CHAIRMAN - CONSULTANT CLINIC

29. SHRI KARSHAN MAVANI TEAM MARKETING WEST ZONE

30. SHRI K. I. NAJEEB TEAM MARKETING SOUTH ZONE

31. SHRI ASHOK MUKHERJEE CHAIRMAN - SOLAR PAVILLION

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SHRI AMAR SETH CHAIRMAN - PROMOTION EAST REGION &

NEIGHBOURING COUNTRIES

33. SHRI KANTI MEHTA CHAIRMAN - SPOT & SITE

34. SHRI NANDA KUMAR CHAIRMAN - AUTOMATION & ROBOTICS

35. SHRI VINOD PODAR CHAIRMAN - RE-CYCLING

3. CONTACT LIST

3.2 Service Providers

Official Design & Construction

DETAILS WILL BE PUBLISHED SOON

Official freight forwarder

MR. TAHIR ALI SHAIKH GENERAL MANAGER Buhariwala Logistics Balmer Lawrie Bldg., 1st Floor, 5, J.N.Heredia Marg, Ballard Estate, Mumbai – 400 001 Tel:-+91-22-22625450/51/52/53/54 E: [email protected]

MR. SUDHIR DHAVAN Country Head- Sales & Marketing R. E. Rogers India Pvt. Ltd. 510/511, Midas, Sahar Plaza Complex, Mathuradas Vasanji Road, Andheri (E), Mumbai – 400059 Tel: - +91-22-28203845/23/24 [email protected]

Travel and Accommodation

VISIT OUR WEBSITE PAGE http://www.plastivision.org/travel.html

Audio/Visual Equipment


Horticulture & Floriculture


House Keeping DETAILS WILL BE PUBLISHED SOON

Security DETAILS WILL BE PUBLISHED SOON

Temporary Staff DETAILS WILL BE PUBLISHED SOON

http://www.plastivision.org/travel.html

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4. GENERAL FAIR INFORMATION

Official Fair Name PLASTIVISION INDIA 2017

Venue

Hall- 1, 2, 3, 4, 5, 6 & 7: Bombay Convention & Exhibition Centre (BCEC)* NSE, Nesco Complex, Western Express Highway Goregaon (E), Mumbai - 400 063 Tel: +91 22 66450123 Fax: +91 22 66450101 *Note: This is NOT a shipping address; DO NOT forwards any exhibit

to this address. Exhibitor must use a freight forwarder.

Entry The Exhibition will be open to bonafide trade visitors. Visitors must register online or onsite in order to avail admission in the exhibition venue.

Exhibition Date & Timings

Thursday, 19th January 201710:00 -18:00 hrs.

Friday, 20th January 201710:00 -18:00 hrs.

Saturday, 21st January 2017 10:00-18:00 hrs.

Sunday, 22nd January 201710:00- 18:00 hrs.

Monday, 23rd January 201710:00 - 17:00 hrs

Organiser

THE ALL INDIA PLASTICS MANUFACTURERS’ ASSOCIATION C/o 1st Floor, AIPMA House, A-52, Street No. 1, M.I.D.C. Marol, Andheri (East), Mumbai - 400 093, Maharashtra, INDIA. Tel. No. : +91 22 6777 8899 For Marketing Name : Mr. PRATHAMESH RANE Email ID : [email protected] Tel No. : +91 22 6777 8847 For Accounts Name : Mr. NITHIN POOJARY Email ID : info@@plastivision.org Tel No. : +91 22 6777 8841

Service Provider

FairAct Exhibitions & Events LLP 1st Floor, India Printing House, 42 G.D. Ambekar Marg, Wadala, Mumbai -400031 Tel : +91-22 6656 2115/16

Event Endorsed & Supported by Ministry of Chemicals & Fertilizers, Department of Chemicals & Petrochemicals, Government of India

Approved by ITPO – India Trade Promotion Organisation U F I

mailto:[email protected]

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5. EXHIBITION VENUE 5.1 Host City

Welcome to Mumbai Mumbai is the capital of the state of Maharashtra and India’s largest city. It serves as an important economic hub for the country and the most important seaport and commercial centre on the subcontinent. The region is home to a diverse range of industries and a centre for finance, business, trade and fashion in India. The main consumers for analysis equipment and laboratory technologies include the region’s chemicals, medication and fertilizer industries. The region is also home to most of the country’s petrochemicals industry. As the state with the largest population in India, Maharashtra also plays an important role in food processing and textile production for analysis when it comes to quality assurance and environmental monitoring. Venue Details The Bombay Convention & Exhibition Centre (BCEC) is the largest permanent exhibition centre in India’s private sector. Since it was built in 1991, the BCEC has hosted several prestigious international Trade fairs and exhibitions. The centre is ideally situated along the Western Express Highway in Goregaon and within a 10minute drive from national and international airports and 30 minutes from the heart of the city. The vicinity offers a number of convenient hotels of all categories for exhibitors and visitors.

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5. EXHIBITION VENUE 5.2 Floor Plans

Show Management Office: Exhibition Management Office will be located at the entrance: Hall No. 1, Bombay Convention and Exhibition Centre. Working Hours - 09:30 hrs. - 18:30 hrs.

5. EXHIBITION VENUE 5.3 Amenities & Facilities

Food Court

Toilets

Business Centre (VIP Lounge, Telephone, Internet)

Forex-currency exchange counter

First - Aid

Photocopying & Stationery

Translators

Creche

ATM

Courier Service

Information Booth

Cloak Room

Travel desk (for local-outstation travel and city tour)

Wheel chair

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LOCATION OF FACILITIES AT NSE COMPLEX: 1. Chamber of President & office bearers. 2. Chamber of PVI 2017 Chairman & his team. 3. Ambulance service is available with Para-medical staff. 4. The Accountant / Cashier will be located at PLASTIVISION Camp Office. 5. Business centre will be located at PLASTIVISION Camp Office. 6. An emergency announcement control room will be located at PLASTIVISION Camp Office. 7. Private conference / presentation venues for the use of exhibitors will be available. 8. Fire Engines/ Fighters will be posted at a strategic location. 9. A first aid box will be available with the Hall director in each Hall. 10. Doctor on Call: This facility will be available at PLASTIVISION Camp Office. 11. Information Booths will be located at strategic locations. 12. Lounge for Foreign Exhibitors /VIPs / Visitors will be located at PLASTIVISION Camp Office. 13. Message Counter will be located at PLASTIVISION Camp Office. 14. Lost & found counter will be located at PLASTIVISION Camp Office. 15. Storage of Empties: The facility is available from the freight forwarders against payment. Please

contact the official freight forwarder from whom you avail your services. 16. Cleaning and removal of demonstration waste will be continuous throughout the day during

Show hours and will be carried out by the Official Cleaning Contractor. However, it will be Obligatory on the part of the Exhibitor to segregate all waste plastic, glass, metals, wood & paper and eatables in separate polythene bags.

17. Snacks / Fast Food / Kiosks / Restaurants are available at various locations in NSE Complex

AMENDMENTS TO REGULATION The organisers reserve the right to issue amendments / addition to rules & regulation, if required. The information in this exhibitor manual will be updated on a regular basis; hence the same should be checked on regular basis.

5. EXHIBITION VENUE 5.4 Entry Norms

Note: Advance Registration by online would be appreciated and is free of cost. Exhibitors are requested to encourage all your invitees to register online to avoid queue.

Visiting hours:

o Business Visitors:- 10.00 AM to 06.00 PM

o Norms Entry:- *FOR EXHIBITORS By Complimentary Badges (with stall) By Additional Badges at actuals

*FOR VISITORS Online Registration Free (before 31/12/2016) Registration on Ground

Rs.300/- Per Day & Rs.500/- 5 Days (for Indian Exhibitor) USD 6 Per Day & USD 9 for 5 Days (for Foreign Exhibitor)

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5. EXHIBITION VENUE 5.5 Operations Schedule at Glance

Particulars Date Time

Move in of Machinery / Heavy Exhibits 15th

Jan 2017 As per schedule

Handover of Bare space stalls as per the Zone wise schedule given below

15th Jan 2017 As per schedule

Handover of Shell Scheme stalls 17th

Jan 2017 01:00 PM

Power supply for trial run of machinery 18th Jan 2017 01:00 PM

Compressed Air & Water Supply for trial run of machinery

18th Jan 2017 01:00 PM

Deadline for completion of booth fabrication & decoration work in all aspects

18th Jan 2017 04:00 PM

Starts laying of aisle carpet 18th

Jan 2017 05:00 PM

Inauguration Ceremony 19th

Jan 2017 10:00 AM

Exhibition Dates (start & end) 19th to 23rd Jan 2017 10:00 AM - 06:00 PM

Starting Date& Time 19th Jan 2017 10:00 AM

Starting Closing & Time 23rd Jan 2017 06:00 PM

Starts removal of aisle carpet 23rd Jan 2017 07:00 PM

Removal of hand carry material 23rd Jan 2017 07:00 PM to 10:00 PM

Removal of heavy exhibits and booth material 23rd Jan 2017 10:00 PM to 04:00 AM

Deadline for complete clearance of the booth material & exhibits

24th Jan 2017 06:00 AM

Vehicles carrying exhibition materials will be allowed to enter Bombay Convention & Exhibition Centre only from Gates 1 & 3 from 16:00 hours on January 15, 2017 till 24:00 hours on January 18, 2017 for bringing the exhibition materials as per time schedule given below. However, vehicles carrying heavy equipment’s will not be allowed to enter Bombay Convention & Exhibition Centre after 24:00 hours on January 18, 2017.

Exhibitors should depute their representatives to accept delivery of their exhibit cases at the Exhibition Site. Exhibitors are advised to seek assistance from official freight agency. Organisers will not receive/handle materials on behalf of the exhibitors. Exhibitors must inform the date of exhibits reaching the exhibition site in advance to the approved freight handling agency to plan the movement of exhibits in the hall. Exhibits must arrive at exhibition site as per the schedule given below.

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T The above mentioned schedule is subject to change & the exhibitors will be informed accordingly. Deadline for completion of Booth Erection:

All the Exhibitors & Booth Contractors are expected to complete the work of their booth in all aspects before 1000hrs - 18

th Jan 2017. No exhibitors and contractors will be allowed to stay inside the halls

after the deadline. If any exhibitor / contractor are found working beyond the deadline then they will be suitably penalized for Shell Scheme Rs. 25,000/- & for Bare Space Rs. 50,000/-.

