last resolution no. 19-1079 last ordinance ... - city of solvang
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Last Resolution No. 19-1079 Last Ordinance No. 19-0337
REGULAR MEETING OF THE SOLVANG CITY COUNCIL
COUNCIL CHAMBERS 1644 OAK STREET
June 24, 2019
6:30 PM
Please be advised that, pursuant to State Law, any member of the public may address the Council concerning
any item on the Agenda. Please be aware that Items on the Consent Calendar are considered to be routine and are normally enacted by one vote of the Council.
If you wish to speak regarding an item on the Consent Agenda, please do so during Public Communications. Regular City Council meetings are broadcast live on Channel 23 in the Santa Ynez Valley, and
stream live on the City’s website at www.cityofsolvang.com/City Council CALL TO ORDER
ROLL CALL PLEDGE OF ALLEGIANCE PRESENTATION Presentation by Eric Daniels of PG&E - Public Safety Power Shutoff Program (15 min.)
1. PUBLIC COMMUNICATIONS – WRITTEN OR VERBAL At this time, please direct comments to the City Council regarding Consent Calendar Items or matters NOT on the agenda but within the jurisdiction of the Council. (Speakers are limited to three [3] minutes).
2. CITY MANAGERS REPORT & ADVANCE CALENDAR
Informational Report and Calendar – No Action.
3. CONSENT AGENDA a. Approval of Agenda as Presented b. Approval of Sheriff’s Department Report for May 2019 c. Approval of draft Minutes of the May 13, 2019 City Council Meeting d. Cancellation of July 22, 2019 City Council Meeting
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e. Ordinance Amending Title 10, Building Regulations, Establishing a Sewer Impact Fee Adopt on second reading, by title only, Ordinance No. 19-____, amending the Solvang Municipal Code, Title 10 – Building Regulations, and establishing a Sewer Impact Fee; Adopt Resolution No. 19-____, setting the Sewer Impact Fee amount at $1,123 per EDU; and Accept the CEQA Exemption pursuant to Section 15061(b)(3) finding no possibility of significant impact
f. Notice of Completion – Mission Drive Sewer Main Crossing Repair Project, PW 118 Accept the Mission Drive Sewer Main Crossing Repair Project as complete, and direct the City Manager to execute and record the Notice of Completion
g. Notice of Completion – WWTP Pond Dredging Project, PW 129 Accept the WWTP Pond Dredging Project as complete, and direct the City Manager to execute and record the Notice of Completion
h. Award Construction Contract– FY 2019-20 Pavement Maintenance Project, PW 130 Award a Construction Agreement with Ramsey Asphalt Construction in the amount of $149,698.85; authorize execution of the Agreement by the Mayor; and authorize the City Manager to execute any change orders if within the contingency amount of $15,000
REGULAR AGENDA
4. HEARING ON THE APPEAL OF CITY MANGER DETERMINATION REGARDING REQUESTED WAIVER OF SIDEWALK INSTALLATION FOR MERKANTILE PROJECT Consider the appeal for relief and dismissal of the requirements for sidewalk installation for the Merkantile project and provide policy direction to the City Manager.
5. FISCAL YEAR 2019-20 BUDGET ADOPTION AND GRANT AGENCY FUNDING Review, consider grant agency funding requests, and adopt the final FY 2019-20 Budget.
6. COUNCIL MEMBER AB1234 AND COMMITTEE REPORTS (Oral reports: Each
Council Member will give oral reports on their activities in relation to the following committee or agencies. In addition, each member may report on items that will be included on the agenda for such committee or agency and seek guidance from the Council as a whole on such items, including on what position to take on behalf of the City)
• Santa Barbara County Association of Governments • Air Pollution Control Board • Joint Wastewater Committee • Chumash Ad Hoc Committee • Library Ad Hoc Committee • EMA Groundwater Sustainability Agency • Water Ad Hoc Committee • Economic Development Ad Hoc Committee
7. COUNCIL COMMENTS AND REQUESTS
Comments and requests from City Council Members. No action will be taken at this meeting.
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8. CLOSED SESSION Government Code Section 54957.6 Conference with Labor Negotiators, Agency Representative – David Gassaway, City Manager – Employee Organization Teamsters Local 986
9. ADJOURNMENT Copies of staff reports and supporting documentation pertaining to each item on this agenda are available for public viewing and inspection at City Hall, 1644 Oak Street, Solvang, during regular business hours and on the City’s website www.cityofsolvang.com, in addition, any writings relating to an open session agenda item provided to a majority of the Council that is distributed within 72 hours of the meeting, after the posting of the agenda, will be identified and available separately at City Hall and may be posted to the website. In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the office of Administrative Services at 688-5575 or the California Relay Service. Notification 48 hours prior to the meeting would enable the City to make reasonable arrangements to ensure accessibility to this meeting.
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June 18, 2019
Below is an Advance Calendar of anticipated agenda items. The dates are tentative but reflect an overview of items to come. Items on this advance calendar are subject to change. Final agendas will be available on-line and at City Hall at least 72 hours prior to the meeting date.
MEETING DATE AGENDA ITEM AGENDA STAFF ACTION July 08, 2019 Amend Appropriation Limit 2019-20 Consent XB Adopt First Reading of ADU Zoning Ordinance Amendment Regular HO Approve Appointment to Library Advisory Committee Consent LM Approve Sign Ordinance Review Regular HO Discuss Notice of Completion- Reservoir 2 Access Rd Paving Consent MV Approve Construction Contract – Tennis Courts Consent FL Approve Ad Hoc Committee for review of City Attorney Proposals Regular DG Form July 22, 2019 Potential Cancellation for Summer Recess August 12, 2019 Presentation, SCVB Mid-Year Report Present Hear Presentation, Proclamation – SYVHS Football Program Present WWTP Upgrade Financing Options Regular DG/XB Consider August 26, 2019 10-Year Capital Improvement Program Regular MV Adopt Cannabis Appeals Pblc Hrg Atty Decide RFP for CalPERS Separation Regular XB Approve
ADVANCE CALENDAR
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Unscheduled Potential Traffic Calming Measures – Viborg Road Review Building Dept Plancheck Services RFP Approve WWTP Upgrade Project Rate Impact and Financing Consider Water/Sewer Connection Fees Approve Ordinance Amendment- Snowbird Meter Fees Consider Storm Water Resource Plan Consider OPEB Liability Presentation Hear Zoning Code Updates, Ord Amendment Adopt Prohibition of Gas Leaf Blowers Discuss Future Parking Projects/Structures Discuss Ord Amend- Planning Comm Appointment Process Discuss Policy re Outsourcing City positions at Employment end Consider Pavement Management System Presentation Hear Amnesty Program Consider Council Agenda Section and Order Reformat Annual/Future Scheduled
*Public Hearing Notice Capital Improvement Program (August) Approve Stormwater Managemt Program Annual Report (Nov) Receive Appointment of Mayor Pro Tem (December) Approve Comprehensive Annual Financial Report (Jan/Feb) Receive Mid-Year Budget Adjustments (Feb) Approve *Public Hearing Notice Measure A 5-Year Local Program of Projects (Feb) Approve *Public Hearing Notice SB1 RMRA Project List (2nd mtg in Mar) Approve Investment Policy Annual Review (March) Review *Public Hearing Notice Solvang Mesa LLMD Annual Assessment (March) Adopt TDA Grant Funding (April) Adopt *Post Notice 15 days Prior Amend Appropriation Limit (June) Adopt FTA 5311 Grant Agreement (June) Adopt Annual Budget (June) Adopt Conflict of Interest Code Review (June 2020) Discuss Appointment to Library Advisory Committee (July 2019) Approve Review of Development Impact Fees Warrant Register (1st meeting of each month) Approve Public Records Request Register (1st meeting of month) Receive Sheriff’s Department Report (2nd meeting of each month) Receive Solvang Chamber (1st meeting of each month & quarterly) Receive SCVB Report (2nd meeting of each month & biennial report Receive Fire Department Report (Quarterly) Receive VisitSYV Report (Quarterly) Receive Parks & Rec Calendar (Quarterly)
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M E M O R A N D U M Date: June 12, 2019 To: Solvang City Council From: Senior Deputy Charlie Uhrig Subject: Solvang Statistics and Activity Report for May CC: Lt. Eddie Hsueh
This statistics report provides a general overview of law enforcement activity in the City of Solvang for the month of May. The report highlights and describes patterns of activity, significant felonies in the city, and noteworthy performances by deputies assigned to the Solvang station.
