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8/8/2019 Effective Presentations Skills FV
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1Dr.Farida Virani
8/8/2019 Effective Presentations Skills FV
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` Introduction` Planning Your Presentation` The Presentation Sequence` Creating Effective Visual Aids` Presentation Techniques` Practice
2Dr.Farida Virani
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Presenting is a Skill«
Developed through experienceand training.
3Dr.Farida Virani
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` Feared More Than Death!` THE F ACTS: Shaky hands, blushing cheeks,
memory loss, nausea, and knocking knees` NORMAL!
4Dr.Farida Virani
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` Fear of the Unknown OR Loss of Control` Fight or Flight Mode` No Backup Plan` No Enthusiasm For Subject` Focus of Attention
5Dr.Farida Virani
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Presentation` ³Something set forth to an audience for the
attention of the mind ³
Effective` ³«producing a desired result´
6Dr.Farida Virani
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` Control Anxiety ± Don¶t Fight It` Audience Centered` Accomplishes Objective` Fun For Audience` Fun For You
` Conducted Within Time Frame
7Dr.Farida Virani
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Main Purposes1. Inform2. Persuade3. Educate
8Dr.Farida Virani
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9Dr.Farida Virani
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1. Determine Purpose
2. Assess Your Audience³Success depends on your ability to reach your audience.´SizeDemographics
Knowledge LevelMotivation
10Dr.Farida Virani
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3. Plan SpaceNumber of Seats
Seating Arrangement Audio/Visual EquipmentDistracters
4. What Day and Time? Any Day!Morning
11Dr.Farida Virani
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5 . OrganizationDetermine Main Points (2- 5)
EvidenceTransitionsPrepare Outline
12Dr.Farida Virani
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Organizational Patterns` Topical` Chronological` Problem/Solution` Cause/Effect
13Dr.Farida Virani
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` Keyword Reminders
` Conversational Flow` Flexibility` More Responsive to Audience
14Dr.Farida Virani
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15Dr.Farida Virani
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` « relation marked by harmony or affinity Audience members who trust you and feel that you care
` Start Before You BeginMingle; Learn NamesOpportunity to reinforce or correct audience assessmentGood First Impression
` People Listen To People They Like
16Dr.Farida Virani
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` Introduce Yourself ± Why Should They Listen` Get Attention, Build More Rapport, Introduce Topic
Humor Short StoryStarling StatisticMake Audience ThinkInvite Participation
` Get Audience Response
17Dr.Farida Virani
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` Clearly Defining Topic` If Informative«
Clear parameters for content within time` If Persuasive«
What¶s the problemWho caresWhat¶s the solution
` Overview
18Dr.Farida Virani
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` Main Point-Transition-Main Point-Transition-MainPoint«..
` Supporting Evidence` Examples` Feedback & Questions From Audience
` Attention to, and Focus on, Audience(Listening )
19Dr.Farida Virani
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Goal` Inform audience that you¶re about to close` Summarize main points` Something to remember or call-to-action` Answer questions
Tell em What You Told em .2 0Dr.Farida Virani
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2 1Dr.Farida Virani
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Elements1. Vocal Techniques
Loudness (volume )Pitch (throw )Rate (speed )Pause (gaps )
` Deviations From the Norm for Emphasis
22Dr.Farida Virani
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P rese ntation Sty le (con t)Eleme nt s
2 .Body Languag
e Eye Contact, G es tur es , P os tur e
3 . Use of Spac eCan Ev e ryon e See You?Moveme nt
23Dr.Farida Virani
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` Verbal fillers³Um´, ³uh´, ³like´
Any unrelated word or phrase` Swaying, rocking, and pacing` Hands in pockets` Lip smacking` Fidgeting` Failure to be audience-centered
24Dr.Farida Virani
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1. Smile2. Breathe3. Water 4. Notes5 . Finish On Or Under Time
25Dr.Farida Virani
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What font to use ?` This font is Arial.
` This font is Comic Sans.`
This font is Papyrus.
` This font is Times New Roman.
` This font is Courier.
` This font is Didot.
Use font that is easy to read , and does not have to manyembellishments
26Dr.Farida Virani
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What font to use ?` Type size should be 18 points or larger:
` 18 point
` 20 point
` 24 point
` 28 point
`
36 point` * References can be in 14 point font
27Dr.Farida Virani
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` AVOID USING ALL CAPI T AL LE TT ERSBECA USE I T·S REALLY HA RD T O READ!
Color ` D ark letters against a light background work.` O r vice versa` A void red-green combinations because a
significant fraction of the human population isred-green colorblind .
28Dr.Farida Virani
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` M any experts feel that a dark blue or blackbackground works best for talks in a largeroom.
29Dr.Farida Virani
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Layout` Keep the layout and style as consistent as
possible` Every slide should have a heading.` Sentences are preferred if it·s possibleto make a statement.
3 0Dr.Farida Virani
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` Create main bullet points and explain those points.
` Limit about 4- 5 bullet points per slide.
3 1Dr.Farida Virani
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` The reason for limiting text blocks to two linesis that when the text block goes on and onforever, people in the audience are going to
have to make a huge effort to read the text,which will preclude them from paying attentionto what you are saying. Every time you losetheir focus, your presentation suffers !
32Dr.Farida Virani
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you try to cram too much into aslide, and place things too close tothe sides, they can get cut off ifyou·re using a poor projector. Inany case, the slide looks all
cluttered and junky.
It¶s very easy to use Power pointreally badly
33Dr.Farida Virani
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` Don¶t try to show toomuch on your slides
34Dr.Farida Virani
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35Dr.Farida Virani
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` Enhance Understanding` Add Variety` Support Claims` Lasting Impact
Used Poorly«A Distraction«IneffectivePresentation
36Dr.Farida Virani
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Visua l Aids - Exam plesP owe rP oint S lides
Ove rhe ad Tran sGraph s/ Chart sP ictur es
Films/ Vide oFlip Chart sSke tch es
37Dr.Farida Virani
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` Supplement presentation` Outline of main points` Serve audience¶s needs, not speaker¶s` Simple and clear
38Dr.Farida Virani
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` Visual aids support your ideas and improveaudience comprehension of your presentation
`
Visual aids add variety to your presentation bygiving the audience a break from listening andletting the see something
` Visual aids help illustrate complex ideas or concepts and are helpful in reinforcing your ideas
39Dr.Farida Virani
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Visua l Aids
Im prov e com pre he ns ion
Add vari e ty
Illu
strat
eco
mp
lex id
ea
s
4 0Dr.Farida Virani
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1 . Show action.
2. Do not go ov e r board with th e clip art s , m us ic andani m ation f e atur es . W e do not want to see am iniatur e f e atur e film , THI S IS A PR ESENT ATIO N
Example: throwing a ba ll
4 1Dr.Farida Viran i
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` Prepare thoroughly .
` W ear something appropriate and comfortable for theoccasion ( formal attire for professionalpresentations would give u confidence )
` Put yourself in a confident state of mind .
` B reathe naturally and in a relaxed manner .
` S peak as if you were speaking to a close friend or loved one (in a conversational manner) .
42Dr.Farida Virani
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` A lways remind yourself that it's okay to make mistakes .
` E xpress yourself fully and freely ... with your whole being .
` B e completely in the present moment in the here and now .
` A void the need to gain approval
` Trust in the power of your mind (more specifically, your subconscious mind) . Trust that it will deliver the right words atthe right time
` Apply the attitude of :Whatever happens, happens. I'll handle it anyway.
43Dr.Farida Virani