Schedule for Move-out of Exhibits & Booth Material

Move out of hand carry material and light exhibits 23rd Jan – 19:00 hrs onwards

Vehicle Entry allowed inside the hall to move out heavy exhibits and booth material

23rd Jan – 23:59 hrs

Deadline for complete removal of Exhibits and booth material

24th Jan – 20:00 hrs

HALL 1,2,3,4,5,6,7,8

Machinery Move-in

Zone-1 (Green)

From 14th Jan 23:59 hrs to 15th Jan 12:00 hrs

Zone-2 (Red)


Zone-3 (Blue)


Contractors Move in for

Bare Space Exhibitors

All Zones

Zone-1

Zone-2

Zone-3




Move - in of Shell Scheme Exhibitors

All Zones

Zone-1

Zone-2

Zone-3


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Exhibitor Get-Together / Gala Night: The organisers are planning to arrange an exhibitor's get-

together along with a Cultural evening on 21st Jan. This function will be held in the evening hours after

the close of the exhibition on that day, at SRPF Ground. For admission tariff and other details please

contact the organisers.

5. EXHIBITION VENUE 5.6 Registration Process

On arrival at the exhibition venue, exhibitors are requested to collect their badges with their exhibitor kits from the Exhibitors’ Registration Counter outside the exhibition hall. These badges will not be mailed and will be distributed only to the authorized representative of the exhibitor.

For exhibitors: Entry to the exhibition area for representatives of the participants will be allowed on the basis of identity badges only. Exhibitor’s staff should wear proper identification and shall produce the same whenever demanded by the authorized security personnel or representative of the Organisers any time during the construction, exhibition or dismantling periods.

For Visitors: Visitors have to register before entering and will be categorized by the badge colour.

Person in possession of temporary badge will be allowed to enter the exhibition venue during setup and dismantling only.

Minors under the age of 12 years will not be allowed to enter the exhibition hall throughout the duration of build-up, exhibition hours and teardown. Rights of admission are reserved by the Organisers.

Anybody found without proper identification or of dubious character or behaving in a drunken or disorderly manner, or committing an offence, trespass, nuisance or rude behaviour shall be asked to leave the Exhibition area.

Exhibitor Passes are valid from : 15th January to 23rd January 2017

Temporary Contractor passes are valid from : 15th January to 18th January 2017

Service passes are valid from : 19th January to 23rd January 2017

Exhibitor Badges will be issued with respect to the stall area booked by them as per the table given below. The passes will be handed over only to the authorized representative of the exhibitors along with the Exhibitor Kit which includes the passes for the Exhibitor Gala Night, A copy of Exhibitor Catalogue. Each Exhibitor will be issued Exhibitor Badges as follows:

No of Badges Stall / Booths Size

4 For Shell Scheme Booths of upto 15 sqm

6 For Booths of 16 – 24 sqm






40 For Booths over 501 sqm

NOTE – Exhibitors Badges & Entry Passes are Non-Transferable

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6. EXHIBITION POLICY & RULES 6.1 Exhibition Tariff / Rentals

TARIFF FOR INDIAN EXHIBITORS TARIFF FOR INTERNATIONAL EXHIBITORSce

Rental Companies Registered In India Space Rental for the Companies Not Registered In India

PREMIUM FOR CORNER BOOTH PREMIUM FOR CORNER BOOTHCORNER

BOOTH

ONLY APPLICABLE TO INDIAN EXHIBITOR:

(Security Deposit should be paid along with the Booking Amount)

For Shell Scheme& Bare Space 10% of total stall cost

Registration Fees (Non Refundable) – National Exhibitor Rs.5000/-

Registration Fees (Non Refundable) – International Exhibitor USD 100 only.

MODE OF PAYMENT

Payment Installment Security Deposit (Refundable)

Registration Fees (Non-Refundable)

Confirmation of booking 10% 10% Rs.5000/-

1stInstallment before (31.03.2015) 30% - NA

2nd Installment before (31.12.2015) 40% - NA

Final Payment (31.08.2016) 20% - NA

(Service tax Extra @15% presently: service tax & other government duties as applicable at the time of payment) Note: All Discounts will be adjusted only in the final installment subject to payment schedule maintain by individual exhibitor.

Types of Booths Rate Per Sq. Mtr.

Shell Scheme (Min 12 Sq. Mtr.) Rs.15,900/-

Bare Space (Min.54 Sq. Mtr) Rs.14,900/-

Modified Shell (Min 24 Sq. Mtr.) Rs.15,900/-

Types of Booths Rate Per Sq. Mtr.

Shell Scheme (Min 12 Sq. Mtr.) USD 450 per sq. mtr.

Bare Space (Min.36 Sq. Mtr) USD 425 per sq. mtr.

Particulars Per Sq. Mtr.

Prime Location Additional 5% of Total Stall Cost

Two sides open Additional 10% of Total Stall Cost

Three sides open Additional 15% of Total Stall Cost


Prime Location Additional 5% of Total Stall Cost

Two sides open Additional 10% of Total Stall Cost

Three sides open Additional 15% of Total Stall Cost


AIPMA Member Discount (Active Members Only) Rs.1000/-

Loyalty Discount for Participants of Plastivision India 2017 (Any one) :-

Exhibitor who has participated in all PVI Exhibition (Since 1992 to 2013) Rs.1000/-

Exhibitor who has participated in last Five Editions of PVI (Since 2001) Rs.500/-

Exhibitor who has participated in any Five PVI Exhibitions Rs.300/-

Exhibitor who has participated in PVI 2013 or PVA 2014 Rs.200/-

Early Bird Discount - 30th March, 2015 Rs.200/-

Special Discount for MSME Units / SSI Certificate (upto 12sq. mtr. Stand only) with valid Registration Certificate (subject to availability)

Rs.100/-

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PAYMENT OPTIONS: All payment to be made by bankers draft payable to “AIPMA Plastivision India” or by direct bank transfer to:- FOR NATIONAL & INTERNATIONAL EXHIBITORS: BANK NAME : HDFC BANK LTD. A/C. NAME : AIPMA – PLASTIVISION INDIA A/C. NO : 05432560006318 BRANCH : AHURA CENTRE ADDRESS : AHURA CENTRE GROUND FLOOR, MAHAKALI CAVES ROAD, ANDHERI (E), MUMBAI – 400 093 RTGS/NEFT IFSC : HDFC0000543 MICR CODE : 400240002 Note: Payment schedule should be strictly adhered to and the installment should be paid on or before due date to avail of the discounts offered by the organisers as per invoice. All discounts as applicable shall be adjusted only in the final installment subject to making the payment as per the schedule as given herein earlier. However, if the total payment along with interest if any, is not made before 31.08.2016, the allocation of space will stand cancelled without any notice to the Exhibitor and the amount paid till date shall stand forfeited and exhibitor will have no claim against the Organiser. APPLICATION FOR PARTICIPATION: Space Registration Application Forms are available on the website. The same may be obtained and must be sent to the following address, duly completed and signed by authorized official of the exhibitor’s firm:

The All India Plastics Manufacturer’s Association (AIPMA), AIPMA House, A-52, Street No.1, MIDC, Marol, Andheri (East), Mumbai – 400093. Tel: 022 - 67778899 (100 lines), Fax: 022 28216390 / 28252295 Email: [email protected] , [email protected] Website: www.plastivision.org , www.aipma.net DEADLINE FOR APPLICATION FOR PARTICIPATION: Subject to availability of space, the last date for receipt of application by organiser is on or before 31st August 2016. The organiser may levy a late fee for accepting late applications and free entry in the directory is not guaranteed.

6. EXHIBITION POLICY & RULES 6.2 Cancellation Policy

Non-allocation, withdrawal, non-participation.

1. In case the organisers with reasons of their own reject an application and do not allot any

space to an Applicant, advance paid by the applicant will be fully refunded, without interest.

2. Without prejudice to the rights and remedies of the organisers, in respect of any breach of the Contract the part of the Exhibitor may withdraw from the Exhibition, subject to the following conditions.

a) The Exhibitor must give written notice to the Organisers that he desires to withdraw. b) Once the Organisers receive the notice for withdrawal from the Exhibitor, withdrawal

will be Subject to the following charges,



http://www.plastivision.org/

http://www.aipma.net/

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On or Before 31st March, 2015 10% of Total Stall Cost

On or Before 31st August, 2015 25% of Total Stall Cost

On or Before 30th November, 2015 50% of Total Stall Cost

On or Before 30th April, 2016 75% of Total Stall Cost

On or After 1st May, 2016 100% of Total Stall Cost

After 1st May 2016, the agreement to the exhibition is irrevocable by the exhibitor. NO refund will be made by the organisers in the event of their withdrawal or their inability to participate in the Exhibition. The date of written communication received by Plastivision India 2017 Secretariat conveying withdrawal from Exhibition for Participation will be considered as the effective date for determining the withdrawal charges. Organizers reserve its right to claim/demand damages in case of No Show as per cancellation policy.

6. EXHIBITION POLICY & RULES 6.3 Exhibition Related Movements

Entry

• For Exhibitors: Exhibitor in possession of the exhibitor badge will be entitled to enter the exhibition venue during set up, exhibition and dismantling. Exhibitors are requested to submit the names of the representatives who would be representing their company during the exhibition through Form no. 4.

Exhibitors can take temporary passes for their service providers to allow them entry into the exhibition hall during the construction period i.e. from 10:00 hrs. On 15th January 2017 to 16:00 hrs. On 18th of January 2017.

However, the following restrictions of entry will apply thereafter.

• For Exhibits: Entry of exhibits in the exhibition area will not be permitted during the fair. However exhibits etc. will be allowed into the venue either before or after the exhibition hours as prescribed. Temporary Exit permit will be required for taking out any material from the venue during the fair period, but only during pre or post fair hours. Temporary Exit permits will be issued by the organiser only. All the equipment / material should be carted in and out of trolleys to avoid any damage to the flooring. The equipment should be directly transported to the exhibition halls. No painting or carpentry work will be allowed inside the exhibition halls. All materials should be pre-fabricated at the exhibitor’s premises and only minimal work should be carried out inside the halls and should be under strict supervision.

• Pre-exhibition period from 15th – 18th January 2017: Freight vehicles carrying exhibition goods must enter from gate no. 1 of BCEC. Exhibitors are requested to follow the schedule of arrival & installation of exhibit. In case, Exhibitor fails to follow the schedule provided by the Organiser, freight vehicles will not be allowed to park inside BCEC complex before and/or after off-loading of exhibition goods. However, freight vehicles maybe parked in the designated parking area inside BCEC complex before off-loading of exhibition goods, which is on chargeable basis. Movement of freight vehicles will be managed by the official security agency in co-ordination with the official site handling agency. Only goods carrier vehicles would be allowed to enter inside the exhibition premises. Personal vehicles such as Cars, Jeeps, Vansand SUV etc. carrying goods will not be allowed during setup and dismantling period.

• During exhibition from 19th

– 23rd

January 2017: During exhibition days from 19th – 23rd January 2017, personal vehicles and/or freight vehicles will not be allowed inside BCEC Complex. They are to be parked in designated parking areas only.