Burglary:
There were no burglaries reported in Solvang during the month of May.
Other Significant Activity:
During the month of May, deputies conducted 91 traffic stops, which resulted in 30 citations written for various offenses, including 12 moving violations, and 3 equipment violations. Deputies responded to four-911 Follow-up calls, and 14 Alarm calls. Deputies also conducted 9 Check the Welfare Calls and 17 Premises Checks, dealt with 3 suicidal subjects, and handled 62 phone calls into the station. There were also 17 incidents involving transients, which resulted in 2 arrest, and 9 reports generated. There were 14 traffic related investigations during the month of May. There was 4 suspected Child Abuse cases and 9 Adult Abuse cases reported for the month of May. There were no coroner cases reported in Solvang. Residents used the online reporting program to file 4 reports in May. Deputies also took a report for a fake $100 which was passed at a local restaurant. **BUSINESS OWNERS: Please be wary of large bills and test them regularly as you receive them at your business.
On 05-25-19 (case19-6627), Solvang Patrol conducted a traffic stop on a vehicle at the Fifth Street/Mission Drive intersection. During the investigation it was learned the female
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driver was on probation, and she was also found to be under the influence of alcohol. She was arrested for DUI, transported and booked into County Jail. During a search of her person at the County Jail, she was found to have sequestered an illegal substance in her body. She was additionally charged with felony possession of, and bringing a controlled substance into the Jail.
Murder:
There were no murders reported in Solvang for the month of May.
Rape:
There were no rapes reported in Solvang in the month of May.
Robbery:
There were no robberies reported in Solvang during the month of May.
Domestic Assault/Assault:
There were no cases of felony domestic violence/assault reported in Solvang for the month of May. However, there were 3 cases of misdemeanor domestic violence/assault reported in May.
Grand Theft:
There were no grand thefts reported in Solvang during the month of May.
Auto Theft
There were no thefts of an auto reported in Solvang during the month of May.
Misdemeanors/Thefts:
There were 5 petty thefts, including 2 thefts from vehicles, and 1 vandalism reported during the month of May.
Arrests:
During the month of May, deputies made 12 misdemeanor arrests and 1 felony DUI arrest. These arrest totals included the following types of Misdemeanor arrests: none for DUI, one for Public Intoxication, and one for Narcotics.
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Monthly Activity Report for May
This is the May end of the month report from the Solvang Community Resource Deputy. It highlights all the activities, meetings, and presentations by the Community Resource Deputy for the month of May.
MEETINGS:
On May 2, I met with local Salvation Army members in Solvang. I also coordinated and attended a county-wide meeting of the Sheriff’s Chaplains in Solvang.
On May 6, I met with City Staff regarding the Half Marathon and Rancheros Parade.
On May 7, 15, and 22, I attended City Staff meetings.
On May 11, I met with Volunteers for the Half Marathon to discuss traffic control.
On May 13, I met with Salvation Army staff from Lompoc regarding Summer Camp.
On May 28, I attended a meeting of the local Drug Coalition at PHP.
PRESENTATIONS: On May 16, I assisted the Chumash CRD with Coffee with a Cop at the Tribal Hall. The format was different and a few of us did short presentations for the 10 members who attended the event.
ACTIVITIES:
On May 1, and 8, I assisted with the South County Citizens Academy. About 35 persons are attending the classes.
On May 1, 3, 7, 21, and 23, I worked as a bailiff in SB Courts.
On May 4, I coordinated and worked the Rancheros Visitadores parade. No incidents to report.
On May 8, I attended our Coffee with a Cop in Solvang at the Coffeehouse by Chomp.
On May 10, I assisted a PLS client with a battery change.
On May 11, I coordinated and worked the Half Marathon Race. We had over 25 Sheriff volunteers and Explorers assist with traffic control in Solvang, due to the start and finish being in Solvang.
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On May 20, I attended and qualified for our 2nd Quarter Range Shoot.
On May 28, I transported the CRV to Santa Maria for the Elks Festival.
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CITY OF SOLVANG STATISTICS 2019ACTIVITY JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC YTD Total
Log Entries 395 388 416 458 496 2153OAI Reports 40 44 40 55 61 240Trfc Invest. 8 6 13 8 14 49Coroner 0 0 0 0 0 0Burglaries 1 1 1 2 0 5Attempts 0 0 0 1 0 1Residential 0 0 1 1 0 2Vehicle 0 1 0 0 0 1Commercial 1 0 0 1 0 2Other 0 0 0 0 0 0Felonies 3 2 5 6 1 17Murder 0 0 0 0 0 0Rape 0 0 0 0 0 0Robbery 0 0 0 1 0 1Assault 0 0 2 3 0 5Grand Theft 2 1 0 2 0 5Auto Theft 1 1 0 0 0 2Other 0 0 3 0 1 4Misd./Thefts 1 4 3 9 6 23Arrests 7 10 17 15 13 62Misd. 7 10 12 12 12 53Felony 0 0 5 3 1 9DUI 1 1 2 3 1 8Public Intox. 0 2 4 0 1 7Narcotic 2 1 2 1 0 6Citations 10 7 16 21 30 84Moving 2 2 5 5 12 26Equipment 0 4 0 1 3 8Other 6 1 1 5 8 21Parking 0 0 10 10 7 27Viborg Rd. 2 0 0 5 4 11Skate Park 0 0 0 0 0 0
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CITY OF SOLVANG STATISTICS 2018ACTIVITY JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC YTD Total
Log Entries 284 289 292 289 321 390 462 338 359 372 349 425 4170OAI Reports 59 36 40 32 33 45 52 57 63 46 40 38 541Trfc Invest. 11 6 5 9 12 11 16 17 14 17 11 13 142Coroner 1 1 0 1 0 1 1 0 0 0 0 0 5Burglaries 1 0 0 4 2 0 1 1 1 1 1 3 15Attempts 0 0 0 0 0 0 0 0 0 0 0 0 0Residential 0 0 0 1 0 0 0 1 0 0 0 2 4Vehicle 0 0 0 0 2 0 1 0 0 0 0 0 3Commercial 1 0 0 3 0 0 0 0 1 1 1 1 8Other 0 0 0 0 0 0 0 0 0 0 0 0 0Felonies 5 1 3 2 3 4 3 5 5 6 2 3 42Murder 0 0 0 0 0 0 0 0 0 0 0 0 0Rape 0 0 0 0 0 1 0 0 0 0 0 0 1Robbery 0 0 0 0 0 0 0 0 0 0 0 0 0Assault 2 0 0 0 0 0 1 3 1 1 0 1 9Grand Theft 3 0 0 0 0 0 0 0 0 3 1 1 8Auto Theft 0 0 0 0 2 0 1 0 1 1 0 0 5Other 0 1 3 2 1 3 1 2 3 1 1 1 19Misd./Thefts 6 3 7 2 4 2 2 2 4 4 2 2 40Arrests 9 4 7 10 4 7 12 10 16 12 3 9 103Misd. 6 3 5 7 2 6 10 5 12 8 2 7 73Felony 3 1 2 3 2 1 2 5 4 4 1 2 30DUI 1 1 2 2 1 1 2 2 3 2 0 2 19Public Intox. 1 1 3 0 0 1 1 2 1 1 1 2 14Narcotic 3 0 0 1 0 2 5 0 0 4 2 1 18Citations 20 16 14 21 7 10 23 8 16 10 12 11 168Moving 4 3 2 14 4 2 4 1 4 3 5 1 47Equipment 0 3 4 6 1 3 5 1 3 3 3 4 36Other 5 1 8 1 1 3 5 6 9 1 1 3 44Parking 11 9 0 0 1 2 9 1 15 3 3 3 57Viborg Rd. 0 1 0 1 0 0 1 1 0 2 3 0 9Skate Park 0 0 2 0 0 0 0 0 1 0 0 0 3
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MINUTES OF THE REGULAR MEETING OF THE
SOLVANG CITY COUNCIL ____________________________________________________________________________________ Council Chambers May 13, 2019 1644 Oak Street Monday Solvang, CA 93463 6:30 pm ____________________________________________________________________________________
CALL TO ORDER: Mayor Toussaint called the meeting to order at 6:30 p.m.
