Life and career

development #2 Meiji Gakuin University

Sarajean Rossitto all 2018

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Todays schedule

1.  Quiz!!! Review of cover letters and the resumes 2.  Review of the learnings from topics and speakers 3.  Job applications

–  bring in 1 job or internship application 4.  Job interviews

–  bring in 3 concerns you have about interviews for jobs and internships

5.  Values - worksheet for discussion vips self assessment

6.  Final presentation groups

General feedback for all papers

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As I begged before –  Refer to the guidelines

•  Answer all the questions –  Avoid language like “we can assume that” “of course we know”

“obviously” “a lot of “many people say –  Use hard data –  �void that“ “Most people say that” “As everyone knows” “it is said that” –  Avoid starting sentences with conjunctions AND, BUT, ALSO,

THEN –  Write a draft, then edit your paper, then proofread before

submitting –  Avoid repeating information

•  As I wrote before …

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Basic form

atting

Candidate’s Name (Don’t change font size) Street address, City, State, Zip (Don’t change font size) • username@u.washington.edu | http://website address

(206) 123-5678 | (206)321-4345 (fax) optional

EDUCATION (this is regular caps; don’t deviate from this preset font size and style)

June 2003 UNIVERSITY OF WASHINGTON Seattle, WA Candidate for Master of Business Administration, concentration listing

• Activities such as clubs. Format Officer title, Club name; Club name • Certificate programs listed • Additional activities, awards, honors

May 1996 UNDERGRADUATE INSTITUTION City, State abbrev 2 letters Bachelor degree description, concentrations

• Achievements, honors • Thesis, study-abroad program, etc. Keep this section concise.

EXPERIENCE

2000-Present COMPANY NAME, INC. (THIS IS SMALL CAPS STYLE) City1, Country1/City2, State abbrev 2 Title, Division or Subsidiary if applicable

An optional line describing company’s business, to help recruiter contextualize bullet points. • Each bullet should describe responsibilities and achievement. Can use multiple phrases. Each bullet

should be 1-3 lines long. Group responsibilities and activities logically to the reader • List bullets in the order starting with one that broadly describes your job from the 10,000 feet level. • Proceed with additional bullets that drill down to key responsibilities, describing the activities with action

verbs, using little passive tense (is, are, there is, were accomplished). Try to include numbers to quantify your achievement

• Line spacing between each employer listing is 5 point.

1999-2000 COMPANY NAME 2 CORPORATION (for this position if different from other position) City, State abbrev Title 1, Division 1 or subsidiary1 if applicable City, State abbrev

• Apply same principles for developing bullets as mentioned earlier. • A note about formatting bullets. If you lose the formatting of a line, don’t replicate it manually. The trick

is to go to a line where the formatting is ok, select some text, hit the yellow paint brush button on the task bar.

• Then go to the messed up line and place the cursor somewhere in that line. The new format should copy over.

1996-1999 Title 2, Division 2 or subsid 2 if applicabl (For this position if different from other position) City, State abbrev • Text of the body is all set at 11 point font. If you really need more space, lower to 10.5. Minimum is 10pt.

Leave the category (Educ, Exp, Skills and activ) and contact info at the preset size. • Character spacing is condensed at 0.2point. To manipulate character spacing, select the desired text, and

go to Format > Font > Character Spacing. Drop down and pick ‘condense” and reduce it by 0.2. You can play around and see what you get.

1996-1999 SOMETHING INSTITUTE City, State abbrev Title, Division or subsidiary

• As the position becomes less recent, you might have fewer bullets for the position. You might condense what were 3 bullets into one. The assumption is that over time you have advanced in your career, and the interesting content is at the more recent positions.

SKILLS AND ACTIVITIES

• Group like items together. Maybe one line for special computer skills, licenses, languages • Lump personal hobbies or activities into 1 line. Don’t make it too long. Remember, this is a resume.

Top and bottom margins at 0.7”. Left and right at 0.75”.

You can decrease size to 10.5 or 10. 11 is ideal. But be consistent through the resume.

You can decrease size to 10.5 or 10. Ideal is 11. But be consistent through the resume.

You can decrease size to 10.5 or 10. 11 is ideal. But be consistent through the resume.

Cover letter contentsHeading–  Greeting–  Introduction statement–  Statement of purpose, goals–  Sales points

–  Skills–  Experience–  Education–  Strengths–  Interests

–  Attachment clarification–  Follow-up request or statement–  Thanks

uiz – 12 questions

Stand to show your response Which are the correct answers ??

