new coach car procurement update - metra
TRANSCRIPT
New Coach Car Procurement Update
Metra Board of Directors
November 13, 2020
Presented by Kevin McCann, Chief Mechanical Officer and
Sean Cronin, Senior Director, Mechanical Capital Projects
Coach Car Procurement History
The current coach car procurement is Metra’s 3rd solicitation for coach cars
– 2nd Solicitation: issued in 2017 as RFP26010
• Base Order of 75 cars with options up to 230 Cars
• Specification to procure gallery type cars
• Single bidder, pulled, could not come to agreement with
proposer
– 3rd Solicitation: issued in 2019 as RFP37383
• Base Order of 200 Cars with Options Up to 500 Cars
• VRE Base Order of 21 Cars with Options Up to 69 Cars
• Specification revised to allow alternative car designs
• Currently in process
– 1st Solicitation: issued in 2016 as RFP10886
• Base Order of 10 Cars with options up to 367 Cars
• Specification to procure gallery type cars
• Pulled from solicitation due to lack of industry interest
Ground Rules
Metra Mechanical Department is currently in
an active procurement for new coach cars
–Mechanical can discuss what has been published in
RFP
–Mechanical can discuss status of Metra’s current fleet
and operations
–Mechanical cannot discuss any specific vendors, nor
the state of the industry in general
–Mechanical cannot discuss current state of the
procurement
The RFP Process - Submission
‒ The RFP process consists of a defined series of steps designed
to promote a fair and objective evaluation of all responses from
the widest pool possible of qualified proposers.
‒ As per standard practice, RFP 37383 was publicized in the
Chicago area press and published to the Metra public website
‒ A record is kept of all firms that download a copy of the RFP
from Metra’s website
• Many more firms downloaded the RFP than received an email from Metra
• While this does not equate to the number of proposals received (which
cannot be disclosed at this time), it is indicative of the interest in this RFP
The RFP Process - Timeline
The following are the steps in the current RFP process
that led up to submission of responses:
– RFP published on March 21, 2019
– Public Pre-bid Q&A on April 24 & 25, 2019
• VRE on July 9, 2019
– Last day for proposers to submit written questions was July
26, 2019
– Replies to questions published by Metra
• June 19, 2019
• September 24, 2019
– Submission of Response due – November 8, 2019
The RFP Process - Evaluation
7 Steps in the Evaluation ProcessStep 1 – Review by Procurement and DBE for responsiveness
Step 2 – Scoring of the Proposals
• Technical Review and Scoring
• Price Scoring
Step 3 – Proposer Interviews and Re-Scoring Based on the
Interviews
Step 4 – Technical Scoring Committee presents Scoring to Selection
Committee
Step 5 – Negotiations
Step 6 – Selection Committee Decides on Proposer to Recommend
to Board
Step 7 – Recommendation to Board
Next Steps
Present the recommended Proposer and
contract specifics to the Board of Directors
for approval
–Target is undetermined at this time, due to ongoing
procurement processes
Coach Car Lineup, SGR Evaluation, and Replacement Strategy
Metra Coach Cars by Model & Age
Nippon Sharyo 309 or 36%
Amerail 176 or 21%
Budd & Pullman 370 or 43%
Nippon Sharyo Amerail Budd Pullman
2002 – 2008
12 – 18 years old
2019
1 year old
1994 – 1998
22 – 26 years old
1953 – 1980
40 – 67 years old
1958 – 1969
50 – 62 years old
Required for Service
Full
Service800 Cars
Reduced
Service507 Cars
Condition Rating Criteria
Status Rating Description Qty %
Excellent 50 to 10 years old
11 to 14 years with mid-life overhaul9 1%
Good 411 to 16 years old without mid-life overhaul
15 to 30 years old with mid-life overhaul415 49%
Adequate 317 to 19 years old without mid-life overhaul
31 to 42 years old with life extension overhaul78 9%
Marginal 2
20 to 21 years old without mid-life overhaul
31 to 42 years old without life extension overhaul
43 to 48 years old with life extension overhaul
177 21%
Poor 122 years or older without mid-life overhaul