• Post-exhibition period 23rd January 2017: Freight vehicles for removing exhibition goods must enter from gate no. 1 of BCEC, as per schedules provided by the Organiser & official site handling agencies and will not be allowed to park inside BCEC complex before and after reloading of exhibition goods. However, freight vehicles may be parked in the designated parking area outside BCEC complex only before reloading of exhibition goods. Movement of freight vehicles will be managed by the official security agency in co-ordination with the official site handling agency.

Settlement of Dues / Exit Pass Procedure: Once the exhibition is closed, the stall area must be restored into its original condition. Exhibitors must make good any damage caused to the floor, building or other

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exhibition structure or equipment by repairing the same or paying the charges for repairs or replacement, whichever is applicable.

For removing exhibits from the exhibition halls, on conclusion of the exhibition, exhibitors would need an exit pass duly authorized by the hall directors in the respective halls. Exhibitors should fill in the exit pass Form No. 7 on their company letter head and submit 4 copies of the same to the respective hall directors. The hall directors will retain one copy and return three copies duly stamped and signed. One copy should be submitted to the security at the hall gate, one copy to the security at the main gate and the remaining copy should be retained by the exhibitor.

Exit Passes will be issued to exhibitors only if all dues towards participation charges in the exhibition have been fully paid and all the formalities stipulated from time to time are completed.

6. EXHIBITION POLICY & RULES 6.4 Liability and Insurance The organiser shall not be responsible for any loss or damage to any exhibit or for injury to exhibitor personnel at any time. Exhibitors are advised to insure their exhibits against theft, loss or damage and to cover themselves against third party liability for visitors to their stands.

Each exhibitor is reminded that he is responsible for effecting insurance cover for expenses incurred due to abandonment or postponement of the exhibition for any reasons whatsoever.

The insurance policies mentioned above will have to include the insurer’s renunciation of any legal action / penalty arising in the event of damages or accidents against the Executives, Representatives, Directors and Employees of the following organizations: • Organiser • Event Managers • Municipality or Local Administration of the host city • Architects and Contractors, including their staff employed by the organiser / Event Manager

The period of liability of the exhibitor shall be deemed to run from the time the exhibitor or any of his employees, agents or contractors first enters the exhibition site and will continue until all his exhibits and property have been removed.

Alteration/interference with main circuit breaker and wirings/electrical fittings is prohibited. The Official Stand claims, demands and expenses to which the organiser may in any way be subject as a result of any loss or injury arising to any person (including members of the delegations, visitors, public, the organiser staff, agents or contractors) howsoever caused as a result of any act or default of the exhibitors, his employees, agents, contractors or invitees. If the organiser finds it necessary, the exhibitor shall provide proof that he has an adequate insurance cover. The organiser shall not in any event be held responsible for any restriction or condition which prevents the construction, erection, completion, alteration or dismantling of stands or for the failure of any service amenities provided by the organiser, for the cancellation or part time opening of the Exhibition either as a whole or in part, or for amendments or alterations to all or any of the rules and regulations caused by circumstances not under their control.

The organisers are not liable to the exhibitors or their agents or employees in respect of any direct or indirect damage, loss or injury, to persons or property arising out of or in any way, connected with the exhibition. The organisers shall not be liable for loss, damage, delay or cancellation as a result of any unforeseen reason or resulting from acts of war, civil commotion, strikes, economic blockade, terrorist attacks, military activity or any other circumstances which shall render it impossible or inadvisable for the organisers to hold the exhibition at the time and place provided. The organisers reserve the right to reschedule the exhibition at a later date. Exhibitors have to acknowledge that the organisers will have sustained damages and losses as a result of the foregoing as well and shall and does hereby waive all claims for damages or compensation. The sums paid to the organisers as fees or otherwise in connection with the exhibition shall remain the property of the organisers. The organisers bear no responsibility for any errors or omissions in the exhibition directory, which is compiled from the information supplied by the exhibitors and / or their agents. The organisers are not responsible for a loss, damage, or delay incurred in freight shipments (transport, handling and clearing) into and out of India. Exhibitors are urged to adequately insure all shipments.

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6. EXHIBITION POLICY & RULES 6.5 Security & Manpower

All exhibitors shall abide by the Security Regulations as stipulated below:

Alert and efficient security forces will be engaged by the organisers to ensure the safety of exhibits during the show days. Nevertheless, arrangement may be made by the exhibitors for own insurance to cover all stages of the event and be particularly careful to pack light, portable models and other attractive exhibits immediately after the exhibition closes. It is at this time that there is the risk of exhibits getting lost. The organisers will not accept responsibility for theft, loss or damage of exhibits, stores or any other equipment belonging to exhibitors, contractors or visitors. It is strongly recommended that at least one person is present at each booth at 9:30 hrs. when the halls open for repacking. Exhibitors are also informed that rented furniture items will be collected on after the closing of the exhibition. Therefore, drawers, cupboards etc. should be emptied and contents kept secure after the exhibition closes.

After daily closing of the Exhibition, no person will be allowed to remain inside the Exhibition area.

For security purposes, the organiser reserve the right, without giving any reason, to refuse admission to anyone to the exhibition area and to expel any person whose behaviour, in their opinion, justifies such a measure.

Exhibitors / their representatives should be present at their stands at all times during the hours of the Exhibition.

Exhibitors, who require the services of manpower, are required to give their requirements through Form no. 13.

6. EXHIBITION POLICY & RULES 6.6 Fire Safety Precautions

Exhibitors and the staff employed by them within the exhibition stand are directly responsible for ensuring fire safety measures, including tackling of minor fire incidents. Their responsibilities will include:

Study the general layout of exhibition Hall and get acquainted with the location of exit doors, exit routes, emergency routes and emergency exits.

Not to use any inflammable material for decorating the standard shell stands, offices, restaurants, etc. unless they are treated with fire retarding substances. Not to display / exhibit explosive, chemical, inflammable, dangerous, harmful or noxious substances unless approved by the organiser and venue authority.

Not to use any heating appliances to cook food in the exhibition stands.

Keep away all inflammable/combustible waste such as empty boxes, containers, wrapping etc. away from the Exhibition premises and deposit the same in areas designated by the organiser. If not removed, the organiser will remove the same at the exhibitors cost.

Ensure that electric wiring of equipment on display, decoration and those used for heating appliances are of adequate capacity, quality and are as per approved specifications. Cable joints, if any, be kept to the bare minimum and properly sealed to prevent sparking / overheating.

Drawing more power than what has been demanded should be avoided as this may lead to tripping of main circuit breaker and recovery of penal charges/levies from the defaulting exhibitors.

Alteration/interference with main circuit breaker and wirings/electrical fittings is prohibited. The Official Stand Fitting Contractor’s electricians should be contacted for any additional connections. In case of any fault in the electrical installation, call for help from complaint cell of the organiser / Service Booth of the Official Stand Fitting Contractor.

Observe and impose all fire precautions at all times, especially during fabrication / installation of the stalls. Avoid throwing lighted cigarette butts and matchsticks etc. in Exhibition stands / offices.

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• Smoking in the Exhibition halls and all public places during the Exhibition period is prohibited. These will be treated as “No Smoking” areas and will be so marked. Separate “Smoking Zone” may be used for this purpose.

• Ensure that the 2 kg ABC stored pressure type extinguishers if near your stall are not to be removed or the access to the fire extinguisher/fire point blocked, to facilitate easy pick up and use, should any fire incident take place.

• Tackle any minor fire incident in the stand, offices and restaurants by using the fire extinguisher installed.

• Read and understand the instructions pasted on extinguisher for its use and operation to tackle minor fire incidents.

• Know the exit routes to be followed in an emergency and the location of nearest emergency exit for escape in case of major fire incidents.

• Do not block the exit, exit route, emergency exit and passages.

• Instruct your employees / temporary staff not to leave the stands, unattended whilst work is in progress or before officially appointed time of closing.

Fire hydrants and fire extinguishers in the halls must not be obstructed or made unrecognizable or inaccessible.

Exhibitors, who, because of the nature of their exhibits, require a special type of fire extinguisher must make arrangements at their own cost for the provision of such equipment. The organisers will assist and advise, if required.

Exhibit Demonstration & Operation

• Exhibitors are responsible for the safe demonstration of working exhibits. Exhibits likely to pose a risk to visitors must be appropriately protected.

• Exhibitors must ensure that working exhibits being demonstrated do not emit radiation or gases likely to be harmful to human life e.g. laser, toxic gases etc.

• Provide the organisers with full details in writing of any working exhibits involving moving parts, any flammable objects, lasers or other items, which could be hazardous to visitors or the exhibitors.

• All machines for demonstration must be equipped with safety devices and running signs, which may be removed only when the machines are disconnected from power without any latent danger.

• Should any working machine may present a risk to the public, the exhibitor must erect signs to warn the visitors to keep a safe distance from the machine, and protection device such as glass shield should be set up between the machine and visitors.

• Any machine or apparatus can only be operated on the stand and operated and supervised by qualified persons. No motors, engines or power driven machines are to be used without adequate fire-protection measures taken by Exhibitor.

• Please note that where mechanical handling within the exhibition halls is required, the services of the official freight forwarder only must be availed and all costs incurred will be borne by the exhibitor. Forklifts, cranes and pallet trucks from forwarders / transporters other than the official agent will not be allowed to operate inside the exhibition hall.

• Not to contravene any Acts passed by Government of India, Ministry of Environment and Pollution Control Act.

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6. EXHIBITION POLICY & RULES

6.7 Other Important Information Sale of Exhibits: Direct Sale or discount sale of exhibits is strictly prohibited during the exhibition. The exhibitors, however, can conduct technical, commercial and sales discussions as well as booking of orders during the exhibition. The Organiser appreciates that in many cases the Exhibitors prefer to sell exhibits instead of carrying them back to their destination. Such sale of exhibits can be affected, if so desired by the Exhibitors. This is subject to the condition that Organiser shall not be responsible for the collection or remission of duty, taxes such as customs and excise duty, sales tax etc. Fulfilment of this obligation would be the responsibility of the Exhibitor. The sold-out exhibits can be removed from the stands only after the conclusion of exhibition, along with other exhibits. PVI is absolves of all tax and/or govt. liability whatsoever in this regards.

Sale of products by overseas exhibitors: Exhibition goods, imported initially via embassy bond, ATA Carnet or bank guarantee can be sold during the exhibition but removed from customs bonded warehouse only upon the completion of customs sale formalities & payment of applicable customs duties & taxes within the stipulated six months period.

The goods remain in the customs warehouse until the buyer complies with sale conditions. The sale can be affected within the stipulated six months period and may be extended upon the discretion of Customs. On completion of sale, the guarantee or ATA CARNET will be cancelled. PVI is absolves of all tax and/or govt. liability whatsoever in this regards.

