ENVIRONMENTAL MANAGEMENT SYSTEMS ANNUAL TRAINING

ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) BASIC TRAINING

Davis Location, CA

Executive Order 13148Greening the GovernmentThrough Leadership inEnvironmental Management

Course Outline

SECTION ONEWhy do we have an EMS and what is it anyway?

SECTION TWOMajor Concepts

SECTION THREEYour participation

SECTION ONEWhy do we have an EMS and what is it anyway?EMS

What is an EMS?An EMS is a framework that allows an organization to address the effects its operations have on the environment.

Key EMS concepts:Compliance with environmental laws and regsPollution prevention (P2)Continual improvement5Why do we have an EMS?Required by E.O. 13243Originated by E.O. 13148

USDA, ARS policy

Reduce our environmental footprint

Its the responsible thing to do!!

Executive Order 13243Issued by President Bush on Jan. 24, 2007Demonstrate environmental leadership within the federal governmentEnsure that Federal agencies adopt lowest life-cycle cost environmental practicesEnsure Federal facilities are responsible members of their communitiesBuilds on E.O. 13148 issued in 2000

Benefits of EMSImprove environmental awarenessReduce environmental impactsResource savings: natural and monetaryMeet regulatory complianceBetter community imageBetter communication about environmental issuesSECTION TWOMajor Concepts of EMS

PlanDoCheckActThe Continuous CyclePlanPlanning, identifying environmental aspects and establishing goals

DoImplementing, includes training and operational controls

CheckChecking, includes monitoring and corrective action

ActReviewing, includes progress reviews and acting to make needed changes

EMS Major ComponentsPolicy/CommitmentPlanningImplementationCheck/ReviewFinal Management Review/Audit

Davis Location EMS Policy The Davis Location Environmental Policy describes our approach to environmental management. All Location Personnel should understand that our EMS Policy:

Applies to ALL Location PersonnelCommits to environmental complianceCommits to pollution preventionCommits to continual improvementWill shortly be available on our EMS webpage*Planning PhaseIdentify Activities, Products, and ServicesList Environmental Aspects, i.e., causes, of each activityList Environmental Impacts, i.e., effects, of each AspectRank Environmental Impacts in order of SignificanceSet goals, i.e., a defined per cent reduction over a set time period, for improving those items ranked Significant

DefinitionsActivities A major function that is done at your locationResearch Laboratory work, Greenhouse work, Field work, Building MaintenanceProducts Something generated at your location for internal or external customersPeer Reviewed Research PublicationsServices An action done for a customerProviding of germplasm for research purposes

More DefinitionsEnvironmental Aspect (Cause) The elements of an organizations activities, products, or services which can interact with the environment.

Environmental Impact (Effect) Any change to the environment, whether adverse or beneficial, wholly or partially resulting from an organizations activities, products, or services.Davis Location Activities, Aspects, & ImpactsLaboratory Research Aspect: Hazardous chemicals usageImpact: Generation of hazardous wasteAspect: Radioactive materials usageImpact: Potential unintended release of radioactivity to environment with resultant high cost of cleanupAspect: Wastewater dischargesImpact: Potential adverse impact at water treatment plant from hazardous materials in the wastewaterDavis Location Activities, Aspects, & ImpactsField ResearchAspect: Application of Agricultural PesticidesImpact: Generation of hazardous or universal wasteAspect: Field Plot MaintenanceImpact: Potential contamination of land, water, or air.Aspect: Use of Water (Irrigation)Impact: Depletion of natural resources: surface or ground water usage, fossil fuel or electricity for pumps

Davis Locations Activities, Aspects, & ImpactsFacility Construction ProjectsAspect: Construction of Existing FacilitiesImpact: Generation of solid and/or hazardous wasteAspect: Construction of New FacilitiesImpact: Depletion of natural resources (fossil fuels, construction materials)

Davis Location Activities, Aspects, & ImpactsFacility OperationsAspect: Office Use of Electronic EquipmentImpact: Generation of recyclable waste (paper, batteries, toner cartridges)Aspect: Generation of Hazardous Facility Waste (spent solvents, used oil, fluorescent lamps, excess furniture)Impact: Cost for DisposalAspect: Temperature Control of BuildingsImpact: Potential Ozone Depletion from unintended release of refrigerants

