ebs period end close r12 final

Oracle Financials E-Business Suite, Release 12 Period End Procedures i

ORACLE FINANCIALS

E-BUSINESS SUITE, RELEASE 12 PERIOD-END PROCEDURES

An Oracle White Paper

June, 2009

Oracle Financials E-Business Suite Release 12 Period End Procedures

Introduction

Background

This document has been put together by members of Oracle's internal EMEA

Financials Professional Community, acknowledging that every Financials customer

needs to successfully close the accounting books each period. Before the first external

publication, various people from EMEA Applications Consulting and Financials

Product Development have reviewed and enriched the content. Read the paragraph

Status and Feedback below, if you have any comments or feedback.

Objectives

This document provides guidance on period end procedures in Release 12 for Oracle

Payables, Oracle Purchasing, Oracle Inventory, Oracle Order Management, Oracle

Receivables, Oracle Assets, Oracle Projects, Oracle Cash Management, Oracle

Treasury and Oracle General Ledger. It is intended to be generic, and does not relate

to a specific organization. Both mandatory and optional steps are included herein.

Procedures particular to year-end processing are also described.

This document intends to provide a reference for planning period-end procedures for

real-life implementations. It describes the fundamental period-end steps involved for

each, with particular emphasis on balancing the subledger applications to Oracle

General Ledger, and attempts to provide an overview of the relative timing of these

procedures for all installed Oracle applications.

It is therefore the intention of this document to provide content from which relevant

sections can be extracted, according to the applications installed for a particular

organization. Any organization may choose to customize their period-end and year-end

processes, for example opting to run additional reports, particular to the organization.

Although this document particularly refers to Period-End Procedures, many of the

processes can be performed more regularly throughout the accounting period, as

required. Each subledger application provides control as to when and how often data is

transferred from the subledger application to the General Ledger.

Assumptions

These Period-End Procedures were written with the assumption that Oracle

Financials was implemented for a single operating unit. Where an organization has

implemented the Multi-Org features of Oracle Financials, these procedures would

need to be performed for each operating unit individually unless Multi-Org Access

Control is enabled.

Note: R12 requires multi-org functionality to be used. For further details refer to

Oracle Applications Upgrade Guide: Release 11i to Release 12

Oracle Workflow is incorporated in the Release 12 applications. It is assumed that

these Workflow Processes will be monitored and attended to by a System

Administrator on a regular basis. Some Workflow Processes like the Requisition

Approval Workflow or the Purchase Order Approval Workflow will require a direct

response from a message recipient rather than a System Administrator.


Organization

This white paper contains twelve chapters and one appendix where you can find

interesting links to more information.

The first chapter describes the dependencies between the modules and the biggest

change between Release 11i and Release 12, which is the introduction of Subledger

Accounting (SLA). Then, the next ten chapters outline period-end procedures

appropriate to the Oracle Applications covered in this document. The last chapter

displays a summary of the main period-end procedures for each application and the

relative timing of each.

Attention: If you are using more than one application, the last chapter is a

good reference to see that the order of the steps for each application are

undertaken in the right sequence, relative to the other applications you are

using.

Status and Feedback

This white paper is intended to be a living document. As we gather new or changed

information, we will revise and re-publish this paper. Therefore, we welcome all

feedback from you. On the bottom of the My Oracle Support note where you have

downloaded this document is a link where you can email us your comments.


Table of Contents

INTRODUCTION ................................................................................................................................................................. II

CHAPTER 1 SLA AND PERIOD END CLOSE DEPENDENCIES ................................................................................................... 8

Sub Ledger Accounting (SLA) Business Process......................................................................................................... 8

Sub Ledger Accounting (SLA) Process Change .......................................................................................................... 8

Subledger Accounting (SLA) Reconciliation .............................................................................................................. 9

Subledger Accounting (SLA) Close Process General Steps....................................................................................... 10

General Period End Close Dependencies ................................................................................................................ 11

CHAPTER 2 ORACLE ORDER MANAGEMENT ...................................................................................................................... 12

Business Requirements ............................................................................................................................................... 12

Procedures ................................................................................................................................................................. 12

1. Complete All Transactions for the Period Being Closed ...................................................................................... 12

2. Ensure all Interfaces are Completed for the Period (Optional) ............................................................................. 13

3. Review Open Orders and Check the Workflow Status ......................................................................................... 14

4. Review Held Orders ............................................................................................................................................ 14

5. Review Customer Acceptances (Optional) ........................................................................................................... 15

6. Review Discounts ............................................................................................................................................... 15

7. Review Backorders ............................................................................................................................................. 15

8. Review and Correct Order Exceptions ................................................................................................................. 16

9. Reconcile to Oracle Inventory ............................................................................................................................. 16

10. Create Service Contracts (Optional) .................................................................................................................. 16

11. Reconcile to Oracle Receivables (Optional) ....................................................................................................... 16

12. Run Standard Period End Reports ..................................................................................................................... 17

CHAPTER 3 ORACLE CASH MANAGEMENT ........................................................................................................................ 18


Procedures ................................................................................................................................................................. 18

1. Complete Daily Cash Management Activities ..................................................................................................... 18

2. Load Bank Statements ........................................................................................................................................ 18

3. Generate Sweep Transactions ............................................................................................................................. 18

4. Create Bank Statement Cashflows....................................................................................................................... 19

5. Reconcile Bank Statements ................................................................................................................................. 19

6. Create Miscellaneous Transactions ..................................................................................................................... 19

6a.Complete Bank Transfers ................................................................................................................................... 20

7. Review Auto-Reconciliation Execution Report .................................................................................................... 20

8. Resolve Exceptions on the Auto-Reconciliation Execution Report ....................................................................... 20

9. Run Bank Statement Detail Report ..................................................................................................................... 20

10. Run Transactions Available for Reconciliation Report ...................................................................................... 20

11. Resolve Un-reconciled Statement Lines............................................................................................................. 20

12. Post to General Ledger ...................................................................................................................................... 21

13. Run the GL Reconciliation Report .................................................................................................................... 21

14. Run the Account Analysis Report for the General Ledger Cash Account ........................................................... 21

15. Review the Account Analysis Report ................................................................................................................. 21

16. Correct any Invalid Entries to the General Ledger Cash Account (Optional) ..................................................... 21

CHAPTER 4 ORACLE PAYABLES ........................................................................................................................................ 22


Procedures ................................................................................................................................................................. 22


2. Run the Payables Approval Process for All Invoices ............................................................................................ 23

3. Review and Resolve Amounts to Post to the General Ledger ............................................................................... 23

