employwise presentation

EmployWise™Maximising your Return on Talent Investments

©2008 Global Groupware Solutions Ltd.

About Us: Global Groupware Solutions• Relationship management domain expertise

– We help our customers better manage their employee, customer and partner relationships

• 8 years of creating software IPR – We have been creating software products for over a decade and are

pioneers of the Software-as-a-Service (SaaS) model• EmployWise™

– A complete employee life-cycle management solution• Smiles R&R

– A comprehensive employee rewards & recognition system• Smiles™ CRM

– An integrated customer Life-cycle management solution for sales and service process automation


2008 Beacon Award WinnerIBM Beacon Awards recognize IBM Business Partners for outstanding delivery of value to clients and innovative approaches to solving business issues. The 2008 Beacon Award winners were chosen from over 725 nominations from around the world by leading industry journalists, analysts, and IBM executives. The "Software as a Service (SaaS) Innovation" category recognizes partners with solutions that are delivered as a service to end users and are innovators in the SaaS market who provide on demand offerings with an innovative pricing model that allows customers to respond rapidly to changing market conditions.


What does EmployWise™ Do?• EmployWise™ maximizes ROTI: Return on Talent Investment

works on a simple premise: Engaged People + Efficient Processes = Higher Productivity

• EmployWise™ works on both the People and the Process dimensions to boosts employee productivity and along the way it also significantly cuts down on your people management costs


EmployWise™ and People• EmployWise™ works on three key people dimensions• Employee engagement

– EmployWise™ “borrows” from our vast CRM experience to help you move from Human Resource to Human Relationship Management

– Consistent employee experience from application to alumni– Employee access to self-service information and work is empowering

• Work Enablement– Allow employees to transact anytime, anyplace– Eliminates direct HR intervention and enhances employee productivity

• Decision support insights– Improves quality of decisions giving context specific decision support insights


EmployWise™ and Processes• EmployWise™ is works on three key process dimensions: • Integrated Processes

– Complete life-cycle management from acquisition to separation – Completely automated, self-service driven processes – Eliminates wastages and costly slip-ups by inter-linking each process

with related ones • Best-practice driven processes

– Brings best practices to each HR process • Optimized Processes

– Eliminates administrative overheads on HR and ensures leaner HR teams and a scalable HR function


How Does EmployWise WorkComplete and Integrated Employee Life-cycle Management

Employee Information Portal

EmployeeAcquisition

Leave and Attendance

Compensation and Benefits

Travel and Expenses

PerformanceManagementLearning and Development

EmployeeSeparation

EmployWise™ Modules


Why is EmployWise™ Unique•Better

–Wide-and-Deep Functionality –Highly Scalable –Obsolescence Proof

•Quick–Speedy deployment –Customisation Free –Build-as-you-go Flexibility

•Easy–Any Time, Any Where. –Highly Usable

•Affordable–Lowest cost to acquire –Lowest TCO: Total Cost of ownership–Clear Payback


Employee Information Portal• Comprehensive Employee Database

– Create an online database of comprehensive employee information. A comprehensive view of employee history with integration of information gathered from all HR process interactions across the employee life-cycle

• Self-update by employees– Allows employees to update personal information like address, family

details and new qualifications in their own folders which is otherwise hard to collect and keep updated

• Access to team information– Employees can also view personal folders of their reports

• Alumni information– Recognises ex-employees as alumni and retains their data even after

separation linking it up in case of re-joins


Employee Self-service Portal• Secure, any-time anywhere access

– Creates an Employees self Service portal accessible to employees on the Internet/Intranet with their own user name and password.

• Employee communication platform– Powerful means of communication between company and employees

and among employees fostering cohesive employee community• Gateway to modules

– Employees can access all HR processes and information anytime, anyplace eliminating the need for paper based forms

• Intuitive interface– Easy-to-use navigation tool eliminates need for employee training as

people automatically learn and understand the portal layout


Employee Acquisition Module• Recruitment planning

– Create projected recruitment plan by projecting number of positions to be added for each role over periods of time

• Online recruitment requisitions– Authorised managers can make recruitment requests for new hire or

replacements selecting from the roles for their functions• Approval workflows

– Recruitment requests follow configurable role-wise approval workflows and only approved requests reach HR for action


Employee Acquisition Module• Create and Publish open positions

– Flexibly design position notice and automatically publish it on your website, search firms portal, and on the EmployWise™ portal for employee referral and IJPs

• On-line application– Candidates can apply for positions by filling in online Application Blanks,

which in turn are completely flexible and customisable• Coordinate interviews

– Candidates and interviewers are automatically intimated upon short-listing/rejection or selection

• Offer letters– Structure compensation in line with company policy and generate offer

letters based on easily defined Microsoft Word™ templates


Employee Acquisition Module• Employee Record

– Automatic creation of basic employee record from resume application blank on acceptance of the offer at the close of the recruitment process

• Resume databank– Create your own resume databank that allows applicants to log-in

with their ID and password and update their personal details or apply for new positions

• Automatic databank refreshing – Define rules for periodic communication to be sent to candidates

seeking a resume update. Inactive resumes are purged automatically after a pre-defined period


Employee Acquisition Module• Saves Time

– Saves valuable executive time spent in coordinating and managing recruitment process

• Saves Money– Saves you money by replacing expensive consultant hiring with your

own on-line resume databank• Builds Brand Equity

– Improves your image among prospective employee community as a very savvy employee friendly company


Leave & Attendance Module• Flexible configuration

– Very flexible leave and calendar configuration provides high degree of flexibility to adapt policies to future change

• Automatic leave accrual– Automatically computes and manages applicable leave balances displayed to

the employees at the time of applying for a leave• Automated leave request and approval