Resume language skills - Which is correct

A B

Japanese: Native Japanese: Native English: Good English: Fluent French: Casual French: Basic

CJapanese: Mother tongue English: Working French: every day

conversation

Resume computer skills - Which is correct

A General competency in all

Microsoft software and programs.

Some experiences with design software

Lots experience in games.

BAdvanced competency in all Microsoft software and programsLimited experience in X software development.

Cover letter YOUR ADDRESS - Which is correct

AAkiko Tanaka   3-52-1 Jingumae Orchard Building Apt 32 Shibuya-ku Tokyo 150-0002

BAkiko Tanaka   150-000252-1 Jingumae 3-chome Orchard Building  Apt 32 Shibuya-ku Tokyo

HEADING - Which is correctA

Robert Brown Sales Department Fortnum & Mason's   181 Piccadilly   London   W1A 1ER     3 August 2017

BDear Mr. Brown W1A 1ER Fortnum & Mason's   Sales Dept 181 Piccadilly   London       2017 8 3

Greeting- Which is correctA B

Dear Brown Dear Robert Brown

CDear Robert

Overseas EXP - Which is correctA

I did study abroad in Canada for 2 years as a student

CIn my high school student days I did study abroad in Canada for 2 years

B

In high school, I studied for 2 years in Canada

Vol EXP - Which is correctA

I have volunteer experience for 3 years

CI volunteered making food at Second Harvest Japan for 3 years

B

I experienced volunteer with Second Harvest Japan for 3 years

WORK EXP - Which is correctA

I worked part time as a waiter at Denny’s for 1 year.

CI did part time job for 1 year at Denny’s.

B

I did part time job as a waiter at Denny’s for 1 year

WORK EXP - Which is BESTA

As a waiter at Denny’s I saw many foreigners. So I am good at communications.

CIn my part time job, I was able to talk to foreigners and improve my English.

B

In my job at Denny’s, I was able to improve my communication skills because we have customers from many countries

INTERN EXP - Which is BESTA

I interned in the sales department at Denny’s for 1 semester.

CI did internship for 1 semester at Denny’s.

B

I was a Denny’s intern for 1 year.

Font size - Which is correctA B

9 or 10 point 11 or 12 point C

•  14 or 16 point

Which are requiredA B

Correct spelling & Correct format Correct grammar & all contents

C•  All

Cover letter key phrases Akiko Tanaka   52 Orchard Street   London   W2 3BT  

Mobile: 07960 999999   E-mail: akiko9999@hotmail.com

Fortnum & Mason's   181 Piccadilly   London   W1A 1ER     3 August 2017 Re: Job as a part-time sales assistant (reference: JBW5014)

Dear <Robert Jones>, I am writing to inquire if there may be opportunities to work with your organization as a

volunteer. looking for a nonprofit organization to intern/volunteers with for six months beginning in September.

<NAME> at the <organization> introduced me to your organization and suggested that I

contact you because of your organization’s strong match with my interests and learning goals.

I have experience in ………. and currently ………….. The attached resume highlights my background and skills in ……. Through my internship, I would like to learn I am particularly interested in your organization because I feel that my experience in …………… would enable me to make a strong contribution to

your organization. Thank you for your consideration. I will call you later this week to discuss my interest in your organization. In the meantime, please feel free to e-mail me at this address. Sincerely, <Your name>

greeting

Intro Your experience

Thanks, follow-up

goals

closing

Why

resume

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Your sales points

Your info Their info

interest

Discussion

•  in groups of 3 •  Questions and confusion re the quiz

Guest speakers: Discussion

•  in NEW groups of 3 •  Review each of the quest speakers

Talks – What did you learn? – What else would you like to know? – What is useful for you?

Guest speakers: Discussion

•  Mari Ono •  Jonathan Soble •  Katsuji Imata •  Lucia Vancura

Essays and “self PR”

•  Why? •  Contents?

Essays

•  Match mission •  Real interest •  Commitment •  Not just for fun •  Not just or free time

Essay•  information about yourself

–  make sure it relates to the internship/volunteer position. •  previous education and experience connection

–  college? Year? your major? particular courses? •  your future goals

–  how this will help you achieve them. –  How your internship goals are connected to those of the org

•  give reasons why you are the right candidate for this internship –  explain your talents and positive characteristics.