4. Reconcile Payments to Bank Statement Activity for the Period............................................................................ 24

5. Transfer All Approved Invoices and Payments to the General Ledger ................................................................. 24

6. Review the Payables to General Ledger Posting process After Completion. ......................................................... 25

7. Submit the Unaccounted Transactions Sweep Program ....................................................................................... 25

8. Close the Current Oracle Payables Period ........................................................................................................... 26


9. Accrue Uninvoiced Receipts ............................................................................................................................... 26

10. Reconcile Oracle Payables Activity for the Period ............................................................................................. 26

11. Run Mass Additions Transfer to Oracle Assets.................................................................................................. 29

12. Open the Next Oracle Payables Period .............................................................................................................. 29

13. Run Reports for Tax Reporting Purposes (Optional) .......................................................................................... 29

14. Run the Key Indicators Report (Optional) ......................................................................................................... 30

CHAPTER 5 ORACLE PROJECTS ......................................................................................................................................... 32


Project Periods and General Ledger Periods ............................................................................................................ 32

Period Statuses ....................................................................................................................................................... 32

General Exception Handling at Period End ............................................................................................................. 33

Procedures ................................................................................................................................................................. 33

1. Change the Current Oracle Projects Period Status from Open to Pending Close .................................................. 33

2. Open the Next Oracle Projects Period ................................................................................................................. 33

3. Complete all Maintenance Activities ................................................................................................................... 33

4. Run Maintenance Processes ................................................................................................................................ 34


6. Run the Cost Distribution Processes .................................................................................................................... 35

6a. Run the Generate Cost Accounting Events Program .......................................................................................... 36

7. Interface Cost Transactions to Other Applications .............................................................................................. 36

8. Generate Draft Revenue for All Projects.............................................................................................................. 36

9. Review and Release Revenue for All Projects ...................................................................................................... 37

10. Run Generation Revenue Accounting Events Process ........................................................................................ 37

11. Run Create Accounting to Process Revenue Accounting Events ........................................................................ 37

12. Generate Invoices ............................................................................................................................................. 37

13. Transfer Invoices to Oracle Receivables ............................................................................................................ 37

14. Run Period Close Exceptions and Tieback Reports ............................................................................................ 38

15. Run Final Project Costing and Revenue Management Reports........................................................................... 38

16. Change the Current Oracle Projects Period Status from Pending Close to Closed .............................................. 38

17. Advance the PA Reporting Period (Optional) .................................................................................................... 39

18. Update Project Summary Amounts .................................................................................................................... 39

19. Restore Access to User Maintenance Activities ................................................................................................. 39

20. Reconcile Cost Distribution Lines with General Ledger (Optional) ................................................................... 39

21. Permanently Close the Oracle Projects Period (Optional) .................................................................................. 39

CHAPTER 6 ORACLE RECEIVABLES ................................................................................................................................... 40


Procedures ................................................................................................................................................................. 40


2. Reconcile Transaction Activity for the Period ..................................................................................................... 40

3. Reconcile Outstanding Customer Balances ......................................................................................................... 42

4. Review the Unapplied Receipts Register ............................................................................................................. 43

5. Reconcile Receipts .............................................................................................................................................. 43

6. Reconcile Receipts to Bank Statement Activity for the Period ............................................................................. 44

7. Post to the General Ledger .................................................................................................................................. 44

8. Reconcile the General Ledger Transfer Process ................................................................................................... 44

9. Reconcile the Journal Import Process .................................................................................................................. 45

10. Print Invoices .................................................................................................................................................... 45

11. Close the Current Oracle Receivables Period ..................................................................................................... 45

12. Review the Subledger Period Close Exceptions Report ...................................................................................... 46

13. Third Party Balances Report ............................................................................................................................. 46

14. Reconcile Posted Journal Entries ....................................................................................................................... 46

15. Review the Unposted Items Report .................................................................................................................... 46

16. Review Account Analysis Report ...................................................................................................................... 46

17. Open the Next Oracle Receivables Period.......................................................................................................... 47


CHAPTER 7 ORACLE PURCHASING .................................................................................................................................... 48


Procedures ................................................................................................................................................................. 48


2. Review the Current and Future Commitments (Optional) .................................................................................... 48

3. Review the Outstanding and Overdue Purchase Orders (Optional) ...................................................................... 49

4. Follow Up Receipts - Check With Suppliers ........................................................................................................ 49


5. Identify and Review Un-invoiced Receipts (Period-End Accruals) ....................................................................... 49

6. Follow Up on Outstanding Invoices .................................................................................................................... 49

7. Complete the Oracle Payables Period-End Process .............................................................................................. 49

8. Run the Receipt Accruals - Period End Process ................................................................................................... 50

9. Reconcile Accrual Accounts - Perpetual Accruals ............................................................................................... 50

10. Perform Year End Encumbrance Processing (Optional) .................................................................................... 53

11. Close the Current Oracle Purchasing Period...................................................................................................... 55

12. Open the Next Oracle Purchasing Period .......................................................................................................... 55

13. Run Standard Period End Reports (Optional) .................................................................................................... 55

CHAPTER 8 ORACLE INVENTORY-COST MANAGEMENT ..................................................................................................... 58


Procedures ................................................................................................................................................................. 58


2. Check Inventory and Work in Process Transaction Interfaces ............................................................................. 59

3. Check and fix pending Transactions ................................................................................................................... 59

4. Transfer Summary or Detail Transactions ........................................................................................................... 59

5. Open the Next Inventory Period .......................................................................................................................... 60

6. Close the current Oracle Payables and Oracle Purchasing Periods ....................................................................... 60

7. Close the Current Inventory Period ..................................................................................................................... 60

8. Run Standard Period-End Reports and reconcile the Perpetual Inventory with GL .............................................. 61

9. Validate the Work in Process Inventory .............................................................................................................. 62

CHAPTER 9 ORACLE ASSETS ............................................................................................................................................ 63


Procedures ................................................................................................................................................................. 63


2. Assign All Assets to Distribution Lines ............................................................................................................... 63

3. Run Calculate Gains and Losses (Optional) ........................................................................................................ 63

4. Run Depreciation ................................................................................................................................................ 64

5. Create Accounting .............................................................................................................................................. 64

6. Rollback Depreciation ......................................................................................................................................... 65

7. Create Deferred Depreciation Journal Entries (Optional) .................................................................................... 65

8. Depreciation Projections (Optional) .................................................................................................................... 65

9. Review and Post Journal Entries ......................................................................................................................... 66

10. Reconcile Oracle Assets to the General Ledger Using Reports ........................................................................... 66

11. Run Responsibility Reports (Optional) .............................................................................................................. 67

