SEPTEMBER 27, 2013

Educational Affairs Staff Meeting

Agenda

AnnouncementsKudosAnswers to QuestionsMy VisionQ&A if time permitsSome housekeeping items

Announcements

New HiresPromotionsDeparturesEducational Affairs Structure

Kudos

Everyone is doing a good job and my concern about singling out one or two folks is that it might make the ones who aren’t recognized feel bad.

I will email all comments to those mentioned by name

I do want to recognize some people who took on extra challenges

PBL Toolbox TeamDr. Ann Rudnicki, Lead

Some standardization of the way cases are constructed and presented

Goal: Enrichment of the cases More human factors Facilitator guidance Clear objectives Clinical reasoning tasks

Work available online: http://www.utmb.edu/oed/CurriculumDevelopment/PBL-Toolbox.asp

Changes in OCS

Conversion of all SPs from contract to employee status Carol – “dealing with the absurdities of HR” Hazel, Percy, Lori - “stepped up to the plate”

“Darlene is a star”Dr. Szauter for covering for Connie

Online Testing in Years 1 and 2

Annette Marshman for technical supportAmy Shanks for creating a video presentation

with the instructions for studentsChristine Ford, Giovanna D’Ambra Ortiz, Amy

Shanks, Mary Mallini for developing an online manual, training sessions, developing procedures

Professionalism ProjectDr. Mark Holden, Lead

Reviewed every single PBL caseCategorized professionalism and cultural

issues in each of 100 patients in 72 casesLooked for opportunities to enhance cases

Some Specific Individuals

Isaac Ohalete – accessible, available and helpful

Fran Dawe – calm and cool under pressureKaren Hunley – not a question she can’t

answer, a problem she can’t solveLayne Dearman – WOS appointment process,

helping with proctoring

HOPEFULLY THERE WILL BE TIME FOR Q&A AT THE END

AND YOU CAN ALWAYS EMAIL ME

Answers to Questions

COLA or Merit?

Yes.March 1, 20143% merit pool for classified staffA&P 2.5% if not in incentive pool

Exempt vs. Non-exempt?

No one is happyI have to budget for overtime, schedule carefullyYou feel “demoted”

To understand it, we need a little history lesson

Fair Labor Standards Act of 1938

AKA Wages and Hours Bill, FLSA40h work weekNational minimum wageTime and a half for overtimeChild labor controls

FLSA, continued

• On August 23, 2004, controversial changes to the FLSA's overtime regulations went into effect, making substantial modifications to the definition of an "exempt" employee. Low-level working supervisors throughout American industries were reclassified as “executives” and lost overtime rights. These changes were sought by business interests and the Bush administration, which claimed that the laws needed clarification and that few workers would be affected. The Bush administration called the new regulations "FairPay". But other organizations, such as the AFL-CIO, claimed the changes would make millions of additional workers ineligible to obtain relief under the FLSA for overtime pay. Attempts in Congress to overturn the new regulations were unsuccessful.

• Source – Wikipedia because Up To Date didn’t have it

FLSA, continued

• Conversely, some low-level employees (particularly administrative-support staff) that had previously been classified as exempt were now reclassified as non-exempt. Although such employees work in positions bearing titles previously used to determine exempt status (such as "executive assistant"), the 2004 amendment to the FLSA now requires that an exemption must be predicated upon actual job function and not job title. Those employees with job titles that previously allowed exemption but whose job descriptions did not include managerial functions were now reclassified from exempt to non-exempt.

• Why are we seeing so many FLSA lawsuits lately? • If an employee feels that they have been misclassified and

paid less than they should have been, the FLSA makes it worth their while to file a suit by allowing for double damages not only for the employee, but also for their attorney's fee.

• It only takes one employee complaint for the DOL to open an investigation into employee classifications in a company.

• Recent economic times have tempted employers to classify certain employees as exempt in order to avoid paying overtime when those employees should have been classified as non-exempt.

• Since FLSA laws are complex and difficult to understand, some employers are simply classifying employees wrong because they are not aware of the more complicated aspects.