Cleanliness and Maintenance: Organiser will provide for daily overall cleaning of the exhibition halls and common areas after show hours. However, it will be the responsibility of the exhibitors to keep their individual stands tidy. Exhibitors are advised to keep their waste bins on the aisles after show hours, which will be cleared by the official housekeeping agency. Exclusive housekeeping services for individual stands can be provided by the official housekeeping agency at a cost. Exhibitors may directly contact the agency for such services. Agencies other than the official housekeeping agency will not be permitted to operate in the BCEC complex.

Operation of Devices and their Sound Levels: Only such devices or exhibits shall be operated in the exhibition premises which do not distract or disturb visitors, exhibitors or others present in the area.Sound level of your equipment should not be more than 40-50 DB.

Sub-contracting: This license to participate in the exhibition is personal to the exhibitor and is non-transferable. No licensing or sublicensing may be granted by the exhibitor to any other party.

No Shows: In case an exhibitor does not show up and do not take possession of the stall by 14:00 hrs. on 18th of January, 2017/ or latest before the start of the exhibition timings i.e. on 19th of January, 2017 the stall may be re-allocated without any notice &refund of amount already paid towards stall booking will be forfeited as per cancellation policy.

Organizers reserve its right to claim/demand damages in case of No Show as per cancellation policy.

Disputes: Disputes, if any, arising out of unresolved matters between the exhibitor and the organiser shall be settled by arbitration in accordance with the Arbitration and Conciliation Act 1996. The arbitration proceedings will be conducted in English and at Mumbai, India only.

Force Majeure: If the exhibition is abandoned, cancelled or suspended in whole or in part by reasons of war, fire, national emergency, labour, non-availability of exhibition premises or re-allocation of exhibition premises or any other cause not within the control of the organiser, the organiser shall be under no liability for any actions, claims or losses. It is mandatory for all the exhibitors to fill & submit the Force Majure Form No.9 herein attached. It should be duly signed & stamped by the Exhibitors.

Electrical Installation & Electrical Appliances: All electrical equipment must comply with the safety regulations. Electric cooker plates, irons, grills, cookers, immersion heaters and other electrical appliances are to be adequately supervised during operations. They must be placed on the fire proof, heat resistant bases so that even in the case of excessive heat, inflammable objects in their vicinity cannot be ignited.

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Packing Material: Packing material, transport crates and the like which are not needed during the exhibition are to be handed over to the officially appointed freight forwarder of your choice who will store the material for you at a cost. During the stand set-up and dismantling periods, the transport paths in the halls are to be kept free as far as possible, transport and packing material and other equipment, which is no longer needed, should be removed immediately from the halls.

Internal combustion Engines: Internal combustion engines must not be demonstrated in operation in the halls. Fuels must not be stored on the stand. Fuel tanks must be locked and batteries disconnected. Compressed gas cylinders are prohibited in the exhibition area.

In Hall Freight Handling: ONLY THE OFFICIALLY APPOINTED FREIGHT FORWARDERS are permitted to work in-hall and handle onsite equipment. Any forwarder may deliver goods to the Exhibition Complex, but the officially appointed freight forwarders MUST handle from the point to your booth, unless the item can be hand-carried by one man. This regulation will be strictly enforced and is necessary for reasons of insurance, safety and control.

Removal of Exhibits: NO REMOVAL OR DELIVERY OF EXHIBITS AND OTHER EXHIBITION MATERIAL IN OR OUT OF THE EXHIBITION HALL IS PERMITTED DURING THE OPEN HOURS OF THE EXHIBITION. Such removal, delivery or replenishment to stock may only be carried out before opening hours in the morning or after closing time in the evening. If you wish to remove any item of your display from the hall during the show days, a "GOODS REMOVAL PASS" must be obtained from the organiser office. Exit movement regulation will be given to all exhibitors at the stall before date of closures. The organiser can be use to issue “Goods Removal Parts” unless and until payments of stall & services have been received.

Stand Cleaning: The organisers will arrange for the general cleaning of the exhibition premises and stands (excluding exhibits and displays) prior to the opening of the exhibition and daily thereafter. It is the responsibility of all exhibitors to keep their own stands tidy. Exhibitors with working exhibits resulting in substantial quantities of waste materials, must inform the organisers in advance so that necessary arrangements may be made for which a charge will be raised.

Manning of Stands & General Conduct: Stands must be fully staffed and operational throughout the open hours of the exhibition. Exhibitors may not participate in any activity, which causes or is likely to cause annoyance to visitors or other exhibitors. In particular, audio / visual display equipment must be positioned and sound levels so adjusted to avoid disturbance to neighbors. In the event of any disagreement, the organiser’s decision in this matter will be final.

Retail Sales Prohibited: Retail sales of plants, machinery, ancillary equipment & samples are strictly prohibited. Spot orders for the same may be booked and delivered after the exhibition is over. However, free distribution of books, periodicals and magazines is permitted. Release of parallel exhibitor directory is strictly prohibited and will be legally dealt with to the extent of precutting the person or company.

Insurance Coverage & Organisers Indemnity:

a. To reject any application for space and services without assigning any reason.

b. The Exhibitor shall indemnify the organisers, Bombay Exhibition Centre from all claims arising out of loss or damage to the person or property of the organisers, Bombay Exhibition Centre suffered due to any act or default of any employee, agent, sub-contract or person of the exhibitor

c. The exhibitor shall also indemnify the organisers, against any fees, customs duty, tax, fine, etc. paid by the organisers on behalf of the exhibitor.

d. The Declaration Form provided in the exhibitor manual must be sent to PLASTIVISION INDIA 2017 office duly signed by the authorized person of the company.

Authority on The Premises: The organisers shall be responsible for and be entitled to act as the owners of the premises throughout the tenancy period. The decision of the organisers in any problem or dispute will be final.

Final Decision: In case of any dispute in interpretation of conditions for participation, or between exhibitors, the final decision of the Organisers namely AIPMA / PVI Secretariat shall be binding on all parties. Any dispute will be subject to Mumbai Jurisdiction only.

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6.8 Environmental Guidelines Everyone involved in the exhibition has a role to play in reducing the amount of material and energy used. Here are some guidelines to make your participation more environment-friendly and remember… REDUCE, REUSE, RECYCLE

Pre-show • Plan what you wish to distribute – don’t print and ship more than you need. Source environment • Friendly promotional handouts or gifts. • Plan special design stands / features, etc. in order that these can be prefabricated then dismantled at

the close of the show.

Show period

Don’t distribute material in plastic bags and be selective when handing out material.

Eliminate PVC banners and signs, use cotton or paper instead.

If building a raw space or special design stand, limit the height and construct based on reusable

System materials and hired furniture, minimize specially constructed items (counters, display platforms etc.)

Use non-VOC, water based paints and glues or linseed oil paints.

Install CFL or LED lighting, using less energy and lasting longer.

Use recyclable carpeting, a natural alternative such as cork or recycled rubber matting (or none at all).

Keep packing materials and containers to a minimum.

For catering, use recyclable materials for crockery and cutlery or use glass, china that can be washed and reused.

Use recycling bins for garbage disposal.

Post-show

Dismantle, don’t demolish – disposing off into local landfills is not a viable solution.

Reuse packing materials for transportation.

Take away unused promotional materials etc. and use later


6.9 Alcohol Storing, Consuming, Serving of Alcohol inside the Stalls & Exhibition Center is Strictly Prohibited. If found guilty will be punished.


6.10 Electricity Supply & Installation Exhibitors with the power requirement must assets there electricity requirement correctly & genuinely so as to avoid penalty & hardships.

Exhibitors must inform the organiser namely AIPMA of their total power requirement not later than 31.10.2016. All Exhibitors requiring power load / temporary load either for demonstration of their machines or even for spotlights, halogen lamps etc. must ensure that Form No.10 for ELECTRICAL SERVICES is completed and submitted as directed on the form.

Electrical Services ordered from 01.11.2016 to 30.11.2016 will be charged additional 25% over and above the regular tariff.

Electrical Services ordered from 01.12.2016 onwards will be charged additional 50% over and above the regular tariff.

Any exhibitor found to have drawn additional power supply against applied and requested supply will be charged 100% of regular power tariff. In addition to damages caused to other exhibitor’s & the organizer.

Supplies & Installations: Hall lighting will be provided by the Organiser, in addition to normal stand lighting. The standard electrical voltage available for use on stands at the Exhibition is 220 volts, single phase. A fluctuation of plus or minus 10% can be expected. Exhibitors, whose equipment is particularly

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sensitive, should install a stabilizer. Supplies to stand will normally be switched off at source 60 minutes after the Exhibition closes each day (30 minutes on the final day).

a) Electric Power supply available at the Exhibition is as under:

i) 3 Phase: 415 volts +/- or 6% ii) Single Phase: 230 volts +/- or 6% iii) Frequency: 50HZ +/- or 3% The fluctuations mentioned above are only for reference. Larger variation could be expected on some occasions.

b) Exhibition personnel responsible for supply of power will be entrusted with authority for regulating and controlling the power supply to the Exhibition Halls and individual stalls.

c) Each stall will be provided with electric power at one or more main points depending on the total load requirement. Exhibitors should use Distribution Boards for feeding power to their machines. Individual isolation switches should be provided for each machine. Exhibitors should use either armored cables or metal conduits for connecting power supply to machines.

d) The work of drawing power from main points provided in their stands to machines / exhibits is to be carried out by the Exhibitors, at their own cost.

Exhibitors may engage the services of their own personnel or authorized electrical contractors for cabling work inside their stall subject to the condition that they are duly licensed to undertake electrical work and their name & addresses are intimated to the Organisers before the commencement of the work. The service charges of electrical contractors are to be borne by the Exhibitors and are payable directly to the contractors.

e) The Exhibitors should connect power to machines and exhibits as per the requirement given in their application Form No.10 Connecting power to the Exhibits other than those mentioned in the Electricity Requirement Form or more than the specified load or the load allotted by the Electrical Department will not be permitted.

f) Exhibitors must install separate and independent switch connections for their Machines/Exhibits. Alternate connections or throw-over switches strictly prohibited.

g) In case power is supplied to the stall from two or more main points, exhibitors must distribute the load as per the capacity of the respective switch boards in consultation with Organiser Electrical Contractors. Exhibitors requiring single phase power for other lighting purpose should indicate their requirement of single phase lighting carry out necessary wiring from 3 Phase outlet through two pole single phase switches if necessary for further distribution.

h) After the electric wiring work is completed, the exhibitors must obtain a completion report in Event of emergency. Main Electrical Supply Points should not be concealed or covered.

i) No refund/adjustment etc. will be permissible if the required power is not utilized by the exhibitors.

j) Organisers will ensure uninterrupted & continuous power supply throughout exhibition period. However in case of any disruption in power supply which is beyond control of organiser, entire power cost as per the invoice will be payable by exhibitor. No refund and/or damage claim will be entertained by the organization in this regard.