CHAPTER 10 ORACLE TREASURY...................................................................................................................................... 68


Procedures ................................................................................................................................................................. 68

1. Complete Daily Trading Activities ...................................................................................................................... 68

2. Perform Revaluation ........................................................................................................................................... 68

3. Generate Accruals and Amortization .................................................................................................................. 68

4. Generate Journals ............................................................................................................................................... 69

5. Transfer Journals to General Ledger ................................................................................................................... 69

CHAPTER 11 ORACLE GENERAL LEDGER .......................................................................................................................... 70


Period End Close .................................................................................................................................................... 70

Combined Basis Accounting ................................................................................................................................... 70

Procedures ................................................................................................................................................................. 71

1. Ensure the Next Accounting Period Status is set to Future Entry ......................................................................... 71

2. Complete Oracle Sub-ledger Interfaces to Oracle General Ledger ....................................................................... 71

3. Upload Journals from Web Applications Desktop Integrator (Web ADI) to Oracle General Ledger (Optional) ... 72

4. Complete Non-Oracle Sub-ledger Interfaces to Oracle General Ledger (Optional: only required if you want to post

from non-Oracle systems) ....................................................................................................................................... 72

5. Generate Reversal Journals (Optional) ................................................................................................................ 72

6. Generate Recurring Journals (Optional) .............................................................................................................. 72

7. Generate Mass Allocation Journals (Optional) .................................................................................................... 72

8. Review and Verify Journal Details of Unposted Journal Entries .......................................................................... 72

9. Post All Journal Batches ..................................................................................................................................... 73

9a. Run the Period Close Exceptions Report ........................................................................................................... 74

10. Run GL Trial Balances and Preliminary Financial Statement Generator Reports (FSGs) ................................... 74

11. Revalue Balances (Optional) ............................................................................................................................. 74

12. Translate Balances (Optional) ........................................................................................................................... 74


13. Consolidate Ledgers (Optional) ......................................................................................................................... 75

13a. Reconcile Intercompany (optional) .................................................................................................................. 76

14. Review and Correct Balances (Perform Reconciliations) ................................................................................... 76

15. Enter Adjustments and / or Accruals and Post ................................................................................................... 77

16. Perform Final Adjustments ............................................................................................................................... 77

17. Close the Current Oracle General Ledger Period ............................................................................................... 78

18. Open the Next Oracle General Ledger Period .................................................................................................... 78

19. Run Financial Reports for the Closed Period ..................................................................................................... 78


21. Perform Encumbrance Year End Procedures (Optional) .................................................................................... 79

CHAPTER 12 PERIOD END PROCESSING - SUMMARY .......................................................................................................... 81

APPENDIX: MORE INFORMATION ...................................................................................................................................... 87

Related My Oracle Support Information ..................................................................................................................... 87

CHANGE LOG .................................................................................................................................................................. 88

Oracle Financials Release 12 Period End Procedures 8

Chapter 1 SLA and Period End Close dependencies

Sub Ledger Accounting (SLA) Business Process

The new Subledger Accounting architecture in Release 12 provides a common

repository of all your accounting information. Whenever you want to account for your

subledger transactions, online or as a background batch process, the accounting is

generated by Subledger Accounting.

Subledger Accounting helps to maintain a common link between General Ledger (GL)

balances and underlying transactions automatically, for internal and external audit

purposes, and for ease of drilldown.

Subledger Accounting provides a comprehensive view of all subledger accounting data.

It behaves like a detailed version of your general ledger and provides a rich store of

information for reporting and analysis.

It allows your general ledger to be free of extraneous data, so that you can maintain a

simple chart of accounts and store only what is needed for GL reporting and analysis.

The moment you need to access more detailed information, you can go directly to

Subledger Accounting to see the detail from all transaction sources that feed the GL

account balance without having to go back to multiple source systems and

applications.

Just as Oracle General Ledger stores balances and journals, Subledger Accounting

stores subledger balances and subledger journals for all of your subledgers that require

accounting.

Subledger Accounting offers a new model between the subledgers and GL.

Sub Ledger Accounting (SLA) Process Change

Due to the impact of the Subledger Accounting Architecture the close process has

changed between Release 11i and Release 12.

Oracle Financials E-Business Suite Release 12 Period End Procedures 9

In Release 11i the transactions and distributions represented the accounting. In Release

12 however, distributions on transactions in subledgers are considered to be the

default accounting and should therefore not be used for reconciliation purposes. The

reason is that subledger accounting enables you to change the accounting for

transactions so it is different from the default accounting. Therefore, the subledger

accounting becomes the single source of truth for accounting reconciliations.

In Release 11i, when you close your periods in each of the subledgers, Oracle General

Ledger will automatically create the balancing lines for journals posted to General

Ledger. This changes in Release 12 as subledger accounting creates the balancing

lines at the time you account for the subledger transactions.

The subledger accounting journal represents your REAL accounting and the balancing

lines are created as part of these subledger accounting journals.

When you close a period in Release 12, youre actually closing subledger accounting.

The journals can then be posted to the general ledger to update the GL balances.

Differences between R11i and R12

Subledger Accounting (SLA) Reconciliation

From a reconciliation perspective the picture below shows what has been changed

between R11i and R12. In Release 11i, you reconciled transactions and distributions

to the general ledger through transactional reports. In the accounting reports in Release

11i, the balances are displayed but not the transactional information.

In Release 12, there is no reason to reconcile distributions on transactions to the

general ledger. You can still reconcile transaction reports to accounting reports. The

new accounting reports in Release 12 now also contain more comprehensive

information - not just on balances but also on suppliers, customers and transactions.

The point to note is that when you do account balance reconciliation, you should

ignore distributions in Release 12, especially if you have altered your subledger

accounting rules.


Reconciliation between R11i and R12

Subledger Accounting (SLA) Close Process General Steps

Here are some guidelines, from a general perspective, how you can perform the close

process for every subledger:

a) Complete transactions

b) Create accounting

c) Reconcile transactions

d) Post to General Ledger

e) Reconcile accounting

f) Close period

Step b), Create Accounting, is a new step in Release 12, as it is an SLA feature. The

accounting can be created immediately online, or can be run as a process in the

background e.g. as a batch job at a time that matches your business needs.

The important thing to note, is that the accounting is not the distribution on the

transaction. The final accounting by SLA could result in different accounting entries

being generated based on the accounting rules you have configured. Therefore, you

need to ensure that all your accounting for your transactions is created before you post

to General Ledger, in order to update the balances correctly.


General Period End Close Dependencies

Before you start with the Period-End process you have to know what the dependencies

are between the various modules as described in this document.

