educational opportunity program and ethnic affairs eop student advisory board division of student...
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Educational Opportunity Educational Opportunity Program Program
and Ethnic Affairsand Ethnic Affairs
EOP Student Advisory Board
Division of Student Affairs
Importance of Creating a Importance of Creating a Student OrganizationStudent Organization
Students can master their inter/intra collegial relationships
ESAB organizations impart skill sets to become community leaders
ESAB organizations end marginalization
ESAB organizations encourage students to become active members in their university
Before Establishing a Student Before Establishing a Student OrganizationOrganization
Needs of the EOP department must be addressed
Resource needs of the departments & organizations must be addressed
Division of Student Affairs
Presentation Outline…Where Presentation Outline…Where We Are GoingWe Are Going
Division of Student Affairs
Robert GuzmanRobert Guzman: Introduction/History
Bryan SpencerBryan Spencer: Establishing an EOP
Student Advisory board
Gabriella Edwards:Gabriella Edwards:
Executive Positions
Presentation Outline…Where Presentation Outline…Where We Are GoingWe Are Going
John Lee Duncan: John Lee Duncan: Benefits derived from participants
Jini Hogg:Jini Hogg: Benefits of the
student advisory board
ESAB Mission ESAB Mission StatementStatement
“Demonstrating academic potential and the motivation to succeed, the EOP Student Advisory Board (ESAB) is a diverse undergraduate student body that strives to serve, create, improve, promote and advocate EOP student interests. As a well balanced student voice, ESAB seeks creative and innovative ways to inform and engage not only the university but also the San Diego community and thus provide opportunities to highly motivated and academically qualified students in the EOP family.”
Journey to Establish ESAB
Identify Organization Identity and Role
Identify Department that is Responsible for Student Organizations
Identify Collaboration Opportunities
I. Identify Organization I. Identify Organization Identity and RoleIdentity and Role
Assess EOP department and staff supportEstablish support among staff and managementFinancial Support vs. Self-SufficientAssign AdvisorsDefine expectations of EOP for ESAB and vice-versa
Assess resources available for organization within EOPMeeting Space, Computer Usage, Office SpaceSuppliesGraphic Designer and Printer UsageAccess to EOP student email lists
Identify Organization Identity Identify Organization Identity and Role Continuedand Role Continued
Define the Role of the OrganizationUnderstand the “Uniqueness” of ESABAdvisory Board vs. Student OrganizationLarge Membership vs. Small Officer CohortIdentify “Pillars of Organization”
Shape the Identity, but Allow for EvolutionPrepare to continuously evaluate, adjust, and adaptEstablish traditions for org
What are we known for by EOP staff and students? By SDSU students and staff? By current membership?
Advisor Influence and CommitmentWhat role will EOP continue to have in the future?
II. Identify Department in II. Identify Department in Student Affairs for Student Student Affairs for Student
Orgs (SACL)Orgs (SACL)
Student Activities and Campus Life Identify the office and the Coordinator Meet with Coordinator Assess the overall student organization environment on your
campus
Gather information and documents needed to be a “Recognized Organization” Student Organization Recognition Packet How many members are needed? Are there GPA requirements? What benefits does a “recognized” student organization
receive? Does a Constitution have to be formed?
Identify Department in Identify Department in Student Affairs for Student Student Affairs for Student
Orgs (SACL) ContinueOrgs (SACL) Continue
Attend an Advisor Orientation
Is it required? How often do you have to attend?
What are the benefits for an advisor?What are the expectations of the
University for the advisor?How involved are advisors on
average?
III. Identify Collaboration III. Identify Collaboration OpportunitiesOpportunities
Student BodyAssociated StudentsCultural Arts and Special Events
Cultural OrganizationsMovimiento Estudiantil Chicano/a de Aztlan
(MEChA)Afrikan Student Union (ASU)Association of Chicana Activists (AChA)Andres Bonifacio Samahan (AB Samahan)Asian Pacific Student Alliance (APSA)Pacific Islander Student Alliance (PISA)
Identify Collaboration Identify Collaboration Opportunities ContinueOpportunities Continue
Women’s Resource Center (WRC)Lesbian, Gay, Bisexual, Transgender Student Union
(LGBTSU)Society of Hispanic Professional Engineers (SHPE)Native American Student Alliance (NASA)
SDSU Colleges and DepartmentsCollege DeansCross-Cultural CenterFinancial AidCareer Services
Outside Community Organizations
IV. Constructing the IV. Constructing the ConstitutionConstitution
Refer to template offered by SACL Gather existing Constitutions of other
established organizations Develop a Mission and/or Vision
Statement Develop procedures for Governance
(Robert’s Rules of Order) Identify Officers needed and their
Responsibilities
ESAB Executive Positions
PresidentChairs the Advisory board meetings.Represents ESAB at all SDSU and community events.Holds meeting with each executive member at least
once a semester to discuss personal and academic growth of member.