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7. GUIDELINES FOR CONSTRUCTION 7.1 General Architectural Guidelines Rule No.1 - The width of passages shall not be less than 3 meter or as marked on the copy of the layout plan while the passages inside the stands shall not be less than 2 meter in clear width. Rule No.2 - The minimum width of the entry and exit of stands shall be 3 meters each. Rule No.3 - The normal height of construction of partitions shall be limited to 3 meter except open side as shown in the layout plan. However, additional height of one/two features could be considered depending upon the area of stands as per details given below:

Rule No.4 - Maximum height of features

Upto 40 sqm. 3 mtr.

41 sqm. To 100 sqm. 3.5 mtr.

101 sqm. and above 4.5 mtr.

Rule No.5 - You will have to create a small ramp for wheelchair access, if you are using a wooden platform inside your booth.

Rule No.6 - Exhibitors planning to display exhibits more than the above specified heights need to take an approval from the organisers. The exhibitors going beyond the approved height would have to bear heavy penalties from the organisers as well as the venue authorities.

Rule No.7 - No construction shall be permitted in front of emergency doors, service doors, electric distribution boards, switch rooms, toilets and other fair facilities. The unauthorized construction undertaken in front of such facilities shall be removed at the cost and expenses of defaulter participants and the organiser would also levy penalty as deemed fit.

Rule No.8 - No support from the existing construction of the Exhibition halls i.e. ceiling, walls, columns etc. shall be permitted. Any damage caused to the infrastructure created by the organiser shall be recovered along with the necessary penalty from the concerned participants.

Rule No.9 - The stands requiring water connection, water disposal and special power requirements shall be preferably located at the periphery of the halls, as it will be convenient to provide such facilities without crossing over the public passages. In case these requirements are not made known to the organiser at the time of booking space, or cause hindrance to the public movement or due to any technical constraints, these may not be provided.

Rule No.10 - All displays will be inspected during the set up days and any exhibitor deviating from the regulations must make modifications as suggested by the organiser on their own expense prior to the show opening.

Rule No.11 - Woodwork in the Halls is prohibited. Platforms/panels and other decorations for the interior must be brought in a prefabricated condition for assembly and finishing inside the halls.

Rule No.12 - The following are strictly prohibited:

• Use of electrical flashes, flash guns etc. • Cloth Banners, Velvet Banners or Velvet Covers on the panels/table. • Stage shows or presentations without prior permission in writing of the organiser. • Painting, colouring, wallpapering, sticking of thermocol cut letters, nailing or drilling of panels. If you

require assistance in hanging or displaying your exhibits, please consult the Official Shell Stand Contractor (Details of stand contractor & Rate will be displayed soon)

• Hanging of items from the Hall ceiling or parts of it. • Storage of any kind behind the display walls. • Digging, grouting or cutting of the floor. • No additional stand fitting or display may be attached to the shell stand structure.

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• It is mandatory for exhibitors with 2 or 3 or 4 side open stands, to arrange display in such a way that there is no obstruction on any of the open sides. This will ensure free movement and give exhibitors a feel of openness and transparency. Exhibitors are not allowed to obstruct the view or adversely affect the displays of other exhibitors.

• Access must be given to any Fire Exit, Electrical box, Service room etc. falling within the exhibitor’s stand area. It is mandatory to leave minimum one opening in the partitions against the natural wall to provide access for electric fittings etc.

Exhibitors will not be allowed to use high power sound systems, which may cause disturbance to the other exhibitors in the hall.

Decisions & Penalty imposed to the defaulting exhibitors will be at the discretion of the organiser & shall be binding to all.

7. GUIDELINES FOR CONSTRUCTION 7.2 Shell Scheme

Shell scheme package booths are available to the exhibitors by 11:00 hrs. on 17th of January 2017 for decoration of the stand which is to be completed in all respects by 18:00 hrs. on 18th of January 2017. All passage must be kept clear of crates, boxes, packing material etc.

Shell Scheme covers the following:

Rental for indoor exhibition space in Halls.

Synthetic Carpet

Octonorm sections for stand fittings.

Fascia with exhibitor’s name.

Table, Chair, Spotlights, Dustbin as per above table. However if the exhibitor needs any additional item/services, it would be supplied at extra cost through requisition forms supplied by the organisers.

Power socket as per above table. (Please note: Power socket shall be used for running TV/Laptop/Fridge in case exhibitor wish to run machine on display or other electrical appliances shall apply for Power Consumption by filling up Form No. 10 – Power / Electricity Requirement

Stall Area Sq. Mtr.

Chair Table Round Spot Power

Socket Discussion

Dustbin Table Light Cabin/Store

Upto 6 1 1 - 2 1 - 1

7 – 11 2 1 - 3 1 - 1

12 – 17 2 1 - 4 1 - 1

18 – 23 3 1 - 5 1 - 1

24 – 31 4 2 - 6 2 - 2

32 – 47 5 2 - 7 2 - 2

48 – 53 6 3 - 9 2 - 3 54 – 60 8 4 - 12 2 1 3

61 – 80 9 4 1 12 2 1 3 81 – 100 10 5 1 15 2 2 3

101 & above 12 6 2 18 3 2 3

Anything required extra will be charged. The hiring rates are given in Form No. 12.

NOTE – In above chart, furniture requirement is not applicable for modified shell scheme. They need to apply for furniture requirement separately. For more information refer to Form No. 12.

Rule No.1 - No nails or glue may be used for hanging / displaying posters / photo panels etc. These should be hung by fishing line (available in local market) or system hooks, which will be provided by the official Stand Construction Agency at nominal cost on request. Photographs, posters etc. can be displayed by using double-sided tape. The sound emanating from your TV / Audio System if used must be controlled. Please ensure that it does not disturb your neighbours.

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Rule No.2 - Construction of any nature in the shell scheme & removal of Octonorm panels is strictly not allowed. Exhibitor’s erecting separate construction in the shell scheme will be charged as modified shell scheme & also towards electricity usage.

Technical Specification of Stands

The structure of the stand is made of the Octonorm system with following specifications:-

Maximum height of the stand 2.50 m

Clearance under fascia 2.20 m

Axial distance between vertical aluminium columns 0.99 m

Width of panel 0.95 m

Overall width of fascia 0.30 m

Diameter of vertical aluminium column 0.04 m

Fascia Board The exhibiting company’s commercial title will appear in standard lettering, over the open aisle frontage of every exhibitor opting for shell stand and shall be covered within the hire charges of booth packages. The information should be completed in Form No.2 as well as must be uploaded via organiser website (www.plastivision.org) and returned to the organisers not later than 1stof January 2017.

7. GUIDELINES FOR CONSTRUCTION 7.3. Raw Space / Modified Shell Scheme

Raw space will be made available to you by 12 noon on 15th of January 2017 for construction, which is to be completed in all respects by 11:59PM hrs. on 17th of January 2017 allowing for final clearing. 18th January 2017 will be NO WORKING DAY.

Stand Fitting Regulations: Exhibitors can appoint any empanelled contractor of their choice for stall design and stall construction, subject to the following rules:-

Rule No.1 - Area of stand must not exceed the allotted area

Rule No.2 - Height of the stand must not exceed 3 m, however the partition walls between two adjoining stalls should not increase by more than 3 m.

Rule No.3 - No projection will be allowed which may obstruct the neighbouring stands

All construction material must be fire proof

Rule No.4 - Use of Spray painting for stall decoration is not permitted within any hall. Organisers advise exhibitors to bring in prefabricated stand to avoid delay in completion of stands as well as inconvenience to other exhibitors.

Rule No.5 - All electrical fittings and wiring should be undertaken by licensed electrician

Organisers will allot only bare space with proper marking of the borders on the floor for the area booked by the exhibitors. Construction of partition walls is the responsibility of the bare space stall holder. For example, a single side open bare space stall holder will have the responsibility of constructing partition walls on 3 sides.

Rule No.6 - An exhibitor, whose design has been approved by the fair architect, can commence erection after taking official possession of the stall area. No exhibitor shall be allowed to start work on their stand without prior approval of the layout plan. The decision of the fair architect as regards to the approval of the plan shall be final and binding upon exhibitors and the work must be carried out as per the approved drawing only.

Rule No.7 - Exhibitors are advised not to use any vacant space around their stands for storage or otherwise. This could be hazardous and could restrict the movement of service personnel.

Rule No.8 - Organisers reserve the right to remove such material at the risk & cost of the Exhibitor.

Rule No.9 - Exhibitor must submit a list of his workers, working on site and should obtain official passes from the Organisers for hall entry during construction and breakdown period.

Rule No.10 - Construction of Mezzanine floor shall be allowed only after submission of a structural and fire safety certificate from a registered Structural Engineer and a letter in writing discharging the Organisers of any liability or responsibility in the unlikely event of any mishap caused due to poor design /

http://www.plastivision.org/

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workmanship of such structure. The mezzanine floor should be equipped with at least one fire extinguisher.

Rule No.11 - Organisers suggest co-operation between neighboring exhibitors for construction and painting of common partitions.

Rule No.12 - Sides, which are open to the aisles, should not be blocked by panels more than 30% of the length of such side. Any structure, publicity material, photographs, charts, should not have height exceeding 2.5 meters. However, height of products on display can be more than 2.5 meters. Height of panels and common panels between stalls should not be more than 2.5 meters and should have smooth surface on both sides. However, the back wall of the stall against natural wall of the hall can go upto a height of 3.5 meters.

Rule No.13 - Pillars in the stalls should be covered with paneling up to height of 5.0 meters without grouting on the wall, floor or causing damage of any nature to the structure of the exhibition hall. A door / window should be provided on such paneling, in case the pillar has electrical main supply point/ distribution boards for access to electric supply.

Rule No.14 - No suspensions are to be made from the trusses of the Exhibition Hall. Exhibitors will not be permitted to fasten machines or any part of display may be attached, nailed, screwed or drilled on to the floor, columns, wall or any other part of the hall.

Rule No.15 - If this instruction is ignored, the Exhibitor/Contractor concerned will be penalized for the damage caused.

Rule No.16 - A back wall must be provided, except in the case of an island stall. The Organiser reserves the right to change, modify, lower or shorten any back wall or sidewall, if such, in the opinion of the Organiser, may obstruct the reasonable view or exposure of other Exhibitors’ stalls at the cost and risk of the exhibitor.

Rule No.17 - Use of any type of loud speakers or musical instrument in the stalls is forbidden. Use of video tapes for display and demonstration will be permitted.

Rule No.18 - Use of all types of banners, hanging decorations made by paper, cloth or any other material etc. is strictly forbidden. Use of flowers in vases and potted plants is welcome.

Rule No.19 - Carpeting of the stands is compulsory for all Exhibitors. Use of suitable commercial material for floor covering inside the stands is permitted. Gluing/pasting of carpet on the floor may be done only by using easily removable bi-adhesive tape that leaves no marks on the floor.