The diagram above shows the dependencies between some of the main Financials

products and a couple of supply chain products.

For example, you have to close Oracle Payables before you close Oracle Purchasing to

account for purchasing accruals at period end. You also need to close Oracle Payables

before you close Oracle Inventory and Oracle Assets.

You actually have to close Oracle Cash Management before you close Oracle

Receivables, as bank reconciliation in Cash Management will create miscellaneous

receipts in Oracle Receivables and so forth. Finally, you close all of your subledgers

before you close General Ledger.


Chapter 2 Oracle Order Management

This chapter describes the procedures for performing period-end processing in Oracle

Order Management Release 12.

Business Requirements

Open Sales Orders should be reviewed and, where possible, appropriate actions should

be undertaken to finalize the Order Workflows and close these Sales Orders.

Procedures

The following steps are taken in performing period-end processing for Oracle Order

Management.

1. Complete All Transactions for the Period Being Closed

Ensure that all transactions have been entered for the period being closed

Enter and book all orders

Schedule orders

Enter and book return material authorizations

Run the Generate Pre-billing Acceptance Program for Pre-billing, Implicit Acceptance

Confirm shipments and optionally, the creation of install base entries for shipments

Confirm OM-shipping transaction for the period

Sales order acknowledgments

Cancel backordered included items

Respond to workflow approval notifications

Confirm that invoice interface (OM-> AR interface) has been completed

Optionally, confirm that service contracts for warranties and extended warranties have

been created

Close orders

* Closing orders that are complete enhances performance, since many programs,

windows and report queries retrieve open orders only. Orders marked as closed are not

selected, increasing system speed and efficiency. Closed orders are excluded from

many of the standard reports available in Order Management, so reporting can be

limited only to the active orders.

* Close lines and close orders are implemented using workflow. Order Management

provides seeded close line and close order workflow sub-processes to close the order

header and line, respectively. These processes, when included in the order header or


line workflow, close the status of the eligible order or lines. Once an order is closed, no

lines can be added or changed.

* The order header close order process checks at the end of every month to see if all the

lines associated with it are closed. It closes the order header if it finds that all the lines

are closed.

Attention: Be sure to include the standard sub-processes of close line

and close order at the end of all your line and order flows to ensure

that your orders and returns close once all prerequisites have been met.

Close Order Lines

* An order line is eligible to close when it completes all of the line-level activities

within the workflow process. Order lines can close independent of each other. Once an

order line is closed, no changes can be made to any fields except the descriptive

flexfield, for which you can define processing constraints.

Holds Effect on Eligible Lines

* The close order and close line workflow activities will close order or lines if only

generic holds are present .If orders or lines have activity specific holds present, they

will not be closed by workflow activity.

Attention: If MOAC is enabled for the Order Management

responsibility, perform the above tasks for each operating unit.

2. Ensure all Interfaces are Completed for the Period (Optional)

Ensure that all interfaces for the current period have been processed:

Order Import from External Order Systems.

* If you are using external order processing systems for data entry of orders, use the

Order Import to update Oracle Order Management from your external systems.

Alternatively, if you are using the Order Management public API to create orders,

ensure that the processes calling the public API have completed.

* Use the Order Import Correction window to examine the orders and optionally

correct data if it fails the import process. Use the Error Message window to determine

if your data failed to import.

Order Import from Oracle Purchasing for Internal Orders.

If you are using Oracle Purchasing to process Internal Purchase Requisitions, the

following processes need to be completed:

a) Enter and approve all internal purchase requisitions in Oracle Purchasing.

b) Run the Create Internal Sales Orders Process in Oracle Purchasing for all

requisitions within the current period.


Use the Create Internal Sales Orders process to send requisition information from

approved, inventory-sourced requisition lines to the Order Management interface

tables. Then, the Order Import process is run from within Order Management to

generate the internal sales orders. The Create Internal Sales Orders and Order Import

processes can be scheduled to run automatically at specified intervals.

c) Run Order Import to create internal sales orders from internal requisitions.

d) Run the Internal Order and Purchasing Requisition Discrepancy Report which

displays the differences between the purchasing requisition entered and the actual items

ordered during order entry.

This report includes all open and closed orders, order numbers, order date ranges,

order types, requisition numbers, items, ship to information, scheduled dates, and

internal requisition and internal sales order hold discrepancies.

e) Use the Order Import Correction window to examine the orders and optionally

correct data if it fails the import process.

Use the Error Message window to determine if your data failed to import.

f) Invoice Interface / AutoInvoice, for external orders. Internal orders do not go

through the Invoice interface/ AutoInvoice process.

This process will ensure all shipped sales order information is transferred to Oracle

Receivables when it reaches the appropriate point in the order workflow. The

AutoInvoice Process updates Oracle Receivables for invoice and revenue information,

as well as credit memos and credits on account created from returns.

Attention: This process is only applicable for Order Workflow Definitions that

include the Invoice Interface or Invoice Line processes.

Attention: Order Management does not process internal sales order lines for the

Invoice Interface, even if the Invoice Interface is an action in the order

Workflow Definitions for the Internal Sales Order transaction type.

3. Review Open Orders and Check the Workflow Status

Use the Sales Orders Workbench to review open orders using the Advanced Tabbed

Region to specify controls such as whether to find closed orders/lines and cancelled

orders/lines.

The Sales Orders window displays the order header status in the main tab of the Order

Information tabbed region. The order line status is displayed in the main tab of the

Line Items tabbed region.

The Workflow Status option on the Sales Orders window Tools menu launches the

Workflow Status page. The window shows in tabular format all the activities an order

header or line has completed and the corresponding results.

From the status page, you can access the Workflow monitor to see the order or line

status in a more graphical format. This is available through the View Diagram button.

4. Review Held Orders

Run the following reports to assist with reviewing sales orders on hold:


a) Orders on Credit Check Hold Report

The Orders on Credit Check Hold Report identifies all of the credit holds currently

outstanding for a customer within a date range, or identifies why a particular order is

on hold. Order Management allows you to perform a credit check on customer orders

and automatically places orders on hold that violate your credit checking rules. This

report is automatically sorted by customer, currency code, credit check rule, and order

number.

All balances are calculated as they are using the online credit check rule, including the

factor for shipments and receivables for a certain number of days.

b) Hold Source Activity Report

The Hold Source Activity Report reviews holds placed and removed under a hold

source during the time period you specify. This report indicates the date and the type of

activity for each hold transaction.

c) Outstanding Holds Report

The Outstanding Holds Report reviews order holds for the customer or customers you

choose. This report displays the order number, order date, ordered items, and order

amount for each order line on hold for each customer you select. It is automatically

sorted by customer, order number, order line, and then order line detail.