Davis Location Activities, Aspects, & ImpactsFacility Operations (continued)Aspect: Motor Vehicle OperationsImpact: Generation of used oil, contaminated rags, used antifreeze, tires, batteries, and air emissions.Aspect: Custodial Operations (Use of cleaning products, paper, water, energy)Impact: Depletion of natural resources and contamination of landAspect: Grounds MaintenanceImpact: Depletion of natural resources (pesticides, fertilizer, water use, fossil fuels)

Davis Location Significant Environmental AspectsPurchasing of Hazardous ChemicalsUse of Hazardous ChemicalsApplication of Pesticides, HerbicidesGeneration of Waste (Hazardous, Solid, & Universal)Office Products/Paper Consumption

Use of Electronic EquipmentBuilding Temperature ControlGrounds and Custodial OperationsMotor Vehicle OperationsSECTION THREEYOUR PARTICIPATION

EMSYOUObjectives and TargetsFull Compliance with RegulationsReduce Waste StreamsHazardous, Solid, and UniversalReduce Energy ConsumptionRecycleGreen PurchasingPollution Prevention

Your Participation All personnel at the Location have EMS roles and responsibilities. Your level of participation will vary according to the work you perform. At a minimum, you are responsible for knowing:

The commitments of the Environmental PolicyHow your job functions impact the environmentThe procedures and protocols of your job, and adhering to themThe potential environmental impacts of departing from the procedures and protocols of your jobThe legal and other requirements of your job

Minimizing Environmental ImpactsReduce, Reuse, Recycle Reduce your use of resources such as water. Reuse resources such as office supplies Recycle all batteries, paper, electronics, toner cartridges, metal objects, glass and plastic containers, fluorescent light bulbs, and other materials.

Purchasing Requirements Government purchasing agents, including credit card holders, are required to follow the Affirmative (Green) Procurement Plan.

Carpool Conserve fuel by carpooling to field sites or other work related destinations.

An objective of EMS is to reduce environmental impacts.Below are ways you can support this objective:Benefits of EMSMinimizing environmental impacts help:

Protect human health, and well being of the environmentPromote a good relationship with the communitySave money through resource conservationSupport the mission of the Location by preserving resources needed to do the researchTop Ten Pollution Prevention Techniques1. Good housekeeping and maintenance practices

2. Spill prevention and preparedness

3. Inventory management

4. Prudent purchasing

5. Waste exchange programs

6. Alternate cleaning processes

7. Reduce/reuse process wastes

8. Process modifications

9. Changes in equipment or technology

10.Environmentally sensitive purchasing

RECYCLINGThe Davis Location is a cooperative recycling facility with UC DavisWe recycle our.Office ProductsPlasticsGlasswareSteel, Tin, or Aluminum cansAll BatteriesElectronic EquipmentCardboard

Recycling - Office ProductsExamples: Newspapers, catalogs, files, copy paper, colored paper, binder dividers, letterhead, forms, invoices, envelopes, index cards, phone books, post-it notes, shredded paper, construction paper, wrapping paper, paper with labels attached, packing paper, and much more.

Each Unit is responsible for deciding how best to collect their recyclables. Paper recycling bins are available at no charge from EH&S.

Almost any paper product that can be easily torn can be recycled!!

Recycling Glass and PlasticExamples: Glass solvent bottles, broken beakers and flasks, plastic jugs and tubs, drink bottles, etc. Each Unit is responsible for deciding how best to collect their recyclables. Collection sites should be in place.Pickups are done by EH&S on an as needed basis.

Any glass or plastic product that can be easily rinsed can be recycled!! All colors of glass andany type of plastic are OK!!

Recycling - Lab Glass/Plastic Lab glassware and plastic must be discarded as hazardous waste. All other glass and plastic items should be recycled, by placing the items in the appropriate recycling containers.

Each lab should use the host UC Departments recycling protocols.WHNRC personnel should use the recycling program that is in place. KEEP GLASS AND PLASTIC SEPARATEHazardous WasteA hazardous waste is waste with properties that make it dangerous, or capable of having a harmful effect on human health and the environment. All labs, fields, and greenhouses produce hazardous wastes in their daily activities. Use collection and disposal procedures already in place.Know what you are working with!