•  The most important info should be very clear

–  “Why do you want this internship?” –  “What do you hope to gain from this internship experience?” –  “How & why I would like to support your organization”

Basics

DOs1. Ask someone to

proofread your resume and letter.

2. Print it out before sending and check carefully.

3. Use spell check!

DON’Ts1. Submit the same

resume/CL for every job.

3. Submit a resume without a cover letter.

3. Lie, embellish, stretch, add, fluff, fudge, or put anything else deceiving.

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Discussion on first meetings and Interviews

1.  Preparation 2.  Purpose/appeal 3.  Contents 4.  Delivery 5.  Body language 6.  Materials 7.  Other

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Should do should not do

Document development

Reference materials & Writing samples What might you send? Why would you send it?

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Document development

A writing sample• show your real ability• but do not send something with too many

errors.• They may assume you will work on your

language skills.

Assumption for study or work overseas • A high level in X language

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Document development

Letters of reference •  May or may not help – depends on content •  A letter from an “erai” person is not as

important as a letter that says something concrete about your skills, experience, reliability and vision.

•  If someone introduces you, THAT letter of introduction may be useful.

•  University professor letter is only relevant if the person has a connection to the organization or the issue.

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LOR contentsOpening

• Writer explains relationship• For example: Bill Jones completed his student teaching under my supervision. I am pleased to be

able to provide a letter recommending him for a position as a teacher. • Describe the type of experience, length, and time period during which he/she worked with the

candidate• Describe any special assignments or responsibilities.

Body • Provide specific information about the candidate. • Information may include:

• Personal characteristics• Specific areas of strength or special experiences. • Exceptional strengths or specific areas of knowledge or experience

Closing• Briefly summarize previous points • Clearly state that you recommend the candidate for the position, graduate program or opportunity

they are seeking. 32

LOR contentsOpening •  Writer explains the relationship between herself/himself and the candidate as well as

why the letter is being written. •  describe the type of experience, length, and time period during which he/she worked

with the candidate. •  describe any special assignments or responsibilities that the candidate completed. •  For example: Bill Jones completed his student teaching under my supervision. I am

pleased to be able to provide a letter recommending him for a position as a teacher. Body •  provide specific information about the candidate. •  Information may include: Personal characteristics such as confidence, dependability,

patience, creativity, etc. •  Focus on Specific areas of strength, knowledge or special experiences. •  .e. exceptional strengths such as very high energy level or excellent communication

skills. •  specific area of knowledge or experience such as a strong background in science, an

undergraduate degree in another area or related work experience in education, a research project, coaching, volunteer activities, etc.

Closing •  briefly summarize previous points and clearly state that you recommend the candidate

for the position, graduate program or opportunity they are seeking. •  should be written in language that is straightforward and to the point.

Avoid jargon or language that is too general or effusive. Avoid templates.

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Document development

Discussion •  What materials do you have that are

relevant? •  Who would you ask for an LOR •  What would you ask them to write a letter for

you about Outline the extra materials you are going to

include/prepare.

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Follow-up &Thank You NotesWithin one or two days

•  Send a brief polite thank you note to key person

Thank them for •  extending the time and courtesy •  express your interest in the organization•  provide any pertinent information not covered during the interview.

Proofread very carefully.

If no response – • Within a week after they indicated you would be notified •  contact the recruiting point person•  inquire if they need any further information and when you can expect a

response.

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Follow-up Email

personalize Address the

specific

experience

Your sales

pitch

Follow-up

Your interest

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Planning needs and priorities

•  Take 3 min to go back and review the materials and issues covered.

•  List up questions and things you need to do now.

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Presentation #2 Class 14 1/11 (25 pts) INTRODUCTION: overview from the midterm

Contents Research on specific companies / organizations in your field of interest Introduce specific jobs/internships that match your interests and skills assessment What are the specific Skills you need to develop to get those jobs/internships Your experience in approaching/contacting companies or organizations about jobs, internships or careers Explain your specific interactions & participation experience Compare and contrast the options

Specific earnings and useful from the speakers CONCLUSION Learnings specifically from this course: career papers, research, class contents

Time 8-10 min Essay 8-10 pages, 1800 words

4th

peri

od

•  Final presentation •  In teams of 3 I will assign on Dec 14

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5th

peri

od

•  Final presentation •  In teams of 3 Send team names before Dec 14

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Thank you for you for joining!

•  Sarajean ossitto •  Sarajean.tuj@gmail.com

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Class site https://MGUCareerClass.wordpress.com/Password MGUIntlCareers