EB team transition guidelines Transition from term

2011-2012 to 2012-2013

Before transition

What to do before

transition starts

Define WHAT the current team wants from the transition period in regards to:

* skills needed for the new EB

* transfer of knowledge from one term to the other (strategic plan, results, learnings, projects from previous term)

* team bonding for the new team, feedback and inputs on the new teams plan

Set clear EXPECTATIONS with the new team in terms of:

* their role - to learn and ask questions * your role - to teach, help them get the knowledge they need in order to perform in their term

* honesty (the current EB team to admit their mistakes so that the new team can learn from them & for the current EB team to give honest feedback and input on how they see the new team working & new EB team to express very clearly and honesltly what they feel they are lacking in terms of skills or information)

Define HOW you will meet the main objectives of the transition (here are some examples)

* functional area transition (LCVP - LCVP) * team transition (EB - EB) * trainings * sharing

* online materials Define WHEN you will deliver everything

* set clear dates for all the sessions (remember to consider: conferences, exams, Easter holiday, and when the projects are supposed to be delivered)

Define WHO will deliver what sessions:

* EB members * MC members * externals (alumni, trainers, etc)

Transition blocks and sessions

AIESEC knowledge

AIESEC Norway

Our LC

Functional knowledge

Skills

Block Session Description Outcome

AIESEC knowledge

AIESEC history

Brief description of AIESEC in the beginning (reason of starting the organisation), development throughout the years, AIESEC now

New EBs understand why the organisation was created and they understand why it's important to work for "Peace&fulfillment..."

AIESEC Way

- What is AIESEC - What we envision - Our impact - The way we do it - Our values

New EB understand the theory behind the organisation

AIESEC 2015

- 2015 statements & BHAG - The 3 wheels (Global Youth Voice, First choice partner, Positive impact) - 2015 goals New EB connects and understands 2015 and they

start asking themselves how their term will contribute to the 2015 mid-term ambition

The AIESEC experience

- Engagement with AIESEC - ELD – GIP, GCDP, TMP, TLP – program canvases - Lifelong connection

AIESEC structure AI < regions < MCs < LCs New EB understands the magnitude of the organisation and how it work from international to local level

AIESEC trends International drivers

New EB understands the new trends in the international network, they get connected to what's happening at international level. -> open their mind, think beyond your LC

Block Session Description Outcome

AIESEC Norway

History New EB understands how AIESEC Norway developed from 1948 til now

Insight in the other LCs

Present the projects and performance of each LC in the past 3 years

New EB learns what is the reality of each LC in AIESEC Norway and think about where they want to be

AIESEC Norway governance structure

NEB, MC, BoD, LCP, MCP, EB, LC - roles and responsibilities; communication flow and reporting line

New EB understands the governance structure and tey understand their role in AIESEC Norway

AIESEC Norway Compendium

Present the national compendium - role and rules

New EB knows what they have to deliver and what are the deadlines stated in the compendium that they have to follow

Block Session Description Outcome

LC

History a bit of LC history and focus more on the past year

The new team understands what has been the focus, achievements and non-achievements of the previous term, they learn from the successes and challenges

Roles and responsibilities

Defining better each role: LCP, VP, EB with clear responsibilities and tasks

Everyone understands who is responsible for what, what is the reporting line in the LC and EB

LC management

- What’s the EB role in the LC management - Explain the hierarchy structure of an LC (communication and reporting flow) - How to engage our members - How to communicate with our members - EB = role-model of the LC

New EB understands their role and responsibility towards the LC

Local compendium Present the local compendium - role and rules New EB understand how they can use it

Block Session Description Outcome

Functional knowledge

GIP ICX - Business model – for each program - How to package each experience (GIP or GCDP) - How to sell each product - International peaks - platform management of GIP and GCDP

New EB understands better the X products GCDP ICX

GIP OGX

GCDP OGX

Finance

- Financial model - ERMF - MC-LC fees - Financial state of each LC - Main incomes and expenses - EP, TN fees

New EB understands better the finance area in AIESEC Norway

Communication

- AIESEC brand (rules and regulations on how to use it) - How to communicate about AIESEC - Role of Communication

New EB understands better the COM area and they think how they want to develop it further

TMP and TLP

- Business model – for each program - Elements of Human Resource Management - Platform management of TMP and TLP

New EB understands better the TMP an TLP, they think about what kind of experiences the want to offer to their members and HOW they re going to do that

Block Session Description Outcome

Skills

Time management

The new EB gets basic skills that will help them in their term

Team management

Project management

Planning - tracking - evaluation

Leadership vs. management

Coaching

Facilitating - meetings, trainings, etc

How to prepare for transition

Make sure that you (or who should deliver the sessions) are prepared to deliver a QUALITATIVE session

Prepare the materials needed (hand-outs, ppts, online materials, etc). Make sure that you also put all the documents in a database that can be used for future preparations.

Make sure that everyone knows when and where the sessions will be delivered and get everyone from the new EB there -> the new EB needs to understand the RELEVANCE & IMPORTANCE of transition.

Make sure that the new EB understands what you are teaching them. Evaluate on-going how is the transition for them.

REMEMBER You are responsible to ensure the best preparation to your successor

Transition is still part of your term

Transition (the preparation of the new EB) will influence the performance of the new team

Transition is in the time when people have exams and have to deliver on the last months of the term – time is short so PREPARE beforehand

Transition is the responsibility of all EB members, not just the LCP.