Universal WasteUniversal waste regulations streamline collection requirements for certain hazardous wastes into the following categories:

BatteriesPesticidesMercury-Containing ThermostatsLamps

eCycling Recycling Old ElectronicsDo you know what to do with old computers, copiers, scientific equipment, and related items?

Each Unit has protocols in place to collect and recycle Old Electronics.

Know and use the recycling protocols that apply to you!Your Waste ContactFor more information about hazardous wastes, universal wastes, or recycling or disposal of electronic equipment, please contact:Your EMS Coordinator, CDSO, or building manager, who are all your EMS contacts!

Example Universal Waste Shipment

Spill Prevention Spills generate waste!!

By preventing spills, you can prevent hazardous releases and avoid associated disposal costs.

To Avoid Accidental SpillsTrain employees in proper use of chemicals, apparatus, instruments, and tools

Use pipetting aids, spigots and pumps instead of pouring liquids

Store materials securely and away from traffic

Housekeeping and MaintenanceLab clutter contributes to knocked-over containers while also impairing efficiency and morale.Use secondary containment where appropriate.Inspect and maintain equipment routinely.Replace seals and gaskets on a regular basis.Use tight-fitting lids to prevent evaporation.Eliminate spills, overflows, leaks, ruined samples, and accidents with preplanning this reduces wastes, costs, and stress!

Inventory ManagementThe Davis Location conducts annual chemical and pesticide inventories using the CIS/CUPA.

The inventory is available to local officials and emergency response personnel to help them better prepare in the event of an emergency.

Personnel may use the CIS/CUPA system to facilitate sharing of chemicals where possible. It is better to obtain from a coworker than to have duplicative chemical inventory that will eventually be disposed of as hazardous waste. This helps prevent pollution and SAVES MONEY!!!

Inventory Management TipsLabel all secondary containers with contents and date to avoid costly and hazardous unknownsUse secondary containment to prevent spills Rotate inventory so older material is used firstPurchase only what you will use now

Prudent PurchasingBuy only the amount of chemicals that you will use within a short timeBuy durable apparatus and equipment that can be repaired and maintainedCoordinate or centralize purchasing to avoid unnecessary purchasesBuy Green Products when available

Prudent PurchasingBuy Right Size NOT Economy Size

Environmentally Preferable Purchasingaka: Affirmative ProcurementDefinition: Products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose

Materials SubstitutionIn some cases, labs are unable to make substitutions due to required protocols

However, opportunities do exist beyond chemical substitution; such as alternatives for example, all mercury thermometers should have been replaced by now

Ask your vendors to keep you informed when new, less-hazardous products become available also research this out yourselfAffirmative procurement means examining the pollution prevention practices of your vendors and subcontractors

Affirmative Procurement46Environmentally Preferable Purchasing, simply put, takes pollution prevention a step further than your own laboratory by also considering the environmental practices of your vendors and subcontractors. Pollution can be prevented both in your outputs and in your inputs.

Provide support change habitsOld habits die hard

Employees need support through both motivational and technical hurdles

Initial training and periodic refreshers are essential to continuing pollution prevention success

SummaryBeing a good environmental steward is everyones business. Performing your job in an environmentally safe and sound manner benefits us all by protecting the health of the surrounding ecosystem, preserving resources for future generations, being good neighbors, minimizing mission impact due to non-compliance issues, and saving money by decreasing wasted resources.

AlsoAs a member of the surrounding community, you are responsible for performing your job in an environmentally safe and sound manner by knowing how your job impacts the environment, adhering to operating procedures, knowing the potential environmental impacts of departing from these operating procedures, and by knowing the requirements of your job.QUESTIONS?

Congratulations and Thank you!!!You have completed Initial EMS Awareness Training!For more information or to actively participate in EMS implementation, please contact an EMS Committee member:Dan Kluepfel, Location Coordinator, 752-1137Giovanni Bartolini, EMS Coordinator, 792-5707Michael Thalken, WHNRC Building Manager, 752-3796Bill Keyes, WHNRC CDSO, 752-5217Peter Colowit, CPGRU CDSO, 752-8303Jeff Moersfelder, NCGRU CDSO, 752-2747