ROLL CALL:
PRESENT: Mayor Toussaint, Council Members Clarke, Djernaes, Johnson, and Waite STAFF: David Gassaway, City Manager; Dave Fleishman, City Attorney; Matt van der
Linden, Public Works Director; Holly Owen, Planning & Economic Development Director; Lt. Eddie Hsueh; and Lisa S. Martin, City Clerk
PLEDGE OF ALLEGIANCE
PRESENTATIONS
The Solvang Chamber presented their quarterly report.
1. PUBLIC COMMUNICATIONS – WRITTEN OR VERBAL
Lee Rosenberg Expressed his concern regarding Council Member Djernaes’ treatment of staff during their reports
Kenny Esko, Business Owner Resident Expressed his desire for events to move to Sundays, not so many on Saturdays Wondered where the amnesty program is that the Council promised
Joan Jamieson, Solvang Resident
Spoke regarding Karen Bowker, First Bank
Spoke regarding the need for less strict regulations on promotional signage Susan Bott, Save Our Solvang
Hopes the Council will consider an Urban Growth Boundary in their goals The Council is focused on the business owners in Solvang She would like the Council to consider all residents visions for Solvang
Steve Decker, SB Cannabis
Handed out an information bulletin on the medical benefits of cannabis
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Niels Brock Students Discussed architecture and colors of buildings in Solvang Suggested more events such as Music Festivals, Fastelavn in February,and Octoberfest Suggested Danish Days be a full week
Ed Skytt, Solvang Resident
Does not remember any of the council members promising amnesty Very nice presentation by the Niels Brock students but it should have been set up as a presentation
not for the public comment period CITY MANAGER’S REPORT & ADVANCE CALENDAR
City Manager Gassaway gave an informational report.
3. CONSENT AGENDA a. Approval of Agenda as Presented b. Approval of Warrant Register for April 2019 c. Approval of draft Minutes of the April 8, 2019 Regular Meeting and the April 15, 2019 Special
City Council Meeting d. Award Construction Agreement for Reservoir 2 Access Road Paving
Award a Construction Agreement with CalPortland in the amount of $91,491.00; authorize execution of the agreement by the Mayor; and authorize the City Manager to execute any change orders if within the contingency amount of $14,000.00
Council Member Clarke stated that he would be abstaining from the warrant register items that are payable to his employer Nielsen’s Building Materials. Motion made by Council Member Waite to approve the consent agenda as presented, seconded by Council Member Johnson, and carried with a roll call vote of 5-0 with Council Member Clarke abstaining from warrant register payments to Nielsen’s Building Materials.
REGULAR AGENDA 4. SANTA YNEZ VALLEY DRAFT BICYCLE MASTER PLAN REVIEW
Staff report by Matt van der Linden, Public Works Director, and Michael Becker, Planning Director of SBCAG, who presented the draft Bicycle Master Plan. Council Member Waite read public comment letters received by Council. Council Member Djernaes asked about the costs associated with the Buellton river bikepath. Michael Becker responded that they will know more in the next year when the alignment is sorted out however it will likely be an approximately $10 million project. SBCAG will do a conceptual alignment study. State funding is possible. Tier 1 top rated projects were all routes from western Buellton to Santa Ynez, and specifically Buellton to Solvang and Alisal to Alamo Pintado. Mayor Toussaint opened the item to public comment at 8:16 p.m. and, seeing none, closed the item. Johanna Finley, Santa Ynez Valley Resident Spoke in support of smart bike trails
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Mike Hecker, SYV Spoke Spoke in support of the draft plan and would like the Council to act sooner rather than later when it
comes to construction of bike paths The public comment period was closed at 8:23 p.m. Mayor Toussaint suggested that the Council give feedback on the routes identified in Page 90 of the plan, and prioritize some of the smaller more feasible projects. Council Member Waite indicated her top priorities would be all of the striping and signage projects since we could easily do them as we do road pavement maintenance, and to formalize bike lanes on the 246. Discussion regarding small projects and the trail along the river and right-of-way acquisitions. Priorities would be the Santa Ynez River Trail, bicycle pump track, formalizing Highway 246 shoulder, and the seven low cost projects. Council gave direction to staff to incorporate the seven low cost projects into upcoming road maintenance projects, bring back a cost and feasibility report on the HCA bicycle pump track, continue alignment work on the Santa Ynez River trail, and resubmit grant application for the Sunny Fields Spur in a future grant cycle after a. Mayor Toussaint announced a five minute break. The City Council reconvened at 8:56 p.m.
5. DISCUSSION OF SEWER IMPACT FEE
Staff report by Matt van der Linden, Public Works Director.
Council Member Clarke questioned whether these types of sewer infrastructure upgrade costs are communicated to applicants right away. Public Works Director van der Linden responded that for some applications they are and for others they didn’t fully inform the developer as soon as they would have liked. It is difficult for staff to presuppose all of the requirements and conditions that the project will require due to its impact. Often, developers and applicants want all the information up front but have not submitted an application complete enough for staff’s analysis to be made. City Attorney Fleishman stated that while not perfect, this sewer impact fee would allow developers to more accurately calculate what the costs of their project will be. Council Member Djernaes inquired how the fee calculation was accounting for the tourists. Public Works Director van der Linden responded that the tourists use the restaurants and stay in the hotels. Mayor Toussaint asked for clarification regarding the Sewer Impact fee versus the Sewer Connection fee. Public Works Director explained that most new projects would be charged a the Sewer Connection fee based on the water meter size required for the project and would also be charged the Sewer Impact fee per EDU. There was a brief discussion regarding the fee calculation being based currently only on existing zoning and vacant parcels. The fee calculation does not currently take into consideration redevelopment projects with an increased impact on the sewer system. Once a new Wastewater Master Plan is prepared the amount of the fee could be reconsidered, as the amount of the fee would be established by Resolution.
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Mayor Toussaint questioned whether the fee could be waived or reduced by the Planning Commission during review and consideration of the development plan. City Attorney Fleishman indicated that the ordinance could include a party’s ability to protest the fee, which would be heard by the City Council. Staff first needs to be directed by Council to move forward with the fee and drafting of the ordinance. Mayor Toussaint commented that if the Council desired a particular project to move forward he would like the ability of the Council to adjust the fees. City Attorney Fleishman cautioned that while the City Council could have that ability they should balance the project’s impact on city services while being mindful of the existing ratepayers, who will bear the costs if a new development is not required to pay their share. Mayor Toussaint opened the public comment period at 9:38 p.m. Gay Infanti Appreciates the work by staff to come up with these numbers but feels that they are too low since
there would still be a $2.4M shortfall which would fall to the ratepayers Alarmed that the Council is so on the side of the contractors and developers as opposed to the side
of the citizens of Solvang Concerned with all the talk of densification and growth of Solvang as we do not have the water to
serve Mitch Williams, Property Owner This issue has been the lynch pin for his project The 1988 Sewer Study states that residential build out has almost zero impact on the system Not in support of the Sewer Impact Fee
The public comment period was closed at 9:46 p.m. Council Member Waite stated her support to approve of the fee and to move on with preparation of an updated Wastewater Master Plan. Motion made by Council Member Waite to approve staff recommendations 1 and 2. Council Member Clarke expressed that he would like the costs to be the responsibility of the tourists and partially the developers and would not wish for it to shift to the residents. Council Member Djernaes stated that this methodology does not accomplish the shift of the costs to the tourists so it may not be the answer. City Attorney Fleishman responded that there are two ways that tourists are contributing to the costs. One is that the hotels are paying for the water usage by the tourists, and the second is that the tourists also pay the transient occupancy tax. The TOT is paying for other types of infrastructure but is not necessarily supposed to be, as an enterprise fund, contributing to the sewer fund because it is supposed to be self- sustaining.