42 years or older without life extension overhaul176 20%
State of Good Repair Projection
9 9 9 7 2292
172
252
332407 400 400 400 400 400 385
315235
15575
415 408 381417
450
476
449
425340
302 309 309 309 308
222
123
94174
254332
407
78 69 9661
28
2
29
53138 176 176 176 176 177
263
377
476 474 447 425
340177
113 103
17 17
17
15
1
29 53138
176241 251
338 323253
175109
30
855 840 840 840 840 840 840 840 840 885 885 885 885 885 885 885 885 885 885 885 885
0%
25%
50%
75%
100%
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040
5 - Excellent 4 - Good 3 - Adequate 2 - Marginal 1 - Poor
(with New Car Procurement)
43%
State of Good Repair Projection
9 9 9 7 7 7 7 7 7 7
415 408 381 417450 476 449 425
340302 309 309 309 308
222
108
9 9 9 7 7
78 69 9661
28 2 29 53
138176 176 176 176 177
263
377
476 474 447 425
340
177
113 103
17 17 17 17 1 1 2 29 53
138
176256 266
353 353 353 353 369 369 370 370 370 370 370 370 370 370 370 370 370 370
855 855 855 855 855 855 855 855 855 855 855 855 855 855 855 855 855 855 855 855 855
0%
25%
50%
75%
100%
2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040
5 - Excellent 4 - Good 3 - Adequate 2 - Marginal 1 - Poor
(without New Car Procurement)
43%
Compliance & Enhanced Safety
New Coach Cars
o Crash Worthiness
+ Compliant corner & crash posts
+ Compliant with seat impact requirements
o ADA Assessable
+ Compliant with ADA regulations
+ Wheelchair lifts & ADA assessable bathrooms
o Emergency Access
+ Compliant with larger access points to
accommodate emergency evacuation
o Propulsion Inhibit System
+ Door System / compliant
o Enhanced Security
+ Video surveillance
+ Passenger Intercom/Public address system
Metra Budd & Pullman Cars(1953 – 1980)
o Crash Worthiness
- Corner posts not compliant with current regulations
- Seat frames not compliant with current regulations
o ADA Assessable
- Not compliant with ADA regulations
- No wheelchairs or ADA assessable bathrooms
o Emergency Access
- Emergency windows not compliant with current
regulations
o Propulsion Inhibit System
- Non-compliant with current regulations
o Enhanced Security
- None
Operating Efficiency & Passenger Convenience
New Car Options
o Optimize boarding configuration
+ Minimize boarding and detraining time
+ Minimize station dwell time
o Improve Passenger Flow throughout the train car
+ Eliminate bi-parting doors
+ Increase the number of access points
o Increase Seating Capacity
+ 6-8 additional seats per car
+ Alternate carbody design
o Sanitation
+ Touchless door and bathroom utilities
+ Improved air quality & filtration system
o Passenger Convenience
+ Modernize public address system
+ Add 120V/USB convenience outlets
+ Infotainment System
Metra Budd & Pullman Cars(1953 – 1980)
o Raised Center Vestibule
- Challenging for some passengers
- Labor intensive (maintenance & repair)
o Two Side Loading Door Locations (2)
- Choke point for boarding and detraining
- Minimum emergency access
o Passenger flow challenging
- Manual bi-parting doors
- Gallery compartment stairwells
o Sanitation
- Bathroom not accessible to ADA person
- Re-circulating toilet (minimum waste capacity)
o Passenger Convenience
- Obsolete Intercom and PA System
- No 120V/USB outlets
- No electronic signage
Technical Upgrades
New Car Requirements
o Diagnostic System
+ Full system diagnostics (car and train)
+ Improved reliability and troubleshooting capabilities
o HVAC System
+ HVAC redundancy feature
o Door System
+ Electrically powered and operated.
+ Touch plate operation with less passenger interaction
o Passenger Counting
+ Ability to report real time passenger counts
o Digital Trainline
+ Trainline circuit carries multiple types of broadband with expansion capabilities
Metra Budd & Pullman Cars(1953 – 1980)
o Diagnostic System
- None
o HVAC System
- Obsolete on 66 of 330 cars
- No redundancy feature
o Door System
- Pneumatic side loading doors, manual interior doors
- Door handles
o Passenger Counting
- None
o Digital Trainline
- Not equipped
- Expensive modification/retrofit
Budd Car 741
The End