5. Review Customer Acceptances (Optional)

In Pre-Billing Customer Acceptance, once the goods are accepted, invoicing is carried

out. In Post-Billing Acceptance, the revenue recognition process is deferred and linked

to customers accepting the shipped goods.

6. Review Discounts

It is recommended that you review discounts processed as part of the order process to

ensure appropriate discount policies have been followed, and exceptions are clearly

identified and reviewed and/or followed up. Use the following reports:

a) Order Discount Detail Report

The Order Discount Detail Report reviews discounts applied to orders by order

line detail. This report provides detailed line pricing information, including price

list price, selling price, and discount information.

b) Order Discount Summary Report

The Order Discount Summary Report reviews discounts applied to orders. This

report provides order level pricing information, including agreement, salesperson

and total order discount.

7. Review Backorders

Review backlogs and backorders to ensure that these items are current. If necessary,

process cancellations for items/lines which are no longer required.

a) Backorder Detail Report

The Backorder Detail Report reviews all customer orders that have been backordered.

This report provides details for each order including customer name, order number,


order type of each order, all backordered items and their appropriate line numbers,

total quantity both ordered and backordered, and monetary amounts of both ordered

and backordered quantities.

b) Backorder Summary Report

The Backorder Summary Report lists all unshipped orders. This report includes only

open orders in an order cycle that includes pick release. It displays order information

such as order number, customer name and number, order type, purchase order, order

date, last shipped date, and the monetary amounts ordered, shipped and outstanding.

This report also includes total amounts for customers and currencies. These amounts

involve totals for shippable items only.

8. Review and Correct Order Exceptions

The following reports should be reviewed, and exceptions corrected before completing

the Order Management/Receivables period end:

a) Unbooked Orders Report

Use this report to review orders entered but not booked. They may indicate incomplete

processing, which needs to be corrected, completed, or deleted as appropriate.

b) Retry Activities in Error

There are cases when retrying a workflow activity in error will not resolve the

problem. When Exception Management encounters this situation, the workflow activity

is set to notified instead of being retried.

c) Sales Order Workflow Status Report

The Sales Order Workflow Status Report enables Order Management users to locate

orders that are not progressing through associated workflows as expected.

9. Reconcile to Oracle Inventory

Run the following reports for reconciliation with Oracle Inventory:

a) Backorder Detail Report

b) Review Backorders (Already discussed under section 7.)

c) Returns by Reason Report

The Returns by Reason Report reviews all return material authorizations for various

return reasons. Order Management automatically sorts this report by currency, return

reason, and then item.

10. Create Service Contracts (Optional)

Run the Service Contracts Order Processing Concurrent request to create service

contracts for extended warranties.

11. Reconcile to Oracle Receivables (Optional)

Run the following reports to assist in reconciliation of orders invoiced in the period:


a) Commercial Invoice (for all ship dates within the current AR period)

The Commercial Invoice Report lists all confirmed shipped items in a delivery. If only

a delivery name is specified when defining the parameters of this report, Shipping

Execution prints one commercial invoice per delivery within the trip.

b) Order/Invoice Detail Report

The Order/Invoice Detail Report reviews detailed invoice information for orders that

have invoiced. A variety of parameters can be used to print the invoice information for

a specific order or group of orders. If there are no invoices for a particular order that

meets the parameter criteria, Order Management prints in the report that no invoices

exist for that order.

12. Run Standard Period End Reports

The following reports should be run each period:

a) Cancelled Orders Report

The Cancelled Orders Report reviews all orders that have been cancelled. This report

provides a summary of each cancelled order, including order number, customer name,

line number and item, the date and reason the order or order line was cancelled, the

quantity ordered and the quantity cancelled, and who cancelled the order.

This report can be used to report total amounts cancelled in a specified time-frame, and

allows evaluation of the most common cancellation reasons, review cancellations by

salesperson, or review cancellations by customers.

b) Salesperson Order Summary Report

The Salesperson Order Summary Report reviews orders for one or more salespeople.

This report displays the order and each order line associated with each salesperson.

Salespeople can use this report to see their current outstanding orders and their status.

This report shows open orders, quantity ordered, shipped, cancelled, and invoiced and

their potential commission.

The report displays all open and closed orders for a salesperson, customer or customer

number, agreements, order numbers, order date ranges, order types, line type, and

detailed sales credit information for lines in a selected range.

c) Customer Acceptance Report

Generate Pre-billing Acceptance Program for Pre-billing, Implicit Acceptance.


Chapter 3 Oracle Cash Management


Cash Management Release 12.


Oracle Cash Management is an enterprise cash management solution that helps you

effectively manage and control the cash cycle. It provides comprehensive bank

reconciliation, bank, bank branches & internal bank accounts setup, intra-bank

account transfers, cash pooling and flexible cash forecasting.

The Bank Reconciliation process enables the verification of entries on the Bank

Statement by reconciling that information with system transactions in Oracle Payables,

Oracle Receivables and Oracle General Ledger.

During the Bank Reconciliation process miscellaneous transactions can be created for

bank-originated entries, such as bank charges and interest.

Cash forecasting is a planning tool that helps anticipate the flow of cash in and out of

the enterprise, allowing the projection of cash needs and evaluation of the company's

liquidity position.

Procedures

The following steps are taken in performing period-end processing for Oracle Cash

Management.

1. Complete Daily Cash Management Activities

Complete bank account transfers for the day, validate them, if necessary, and send

payment instructions to the bank.

2. Load Bank Statements

Detailed information from each bank statement, including bank account information,

deposits received by the bank, and checks cleared needs to be entered into Cash

Management. Bank statements can be either manually entered or loaded electronically

from information received directly from your bank.

For organizations with high transaction volumes bank statements should be loaded and

reconciled on a daily basis.

Refer to Entering Bank Statements Manually and Loading Bank Statement Open

Interface in the Oracle Cash Management User Guide.

3. Generate Sweep Transactions

If you have target balance or zero balance accounts (ZBA) with your banks, you can

automatically generate system transactions to match banking information once the

bank posts the sweeps. Once the bank statements are imported, run the Sweep

Transaction Generation concurrent program. The program will scan the bank statement

for sweep lines and, based on the cash pool setup in the system, create sweep


transactions between your internal bank accounts, which can be accounted for and

subsequently reconciled.

4. Create Bank Statement Cashflows

If you have recurring items such as bank fees and interest appear on your bank

statement, you can use the Bank Statement Cashflow Creation program to create

system transactions (cash flows) to match banking information.