Mayor Toussaint indicated that this fee is a good start to making things more transparent to developers in the future. If we can get those 90 hotel rooms as indicated in this table then we will collect a substantial amount of additional TOT to pay for some of the needed sewer line upgrades. Council Member Waite restated her motion. The motion was seconded by Mayor Toussaint, and carried with a roll call vote of 5-0.
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With the time being 10:05 p.m., the City Council considered whether they should table the remainder of the items on the agenda to a future date or special meeting. Mayor Toussaint stated that he would like to move into the Closed Session item and suggested a Special Meeting the following Monday Motion made by Council Member Clarke to move forward with the quicker items (items 7, 8 & 9) and table the CalPERS item (6) to the next meeting, seconded by Council Member Waite. Substitute Motion made by Council Member Johnson to continue all remaining items to a Special Meeting to be held May 20, 2019 at 6:30 p.m., seconded by Council Member Djernaes, and carried with a roll call vote of 3-2 with Council Members Clarke and Waite voting No.
6. CLOSED SESSION
Government Code Section 54957.6 Conference with Labor Negotiators – Agency Representative, Designated Negotiator – David Fleishman, City Attorney – Employee Organization Teamsters Local 986. The Council adjourned to Closed Session at 10:07 p.m.
7. ADJOURNMENT: Mayor Toussaint adjourned the City Council meeting at 10:38 p.m. and indicated that reportable action was taken during closed session to appoint City Manager David Gassaway as the Agency Representative/Designated Negotiator for labor negotiations.
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CITY COUNCIL STAFF REPORT/CONSENT AGENDA
TO: SOLVANG CITY COUNCIL MEMBERS FROM: David Gassaway, City Manager MEETING DATE: June 24, 2019 DATE PREPARED: June 19, 2019 SUBJECT: CANCELLATION OF THE SECOND CITY COUNCIL MEETING
IN JULY – SUMMER RECESS I. RECOMMENDATION:
Cancellation of the July 22, 2019 Regular City Council meeting. II. DISCUSSION:
Cities and counties across the state typically cancel one or more meetings during the months of July and August as a summer recess period due to quorum difficulties and to allow for elected officials and staff to appropriately plan summer vacations. Staff does not anticipate any items needing immediate City Council action on that second meeting date in July, and therefore staff is recommending cancellation of the July 22, 2019 City Council meeting.
III. ALTERNATIVES:
Council could choose not to cancel this meeting.
IV. FICAL IMPACT: None
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CITY COUNCIL STAFF REPORT/CONSENT AGENDA
TO: SOLVANG CITY COUNCIL MEMBERS FROM: Matt van der Linden, Public Works Director/City Engineer MEETING DATE: June 24, 2019 DATE PREPARED: June 13, 2019 SUBJECT: ORDINANCE AMENDING TITLE 10, BUILDING REGULATIONS,
AND ESTABLISHING A SEWER IMPACT FEE I. RECOMMENDATION:
1. Adopt on second reading, by title only, Ordinance No. 19-____, an Ordinance of the City of Solvang amending the Solvang Municipal Code, Title 10 - Building Regulations, and establishing a Sewer Impact Fee; and
2. Adopt Resolution No. 19-____, setting the Sewer Impact Fee amount at $1,123 per Equivalent Dwelling Unit (EDU); and
3. Accept the CEQA Exemption pursuant to Section 15061(b)(3) of the California Environmental Quality Act guidelines finding no possibility of significant impact.
II. BACKGROUND:
In 1988, the City evaluated its sewer collection system and completed a Sanitary Sewer Adequacy Study (Study). The Study identified approximately 35 segments of the existing sewer collection system with flow significantly exceeding industry standard conditions, thus deficient. The Study recommended replacement of deficient sewer line segments with larger diameter lines to accommodate future City buildout. To accommodate development, past projects constructed new sewer lines and diverted upstream flows around deficient downstream sewer segments, reducing the number of deficient sewer segments from 35 to 21. Attachment 1 - Map of Deficient Sewer Segments highlights the remaining 21 undersized segments.
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To comply with the City’s General Plan land use policies, beginning in 2011, the Engineering Division began evaluating sewer system deficiencies in relation to proposed development or redevelopment projects. This led to creation of conditions of approval requiring system upgrades for new development projects. The City’s General Plan Land Use Element has the following policy:
Policy 1.6 Ensure that the demand for public facilities and services does not exceed the City government’s ability to provide these facilities.
Action Item (A) The City shall periodically review projected municipal service and public facilities demands to ensure adequate levels of service are maintained. Action Item (B) The City shall make a finding prior to the land use approval for any new development that adequate public services and resources are available to serve the new development. In making such findings, the City shall require that Applicants assume full responsibility for the costs of public service extensions or improvements that are required as a result of the new development. Lack of available public services or resources shall be grounds for a reduction in development otherwise allowed under the Land Use Element land use category(s), or denial of the proposed development.
In the absence of a Sewer Impact Fee, City practice required proposed development projects to replace and upsize one or two off-site segments of the deficient sewer system. For example, in 2015 the Solvang Senior Apartments project upsized 500 feet of sewer line in Alisal Road (from Mission Drive to Maple Avenue) as part of their Conditions of Approval. A Sewer Impact Fee, as proposed by staff, is a fair solution and more desirable to developers. Staff brought a proposed Sewer Impact Fee to the City Council in August of 2018, but there was no resulting Council action taken. With a revised methodology, Staff returned on May 13, 2019 and the City Council unanimously approved the methodology of the proposed Sewer Collection System Impact Fee, and directed staff to return with a final ordinance for adoption. At the City Council meeting of June 10, 2019, the Council introduced the Sewer Impact Fee Ordinance for adoption.T
III. DISCUSSION:
In developing the proposed Sewer Impact Fee, Staff sought candid input from developers currently working on projects in Solvang. Staff arranged four open meetings with developers to discuss the new methodology for a new Sewer Impact Fee. Staff received input from: Mitch Williams, Jim Knell, Elsa Reader, Erik Vasquez, Jessy Osehan-Verkler, Bill Horn, Angie Horn, and Gary Blake. The
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developers expressed support for the methodology and practice of a Sewer Impact Fee. They indicated it helped remove a hurdle for development. The purpose of the proposed Sewer Impact Fee is to allocate a fair share of the costs attributable to the increased demand for public facilities reasonably related to the development project in order to: 1) refurbish existing facilities to maintain the existing level of service, or 2) achieve an adopted level of service that is consistent with the general plan. Future development and redevelopment projects pay the fee as their fair share of the above costs attributable to the new development. As outlined below, Staff undertook a three-step calculation to determine the fee, which takes into account land use, wastewater flow generation, and replacement costs. 1. The first step was estimating total upgrade/replacement costs. The estimated
cost to address all known sewer collection deficiencies, refurbishment and upgrades to meet general plan standards is $2,782,163.
2. The second step was establishing a uniform unit of measurement for the fee. Sewage generated by various land uses were defined in relationship to a single-family residence, which is assigned a sewage generation value of 1.0 Equivalent Dwelling Unit (EDU).
3. The third step was estimating the impact of proposed development based on total buildout under the General Plan. The estimate is based on all presumed future EDUs for each type of land use.