What this means

UTMB has wisely decided to be safeTitles which do not routinely fit the exempt

criteria were converted to non-exemptThis is meant to protect the workerCase-by-case consideration for

reclassification by job function has been requested

What Does Dr. Ainsworth Do?Vice Dean for Academic Affairs

• Educational Affairs• Student Affairs– Recruitment &

admissions– Hispanic Center of

Excellence– Enrichment & outreach

• Academy of Master Teachers

• Global Health• Student Societies

• Center to Eliminate Healthcare Disparities

• Office of Science Education

• CME• MD/PhD programs• Faculty Affairs– Dr. Bhardwaj is Asst

Dean– APT– Faculty departmental

reviews

NEAR TERMLONG TERM

What’s Our Vision?

Near term

Curriculum mapping Christine Ford has finished first phase Electives, selectives next Identify redundancies and gaps

LCME process Nancy Tovar working on database Self-study committees to launch soon Due May, 2014 Self-study report due September 2014 Visit December 7-10, 2014

Near Term Projects

Address known LCME issues Faculty appointments Affiliation agreements Communication across sites Residents as teachers

Implement PBL toolboxEnhance professionalism in casesTransition formative OSCE leadershipCraft quality measures for educational efforts

Also means tracking the data

More Long Term Projects

Design TIME curriculumClinical Skills task forceEnhance Basic Science integration

UTMB Vision, Mission, Values

Mission UTMB’s mission is to improve health for the people of Texas and around the

world.

Vision We work together to work wonders as we define the future of health care and

strive to be the best in all of our endeavors.

Values Our values define our culture and guide our every interaction. We demonstrate compassion for all. We always act with integrity. We show respect to everyone we meet. We embrace diversity to best serve a global community. We promote excellence and innovation through lifelong learning.

Education Deliver educational programs of the highest quality to advance student

learning and leadership development.

50 years ago, all eyes were turned our way

Big, hairy goals

"We choose to go to the moon. We choose to go to the moon in this decade and do the other things, not because they are easy, but because they are hard, because that goal will serve to organize and measure the best of our energies and skills, because that challenge is one that we are willing to accept, one we are unwilling to postpone, and one which we intend to win, and the others, too."

Speech by President John F. Kennedy at Rice University, September 1962

Continued

"…If I were to say, my fellow citizens, that we shall send to the moon, 240,000 miles away from the control station in Houston, a giant rocket more than 300 feet tall, the length of this football field, made of new metal alloys, some of which have not yet been invented, capable of standing heat and stresses several times more than have ever been experienced, fitted together with a precision better than the finest watch, carrying all the equipment needed for propulsion, guidance, control, communications, food and survival, on an untried mission, to an unknown celestial body, and then return it safely to earth, re-entering the atmosphere at speeds of over 25,000 miles per hour, causing heat about half that of the temperature of the sun--almost as hot as it is here today--and do all this, and do it right, and do it first before this decade is out--then we must be bold."

A New CurriculumSo All Eyes Will Turn Our Way Once Again

Goal: Turn out the best physicians in the country Clinically prepared Grounded in science Culturally competent Prepared to practice in today’s world

Our graduates will be sought after by residencies, by employers, and as faculty in academic centers

Faculty will want to join UTMB because we have an exciting medical education program

Other schools will visit or consult us to address needs in their programs

We can do this

We have proven we can change – IMC, Hurricane Ike – and be stronger in the process

We have TIME as a laboratory for changeWe have great people to effect a changeWe have a need for changeWe’re starting from strength not panic

What will it look like?

I don’t knowBut neither did the space programSo let’s build it

What’s My Role?

IMO – the voice of basic science Incorporate clinical reasoning, clinical skills into basic

science foundational coursework Incorporate foundational science concepts into clinical

workOCE – new models of clinical education

Not just your parents’ clerkships anymoreOED – keeping us honest

Proper evaluation and assessment Correct application of educational principles

OCS – vanguard of clinical skills training For the whole campus Not bound to the physical location

IF NOT ENOUGH TIME, WE’LL USE SURVEY MONKEY AGAIN

Q&A

Housekeeping Nuts and Bolts

Shall we meet again? If so, how often?

Shall we arrange a social event? 65% said yes, 35% said no, 2 didn’t vote If so, we need a committee

Need assistance with planning May conference Drs Levine and Asimakis are in charge of content What would coordinators like to hear? Do?

Need assistance conceiving non-monetary rewardsI need feedback to know how my actions impact

you