– Fully automated leave work-flows with escalation saves valuable executive time spent in processing applications. Eliminates time and cost wasted in paper based leave applications and their follow-ups

• “In my absence” rules – Managers can delegate or hold approvals in their absence during leave to

ensure continuity of work-flows and eliminate wasteful HR interventions


Leave & Attendance Module• On-line Attendance logging

– An option and integration with external attendance logging systems combined with calendar, travel and leave system ensures a meaningful and easy generation of month-end payroll data

• Multiple attendance options– Allows on-line attendance logging through portal as well as

integration with your existing swipe card attendance logging systems or simple data uploads


Travel & Expense Module• Configurable travel policy

– Define your own organisation-wide travel policy including deviation approval rules

• Online travel requisition and approval– Intimation of travel plans to travel desk with travel confirmation to requestor

saves valuable executive time otherwise spent in making travel arrangements• On-line Expense reporting

– Flexible forms for reporting travel, conveyance and other business expenses with linkages to travel requisitions help control travel costs

• Automatically routing– Employee expense claims are automatically routed for approval to managers

and for payment to accounts thereby reducing employee dissatisfaction caused by delayed claim settlement


Compensation & Benefits Module• Compensation structures

– Maintains grade-wise compensation structures which can be specifically applied to each employee.

• Compensation history– Tracks changes in compensation structure over tenure

• Automated reimbursement claims– Allows intelligent claims for benefits keeping track of applicability

and available balances


Compensation & Benefits Module • Payroll integration

– Generates payroll reports/data with details of new and departing employees, and days worked. Can be integrated with in-house payroll applications and third-party payroll service providers

• Complete financial view for employees– Provides employees an easy to use, complete view of all their salary,

business expenses and benefits transactions


Performance Management Module• Flexible plan definition

– Performance management system allows you to define your own performance evaluation system. Include goals, competencies, values, training needs and development activities and career plans

• Review & appraisal timelines – Define your plan period and review frequencies

• Role KPI/Competency Mapping– Automatically links to employee role based KRA/KPIs and

competencies• Automated workflow

– Timelines for initiation of key activities like goal setting, reviews and approvals. Define process workflow with escalation rules for missed milestones


Performance Management Module• Training need identification

– Identifies training needs based upon gaps in desired and actual ratings on role competencies

• Score aggregation– Aggregation rules for multiple ratings into annual rating

• Talent views and insights– Provides reviewers and HR a macro view of aggregate performance

ratings to focus attention on deviations Aggregate views of overall employee scores by division, grades, functions

• Growth planning– Appraisers can make confidential projections for employee career

growth which automatically links to the internal recruitment process.


Performance Management Benefits• Faster appraisal closure

– System manages all computations and aggregation saving huge HR time in compiling company-wide performance data for performance bonus calculation

• Enhance faith in system– Keeps the process discreet and controls time-line violations ensuring

higher employee satisfaction• Progressive change

– Flexible configuration Multiple performance management methodologies allow you to easily innovate and adapt to new emerging best practices like balance score-card.


Learning & Development Module• Training program inventory

– Create a database of internal and external training programs mapped to competencies required and link them to employee types, functions, locations etc

• Flexible feedback forms– Create program specific feedback forms that would be automatically

administered at configurable time intervals and addressed to trainees and their managers

• Multiple training need aggregation– Training needs can be collected for performance or skill audit linked

training, business need training or any interventional training. Users can even request for training programs not yet in the inventory


Learning & Development Module • Powerful training calendaring

– Training managers can plan the training calendar based on training needs and view the impact of calendar planning decisions on training budget. Training calendar is published on the portal based on trainings scheduled

• Automated training program intimations– Managers and trainees get automatic intimations when requested

programs become available with nomination and registration actions• Training record

– Automatic linkage to employee folder of all training needs, programs attended (or missed) and training evaluation and feedback


Learning and Development Benefits• Higher ROI from training spends

– Links role competency requirements to individual and maps gaps to relevant training programs for focused training spends

• Better calendar planning – Saves considerable training staff time otherwise wasted in training

need identification, planning, scheduling and coordinating trainings• Transfers ownership to employee and managers

– Self-service training need requesting, nomination and program registration ensure greater ownership of training

• Feedback Loop – Effective training evaluation with automatic training feedback

collection and post-training evaluations


Employee Separation Module• Define separation workflows

– Employee policy set for separation with rules for notice period. Leave adjustment against notice period

• Automated and discreet workflow– Automatically routes departmental clearances for departing

employee. Allows both employee initiated as well company induced separations

• Pre-separation clearances– Set-up task check-lists with owners across the organisation for

facilitating pre-separation clearances with email intimations and escalations


Employee Separation Module • Exit Interviews

– Define your own exit interview formats with a choice of either self-service or HR conducted exit interviews. Incorporates key metrics for precise attrition analytics

• Link absenteeism with termination– Linkage with leave and attendance module for triggering termination related

actions upon pre-defined unauthorised absence duration• Saves time

– Considerable savings in process management and through timely payroll data correction

• Fosters alumni relationships– Ensures that departing employees remember you positively and act as a

strong reference for new hires


Reports and Views Designer• Powerful yet simple reporting tool

– A simple report design wizard allows you to design any kind of reports or data extract

• Microsoft Excel™ output– All reports automatically open on your desktop in Microsoft Excel™

allowing you to further analyse the data any way you want• Speedy downloads

– Thin-client friendly data-file format ensures quick download of reports from the internet


Thank You

For more information please visitwww.employwise.com

Or write to us [email protected]

http://www.employwise.com/

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employwise presentation

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