A population density of 2.3 persons per EDU was established for future single family and multi-family residences. For future commercial development, the different sewage flows generated by hotel, restaurant, and office/retail land uses were estimated based on a comparison to a residential dwelling unit. Based on estimates developed by the Public Works and Planning Departments, there are approximately 347 EDUs worth of future development to reach full build-out (including accessary dwelling units). This converts to an estimated population increase of 798 persons, or approximately 14% of the current population. By taking the total estimated cost of sewer improvements ($2.78M) and allocating 14% of that cost to future projects, the resulting proposed Sewer Collection System Impact Fee is $1,123 per EDU. The table below summarizes EDUs for various land uses. See Attachment 2 for details on calculations and assumptions.
Land Use & Equivalent Dwelling Units
Land Use Categories EDUs Single Family Residence 1.0 per unit Apartment/Multi-Family Residence 1.0 per unit General Commercial (office/retail) 1.0 per 2,000 SF Restaurant 1.0 per 500 SF
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Hotel 0.7 per room Industrial, Institutional & Other Commercial Based on calculations
provided by applicant
Sewer Collection System Impact Fee $1,123 per EDU
The Sewer Impact Fee will collect an estimated $0.4 million, which still leaves a gap of $2.4 million to address the identified sewer system deficiencies. Current sewer rates are insufficient to maintain adequate reserves and address the identified deficiencies. Therefore, there remains need for additional funding strategies to fund the gap for required capital improvements and resolve system deficiencies. Title 10 of the Solvang Municipal Code sets forth Building Regulations, and explains all of the laws, rules and regulations that pertain to the issuance of building permits for new development and redevelopment. Staff recommends that a new Chapter 5 be added to Title 10 of the Solvang Municipal Code entitled the "Solvang Development Impact Fee Ordinance." Included as Attachment 3 is the Title 10, Chapter 5 Solvang Development Impact Fee Ordinance (adoption pages). As mentioned above, the City Council held the first reading of the proposed Sewer Impact Fee at the meeting of June 10, 2019. Staff recommends that the City Council adopt the attached ordinance and resolution, and establish a new Sewer Impact Fee Ordinance with the Fee set by Resolution at $1,123 per EDU.
IV. ALTERNATIVES:
None. V. FISCAL IMPACT:
Other than staff time, there is no cost to the City to add Chapter 5 Solvang Development Impact Fee Ordinance to Title 10 of the Municipal Code. The proposed Sewer Impact Fee will collect an estimated $0.4 million to address the identified sewer system deficiencies.
VI. ATTACHMENTS:
1. Map of Deficient Sewer Segments 2. Impact Fee Calculation Sheet 3. Title 10, Chapter 5 Solvang Development Impact Fee Ordinance 4. Resolution
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Key to Features
DISCLAIMER: This map is for reference only. Although every effort
has been made to ensure the accuracy of information, errors and
conditions originating from physical sources used to develop the
database may be reflected on this map. No level of accuracy is
clamied for the boundary lines shown hereon and lines should not
be used to obtain coordinate values, bearings or distances.
297
Feet
City of Solvang
Compiled on ##-##-##
0
593.7
Provided by zworldgis.com
State Plane California Zone V NAD 83
Santa Barbara County, California
City ofSolvang
City Boundary
Cleanout
Manhole
Private Structures
CO
MH
Sewer Lift Station
Sewer Monitoring Wells
Sewer Pipe
BASIN A SEWER PIPE
BASIN B SEWER PIPE
BASIN C SEWER PIPE
BASIN D SEWER PIPE
BASIN E SEWER PIPE
FORCE MAIN
Private Sewer Pipe
Streets
Tax Parcels
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5/3/2019
City of Solvang
Sewer Collection System Impact Fee Calculation
Replacement CostExisting Overburdened Sewer LinesReferrence: Sanitary Sewer Adequacy Study 1988
Exist. Reqrd. Manhole Pipeline Manhole TotalDS MH US MH DS MH US MH Location/Outfall Dia. (in) Dia. (in) Replacement $/LF $/EACH Cost ($)
1 159 121 MA‐002 MA‐003 Fred Cyn‐Paseo Del Rio 147 12 15 1 375$ 15,000$ 70,125$ 2 35 new MH MB‐036 MA‐028 Fifth St ‐ * 6 10 NA 250$ 15,000$ ‐$ 3 new MH 36 MA‐028 MA‐029 Fifth St ‐ 160 6 10 1 250$ 15,000$ 55,000$ 4 36 38 MA‐029 MA‐031 Fifth St ‐ 105 6 10 1 250$ 15,000$ 41,250$ 5 1 2 MB‐003 MB‐004 Atterdag ‐ * 10 15 NA 375$ 15,000$ ‐$ 6 2 3 MB‐004 MB‐005 Atterdag ‐ * 10 15 NA 375$ 15,000$ ‐$ 7 3 4 MB‐005 MB‐006 Atterdag ‐ * 10 15 NA 375$ 15,000$ ‐$ 8 4 5 MB‐006 MB‐007 Atterdag ‐ * 10 15 NA 375$ 15,000$ ‐$ 9 5 6 MB‐007 MB‐008 Atterdag ‐ * 10 15 NA 375$ 15,000$ ‐$
10 6 new MH MB‐008 MB‐013 Atterdag ‐ * 10 15 NA 375$ 15,000$ ‐$ 11 new MH 7 MB‐013 MB‐014 Atterdag ‐ * 10 15 NA 375$ 15,000$ ‐$ 12 7 8 MB‐014 MB‐023 Atterdag ‐ * 8 10 NA 250$ 15,000$ ‐$ 13 8 9 MB‐023 MB‐032 Atterdag ‐ * 8 10 NA 250$ 15,000$ ‐$ 14 23 24 MB‐038 MB‐041 Atterdag ‐ 320 8 10 1 250$ 15,000$ 95,000$ 15 24 25 MB‐041 MB‐043 Atterdag ‐ 190 8 10 1 250$ 15,000$ 62,500$ 16 25 29 MB‐043 MB‐047 Atterdag ‐ 305 8 15 1 375$ 15,000$ 129,375$ 17 29 30 MB‐047 MB‐048 Atterdag ‐ 287 8 15 1 375$ 15,000$ 122,625$ 18 30 31 MB‐048 MB‐049 Atterdag ‐ 388 8 10 1 250$ 15,000$ 112,000$ 19 31 32 MB‐049 MB‐050 Atterdag ‐ 83 8 10 1 250$ 15,000$ 35,750$ 20 32 83 MB‐050 MB‐051 Atterdag ‐ 315 8 10 1 250$ 15,000$ 93,750$ 21 83 69 MB‐051 MB‐058 Atterdag ‐ 196 6 8 1 200$ 15,000$ 54,200$ 22 11 12 MB‐024 MB‐026 Alisal North ‐ * 10 12 NA 300$ 15,000$ ‐$ 23 12 new MH MB‐026 MB‐030 Alisal North ‐ * 10 15 NA 375$ 15,000$ ‐$ 24 new MH 15 MB‐030 MB‐031 Alisal North ‐ * 10 15 NA 375$ 15,000$ ‐$ 25 15 16 MB‐031 MC‐068 Alisal North ‐ * 10 15 NA 375$ 15,000$ ‐$ 26 16 19 MC‐068 MC‐069 Alisal North ‐ 177 8 15 1 375$ 15,000$ 81,375$ 27 19 20 MC‐069 MC‐070 Alisal North ‐ 155 8 15 1 375$ 15,000$ 73,125$ 28 20 new MH MC‐070 MC‐071 Alisal North ‐ 369 8 10 1 250$ 15,000$ 107,250$ 29 new MH new MH MC‐071 MC‐072 Alisal North ‐ 380 8 10 1 250$ 15,000$ 110,000$ 30 new MH new MH MC‐072 MC‐073 Alisal North ‐ 380 8 10 1 250$ 15,000$ 110,000$ 31 new MH 43 MC‐073 MC‐075 Alisal North ‐ 390 8 10 1 250$ 15,000$ 112,500$ 32 43 44 MC‐075 MC‐076 Alisal North ‐ 184 8 12 1 300$ 15,000$ 70,200$ 33 44 new MH MC‐076 MC‐079 Alisal North ‐ 271 8 12 1 300$ 15,000$ 96,300$ 34 new MH 89 MC‐079 MC‐080 Alisal North ‐ 484 8 12 1 300$ 15,000$ 160,200$ 35 310 311 MC‐033 MD‐001 Fjord Dr ‐ 126 12 15 1 375$ 15,000$ 62,250$
Total Length (LF) 5,412 1,854,775$
Notes: Contingency 20% 370,955$ Engineering Design 15% 333,860$ CM & Inspection 10% 222,573$ Total Replacement Cost: 2,782,163$
Assumptions:1 Single Family Residence (SFR) = 1 Equivalent Dwelling Unit (EDU)In terms of sewage generation, 1 Apartment Unit = 1 Multi‐Family Residential Unit = 1 SFR = 1 EDU1 Hotel room is equivalent to 0.7 EDU2,000 SF of gross General Commercial (Office/Retail) space is equivalent to 1 EDU500 SF of gross Restaurant space is equivalent to 1 EDU based on actual monthly water usage from representative restaurants as compared to SFR sewage generationEDUs for Industrial, Institutional and Other Commercial uses shall be based on calculations provided by the applicant and approved by the CityPersons per residential dwelling unit based on 2010 Census data = 2.3Solvang population per DOF as of May 1, 2018 = 5,771
Estimated future build out for various uses:Hotel Rooms 90 16,200 SF 63 EDUOffice/Retail 15,420 SF 8 EDURestaurant 7,000 SF 14 EDUResidential Dwelling Units 262 EDU 262 EDU
347 EDU
Convert EDU to population ‐‐> EDUs x Persons/Dwelling Units = % 798Divide growth by current population 14%
$ 389,503
Sewer Collection System Impact Fee is equivalent to 1,123$ per EDU
Future new development represents approximately 14% of the current
population. Therefore, new development should be responsible for at
least 14% of the overall cost to upgrade the system.
