Environmental ManagementSystem

F ermiNationalAcceleratorLaboratory

What is the environment we need to manage?

The Fermilab fence line

Eo

la

Main

Path

Pine

Injector

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rrid

or

Wilson St..

Holter Road

FERMILAB

LAND MANAGEMENT

PLAN

SCALE FEET

0

W

NORTH

2000

S

E

= Agricultural Areas

= NERP Areas

(National Environmental Research Park)

= Woods

= Water

=

LEGEND:

= Technical Areas

= Horse Trails

= Residential Area

Recreational Areas

= Utility Corridors

= Bike Path

=

Grassland

Brush=

=

Prairie

AG-4

Illinois State Route #56 (Butterfield Road)

ELM-21

ELM-17

ELM-23

ELM-16

ELM-26

ELM-4

ELM-26

AG-5

ELM27

ELM-4

ELM-24

ELM-25

AG-1

AG-2

TA-3

4RA

ELM-2ELM3

ELM-1

RA-3

TA-1

ELM-28RA2

ELM-22

AG-3

19

AG-7

10

AG-6

ELM-5

ELM-6

RA-1

ELM-8

ELM-15

ELMELM-11

ELM-14

ELM

ELM12

13

9ELM

ELM-7

ELM-18

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TA-2

ELM

APRIL 2 1997

DOGTRAINING

FermilabEMS Background

Schedule

• Spring 2003– EMS Effort Coordinator Trained

• July 2003– EMS Team developed and trained

• August/September 2003– Gap Analysis

Schedulecont’d

• November 2003– Policy Statement Revision (Draft)– New Employee Orientation Video

• March/April 2004– Aspects/Impacts

Schedulecont’d

• Future Items– Objectives/Goals/EMP (May/June 2004)– Official Statement of New Policy and

Integration of EMS into ISMS– General Employee Training– New chapter development in FESHM

Gap Analysis

Procedure:– Guidance and document review

• EMS

• DOE O 450.1 CRD

– Essential elements of EMSs• ISO14001

• CEMP

– Self assessment (independent assessment led by ES&H Section

Gap Analysis

• Process cont’d– Used ISO14001 model in evaluating the policies,

procedures, programs, metrics, and personnel the support the current EMS

(Lawrence Berkeley Model)– Used because of ease in formatting its

requirements into a matrix for comparison– Was done with foreknowledge that Fermilab had

no intention of becoming certified

No. ISO 14001 Element Existing Programs1 Potential Gaps Potential Actions Significance Rating2

Policy

1

4.2.aTop Management shall define the organization's environmental policy and ensure that it is appropriate.

2Various policies are contained in the Fermilab Integrated Safety Management (ISM) Plan, FNAL Director's Policy Manual, and the Fermilab Environment, Safety and Health Manual (FESHM). The policies are not very different, including environmental considerations along w ith health and safety considerations, framed in terms of compliance, pollution prevention and protection.

Lack of single policy reflecting FNAL's commitment to the environment under the context of the three critical elements under top management.

Develop an environmental policy statement containing the three critical ISO 14001 elements: commitment to compliance, pollution prevention, and continuous improvement (including sustainable design initiatives) throughout all policy documentation.

MediumWhile the existence of a single environmental policy conveys to the organization the importance of environmental considerations and the EMS, the existing polices appearing in various documents are reasonably consistent in conveying the message that environmental protection is important.

2

4.2.bTop management shall define the organization's environmental policy and ensure that it includes a commitment to continuous improvement.

2The principles of continuous improvement are best displayed under the ISM Plan principles (section 4.5) and Fermilab ES&H Self-Assessment Program Plan (section 3), but are also contained w ithin the FESHM (1000 series chapters). It is most evident in the self-assessment process, w hich involves all divisions and sections on an annual basis.

Continuous improvement is not clearly established for environmental issues w ithin the major policy statement documents.

Document the linkages that demonstrate commitment to continuous improvement in environmental management w ithin the major policy documents.

MediumThe principle of continuous improvement appears broadly applied to ES&H functions and from a practical standpoint w ill also apply to the EMS. For the purpose of ISO 14001 how ever, these links must be explicit, not implicit.

3

4.2.cTop management shall define the organization's environmental policy and ensure that it includes a commitment to comply w ith relevant legislation and regulations.

3The major policy statement documents contain a commitment to comply w ith relevant legislation and regulations. Work Smart Standard (WSS) is a comprehensive list of environmental law s and regulations applicable to FNAL. On an annual basis, this list is review ed and updated by designated subject matter experts.

Fermilab maintains a subscription w ith a company that supplies Federal Registry updates to environmental regulations. Employees w ith direct responsibilities for environmental compliance have training requirements connected to job performance for maintaining subject matter expertise in environmental regulations.

None None NA

EMS Gap Analysis Summary

0 = no program in place; 1 = exists but limited or undocumented; 2 = in place but not fully integrated; 3 = comprehensive and integrated.Low = necessary to meet ISO standard; Medium = necessary to improve performance; High = risk of damage or noncompliance.

Gap Analysis

• Findings– Demonstrated that the lab has an EMS in place

– Contains programs that meet the elements of the CEMP model

– Does not meet all of the formal requirements of ISO14001

• Most ISO 14001 elements not met rated as medium in significance

• Necessary for improvement

• No elements were rated with high significance

Gap Analysis

• Implementation Strategy– Was developed to maximize the use of existing

programs and elements of the labs ISMS and focused on environmental performance improvement and compliance management

Gap Analysis

• Recommended EMS improvements– Maintain cross functional core team for EMS– Set Objectives and Targets for improvement

(formalize in documentation)– Create EMP for completion of Objectives/Targets

(formalize in documentation)– Audit the EMPs to evaluate success– Conduct scheduled Management Review

Gap Analysis

Additional Improvements:– Consolidation of environmental policy– Expanding general employee awareness– In-depth aspects inventory

Resource Requirements

• Improvements can be accomplished by deadline

• No significant capital expenditure

Areas of Question

Compliance and Beyond Philosophy– Fitting the aspect/impact procedure of ISO14001

into current programs• NEPA

• WM/P2

• Work Smart

– Value of aspect registry process?

True Integration– Hazard Analysis

Areas of Question

Environmental Management Program– Routine vs Non-Routine program tasks

• Routine (captured in documentation)– Regulated industrial waste (Example in DOE G 450.1-2)

» Covered under job performance (goal setting) for individuals responsible for reporting

– Site/Operations Office Plan to achieve the Secretary’s P2 and Energy Efficiency Leadership Goals

» P2

» Energy Efficiency

» Transportation

Areas of Question

Environmental Management Program– Routine vs Non-Routine program tasks

• Non-routine (captured in documentation as noteworthy practices)

– Use of surface water for secondary cooling

» Capture groundwater discharge from NuMI project to supplement ICW system surface water

– Wildlife Management and Natural Flora Protection

» Manage deer population to determined population density to reduce damage to natural vegetation

Concluding Remarks

• Fermilab has an effective program for environmental management

• Open for continual improvement– Centralization

• EMP

– Awareness• General Employee

• Hazard Identification