unit 1 presentations skills

8/6/2019 Unit 1 Presentations Skills

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Effective Presentations Skills

Presented by

Sanjoy Roy


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DefinitionsPresentation

Something set forth to an audience forthe attention of the mind

Effective producing a desired result

Source: http://www.merriam-webster.com


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P --- PreparationR --- Rapport

E --- EnthusiasmS --- Stage FearE --- Eye Contact N --- Natural Body PostureT --- Tone

A --- Audio-Visual AidsT--- Time Limit I- Involvement O- OpeningN- Number

Presentations


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S- SkillsK- KnowledgeI- Invite QsL- LanguageL- Lighter sideS- Smile

Sk ills


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Gr eat speake

rs a

r en t bo

rn, they a r e t rain ed.

Pr es entin g is a Ski ll

Developed thro ug h expe ri en ceand trainin g.

So ur ce: http ://www. hp learnin gce nt er .co m


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Effective PresentationsControl Anxiety Don t Fight It

Audience Centered Accomplishes ObjectiveFun For Audience

Fun For YouConducted Within Time Frame


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Presentations

In your group. . .

Watch the video of a presentation and make a list

of the things the presenter did badly during the presentation.

Video

Sample


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B ad points: CorrectionC ouldnt understand speak slowly and clearly

his languageHe was far too loud moderate voice

Lost his place in presentation have notes in order

The equipment didnt work check equipment beforewhen he started

He got angry with people dont show anger


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Why bad presentation

#FearFeared More Than Death!

THE FACTS: Shaky hands, blushingcheeks, memory loss, nausea, andknocking kneesNORMAL!


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#Causes of the AnxietyFear of the Unknown OR Loss of Control

Fight or Flight ModeNo Backup PlanNo Enthusiasm For Subject

Focus of Attention


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#N ervousness[butt erflies in th e s tomac h]

Wh en you are nervous, you bodyadjusts by c h anging your blood

pressure and increasing youradrenaline level. You turn red,

sh ake or perspire..

To compensate, try some physical actions torelax take a deep breath.

Make sure you know the room, audience and

materials. Avoid using unfamiliar equipmentespecially if it needs precision motions.

Visualize yourself giving the presentation,memorize your introduction and practice,

practice, practice!


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Why Give A Presentation?

Two Main Purposes1. Inform2. Persuade3. Educate


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Part 2:Planning Your Presentation


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Planning Your Presentation1. Determine Purpose

2. Assess Your Audience Success depends on your ability to reachyour audience.SizeDemographicsKnowledge LevelMotivation


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Planning A Presentation3. Plan Space

Number of SeatsSeating Arrangement Audio/Visual Equipment Distracters

4. What Day and Time? Any Day!Morning


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More Planning5. Organization

Determine Main Points (2-5)EvidenceTransitionsPrepare Outline


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Part 3:The Presentation Sequence


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#1: Build Rapport relation marked by harmony or affinity

Audience members who trust you and feelthat you careStart Before You Begin

Mingle; Learn NamesOpportunity to reinforce or correct audienceassessment Good First Impression

People Listen To People They Like


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#2: Opening Your PresentationIntroduce Yourself Why Should TheyListenGet Attention, Build More Rapport,Introduce Topic

Humor

Short StoryStarling StatisticMake Audience ThinkInvite Participation

Get Audience Response


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Introductions

Hi!, My name is David shires, please call me David. I work for the international rice research institute (IRRI) in Los Banos, Philippines. I design and deliver management training and conduct in-country training programs

I am married and my wife, Susan,and I have three children Kristy (29), Quentin (25) and Katharine (17)

I enjoy watching football, and I play golf. My favorite hobby is scuba diving

Thank you

W ha t are theimpor tan t th ings for th is gro up to know

a bout me to make mywork wi th th em more

effec tive?

How s hall I give themth e informa tion tomake them more

comfor ta b le wi th me?

W ill they rela te to meas a person?


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#2 Completing the OpeningClearly Defining Topic

If InformativeClear parameters for content within timeIf Persuasive

What s the problemWho caresWhat s the solution

Overview


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Y ou Will Learn . . . Y ou Will Learn . . .

C rea te an exci ting and relevan t presen ta tion

Tailor the presen ta tion to an a udience

Develop vis ual aids and hando ut s

C onfiden tly deliver yo u r presen ta tion.


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#3: Presenting Main

Points (Solution)Main Point-Transition-Main Point-

Transition-MainPoint ..Supporting EvidenceExamples

Feedback & Questions From Audience Attention to, and Focus on, Audience(Listening)


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#4: Concluding Your

PresentationGoal

Inform audience that you re about to closeSummarize main pointsSomething to remember or call-to-action

Answer questions


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Part 4: EffectivePresentation Techniques


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Presentation Style3 Elements1. Vocal Techniques

LoudnessPitchRatePause

Deviations From the Norm for Emphasis


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Presentation Style (con t)3 Elements2. Body Language

Eye Contact, Gestures, Posture

3. Use of SpaceCan Everyone See You?Movement


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Common Problems Verbal fillers

Um , uh , like Any unrelated word or phrase

Hands in pocketsLip smackingFidgetingFailure to be audience-centered


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5 Presentation Tips1. Smile

2. Breathe3. Water4. Notes

5. Finish On Or Under Time


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Part 5:Creating Effective Visual Aids


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Visual AidsEnhance Understanding

Add VarietySupport ClaimsLasting Impact


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Visual Aids - ExamplesPowerPoint Slides

Graphs/ChartsPicturesFilms/Video

Flip ChartsSketches


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Visual Aids ShouldSupplement presentationOutline of main pointsServe audience s needs, not speaker sSimple and clear


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Main Point 1: The Purpose of

Using Visual Aids Visual aids support your ideas and improveaudience comprehension of yourpresentation

Visual aids add variety to your presentationby giving the audience a break fromlistening and letting the see something

Visual aids help illustrate complex ideas orconcepts and are helpful in reinforcing yourideas


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Visual AidsImprove comprehension

Add variety

Illustrate complex ideas


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Be VisibleTitles should be 38-44 pt. font sizeText should be 28 pt font sizeUse color wisely

Contrasting colors

unit 1 presentations skills

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