Oversees entire board in their duties and responsibilities.
Directly facilitates conflict resolution meetings if any problems/dysfunctions were to arise amongst members.
ESAB Executive ESAB Executive Positions ContinuePositions Continue
Vice PresidentTo assist the president in the
day to day operations of ESAB.To fill in and take charge in the
absence of the president or any of the cabinet members.
In charge of facilitating and coordinating semester ESAB retreats.
Responsible for the internal problem and conflict resolution within the board.
ESAB Executive Positions Continue
SecretaryRecord the minutes during ESAB
meetings.Provide members with minutes
from previous meeting.Provide members with agenda for
current meeting.Remind members about upcoming
events. In charge of renewal process.Assist with general administrative
work when needed.
ESAB Executive Positions Continue
TreasurerResponsible for the
budget and presenting it to the board.Make appropriate reimbursements.Responsible for storage of receipts.Handles all checks.Works in close conjunction with fundraising chair.
ESAB Executive ESAB Executive Positions ContinuePositions Continue
Stg. Of ArmsTo preserve the order and
promote the form of the ESAB meetings.
Social chairTo organize social events
that promotes team work among the members. organize events that allow EOP students to interact with staff and/or other EOP students.
ESAB Executive Positions Continue Historian
Continually takes, collects, and distributes pictures for photo albums and other media means, event displays in the office and the website.
Keep scrapbook history of the organization to include new articles, programs, flyers, etc.
Responsible for collecting flyers and other information needed for the creation of ESAB Annual Report.
Responsible for videotaping events and creating slide shows.
Coordinates ESAB handouts. Coordinates members of the year certificate.
Who knows who best? Student Perspective
Advocating Networking/Social Direct Contact with staff Resume Builders Well-rounded Skills
Communication Leadership Organization Time management
Why ESAB?
Student InvolvementStudent InvolvementAcademic
Graduate School Informational
Outreach/Community Service SDSU tours Campus Visits
Social Events Summer Bridge Mixer Election Day Dialog Days EOP Stoles and Shirts
ESAB Challenges Relatively new student
organization Young Leadership EOP Status
1st Generation Low income
Time Commitments
Tips Board Identity
Open vs. Closed meetingsLarge vs. small boardRole inquiry
Goal SettingVisual short-term goalsFuture long-term goals
Open/clear communication amongst advisors and board
Benefits of EOP Benefits of EOP Student OrganizationStudent Organization
The EOP office and ESAB works together to achieve success in their programs.
How EOP benefits: How EOP benefits:
ESAB is the student voice for the EOP office and lends a hand when they need to call on students for campus and community events, EOP programs etc.
ESAB strives to enhance the participation of EOP students.
How ESAB benefits:How ESAB benefits:
EOP supports ESAB with three advisors that represent different areas in the EOP Office. This being Counseling, Outreach & Requirement, and Retention which provides ESAB with well rounded information and guidance. EOP also helps fund their organization.
Benefits of EOP Benefits of EOP Student Organization Student Organization
ContinueContinue
1. Assist EOP OfficeEOP GraduationFirst ContactVolunteer ProgramEOP’s student voiceFreshman for the Day
Benefits of EOP Benefits of EOP Student Organization Student Organization
ContinueContinue
2. Assist EOP Students Directly EOP November 4th Election night event EOP Stoles Comment Box Liaison at board meeting Fundraisers Graduate school
Benefits of EOP Benefits of EOP Student Organization Student Organization
ContinueContinue
3. ESAB acts as Vocal leaders for the best interest of SDSU and Larger Community Trip to Sacramento regarding CSU EOP budget cuts Outreach to Middle schools Super Sunday event Conference attendees and assistants EOP’s student voice Open House SDSU Tours
To Summarize ESABTo Summarize ESABINDEPENDENT DEPENDENT
ElectionsEOP stolesComment
Box
EOP Graduation
First ContactVolunteer Program
EOP Student Voice