Once the bank statements are imported, run the Bank Statement Creation concurrent

program. This program will scan the bank statement for specific codes, as defined in

the Bank Statement Cashflow Mapping, and create cashflows, which can be accounted

for and subsequently reconciled.

5. Reconcile Bank Statements

Once detailed bank statement information has been entered into Cash Management, the

information must be reconciled with the subledger transactions.

Cash Management provides two methods to undertake reconciliations:

a) Automatic

Bank statement details are automatically matched and reconciled with subledger

transactions. This method is ideally suited for bank accounts which have a high volume

of transactions.

Refer to Reconciling Bank Statements Automatically in the Oracle Cash

Management User Guide.

b) Manual

This method requires a manual match of bank statement details with subledger

transactions. This method is ideally suited to reconciling bank accounts which have a

small volume of monthly transactions. The manual reconciliation method can also be

used to reconcile any bank statement details, which could not be reconciled

automatically.

Refer to Reconciling Bank Statements Manually in the Oracle Cash Management

User Guide.

6. Create Miscellaneous Transactions

During the reconciliation process, miscellaneous transactions for bank-originated

entries, such as bank charges and errors can be created. Oracle Payables payments or

Oracle Receivables receipts can also be manually created.

Note: The automatic reconciliation process can be set up to create miscellaneous

transactions automatically.

Attention: If you create transactions during the reconciliation process, you will

need to re-run the Create Accounting routine from Oracle Receivables to

ensure all information is transferred to the General Ledger.


6a.Complete Bank Transfers

Complete the bank account transfer whether it is manual or automatic and record the

validation if required before completing the transfer.

7. Review Auto-Reconciliation Execution Report

Once the reconciliation process has been completed, reviewing the reconciliation

results is recommended.

This report shows import and reconciliation errors that occurred when running the

Auto-Reconciliation program. Cash Management automatically produces this report

during the automatic reconciliation process. You may also request it as needed from

the Submit Request window.

This report includes either statement import errors, which prevented the automatic

loading of your bank statement, or your reconciliation exceptions found during the

automatic reconciliation process.

This report lists the details of any miscellaneous transactions that were created in

Receivables during the automatic reconciliation process.

8. Resolve Exceptions on the Auto-Reconciliation Execution Report

Resolve the exceptions on the Auto-Reconciliation Execution report by either re-

running the import process or by manually reconciling the exceptions.

9. Run Bank Statement Detail Report

This report shows statement and transaction information for a specific bank account

statement, including bank statement header information, statement line detail, and

reconciled transaction detail.

This report lists any un-reconciled transactions separately with their current status, and

the statement totals for each type of transaction, including the amount entered,

reconciled, un-reconciled, over-reconciled and under-reconciled, and gives you the

option to select only un-reconciled statement lines.

10. Run Transactions Available for Reconciliation Report

This report shows all transactions available for reconciliation for a specific bank

account. It lists detailed transaction information for your Available Receipts, Available

Payment, and Available Journal Entries for reconciliation. Detailed information

includes the Customer, Supplier or Batch Name, Transaction Date, Payment Method,

Transaction Number, Currency, and Amount.

This report only lists void payments if the Show Void Payments option on the Systems

Parameters window is checked. It does not list reversed receipts due to user error nor

does it list the associated original receipts that were not reconciled. This report groups

transactions by status so that void or reversed transactions are separate from other

transactions.

11. Resolve Un-reconciled Statement Lines

Resolve the un-reconciled statement lines by manually reconciling the statement lines

to the available transactions.


12. Post to General Ledger

Create journal entries for eligible accounting events generated by Bank Account

Transfers and Bank Statement Cash Flows by submitting "Create Accounting"

concurrent program. The program creates and optionally transfers and posts journal

entries to General Ledger. If you do not transfer the journals to General Ledger

immediately, you can later submit the "Transfer Journal Entries to GL" concurrent

program.

Attention: Final journal entries cannot be further modified in Cash Management. Please make sure you are satisfied with the draft journal entries before creating final accounting. In addition to creating final accounting entries, the program can be run in a draft mode, in which case draft journal entries will be created. Such journals cannot be transferred or posted to General Ledger.

13. Run the GL Reconciliation Report

Use this report to reconcile the General Ledger cash account to a bank statement

balance.

This report lists a balance and an adjusted balance for the bank statement. It also lists

a separate adjustment amount for un-reconciled receipts, payments, and journal entries,

as well as bank errors.

Warning: To ensure that this report is accurate, you must first perform these

tasks:

* Reconcile all statements in Cash Management.

* Transfer journal entry transactions from Oracle Payables and Oracle

Receivables to your General Ledger.

* Post journals in General Ledger, if transfer from sub-ledgers was not in

FINAL POST mode.

14. Run the Account Analysis Report for the General Ledger Cash Account

Run the Account Analysis Report from General Ledger for the General Ledger Cash

Account Flexfield and sort by Source.

15. Review the Account Analysis Report

Review the Account Analysis Report to ensure that only bank account related

transactions have been posted to the General Ledger Cash Account by checking the

Source of the transactions. Valid sources will include Payables and Receivables.

Transactions entered directly via General Ledger will have a Source of Manual or

possibly Spreadsheet if Web Applications Desktop Integrator (Web ADI) is used.

16. Correct any Invalid Entries to the General Ledger Cash Account (Optional)

Reverse or amend any journals incorrectly posted to the General Ledger Cash Account,

which were highlighted during the review of the Account Analysis Report.

To prevent invalid journal entries to the General Ledger Cash Account enable security

rules appropriately.


Chapter 4 Oracle Payables


Payables Release 12.


Accounts payable activity must be reconciled for the accounting period that is to be

closed. The following steps are taken in performing period-end processing for Oracle

Payables.

The posting level for Oracle Payables must be determined when planning period-end

procedures. Where detail level accounting transactions are required to be posted to the

General Ledger using sub-ledger accounting (hereafter referred to as SLA), there may

be technical constraints involved, relating to the physical data storage volume, and

posting and report processing speed degradation caused by the sheer volume of posted

transactions. In Release 12 the detailed level of posting can be controlled by GL

summarize options and also at SLA journal line type level. Subledger Accounting can

contain all of the detailed subledger accounting level analysis, so that the general ledger

can remain thin. Then, Subledger Accounting online inquiry and BI Publisher

reports can be utilized to report and analyze balances, and their transactions.

Procedures

1. Complete All Transactions for the Period Being Closed

Ensure that all transactions have been entered for the period being closed.