Rule No.20 - Enclosures for office, conference or pantry can be set up in the stalls provided the height and area covered by such enclosures is not more than 2.5 meters and 30% of the stall area respectively. Such enclosures should be located along the building wall of the exhibition hall, if any, or at the rear of the stall. Enclosures should be at least 2 meters away from the aisles.

Rule No.21 - For stands with 3/4 open sides, there shall be no partitions more than 30% on the open sides and the inside partitions should also be such that they do not obstruct the view or aesthetics of the adjoining stand/s. In case they are found to be obstructive, such partitions shall have to be provided with clear glass / acrylic above 1.2 meters height.

Rule No.22 - No part of any structure or exhibit would be allowed to extend beyond the boundaries of the stall allocated. This includes, symbols, logos, lighting, floral decorations, furnishings etc.

Rule No.23 - Logos and single branding signage up to a maximum surface area of 1 sq. meter can be displayed upto a height of 3.5 meters, provided they are away from adjacent stalls by a minimum distance of 2 meters.

Rule No.24 - All the halls are air-conditioned. However the participants who desire to install air-conditioning facility in their cabins should take care to see that exhaust or water outlet does not disturb the main passage of the Hall or the neighboring stall. Exhausts of the air-conditioning installation should be upwards above 3 mtrs. height or contained within the stall itself.

Rule No.25 - Exhibitors shall keep and maintain the interiors including all fittings, fixtures etc. belonging to BIEC in good order and condition and will leave the same in as good a condition as they were on the date of possession of the stall.

Rule No.26 - Exhibitors who wish to design and construct their own stand should send a detailed layout plan for approval to the organiser latest by 1

st December 2016 and must abide with the rules and

regulations. The organiser will provide only the space. Stand construction, other things like carpet, furniture etc. will have to be arranged by the exhibitors. Services like power supply, telephone etc. will be charged extra. Walls of island stalls should not exceed 2.5 mtr. height. It is not allowed to use wall partitions of adjacent stands and the booth must have a carpet. Such stands must be pre-fabricated and only assembled and finished in the exhibition halls. Carpentry will not be permitted inside the halls.

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Rule No.27 - Where a Raw Space Stand abuts another stand, the walls of the adjacent stand may not be used by the raw space exhibitor.

Rule No.28 - Where Raw Space Stand walls exceed the lower walls of an adjacent stand, the rear surface of the wall exceeding in height must be decorated by the exhibitor building the higher wall with neutral design. Please use white color flex or cloth to cover back wall.

Rule No.29 - Structures of special designs should remain within the boundaries of the space allotted.

Peripheral walling of stand(s), if more than 1.2 m high, should not occupy more than one third of the total perimeter and not more than two thirds of any side.

Rule No.30 - All materials used for stand construction and/or interior decoration should conform to minimum flame spread rating of Class 2, when tested to BS 476, Part 7: 1972. The use of inflammable material for the decoration of stand is prohibited unless such decorations have been treated with a fire retarding substance.

Rule No.31 - Cooking of any kind inside the booth is strictly prohibited.

Rule No.32 - No air-conditioning unit shall be installed in any stand by the exhibitor as there is no means of venting out the heat and water generated. The halls shall, however, be centrally air-conditioned. The Exhibition area will contain some poles to support air-conditioning duct.

Rule No.33 - Neon or flashing lights/signs shall not be permitted unless they form an integral part of an exhibitor’s product. Cleaning of the stand built in raw space shall be the responsibility of the exhibitor.

Power 1. Raw space exhibitors have to apply for the power connection as per their requirement. No electricity

will be provided if the exhibitor does not apply.

2. Modified Shell Scheme stall holder are eligible for apply for power supply only if they required power supply for machine test & during construction period.

For more information, Please refer to Form No. 10.

Office Space Exhibitors can set up office enclosures in their stands. Height of the office enclosures cannot exceed 2.5m. The area of the office enclosure should be proportionate to the area of the stand as under:

Area of stand Maximum permitted area of office enclosure

Up to 50 sqm 10 sqm

More than 50 sqm Not more than 15% of total stand area

Office enclosures/cabins must be located either along the wall, if any, at the rear side of the stand, or at the back along the adjoining wall of their neighbouring stand. Extension of office enclosures/cabins up to open aisles is not permitted.

Cabins should not be covered from the top unless covered by Mezzanine Floor.

7. GUIDELINES FOR CONSTRUCTION 7.4 Mezzanine Floor

Rule No.1 - Subject to prior approval of the stall layout from our approved architect and in accordance with Plastivision India 2017 Rules and Regulations, exhibitors who have booked bare space area minimum 100 sqm or more, may be permitted to create a mezzanine floor up to 40% of the bare space area booked at an additional charge of 50% over and above the applicable rates of that respective area..

Rule No.2 - The mezzanine floor design & drawings must be certified by a chartered structural engineer/consultant for structural stability as per the guidelines given below and must be approved by the organiser before construction. Copy of the certificate must be enclosed along with stand layouts.

Rule No.3 - The mezzanine floors can be used only as a visitor hospitality lounge. Exhibits/display will not be permitted on the mezzanine floor.

Rule No.4 - Offices/cabins with closed walls & ceilings are strictly prohibited on the mezzanine floor. The mezzanine must be an open area only with safety railings on open sides.

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Rule No.5 - Rear and side walls of stands adjacent to/facing neighbouring stands must not be transparent and must be clean and covered in a uniform neutral color, above a height of 3 m.

Rule No.6 - Branding will be allowed on the mezzanine railings, not exceeding a maximum height of 1.2 meter.

Rule No.7 - Construction of mezzanine floor must be at least 3 meter away from the boundary of all open sides of the stand

Rule No.8 - The use of mezzanine floor area shall be subject to payment of 50% of the basic space rentals of the show for the area used for mezzanine floor.

Maximum Height • The height of the mezzanine floor itself should be 1.2 meter only.

• The maximum permissible height below the mezzanine floor is 3 meter.

• The maximum permissible height of the stand covered with mezzanine floor cannot exceed 4.2 meter

(i.e. 3 meter + • 1.2 meter) height of the stand in all other areas not covered by mezzanine floor

cannot exceed 2.5 meter. This height includes height of the wooden platform, if any used, in the set-

up / construction of the booth.

Railings • Safety railings must be at least 1.2 meter high and consist of a top, middle and bottom rails.

• A strip of at least 0.10 meter must be mounted along the edge of the mezzanine floor beneath the

railing to prevent falling objects.

• Walls adjoining neighbouring stands on the mezzanine floor must be sufficiently stable so as to

prevent accidental falling of persons or objects.

Fire Prevention • Any load bearing elements of the mezzanine floor must be flame retardant. • The mezzanine floor should be equipped with at least on fire extinguisher. • It is the individual stand contractor’s responsibility to remove all packing and waste materials from

the exhibition halls during both move-in and move-out. Garbage & waste materials from decoration work must not be discarded into the aisles & must be cleared. All material used must be removed during move-out and this must be done safely (no pushing over high pieces of stand, no smashing of glass panels etc.). Failure to comply will result in the deposit being totally forfeited.

• The deposit will be refunded by showing the receipt after the exhibition subject to completion of construction work on time and as per deadline schedule shared by organisers in this manual, clearance of the site by the contractors and no damage or garbage being recorded by the exhibition centre management and the organisers.

• The security deposit of the exhibitor’s appointed stand contractor will also be forfeited if the stall design doesn’t comply or abide by the construction guidelines enlisted in the manual.

• Organisers reserve the right to deduct an actual and appropriate amount for damages to the hall structures / venue, made by the exhibitor or their design & handling agencies’ staff during build-up, show days and dismantling time, from the security deposit paid by the exhibitor. This is to ensure all the rules & regulations are abided by, and to cover any damage arising directly or indirectly from infringement. This is without prejudice to any additional claims the organisers may have on the exhibitor if the damages exceed the deposit. Balance amount if any, will be returned if no damage is found.

7. GUIDELINES FOR CONSTRUCTION 7.5 Damages / Security Deposit A Damage / Security Deposit of Rs. 25,000 for stands below 100 Sqm. or Rs. 50,000 for stands above 100

Sqm. in demand draft favor of “AIPMA-PLASTIVISION INDIA” must be paid by the stand contractor(s) appointed by the appointed by the exhibitors to the Organisers when they register at the exhibition site. This will be held against damages to the venue, non-completion of construction work on time and as per deadline schedule shared by organisers in this manual, and/or the disposal of stand construction waste left on-site after the event. Any breach of the organisers/venue’s regulations may also cause the deposit to be forfeited.

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8. GUIDELINES FOR IMPORT OF EXHIBITS

Import

PLASTIVISION INDIA 2017 is an approved show by ITPO – India Trade Promotion Organisation which entitles temporary importation of exhibits of overseas exhibitors without payment of Customs Duty provided the exhibits are re-shipped/ accounted for within six months from the date of import. This facility can be obtained by using any of the following documents:

• ATA Carnet

• Bank Guarantee

• Embassy Bond

The ITPO approval letter please sees this attached on page no. 40 & 41.

Sale of Exhibits by Overseas exhibitors post show

Exhibition goods, imported initially via ATA Carnet, Bank Guarantee or Embassy Bond, can be sold during the exhibition only on the last day or thereafter but removed only after the show is over. The goods would remain in the customs warehouse till the time the buyers comply with sales conditions. The sale can be affected within the stipulated six months period and may be extended upon the discretion of customs. On completion of sales formalities & payment of customs duty the guarantee gets cancelled accordingly.

Participation Certificate

The organiser will issue a “Participation Certificate”, which allows exhibitors to bring their products to the show. The exhibitor must carry a copy of this letter in case goods will be brought to the show.

The “Participation Certificate” is required before the exhibition and by those companies which have goods being brought for display purpose to the exhibition, to avoid paying customs duty on those goods.

It is usually required by the freight forwarders to get the goods out of customs without paying any import duty on the same.

The document will be forwarded by the organiser via e-mail in a good time before the show starts.

Note: Participation Certificate will only be issued to the companies who have cleared all their dues to the organisers.

General Information and Instructions

Exhibitors are requested to adhere to the following terms and conditions and educate their freight forwarder, sub- suppliers and sub-contractors accordingly.

Shipping Documents

Invoices should be on the pattern of commercial invoices showing full description of the goods with model & serial number, number of units, each unit value and total value of the items. The value should be CIF destination. Separate invoices should be made for each category. The value declared should be REALISTIC.

Movement of exhibition goods

Connections to India: The city of Mumbai is one of the major airports of entry into India. All major shipping lines and airlines are interlinked to Mumbai.

Marking of Packages

Packing list giving details of items packed in boxes as per the invoice should accompany the exhibits. As far as possible, articles of the same category must be packed in one package. This will facilitate

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accounting and examination. Packages must be clearly marked on at least three sides displaying the following information:

Exhibiting company name

Exhibition name

Hall No.

