effective presentations skills fv

8/8/2019 Effective Presentations Skills FV

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1Dr.Farida Virani



` Introduction` Planning Your Presentation` The Presentation Sequence` Creating Effective Visual Aids` Presentation Techniques` Practice

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Presenting is a Skill«

Developed through experienceand training.

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` Feared More Than Death!` THE F ACTS: Shaky hands, blushing cheeks,

memory loss, nausea, and knocking knees` NORMAL!

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` Fear of the Unknown OR Loss of Control` Fight or Flight Mode` No Backup Plan` No Enthusiasm For Subject` Focus of Attention

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Presentation` ³Something set forth to an audience for the

attention of the mind ³

Effective` ³«producing a desired result´

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` Control Anxiety ± Don¶t Fight It` Audience Centered` Accomplishes Objective` Fun For Audience` Fun For You

` Conducted Within Time Frame

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Main Purposes1. Inform2. Persuade3. Educate

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1. Determine Purpose

2. Assess Your Audience³Success depends on your ability to reach your audience.´SizeDemographics

Knowledge LevelMotivation

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3. Plan SpaceNumber of Seats

Seating Arrangement Audio/Visual EquipmentDistracters

4. What Day and Time? Any Day!Morning

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5 . OrganizationDetermine Main Points (2- 5)

EvidenceTransitionsPrepare Outline

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Organizational Patterns` Topical` Chronological` Problem/Solution` Cause/Effect

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` Keyword Reminders

` Conversational Flow` Flexibility` More Responsive to Audience

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` « relation marked by harmony or affinity Audience members who trust you and feel that you care

` Start Before You BeginMingle; Learn NamesOpportunity to reinforce or correct audience assessmentGood First Impression

` People Listen To People They Like

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` Introduce Yourself ± Why Should They Listen` Get Attention, Build More Rapport, Introduce Topic

Humor Short StoryStarling StatisticMake Audience ThinkInvite Participation

` Get Audience Response

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` Clearly Defining Topic` If Informative«

Clear parameters for content within time` If Persuasive«

What¶s the problemWho caresWhat¶s the solution

` Overview

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` Main Point-Transition-Main Point-Transition-MainPoint«..

` Supporting Evidence` Examples` Feedback & Questions From Audience

` Attention to, and Focus on, Audience(Listening )

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Goal` Inform audience that you¶re about to close` Summarize main points` Something to remember or call-to-action` Answer questions

Tell em What You Told em .2 0Dr.Farida Virani



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Elements1. Vocal Techniques

Loudness (volume )Pitch (throw )Rate (speed )Pause (gaps )

` Deviations From the Norm for Emphasis

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P rese ntation Sty le (con t)Eleme nt s

2 .Body Languag

e Eye Contact, G es tur es , P os tur e

3 . Use of Spac eCan Ev e ryon e See You?Moveme nt

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` Verbal fillers³Um´, ³uh´, ³like´

Any unrelated word or phrase` Swaying, rocking, and pacing` Hands in pockets` Lip smacking` Fidgeting` Failure to be audience-centered

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1. Smile2. Breathe3. Water 4. Notes5 . Finish On Or Under Time

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What font to use ?` This font is Arial.

` This font is Comic Sans.`

This font is Papyrus.

` This font is Times New Roman.

` This font is Courier.

` This font is Didot.

Use font that is easy to read , and does not have to manyembellishments

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What font to use ?` Type size should be 18 points or larger:

` 18 point

` 20 point

` 24 point

` 28 point

`

36 point` * References can be in 14 point font

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` AVOID USING ALL CAPI T AL LE TT ERSBECA USE I T·S REALLY HA RD T O READ!

Color ` D ark letters against a light background work.` O r vice versa` A void red-green combinations because a

significant fraction of the human population isred-green colorblind .

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` M any experts feel that a dark blue or blackbackground works best for talks in a largeroom.

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Layout` Keep the layout and style as consistent as

possible` Every slide should have a heading.` Sentences are preferred if it·s possibleto make a statement.

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` Create main bullet points and explain those points.

` Limit about 4- 5 bullet points per slide.

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` The reason for limiting text blocks to two linesis that when the text block goes on and onforever, people in the audience are going to

have to make a huge effort to read the text,which will preclude them from paying attentionto what you are saying. Every time you losetheir focus, your presentation suffers !

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you try to cram too much into aslide, and place things too close tothe sides, they can get cut off ifyou·re using a poor projector. Inany case, the slide looks all

cluttered and junky.

It¶s very easy to use Power pointreally badly

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` Don¶t try to show toomuch on your slides

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` Enhance Understanding` Add Variety` Support Claims` Lasting Impact

Used Poorly«A Distraction«IneffectivePresentation

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Visua l Aids - Exam plesP owe rP oint S lides

Ove rhe ad Tran sGraph s/ Chart sP ictur es

Films/ Vide oFlip Chart sSke tch es

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` Supplement presentation` Outline of main points` Serve audience¶s needs, not speaker¶s` Simple and clear

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` Visual aids support your ideas and improveaudience comprehension of your presentation

`

Visual aids add variety to your presentation bygiving the audience a break from listening andletting the see something

` Visual aids help illustrate complex ideas or concepts and are helpful in reinforcing your ideas

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Visua l Aids

Im prov e com pre he ns ion

Add vari e ty

Illu

strat

eco

mp

lex id

ea

s

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1 . Show action.

2. Do not go ov e r board with th e clip art s , m us ic andani m ation f e atur es . W e do not want to see am iniatur e f e atur e film , THI S IS A PR ESENT ATIO N

Example: throwing a ba ll

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` Prepare thoroughly .

` W ear something appropriate and comfortable for theoccasion ( formal attire for professionalpresentations would give u confidence )

` Put yourself in a confident state of mind .

` B reathe naturally and in a relaxed manner .

` S peak as if you were speaking to a close friend or loved one (in a conversational manner) .

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` A lways remind yourself that it's okay to make mistakes .

` E xpress yourself fully and freely ... with your whole being .

` B e completely in the present moment in the here and now .

` A void the need to gain approval

` Trust in the power of your mind (more specifically, your subconscious mind) . Trust that it will deliver the right words atthe right time

` Apply the attitude of :Whatever happens, happens. I'll handle it anyway.

43Dr.Farida Virani

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