Completing all transactions for Oracle Payables:

* Complete Invoices and Credits

* Complete Prepayments

* Complete Expense Reports

* Complete Invoice Import

* Complete Payments

If you import transactions from an external system, or you are using Internet Expenses

or Xpense Xpress, ensure you have imported all transactions, and reviewed all audit

trails for completeness.

One consideration for Accounts Payable where there are multiple operating units

within the same ledger is that all operating units must be ready to close at the same

time. All of the operating units that share a ledger also share the same period statuses.

When you update the period status to open in one operating unit, that period is

opened for all operating units within the ledger.

When you attempt to update the period status to closed in one operating unit, the

system checks for unposted transactions in all operating units within the ledger. If

there are unposted transactions in any of the operating units, the system asks you to

resolve the un-posted transactions for those operating units before it allows you to


close the period for the ledger. If Multi-org Access Control is implemented, period

closing can be performed across OUs from a single responsibility, through one OU at

a time.

2. Run the Payables Approval Process for All Invoices

Run the Payables Approval process to approve all unapproved invoices and invoice

lines in the system, so that they can be paid by Oracle Payments and posted to the

general ledger.

3. Review and Resolve Amounts to Post to the General Ledger

a) Review the Invoice on Hold Report

This report enables review of any holds currently applied to invoices that would

prevent the payment and/or posting of these invoices. The report details all invoices

that Oracle Payables cannot select for posting and therefore cannot create journal

entries.

Where possible, resolve any identified holds which will prevent posting to the general

ledger, and then re-run the Payables Approval process to approve these invoices.

b) Review the Journal Entries Report

This report enables review and analysis of accounting entries in the Payables

subledger, as accounted by SLA. Using the report parameters, you can produce a

detailed or summary listing of the accounting information you want to review. This

report is owned by SLA.

The report also lists, in detail, transactions that have been accounted with error and all

entries that could not be transferred to the general ledger. When a transaction is

accounted with errors, review the details and make necessary changes.

By altering the parameters, the report also lists those transactions which have been

posted in the general ledger, and those which have not been posted but have been

accounted.

SLA groups the report by ledger, ledger currency, source, category, and event class.

Data is then sorted by accounting date, event type, supplier name, document number,

and voucher number.

c) Review the Unaccounted Transactions Report

This report enables review of all unaccounted invoice and payment transactions and a

view of the reason that Payables cannot account for a transaction. Accounts Payable

sorts the report by transaction type (invoice or payment), exception, supplier,

transaction currency, and transaction number.

Run this report after you have run the Create Accounting Process. The report will then

show only transactions that had problems that prevented accounting. You can then

correct the problems and resubmit the accounting process.

Note that this report does not include invoices that have no distributions.

d) Optionally run a Payment Process Request at the month end

By running a month end Payment Process request, you may create a payment for as

many due invoices as possible.


e) Confirm all Payment Instructions

Run the Payment Instruction Register for the period that is to be closed, or finalize any

outstanding payments. Use Oracle Payments to confirm any payment instructions.

Check the status of the Payment Process Request/Payments/Payment Instructions to

ensure that all payments have been processed.

The Payment Instruction Register lists each payment created for a payment process

profile or for a manual payment. Actual payments can be compared against this

register to verify that Oracle Payables/Oracle Payments has recorded payments

correctly. The report lists each payment in a payment process request, including setup

and overflow payment documents, in ascending order, by payment number. This report

is automatically submitted when payment instructions are being created and can also

be submitted from the standard report submission (SRS) screen.

Attention: Oracle Payables prevents the closing of a period in which all

payments have not been confirmed.

f) Optionally run the Payments Register

The Payment Register details payments printed in a particular accounting period. This

report can be used to review payment activity for each bank account used during the

specified time period.

Warning: The report total only shows the net (less discounts) payment amount,

whereas the Posted Payment Register total is the total payment amount,

including discounts. If only verifying report totals, these two reports would not

balance. Therefore it is necessary to subtract the Discounts Taken from the

Posted Payment Register report total and then compare this calculated amount

to the total displayed on the Payments Register Report.

4. Reconcile Payments to Bank Statement Activity for the Period

Refer to Chapter 3 Period-End Procedures for Oracle Cash Management.

5. Transfer All Approved Invoices and Payments to the General Ledger

Release 12 provides 3 modes of accounting: Final, Final Post and Draft. The

transactions that have been accounted in Final Post have already been transferred to,

and posted in the general ledger. The transactions that have been accounted in the Final

Mode have been transferred to GL or can still be within the subledger based on the

parameter Transfer to General Ledger (either 'Yes or 'No') in the Create Accounting

program.

When accounting mode is Final and transfer to GL is set to No then, Transfer

Journal Entries to GL program needs to be run from the Standard Report Submission

(SRS) window. Please review the Transfer Journal Entries to GL report generated

by this program; make sure there are no errors reported on this report.

The transactions in draft accounting mode can be included on accounting reports but

cannot be transferred to the general ledger. A draft entry does not update balances and

does not reserve funds.

SLA creates detail or summary journal entries for all eligible events when you post.

The journal entries are posted in Oracle General Ledger to update account balances.


Invoice journal entries debit the expense or other account entered on an invoice

distribution line, and credit the liability account specified on the invoice, unless you

have modified the SLA rules to create alternative accounting entries to address your

specific business needs.

Payment journal entries debit the liability account and credit the cash account of the

bank account used to pay an invoice.

The Create Accounting process transfers data to the General Ledger tables, creating

journal entries for these invoice and payment transactions. Posting is determined by the

parameter Post in GL which is set during Create Accounting.

Attention: The generated journal batch needs to be posted from within Oracle

General Ledger if the mode of accounting was Final, Transfer to General

Ledger was Yes and Post in GL was set to No.

The journal batch will be automatically posted in General Ledger if the mode of

accounting was FINAL and Post in GL was set to Yes.

6. Review the Payables to General Ledger Posting process After Completion.

The following reports can be run to review the invoices and payments that were posted

to Oracle General Ledger, from Oracle Payables, for the period that is to be closed, i.e.

the current accounting period.

a) The Subledger Accounting Program Report generated by the Create Accounting

program.

This report provides either the summary or details (dependent on the parameters

provided during Create Accounting program) of the subledger journal entries created

as a result of running Create Accounting Program. This report also provides any

errors that may have occurred during generation of the journal entries.

b) The Posted Invoices Register

This report is used to review invoices for which information has been posted to Oracle

General Ledger to create journal entries, and can be used to verify that the total invoice

amount equals the total invoice distribution amount. The report lists each Accounts

Payable Liability Accounting Flexfield and the invoices posted to the account.

c) The Posted Payments Register

This report is used to review the payments posted to Oracle General Ledger during a

particular accounting period, and can be used to review the payment activity for each

bank account used during that period.