Booth No.

Case No.

Total no. of cases

Gross wt / Nett wt

Dimensions (L) x (B) x (H)

Documents required for Customs Clearance

• 5 copies of Invoice (of exhibiting goods) in original duly signed and stamped • 5 copies of packing list • 3 originals & 3 copies of the Bill of Lading / Airway Bill duly endorsed by exhibitor • 1 original & 1 copy of the Certificate of Origin • 1 original & 1 copy of the Insurance Certificate • Catalogue of Equipment’s • Letter of Authority to customs and airlines / shipping lines • Participation certificate from the organisers in overseas company’s name • Re-export Bond / Bank Guarantee / ATA Carnet duly endorsed by customs of the exporting country

along with the authority in favour of the official freight forwarder.

The above documents must reach the official freight forwarder at least 10 days before arrival of the goods.

Handling material at the exhibition site:

The exhibition materials at the venue should be handled by the approved official freight forwarding agencies only, as per the rules. To provide adequate security, safety and protection against damage to the exhibition hall and in the interest of an efficient, coordinated move-in and move-out of goods, no private trucks, cars, fork-lifts or handling equipment (trolley, lift jacks, etc.) will be allowed inside any of the exhibition halls. The organisers have appointed official clearing, forwarding & on-site handling agencies for handling of exhibits at the site.

The rates for on-site handling will be settled by the exhibitors with these agents directly, depending upon the quantum of work and kind of job required as per the official on-site handling tariff approved by the organisers. The official agents will have their offices at the site during the pre & post exhibition periods.

For overseas exhibitors, the official freight forwarders will prepare comprehensive guidelines / shipping instructions for time bound & smooth transition of exhibits right from the country of origin to the exhibition booth at the venue.

All the exhibitors are requested to adhere to the shipping instructions & arrival deadlines fixed by the official freight forwarders regarding the movement & handling of exhibits for PLASTIVISION INDIA 2017.

It is suggested that exhibitors discuss their requirements with official freight forwarding agents well in advance to avoid unnecessary delays & troubles.

The organisers will not be responsible for damages caused to exhibits while in transit / handling at the site. Therefore, the exhibitors must insure all their exhibits against possible transit & handling damages, for the exhibition.

Customs clearance under temporary imports: Temporary duty free importation facilities are available to the Bonafide participants of PLASTIVISION INDIA 2017 provided the shipment is cleared under an ATA carnet or bank guarantee.

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Under the customs notification no. 3/89 dated 09,19-1989, import of exhibits for PLASTIVISION INDIA 2017 will be allowed without payment of import duty provided the exhibits are re-exported within a period of six months from the date of import or any other period stipulated by the customs authority. Bank Guarantee and Bond are required to be furnished to Customs Authorities as per this condition.

Exemption from Payment of Customs Duty

• Overseas exhibitors & Indian exhibitors displaying foreign manufactured products, which are to be imported specifically for this exhibition, are required to pay space rent in foreign exchange at the rates fixed for foreign participation. This cannot be waived, as this is one of the conditions laid down by Government of India’s, Department of Commerce in the approval for PLASTIVISION INDIA 2017.

• Domestic exhibitors participating along with their foreign principal, looking for duty free importation of goods are advised to share space with their overseas counterparts and arrange remittance of foreign exchange at the rates fixed for foreign participation from an overseas bank.

NOTE - Charges for offloading from vehicle, shifting to booth and unpacking at one go for single piece weighing

not more than 3000 Kgs.

SR. PARTICULARS AMOUNT IN (Rs.)

A On-Site Handling Tariff for Exhibits

1 Offloading and shifting to Stand (one lift only) Rs. 160/- per 500 kgs/per CBM

Min. Rs.160/-

2 Un-Packing and / Or de-palletisation in one operation Rs. 160/- per 500 kgs/per CBM

Min. Rs.160/-

3 Re-Packing of exhibits or Pallatisation of Exhibits with same packing Material

Rs. 160/- per 500 kgs/per CBM Min. Rs.160/-

4 Removal from stand and loading on vehicle in one operation Rs. 160/- per 500 kgs/per CBM

Min. Rs.160/-

5 Removal of empties for storage & return after closure of the show Rs. 180/- per 500 kgs/per CBM

Min. Rs.180/-

B Heavy Lift Charges (Heavy lift surcharge applicable on the basic handling charges as mentioned in point 1 above)

1 For single piece weighing between 3001 kgs to 5000 kgs 10% extra on above

2 For single piece weighing between 5001 kgs to 8000 kgs 10% extra on above

3 For single piece weighing more than 8001kgs 10% extra on above

C Hire charges of Equipment and labour for Assembly, Repositioning and Erection of Exhibits

1 Hydraulic Pallet -02 Ton Capacity Rs. 160/- per hour

(Min. Rs. 160/-)

2 Fork Lift – 03 Ton Capacity Rs. 300/- per hour

(Min. Rs. 300/-)

3 Fork Lift - 05 Ton Capacity Rs. 450/- per hour

(Min. Rs.450/-)

4 Fork Lift - 10 Ton Capacity Rs. 650/- per hour

(Min. Rs. 650/-)

5 Crane – 10 Ton Capacity Rs. 650/- per hour

(Min. Rs. 650/-)


(Min. Rs. 800/-)


(Min. Rs. 900/-)


(Min. Rs. 1150/-)

9 Labour Charges Rs. 50/- per hour

(Min. Rs. 50/-)

10 Labour Surcharge (9pm-9am) 10%

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SPECIAL REMARKS, TERMS & CONDITIONS:

1. The above charges does not include any Assembly, Installation, Dismantling or any type of erection work at booth. Also does not include any container grounding & loading charges.

2. Rate will be calculated on weight/volume basis or part thereof which ever yields higher. 1CBM = 500 Kgs (After physical check only)

3. The agent / Exhibitor are not allowed to order equipment for assembly & erection work from outside, it is compulsory to use the facility made available by approved agencies.

4. Rates above are applicable for domestic exhibitors with Indian Exhibits & not for Temporary import. 5. Exhibitors should advise their clearing agent / representative and or transporters to carry "Custom

Documents" so that, there would be proper assessment of the weight to be handled by handling agency.

6. Exhibitors should send product details along with the packing list to enable us to study the products in advance for handling at the site.

7. The above rates are applicable only during built up& dismantling (Special handling charges will be applicable during the show prior to organizers permission)

8. Insurance: - Exhibitor must arrange their own insurance cover for their stalls/machines and all commodities involved throughout all stages of the exhibition.

OFFICIAL FREIGHT FORWARDER

Mr. Tahir Ali Shaikh GENERAL MANAGER Buhariwala Logistics Balmer Lawrie Bldg., 1st Floor, 5, J.N.Heredia Marg, Ballard Estate, Mumbai – 400 001 Tel:-+91-22-22625450/51/52/53/54 E-mail: [email protected]

Mr. Sudhir Dhavan Country Head- Sales & Marketing R. E. Rogers India Pvt. Ltd. 510/511, Midas, Sahar Plaza Complex, Mathuradas Vasanji Road, Andheri (E), Mumbai – 400059 Tel: - +91-22-28203845/23/24 E-mail: [email protected]

Insurance

Exhibitors should arrange for insurance cover for their booths / machines & all commodities involved throughout all stages of the exhibition. i.e. arrival on site till final departure from site.

Service Tax

The Govt. of India has levied a service tax of 15% on handling charges plus on other charges except re-imbursement expenses to be invoiced by all freight forwarders and handling agents. Therefore the same shall be charged accordingly.

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9. OCTROI INFORMATION

PROCEDURE TO AVAIL OCTROI CLEARANCE FOR

Octroi clearance formalities have to be completed by the participants with the help of listed Octroi agents

for goods entering inside Mumbai city limits for Plastivision India’2017 (19th – 23rd January’2017)

The procedures are as below:

A) Every exhibitor has to deposit a refundable amount of Rs. 10,000/- (Rupees Ten thousand Only.) by

Demand Draft in favor of “Municipal Corporation of Greater Mumbai” per “R” form per truck. This

amount has to be deposited with Octroi department at the check post at the time of entry of goods

inside Mumbai city limits.

B) Registration Charges @ Rs.110 per “R” form will be applicable separately. This can be also paid in

cash.

C) Service charges of octroi agency Rs.3500 per “R” form will have to be paid. This charges includes

documentation and clearance of octroi at the check post while entering and exit ways, along with the

refund of Rs.10, 000 paid towards obtaining an exemption.

D) Following documents required to be accompanied with the Vehicle during Clearance :

"R" Form in triplicate with complete details, (3) three copies in ORIGINAL per truck. Will be

filled at check post by us

Rubber stamp (With Company Name & it’s registered office address)

Participation letter with 3 copies certifying them as true copy.

Invoice or Delivery Challan showing value of complete shipment.

If the consignment is loaded in more than one truck, please mention all trucks numbers on

the Invoice or delivery challan.

Any Consumables such as brochures, raw materials or giveaways should have separate

invoice as octroi will have to be paid @5.5% on the same for these goods.

Declaration as per following format. – Annexure “A”

For Octroi clearances at each check-post please make sure Vehicle Drivers reach to the following Offices:

D.D.OCTROI SERVICE (Dahisar) NATIONAL OCTROI SERVICE(Thane

Naka)

D.D. OCTROI SERVICE (Vashi Naka)

NR.SHIVPRASAD

HOTEL, WESTERN

EXPRESS HIGHWAY,

DAHISAR CHECK NAKA,

DAHISAR (E), MUMBAI-

400 068

GAURAV ANAND BLDG.,

OFFICE NO.4, 1ST

FLOOR NR.

EKVIRA HOTEL, KOPRI VILLAGE,

THANE - 400603

NR. VIJAY LUNCH HOME,

OCTROI CHECKPOST,

MANKHURD, MUMBAI -

400088.

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"PLEASE DO NOT USE MULUND CHECKNAKA ON L.B.S. MARG"

DAHISAR CHECK NAKA: - (FOR TRUCKS COMING FROM VASAI, GUJARAT, RAJASTHAN, MP, UP, NEW DELHI,

PUNJAB AND HARYANA)

EASTERN EXPRESS HIGHWAY NAKA (THANE NAKA): -

(FOR TRUCKS COMING FROM THANE, NASIK, AURANGABAD, MP, KOLKATTA AND BHIWANDI)

BOMBAY PANVEL HIGHWAY NAKA (VASHI NAKA): -

(FOR TRUCKS COMING FROM VASHI, N.MUMBAI, PUNE, AP, AND KARNATAKA GOA AND SOUTH INDIAN

STATES)

On Returning back after the exhibition, participants have to make sure they carry necessary gate pass issued

by the Organisers. The inventory of actual packages to be mentioned, this will have to match as per inward

entry details to avoid any ambiguity.

This will have to accompany with Lorry receipt & other documents carried while entering in to Mumbai City

limits, without which return “R” forms will not be closed.

