elpa initial screening policies and procedures

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MICHIGAN ENGLISH LANGUAGE PROFICIENCY ASSESSMENT

ELPA Initial Screening ELPA Initial Screening Policies and ProceduresPolicies and Procedures

Fall 2009Michigan Department of Education

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WelcomeWelcome

Aric KuesterOffice of Educational Assessment

and Accountability (OEAA)

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Identifying English language Identifying English language learners (ELLs)?learners (ELLs)?

• Use of the Home Language Survey

• Assessment of English language proficiency

• Determination of eligibility for Title III services

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Identifying ELLsIdentifying ELLsMeeting Federal RequirementsMeeting Federal Requirements

• Title VI requires the use of the Home Language Survey to determine potential eligibility for ELL services at the time of enrollment.

• A Home Language Survey must be filled out for all students.

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Home language survey—

1. Is your child’s native tongue a language other than English?

2. Is the primary language used in your child’s home or environment a language other than English?

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Home language survey—

If the answer to either question is “YES”, the child is assessed to determine eligibility for Title III ELL services.

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ELPA Initial ScreeningELPA Initial Screening

• Based on state-adopted English language proficiency standards

• Four sections: Listening, Reading, Writing, Speaking

• Fifth domain, comprehension, is generated for reporting purposes

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ELPA Initial ScreeningELPA Initial ScreeningHow is eligibility determined?How is eligibility determined?

• Student assessed with English language proficiency assessment—ELPA Initial Screening

• Assessment must be completed within ten days of enrollment

• Students scoring below proficient are eligible for Title III services.

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ELPA Initial Screening ELPA Initial Screening Which Students Are AssessedWhich Students Are Assessed

• All students in grades K-12 who are eligible for Title III services and were not assessed with ELPA last spring.

• Public schools, charter schools, private schools with public school assessment agreements.

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ELPA Initial ScreeningELPA Initial ScreeningSWD AccommodationsSWD Accommodations

• All students with disabilities who are potential ELLs are to be screened

• Refer to Assessment Accommodations Summary Table for ELPA specifics

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ELPA Initial ScreeningELPA Initial ScreeningAssessment AccommodationsAssessment Accommodations

• Use of an accommodation is based on documentation in school record.

• Decision to be made on student-by-student basis

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ELPA Initial ScreeningELPA Initial ScreeningAssessment AccommodationsAssessment Accommodations

• Nonstandard accommodations change construct being measured.

• Students using nonstandard accommodations will not count as being assessed for participation

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Part 1: ELPA Initial ScreeningPart 1: ELPA Initial ScreeningWho can Administer the ELPA?Who can Administer the ELPA?

• ELPA District Coordinator

• ELPA Building Coordinator

• ELPA Assessment Administrators

• ELPA Assessment Proctors

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ELPA Initial ScreeningELPA Initial ScreeningSecuritySecurity

• ELPA is a secure assessment.

• All materials are to be returned to MDE/ELPA in Lansing. Contact [email protected] to request a UPS return label.

mailto:[email protected]

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ELPA Initial ScreeningELPA Initial ScreeningSecuritySecurity

• ELPA Confidentiality and Security Agreement

– For all involved in ELPA administration process

– For everyone handling ELPA materials

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ELPA Features and MaterialsELPA Features and Materials

• Manual for Building and District Coordinators with Directions for Administration and Scoring

• Audiotapes or CDs for Listening

• Test Booklets

• Answer Documents

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ELPA Initial Screening FeaturesELPA Initial Screening FeaturesLEVELS:

• Level I = for students in Kindergarten

• Level II = for fall students in Grades 2-3

• Level III = for fall students in Grades 4-6

• Level IV = for fall students in Grades 7-9

• Level V = for fall students in Grades 10-12

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ELPA Initial Screening FeaturesELPA Initial Screening FeaturesManual for Building and District Manual for Building and District

CoordinatorsCoordinators• Student

Record

Sheet

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ELPA Initial Screening Features ELPA Initial Screening Features

Manual for Building and District Manual for Building and District CoordinatorsCoordinators

Answer

Key

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Specific Direction For Administering

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Writing

And

Speaking

Rubrics

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• Additional Assessment materials

– If materials are needed, there is an online order form available at our website www.michigan.gov/elpa

The link will be titled:

2009-2010 ELPA Initial Screening Order Form

Ordering Supplementary Ordering Supplementary MaterialsMaterials

http://www.michigan.gov/elpa

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OEAA Secure Site UsersOEAA Secure Site Users

How to add a new student, score a test, and generate a report

• ELPA Screener Entry Screen

• Changing ELPA Screener Information

• ELPA Screener Reports

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ELPA Screener Entry ScreenELPA Screener Entry Screen

2. Click on ELPA Screener Entry on the menu at the left (on top).

1. Log into the secure OEAA Web site.

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3. Enter student demographics.