* Two sewer system upgrade projects constructed after 1988 diverted flows south of Mission Drive to eliminate the overburdened
condition in 14 segments of the lower sewer system as identified in the table above.
Construction Cost:
Item No.Segment ‐ 1988 Study Segment ‐ 2018 GIS
Length (LF)
\\Sven\public works share\Wastewater Div\Sewer & Wastewater Rates\Sewer Impact Fee\Sewer Impact Fee Calculations V427
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ORDINANCE NO. 19-____
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA, ESTABLISHING A SEWER DEVELOPMENT IMPACT FEE
WHEREAS, having adequate wastewater/sewer facilities and capacity are essential to the health, well-being and quality of life of all of those who live, work, visit and stay within the city. WHEREAS, new development within the city result in increased usage of residential, commercial, industrial, and other affected properties, which thereby increases the service requirements and the capital equipment requirements for the city’s wastewater collection and treatment system. WHEREAS, existing wastewater/sewer facilities and capacity in the city are not sufficient to accommodate existing and future development within all areas of the city based on the anticipated future development contemplated by the city’s general plan. WHEREAS, the City Council's purpose in enacting this ordinance is to implement a sewer development impact fee that will be imposed on new development throughout the city to ensure that such development is funding its share of the costs to upgrade the city's sewer collection system to handle the additional flow created by such development. WHEREAS, in the absence of the imposition of a sewer impact fee upon new development, the additional capital expenses necessary to maintain an acceptable level of wastewater collection and treatment for the entire city would be unfairly imposed upon the owners and residents of the existing buildings and improvements within the city. NOW THEREFORE, the People of the Chartered City of Solvang, State of California, do hereby ordain as follows: SECTION 1. A new Chapter 5 shall be added to Title 10 of the Solvang Municipal Code, to read as follows: 10-5-1 Short title. This chapter shall be known as the "Solvang Development Impact Fee Ordinance." 10-5-2 Purpose. The council declares that the fees required to be paid hereby are established for the purpose of protecting the public health, safety and general welfare, and implementing the policies of the general plan, by providing for the provision of adequate public facilities to support orderly development. 10-5-3 Definitions. Unless otherwise required by the context, the following definitions shall govern the construction of this chapter and any resolutions adopted by the city council pursuant to Section 10-5-6:
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"Commercial development" means the development or use of land for any retail, office, service commercial or other business purpose. "Council" means the city council of the city of Solvang. "Development" or "development project" means any project undertaken for the purpose of development, and includes a project involving the issuance of a permit for construction or reconstruction, but not a permit to operate. "Dwelling unit" means a structure, or portion of a structure, which is used for separate residential occupancy by an individual, a family or a group of unrelated individuals. "EDU" is defined as an equivalent dwelling unit. The single-family residence has been designated as the basic unit for calculation of the fees under this chapter, with other land use parcels receiving varying levels of proportionate fees based on parcel usage and size. One EDU represents an equivalency factor relative to a single family residential parcel. "Hotel" or "motel" means any development or use of land for temporary lodging purposes. "Impact fee" means a monetary exaction charged to the applicant in connection with approval of a development project for the purpose of defraying all or a part of the cost of public facilities related to the development project. "Imposition of fees" occurs when they are imposed or levied on a specific development. "Multifamily residential development" means development or use of land for residential purposes involving more than one dwelling unit in a single structure. "Public facilities" means public improvements, public services or community amenities. “Restaurant” means any establishment whose principal business is the sale of meals, including food and/or beverage, consumed on or off the premises. "Single-family residential" means development or use of land for residential purposes involving no more than one dwelling unit in a single structure. 10-5-4 Projects subject to prior fee ordinances and resolutions. All projects with vesting tentative maps at the time of the effective date of the ordinance codified in this chapter will be subject to prior fee ordinances and resolutions, unless such fees, in total, are higher than those imposed by this chapter's implementing resolution; or, unless otherwise determined due to maximum time limits having expired on said vesting tentative maps. 10-5-5 Fees—Imposition and application. A. This chapter establishes development impact fees which are imposed as a condition of approval upon all development projects for which a building permit is issued on or after the
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effective date of the ordinance codified in this chapter. Those impact fees are established for the following public facilities: 1. Wastewater/sewer collection, treatment and disposal facilities; B. These impact fees are established in order to pay for the capital costs of public facilities reasonably related to the needs of new development in the city. At least once every five years, the council shall review the basis for the impact fees to determine whether the fees are still reasonably related to the needs of new development. C. In establishing these fees, the council has considered the effects of the fees with respect to the city's housing needs as established in the housing element of the general plan. 10-5-6 Fees to be set by resolution. A. From time to time, the council shall, by resolution, set forth the specific amount of the impact fees, the specific public facilities to be paid for by the fees and the estimated cost of those facilities, and describe the reasonable relationship between the fees and the developments on which they will be imposed. B. Due to the increases in costs of construction, developing and designing the projects to be financed by the development impact fees set forth herein, such fees shall be automatically adjusted annually commencing July 1, 2019, and every July 1st thereafter. The fee adjustments shall be determined by averaging the annual increases, if any, in the (1) Engineering News Record’s U.S. twenty (20) city average construction cost index and (2) Engineering News Record’s Los Angeles construction cost index, for the preceding 12 month period ending in May. The resultant fee shall be rounded to the nearest dollar. 10-5-7 Payment of fees; notice. A. Except as otherwise provided in California Government Code § 66007, impact fees shall be paid to the city at the time a building permit is issued. B. Whenever fees are imposed pursuant to this chapter, the city shall provide the project applicant with a notice in writing at the time of the approval of the project or at the time of the imposition of the fees, a statement of the amount of the fees and notification of the 90-day approval period in which the applicant may protest the imposition of the fees. Said notice shall be in substantially the following form:
The conditions of project approval for your project, identified as _____________, include certain fees, dedication requirements, reservation requirements and/or other exactions more specifically described as: (identification of the amount of the fee and description of the dedications, reservation, or other exactions). The applicant is hereby notified that the 90-day protest period to challenge such items has begun as of the date of the project approval or the date of the fee imposition, which date was ___________. If the applicant fails to file a protest regarding any of the fees, dedication, reservation, or other exaction requirements as specified in California Government Code § 66020, the applicant shall be legally barred from later challenges.