For any further queries or difficulty you may please speak to

Mr. JITU MEHTA ON 09833350704,

Mr. DEVENDRA PATIL ON 09820142809

Or also mail your queries on [email protected]


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Annexure- A

Please prepare the following Certificate on Your Letterhead:

To whomsoever it may concern:

This is to certify that we are sending pkgs. In words ( ) of exhibition goods for PLASTIVISION INDIA

‘2017.

Exhibition schedule to be held at BOMBAY CONVENTION & EXHIBITION CENTRE, MUMBAI, FROM (19 _23

January’2017)

The said goods are of no commercial value and not for sale.

The above mentioned goods value Rs. Only.

Thank you,

Yours Faithfully,

For (Participating Company Name)

Authorized Signatory.

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10. ITPO APPROVAL

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11. SERVICES

Internet

Temporary Internet service is provided by the organisers at a cost during the show time. Further information please see Form No. 17.

Manpower

Stand interpreter, Booth Attendant, Hostesses are available. Further information please see Form No. 13.

Water Requirement

Please note that it is not technically feasible to have a water connection within the hall. However exhibitors who require water connection for their exhibits may apply through the official construction agency. Please refer to Form No. 16.

Compressed Air

Please note that it is not technically feasible to have a compressed air connection within the hall. However exhibitors who require compressed air connection for their exhibits may apply through the official construction agency. Please refer to Form No. 15.

Additional Furniture

Exhibitors who require rental furniture or other facilities for their booth should fill in Form No. 12 and return it by “10th January 2017” to the service provider – VENDOR NAME WILL BE PUBLISHED SOON

• A surcharge of 50% applies for orders after deadline.

• A 100% surcharge applies for orders placed for on-site orders.

Any services ordered during the construction time will be provided depending on the availability and only after the receipt of full payment by cash or credit card.

We recommend that you plan your stand equipment and arrange all of the necessary documentation with the organiser in advance in order to avoid a last minute complications at the exhibition. Please be informed that on-site orders need at least 1 day for execution.

Food Court

A Food Court for exhibitors and visitors will be set up at the Exhibition Venue.

Fire Extinguisher

Exhibitors can hire the fire extinguisher for their stall. For more information please contact AIPMA.

12. TRAVEL, ACCOMODATION & VISA

Travel & Hotel Information


Visa Information

International exhibitors and visitors will need a visa to enter India. The organiser will felicitate visa letter which can be generated online through our website.

Please make sure to apply for visa at an early stage. Issuance of Visa is solely at the discretion of Indian Consul General of respective countries.

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13. OVERVIEW OF OBLIGATORY & OPTIONAL FORMS

Form No. Obligatory Forms Deadline Applicable for

1 Directory Advertisement 10th

December, 2016 Shell Scheme/ Modified Shell/ Bare

2 Fascia Board 10th December, 2016 Shell Scheme

3 Raw Space Approval 10th

December, 2016 Bare Space / Modified Shell Scheme

4 Exhibitor Badges 10th


5 Temporary/ Contractor Badges 10th December, 2016 Shell Scheme/ Modified Shell/ Bare

6 Declaration 10th December, 2016 Shell Scheme/ Modified Shell/ Bare

7 Exit Pass Onsite Shell Scheme/ Modified Shell/ Bare

8 Space Possession 10th


9 Force Majure 10th


10 Power Requirement 10th December, 2016 Bare Space / Modified Shell Scheme

Form No. Optional Forms Deadline

11 Visa Invitation 10th


12 Additional Furniture 31st December, 2016 Shell Scheme/ Modified Shell/ Bare

13 Manpower 1st January, 2017 Shell Scheme/ Modified Shell/ Bare

14 Hotel Booking 1st January, 2017 Shell Scheme/ Modified Shell/ Bare

15 Compressed Air 20th December, 2016 Shell Scheme/ Modified Shell/ Bare

16 Water Connection 20th December, 2016 Shell Scheme/ Modified Shell/ Bare

17 Exhibitor Directory Listing 10th December, 2016 Shell Scheme/ Modified Shell/ Bare

18 Internet Services 1st January, 2017 Shell Scheme/ Modified Shell/ Bare

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5. TEMPORARY / CONTRACTORS BADGES (OBLIGATORY) Deadline: 10th December, 2016 Email ID: [email protected]

Company Name

Contact Person Hall No. / Booth No.

E-mail ID Phone

A. Area booked: - _______________ sq mtrs.

B. No. of Passes Required: - _______________

C. Contractor Company Name:- ________________________________________________

Place & Date: ............................................. Signature & Company Stamp: ...................................... ......

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6. DECLARATION (OBLIGATORY) Deadline: 10th December, 2016 Email ID: [email protected] THIS FORM MUST BE EMAIL ON ABOVE MENTIONED EMAIL ID BY THE EXHIBITOR

Company name


E-mail ID Phone

Indemnity / undertaking To be filled in by authorised personnel and strictly the printout with the seal should reach organiser by 10th January, 2017. Dear Sirs, I/We, the undersigned, hereby declare that I/We have read and understood the Rules and Regulations of participation in “PLASTIVISION INDIA 2017” as well as the contents of the exhibitors’ Information and that I/We agree to abide by the said Rules and Regulations without reservation. I/We further declare that I/We indemnify the organiser against payment of taxes, penalties, charges, levies, OCTROI, CESS, import duties etc. or any other statutory payments which the organiser may be called upon to pay on my/our behalf now or in near future. We hereby declare that we are not infringing on any Copyright and Intellectual Property Rights (IPR) and confirm that the products and literature displayed, distributed and published is original. The organisers reserves the right to disallow the defaulting exhibitor from displaying and distributing the product and literature if any official complaint is received from the original holder of the Copyright / Intellectual Property Rights (IPR) who has a stall or is a visitor in the show.

Place & Date: ............................................. Signature & Company Stamp: ...................................... ......

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7. EXIT PASS (OBLIGATORY) Deadline: ONSITE

Company name


E-mail ID Phone

Exit pass has to be submitted on-site at the organiser’s office or to the Hall Managers. Kindly submit 4 copies of the form duly signed and Stamped. The final exit pass will be issued only if all the dues are cleared.

Attach extra sheet(s) if Nos. of items > 10

Kindly allow us to take the following items out of the venue:

S. No. Items No. of Cases / Packing

1.

2. 3.

4.

5.

6.

7.

8.

9.

10.

Hall Manager Name: ............................................. Signature of the Hall Manager: ............................. ...............

Place & Date: ................................... Signature of Account Head & Company Stamp: ............................................

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8. SPACE POSSESSION (OBLIGATORY) Deadline: 10th December, 2016 Email ID: [email protected] THIS FORM MUST BE EMAIL ON ABOVE MENTIONED EMAIL ID BY THE EXHIBITOR

Company name

Contact Person Hall No. / Booth No. E-mail ID Phone

Submit to the Hall Director in your hall on/after ................ before .................. at the Exhibition Site.

Please hand over possession of space allotted to us, to our representative:

Name:.........................................................................................................................................................

Designation:................................................................................................................................................

We have paid all the dues as per the Invoices sent by you.

Place & Date: .............................................. Signature & Company Stamp: ...........................................

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9. FORCE MAJURE (MANDATORY) Deadline: 10th December, 2016 Email ID: [email protected]

THIS FORM MUST BE COMPLETED DULY SIGNED & STAMPED AND RETURNED BY EVERY EXHIBITOR ON ABOVE MENTIONED EMAIL-ID.

Definition of Force Majeure In this Clause “Event of Force Majeure" means an event beyond the control of the Organiser (in this case AIPMA), which prevents a Party from complying with any of its obligations under this Contract, including but not limited to:

1. Act of God (such as, but not limited to, fires, explosions, earthquakes, drought, tidal waves and floods;

2. war, hostilities (whether war be declared or not), invasion, act of foreign enemies, mobilization, requisition, or embargo;

3. Rebellion, revolution, insurrection, or military or usurped power, or civil war; 4. Contamination by radio-activity from any nuclear fuel, or from any nuclear waste from the Combustion of nuclear fuel, radio-active toxic explosive, or other hazardous properties of any Explosive nuclear assembly or nuclear component of such assembly;

5. Riot, commotion, strikes, go slows, lock outs or disorder, unless solely restricted to employees of the Supplier or of his Subcontractors; or

6. Acts or threats of terrorism. Consequences of Force Majeure Event

1. The Organisers reserve the right to alter the opening dates and duration or curtail, cancel or suspend in whole or part of the Exhibition.

2. The Exhibitor is entitled neither to rescind the contract nor to claim any compensation or damages 3. The organiser shall not be responsible for any loss sustained by the exhibitor, directly or

indirectly, attributable to the elements of nature, force majeure or orders and directives imposed by any governmental authority.

4. The money paid by the exhibitors, or any part thereof, is refundable at the sole discretion of the organiser.

5. If and to the extent that the Operator suffers a delay during the Construction Period as a result of the Event of Force Majeure then it shall be entitled to an extension for the Time for Completion.

Name of the Company: ______________________________________________________________________

Address: __________________________________________________________________________________

__________________________________________________________________________________________

Tel: ______________________________________________________________________________________

Fax: ______________________________________________________________________________________

Email: ____________________________________________________________________________________

Stall No. allotted: ___________________________________________________________________________

We hereby read & understood the above mentioned clauses & consequences of Force Majeure Event. We accept & agree to abide by the same.

Authorized Signature & Official Stamp

Date:


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11. VISA INVITATION (OPTIONAL) Deadline: 10th December, 2016 Email ID: [email protected]

THIS FORM MUST BE COMPLETED ONLINE AND RETURNED BY EVERY EXHIBITOR. IF THIS SERVICE IS NOT REQUIRED, PLEASE ENDORSE “NOT APPLICABLE” AND RETURN THIS FORM ONLINE

Company name


E-mail ID Phone

International exhibitors will require a visa to enter India. The organiser will issue an invitation letter which needs to be submitted when applying for the visa. Please allow the organiser two working days to process the letter. This invitation letter is free of charge. For obtaining the Visa you may contact the Indian Embassy or Consulate in your respective country.

We do not require visa invitation letter.

We require visa invitation letter, kindly see the requested information below.

Full Name as in the Passport:

Nationality:

Date of Birth:

Passport Number:

Place of Issue:

Date of Issue:

Date of Expiry:

Male / Female:

Date of Arrival: Date of Departure:

Company Name:

Position:

Postal Address:

Phone:

Fax:

E-mail Address:

Mandatory: Please send together with the visa invitation form a scanned copy of the first two pages and the last two pages of your passport to above mentioned contact. Kindly send us the address through which Embassy you would be applying your visa from.

NOTE – Organiser does not guarantee visa as the same is at sole discretion of respective embassy.

Place & Date: ............................................. Signature & Company Stamp: ............................................