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4. Enter Score information. Use the pull-down menus to enter in the raw scores for each language domain.

5. Snowflake Vs. Sunshine Cycle


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6. Next, click the check-boxes for each standard accommodation that you provided to the student at the time of testing.


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When you have finished entering in all scores and accommodations, save student data by clicking on the “Save” button at the top of the screen.

The student is now registered for the Fall 2009 ELPA Screener test cycle.


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ELPA Student Record SheetELPA Student Record SheetPage 21,

Directions for

Administration

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1. Click on Student Search on the menu at the left (on top).

2. Enter search information and click the search button.

Changing ELPA Screener InfoChanging ELPA Screener Info

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3. Students matching the search criteria will be displayed.

4. Select the student to be updated by clicking on the student name link.


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5. The ELPA Screener page will be displayed and the student’s information can be changed.


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1. Click ELPA Screener Reports from the menu at the left.

2. Click Submit for reports and Download for a csv file of student score data.

ELPA Screener Reports

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Sample of Individual Student Report for the ELPA Initial Screening

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The Individual Student Report provides:• an overall scale score for the student’s performance• number of points earned and total points possible• a letter code for the student’s proficiency level.

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Also, a graphical representation compares this student’s score with cuts for Basic (B), Intermediate (I), Proficient (P), and Advanced Proficient (AP).


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The “cut score” is the minimum expected score that a student would achieve if he or she were proficient in English at his or her grade level.


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Sample of Class Roster Report for the ELPA Initial Screening


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ELPA Screener ReportsThe Class Roster Report provides:• the same scale score data shown on the Individual Student Reports for all

students in one class or group• total of the number of students tested in each group, grade, and school.

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• Ending an Assessment Session

– ELPA is untimed, but each section must be completed in one sitting

– Sections may be administered in any order

– Collect materials from students individually

– Lock up materials between ELPA sessions

Part 3: Scoring and ReportingPart 3: Scoring and Reporting

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• After an Assessment Session

– One answer document per student

– Insure that Demographic information is complete

– The scoring information is located in the Directions for Administration and Answer Document

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ELPA Student Demographic PageELPA Student Demographic Page

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• After an Assessment Session

– Return all completed assessment materials to MDE/ELPA

– Return Security Compliance Forms

– Refer to the DFA for packing instructions.

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Part 3: Scoring and ReportingPart 3: Scoring and ReportingReturning Materials to MDE/ELPAReturning Materials to MDE/ELPA

• Save boxes for returning materials

• Building and District Identification Sheets: Use Identification sheets as cover sheets for banded sets of returned materials

• Security Forms

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Packaging Diagram for ReturnPackaging Diagram for Return

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Part 3: Scoring and Reporting Part 3: Scoring and Reporting Returning Materials to MDE/ELPAReturning Materials to MDE/ELPA

MDE/ELPA

Hannah Building, Upper Level 201S

608 W. Allegan Street

Lansing, MI 48933

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Resource InformationResource Information

• Instructions for website usage can be found on the login page of the secure website, www.michigan.gov/meap-secure by clicking on the pink link:

http://www.michigan.gov/meap-secure

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Resource InformationResource Information

• Call 877-560-8378 for assistance with the OEAA secure Web site

• E-mail [email protected] for assistance with the OEAA secure Web site for ELPA


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Comments and SuggestionsComments and Suggestions

Michigan Department of Education608 W. Allegan St.P.O. Box 30008Lansing, MI 48909

Aric Kuester

[email protected]

(517) 335-0433

Brian Ciloski

[email protected]

517-335-6732


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Thank You!Thank You!

elpa initial screening policies and procedures

Documents

elpa initial screeningbased

elpa initial screeningwho

primary language

assessedall students

elpa administration

elpa materialselpa features

secure assessment

potential eligibility