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10-5-8 Protests. A. Any party subject to the fees established by this chapter may protest the imposition of those fees by meeting all of the following requirements: 1. Tendering any required payment in full; 2. Serving written notice of protest on the city council which notice shall contain all of the following information:
a. A statement that the required payment is tendered under protest,
b. A statement informing the city council of the factual elements of the dispute and the legal theory forming the basis for the protest;
3. Serving the written notice of protest no later than ninety days after the date of the imposition of the fees. B. The city council shall consider that protest at a hearing, the date of which shall be set by the city council within sixty days after the filing of the protest. The decision of the city council shall be final. 10-5-9 Exemptions. The fees imposed under this chapter shall not apply to the following: A. The United States or to any agency or instrumentality thereof, the state or any county or other political subdivision of the state; B. Remodeling or alteration of an existing residential building, but only if the number of dwelling units is not increased, or the use changed or intensified. C. That portion of a structure, which existed before the addition of dwelling units or the enlargement of floor area in a nonresidential structure. If a structure is destroyed or demolished, and building permits are issued to replace the structure within one year from the date of demolition, the impact fees shall be based on the service requirements of the new development less the service requirements of the development which it replaced. 10-5-10 Credits and reimbursement. A. If the applicant for approval of any development project is required by the city, as a condition of approval, to construct facilities whose cost has been used in the calculation of impact fees which apply to that project, the applicant shall receive a credit against those impact fees, up to the amount charged for the same type of facility. If the cost of the improvements constructed by the applicant exceeds the amount of the impact fees charged to the development project for the same type of facility, the excess cost shall be reimbursed to the applicant from other impact fee revenues within a reasonable time. To qualify for reimbursement, the applicant must enter
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into a reimbursement agreement with the city, and any such agreement must specify the amount to be reimbursed and the approximate schedule of the reimbursement. B. An applicant converting an existing use from one use category (residential, commercial, industrial) to another use category shall pay a sewer impact fee equal to the difference, if any, between the fees calculated for the existing and new uses as set forth in the resolution adopted by the city council under section 10-5-6. No person shall be entitled to a refund on conversions from a higher rate use category to a lower rate use category, nor shall reductions to development impact fees be transferable to another development. 10-5-11 Waiver of fees for development of low income housing. Upon the request of the developer, all or a portion of the fees set forth in this chapter may be waived for the development of housing for low income and very low income households, as defined by California Health and Safety Code §§ 50079.5 and 50105 respectively, when such housing is guaranteed affordability by deed restriction or other encumbrance on the property for a minimum period of 30 years. The request for such a waiver shall be submitted in writing and shall be processed with the development permit application for the project. Such waiver shall be memorialized in the form of a development agreement. 10-5-12 Disposition and use of the fees. A. The City Treasurer shall establish a separate fund or account for each type of facility listed in Section 10-5-5. All impact fees collected by the city shall be deposited in the fund or account established for the specific type of facility for which the fee is collected. Any interest earned on funds deposited in a fund or account shall be deposited in that fund or account. B. Funds deposited in those accounts shall be used only to pay for design and construction, including construction administration, of projects identified in resolutions adopted pursuant to Section 10-5-6 as the basis for the impact fees, or for reimbursements as provided in Section 10-5-10. 10-5-13 Refunds. A. If impact fees collected by the city have not been expended for the intended purpose within five years following their collection, the city shall either refund those fees as provided in California Government Code § 66001, or make findings as required by that section to retain the fees. B. The refund provisions of this chapter shall apply only to monies in possession of the city and need not be made with respect to any bonds, letters of credit or other items given to secure payment at a future date. 10-5-14 Other fees. The provisions of this chapter shall not be construed to limit the power of the city council to impose any other fees or exactions or to continue to impose existing ones on development within the city, but shall be in addition to any other requirements which the city council is
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authorized to impose, or has previously imposed within the city. In particular, individual property owners shall remain obligated to fund, construct, and/or dedicate the improvements, public facilities and other exactions required by the city, including without limitation those required by the Municipal Code, city standard details and specifications and other applicable public works standards. Any credits or reimbursements shall not include the funding, construction or dedications described in this division. SECTION 2. If any section, subsection, sentence, clause or phrase of this ordinance is held to be invalid or unconstitutional by a decision of a court of competent jurisdiction or preempted by State or Federal legislation, such decision or legislation shall not affect the validity of the remaining provisions of this ordinance. SECTION 3. This Ordinance has been reviewed for compliance with the California Environmental Quality Act (CEQA), and the CEQA guidelines, and the City’s environmental procedures, and has been found to be exempt pursuant to § 15061(b)(3) (general rule) of the CEQA Guidelines, because the City Council hereby finds with certainty that there is no possibility the passage of this Ordinance will have a significant effect on the environment. SECTION 4. INTRODUCED at a regular meeting of the City Council held on the 10TH day of June 2019, and PASSED AND ADOPTED at a regular meeting held on the _____ day of ______ 2019, by the following roll call vote: AYES: NOES: ABSENT: ABSTAINED:
ATTEST: Lisa S. Martin, CMC City Clerk
Ryan Toussaint Mayor
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RESOLUTION NO. 19-_____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANG, CALIFORNIA, SETTING THE AMOUNT OF THE
SEWER COLLECTION SYSTEM IMPACT FEE
WHEREAS, the City Council approved and adopted Ordinance No. 19-____ on June 24, 2019, and the Ordinance became effective on July 24, 2019; and
WHEREAS, the City Council has received and considered a comprehensive analysis (report)
from the Public Works Director/City Engineer, prepared June 13, 2019, which includes a calculation of proposed fees, a map of deficient sewer segments which are the facilities to be paid for by the proposed development impact fee here adopted, and the estimated cost of those facilities; and
WHEREAS, that report describes the reasonable relationship between the fees and the
developments on which they will be imposed; and
WHEREAS, the information from that report is hereby incorporated by reference in full, and summarized for the findings of this Resolution, as follows:
The estimated cost to address all known sewer deficiencies, refurbishments, and upgrades, is $2,782,163.00. The relationship of the fee to development is based on an assigned value to 1.0 Equivalent Dwelling Unit (EDU), with a projection by Public Works and the Planning Department of 347 EDUs of future development to reach full build out. Applying the estimate of such future development to the cost of necessary improvements results in a proposed Sewer Collection System Impact Fee of $1,123.00 per EDU.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Solvang, that
the City of Solvang approves that Sewer Collection System Impact Fee of $1,123.00.
PASSED, APPROVED, AND ADOPTED this 24th day of June, 2019, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________ Ryan Toussaint, Mayor
ATTEST: _________________________ Lisa S. Martin, City Clerk
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CITY COUNCIL STAFF REPORT/CONSENT AGENDA
TO: SOLVANG CITY COUNCIL MEMBERS FROM: Dawn Palacios, Public Works Inspector and
Matt van der Linden, Public Works Director/City Engineer MEETING DATE: June 24, 2019 DATE PREPARED: June 12, 2019 SUBJECT: NOTICE OF COMPLETION FOR THE MISSION DRIVE SEWER MAIN
CROSSING REPAIR PROJECT, PW 118 I. RECOMMENDATION:
City Council accept completion of the Mission Drive Sewer Main Crossing Repair Project, PW 118, and direct the City Manager to execute and record the Notice of Completion.