7. Submit the Unaccounted Transactions Sweep Program

The Unaccounted Transactions Sweep Program transfers unaccounted transactions

from one accounting period to another. Because you cannot close a Payables period

that has unaccounted transactions in it, if your accounting practices permit it, you

might want to use this program to change the accounting date of the transactions to the

next open period. For example, you have invoices for which you cannot resolve holds

before the close, and your accounting practices allow you to change invoice

distribution GL dates, you can submit this program to change invoice distribution GL

dates to the first day of the next open period so you can close the current period.


The Unaccounted Transactions Sweep Program will not roll forward accounted

transactions, or accounted transactions with errors. To create successful accounting

entries for accounted transactions with errors, correct any accounting errors and

resubmit the Create Accounting Process.

The program transfers unaccounted transactions to the period you specify by updating

the GL dates to the first day of the new period. You can then close the current

accounting period in Oracle Payables.

To submit the Unaccounted Transactions Sweep Program:

1. In the Control Payables Periods window if you try to close a period that has

exceptions then the system enables the Exceptions button.

2. Choose the Exceptions button in the Control Payables Periods window. Payables

opens a message window. From the window you can choose the following buttons:

Review (This submits the Period Close Exceptions Report.)

Sweep

3. Choose the Sweep button. Payables opens the Sweep to Period window. In the

Sweep to Period field, Payables provides the next open period. You can accept this

default or enter another open period.

4. Choose the Submit button to submit the Unaccounted Transactions Sweep Program.

Payables automatically produces the Unaccounted Transactions Sweep report.

8. Close the Current Oracle Payables Period

Close the accounting period by using the Control Payables Periods window to set the

Period Status to closed. This process automatically submits the Subledger Period

Close Exceptions Report.

The Subledger Period Close Exceptions Report lists all accounting events and journal

entries that fail period close validation. It is automatically submitted by General

Ledger when closing a GL period if there are unprocessed accounting events or un-

transferred journal entries.

You can also generate the Subledger Period Close Exceptions Report through a

concurrent request as follows:

* For the application associated with the responsibility

* For all applications in the General Ledger responsibility

9. Accrue Uninvoiced Receipts

(Refer to Chapter 7 Period-End Procedures for Oracle Purchasing)

10. Reconcile Oracle Payables Activity for the Period

a) Run the Open Account AP Balance Listing Report (Accounts Payable Trial

Balance*)


This report basically generates the payables trial balance that can be used for

reconciliation of the total accounts payable liabilities in Oracle Payables, with the

Oracle General Ledger Creditors Control Account, for a specific accounting period.

The Open Account AP Balance Listing is based on a Subledger Accounting extract

and enables you to identify the open Accounts Payable transactions that make up each

Accounts Payable balance.

*Accounts Payable Trial Balance report name.

Please refer to the My Oracle Support note # 604739.1

and 553484.1 to understand which specific report is

applicable in your case. This report can be used to

generate payables trial balance.

In R12, there are 4 Concurrent Programs related to the trial balance:

1. Report Name = "Accounts Payable Trial Balance (Old) "

Short Name = APXTRBAL

This is the R11i Accounts Payable Trial Balance; it should be disabled in R12.

2. Report Name = "Accounts Payable Trial Balance"

Short Name = APXTRBAL

This is the R12 Accounts Payable Trial Balance; this is the correct report name to run

if Trial Balance Remodel Phase 4 or higher has been applied. This report is a modified

version of the Open Account Balance Listing report.

3. Report Name = "Open Account Balance Listing"

Short Name = XLATBRPT

This is a Subledger Accounting report. This report should NOT be used for Payables.

Instead, use the applicable Payables modified version of the report.

4. Report Name = "Open Account AP Balances Listing"

Short Name = XLAAPRPT

This is the subledger Open Account Balance Listing report modified for Payables and

should be used as the Trial Balance.

Please refer to the My Oracle Support note # 553484.1 for more details on this report.

The report provides details of the outstanding accounts payable liability for the

organization.

To obtain the most up-to-date trial balance for a given period, journal entries should be

posted for the invoice and payment activity for the period, prior to running the report.

For reconciliation of Oracle Payables and Oracle General Ledger when posting is only

performed at period end, the following reconciliation method can be used:

Use the following reports to reconcile your transferred invoices and payments to ensure

that your Trial Balance accurately reflects your accounts payable liability:

Open Account AP Balance Listing Report or Accounts Payable Trial Balance (for last

day of prior period). This is run to generate trail balance as of last day of prior period.

Payables Posted Invoice Register - Invoice journals must be posted in general ledger to

appear on this report.


Payables Posted Payment Register - Payment journals must be posted in general ledger

to appear on this report.

Open Account AP Balance Listing Report or Accounts Payable Trial Balance (for last

day of current period). This is run to generate trial balance as of last day of current

period)

This balancing process will help you ensure that all liabilities recorded in Payables are

reflected in the general ledger AP liability accounts. If the balance reported by the

Open Account AP Balances Report (or Accounts Payable Trial Balance) does not

equal the balance in the AP liability account, you can use the Account Analysis report

and the General Ledger reports to determine what journals are being posted to that

account. Before running your reports, run the Transfer Journal Entries to GL Program

for all transactions in the period that you are reconciling. Also, be sure to post the

transactions in the general ledger.

Attention: Typical AP/GL Reconciliation Example

31st March Open Account AP Balances Report (or Accounts Payable Trial

Balance)

+ April Payables Posted Invoice Register

April Payables Posted Payment Register

- 30th April, Open Account AP Balances Report (or Accounts Payable Trial

Balance)

= 0

Attention: When posting to the General Ledger is performed multiple times

throughout each accounting period, the Posted Invoices Register and Posted

Payments Register reports must be run after each posting run, for

reconciliation of Oracle Payables liabilities with Oracle General Ledgers Trade

Creditor Control Account.

Attention: A comparison between the accounts in payables with the accounts in

GL might not match, as SLA has the ability to override the accounting. For

more information refer to SLA Implementation Guide.

b) Run Third Party Balances Report (Optional)

This report is used to display balance and account activity information for

suppliers and customers. It retrieves the following information:

* Third party balances for third party control accounts

* Subledger journal entry lines that add up to the total period activity for each

control account, third party, and third party site

* Third part

ebs period end close r12 final

Documents

oracle workflow

oracle assets

oracle projects

oracle inventory

oracle receivables

oracle treasury

oracle purchasing

oracle payables