II. BACKGROUND:
In FY 2011-12, Public Works inspected and video recorded all manholes and sewer lines. Inspections identified several deteriorated manholes and damaged/broken sewer lines. Most repairs and/or replacements in FYs 2012-13 and 2013-14 addressed the most seriously deteriorated segments. The section of sewer line running parallel to Adobe Creek through Hans Christian Andersen Park and under Mission Drive (Highway 246) had significant corrosion and calcium deposition along the pipes’ interior, resulting in the restriction of sewer flow through the line. The repairs required additional investigation and engineering work, completed in 2018. Use of a trenchless technology called Cured-In-Place-Pipe (CIPP) lining allowed pipe restoration at a significantly reduced cost. CIPP lining involves the installation of a textile/plastic composite liner tube and liquid resin technology along the interior pipe wall.
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The project consisted of mechanical cleaning, video inspection (before & after), and installation of the CIPP liner. A temporary bypass line provided continuous services to upstream customers during construction.
III. DISCUSSION:
Cleaning of the 12-inch cast iron sewer pipe was completed first by mechanically removing deleterious materials, dirt, grease, debris, and other obstructions from the pipes’ interior, including tuberculate iron oxide and calcium deposits. Then, a flexible felt/plastic composite tube was pulled from manhole to manhole through the sewer main. Using high-pressure steam, the resin-saturated felt tube inflated and activated the resin within the felt liner fabric, causing it to harden in-place along the interior wall of the pipe, similar to fiberglass.
A summary of all construction costs associated with this project is as follows:
• Initial Construction Contract $ 69,994.00 • Adjusted Actual Quantities $ 0.00 • Credits (Bypass Mod./End Seal) $ -4,224.00 • Change Orders $ 2,331.67 • Construction Management & Inspection (in-house) $ 0.00 • Total $ 68,101.67
The project was a huge success. See Attachment B for before and after photos. There were no sewage leaks or service interruptions during construction and the project was completed ahead of schedule and under budget for a total cost of $68,101.67. The Notice of Completion records project completion and starts the warranty clock, setting the period within which concerned sub-contractors may exercise their lien rights as may be applicable.
IV. FISCAL IMPACT:
There is no fiscal impact to record the Notice of Completion. The City’s Fiscal Year 2018-19 budget included sufficient funding for construction of this project in Account No. 501-5200-502-70931.
V. ATTACHMENTS:
A. Notice of Completion B. Before & After Photos
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RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Solvang 1644 Oak Street Solvang, CA 93463 NO FEE PER GOVERNMENT CODE 27383
NOTICE OF COMPLETION Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described
2. The full name of the owner is City of Solvang
3. The full address of the owner is 1644 Oak Street, Solvang CA 93463
4. The nature of the interest or estate of the owner is; in fee
5. A work of improvement on the property hereinafter described was substantially completed
May 17, 2019. The work done was Mission Drive Sewer Main Crossing Repair Project, PW 118.
6. The name of the contractor, if any, for such work of improvement was Insituform
Technologies, LLC.
7. The property on which said work of improvement was completed is in the City of Solvang, County of Santa Barbara, State of California, and is described as follows:
Trenchless repair of an existing 12-inch vitrified clay pipe and cast iron sewer main crossing under Mission Drive. Work included sewer bypassing, mechanical cleaning, video inspection, and CIPP lining.
Dated: June 12, 2019 Matt van der Linden, PE, Public Works Director ____________________________________________________________________________________
VERIFICATION I, the undersigned say: I am the City Manager of the declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the contents thereof is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. Executed on ________________________, 2019, at ________________________, California
(Date of Signature) (City where signed) ________________________________________ David Gassaway, City Manager, City of Solvang Accepted by the Solvang City Council on ________________________ (Date Accepted)
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Attachment “B” - Mission Drive Sewer Main Crossing Repair Project - Before & After Photos
Before Cleaning
After Cleaning
After Lining 40
CITY COUNCIL STAFF REPORT/CONSENT AGENDA
TO: SOLVANG CITY COUNCIL MEMBERS FROM: Dawn Palacios, Public Works Inspector and
Matt van der Linden, Public Works Director/City Engineer MEETING DATE: June 24, 2019 DATE PREPARED: June 14, 2019 SUBJECT: NOTICE OF COMPLETION FOR THE WASTEWATER TREATMENT
PLANT POND DREDGING PROJECT, PW 129 I. RECOMMENDATION:
City Council accept the completion of the Wastewater Treatment Plant Pond Dredging Project, PW 129, and direct the City Manager to execute and record the Notice of Completion.
II. BACKGROUND:
The City of Solvang operates a Sequencing Batch Reactor (SBR) type Wastewater Treatment Plant (WWTP or Plant) with a design capacity of 1.5 million gallons per day (MGD). The WWTP operates under a Waste Discharge Permit issued by the Regional Water Quality Control Board. The Plant currently receives and treats wastewater from the City of Solvang and the Santa Ynez Community Services District which serves portions of the town of Santa Ynez. The WWTP discharges treated wastewater to a polishing pond adjacent to the Plant. The polishing pond then discharges to two on-site percolation basins through outlets on the west side of the polishing pond. The existing polishing pond has an approximate area of 32,400 square feet, with a total depth of 8 feet. The polishing pond includes a clay liner to minimize percolation/infiltration.
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Prior to this project, the polishing pond had never been dredged or cleaned since its construction in 1983. However, due to many years of operation, and recent process changes necessary to comply with the Regional Water Quality Control Board’s request to increase de-nitrification of effluent water, sediment began to accumulate at much higher rates. Sediment accumulated in the pond to an approximate average depth of 7.5 feet, with solids in some areas along the perimeter and western side of the pond near water surface levels. The volume of accumulated solids in the pond were estimated to be 7,300 cubic yards, with a measured average solids concentration of 4.68 percent solids. As a result, the polishing pond was in immediate need of dredging and solids removal.
III. DISCUSSION:
The work performed by the contractor included removal, dewatering, and transporting sediments from the polishing pond to restore the capacity of the polishing pond. The dredge moved 1,835,000 gallons at an average of 3.8% solids. Staff estimates 291 dry tons, or 1,454 wet tons, were removed. Approximately 6-inches of sediment remains at the bottom of the pond. Not all sediment was removed to protect the clay liner during dredging. The contractor finished the work and demobilized 16 days ahead of schedule.
The Notice of Completion formally identifies substantial completion of the project and starts the clock on the warranty period. It also initiates the period of time during which potential lien holders may address any non-payment issues with the contractor.
A summary of all costs associated with this project is as follows:
• Initial Construction Contract $ 192,176.00 • Adjusted Actual Quantities $ 0.00 • Change Orders $ 0.00 • Construction Management & Inspection (in-house) $ 0.00 • Total $ 192,176.00
IV. FISCAL IMPACT:
There is no fiscal impact with the Notice of Completion. The City’s Fiscal Year 2018-19 budget included funding for construction of this project in Account No.501-5300-503-70105. The project finished under budget and all construction management and inspection services were performed in-house.
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V. ATTACHMENTS:
A. Notice of Completion B. Project Photos
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44
RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: City of Solvang 1644 Oak Street Solvang, CA 93463 NO FEE PER GOVERNMENT CODE 27383
NOTICE OF COMPLETION Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described
2. The full name of the owner is City of Solvang
3. The full address of the owner is 1644 Oak Street, Solvang CA 93463
4. The nature of the interest or estate of the owner is; in fee
5. A work of improvement on the property hereinafter described was substantially completed
June 3, 2019. The work done was Wastewater Treatment Plant Pond Dredging Project. 6. The name of the contractor, if any, for such work of improvement was Santos Excavating,
Inc.
The work performed includes, but is not limited to, removal dewatering, and transporting approximately 2,200 cubic yards of dewatered sediments from the polishing pond to restore the polishing pond to a neat and groomed appearance; and dewatering of sediment to a minimum solids content of 15 percent.
7. The property on which said work of improvement was completed is in the City of
Solvang, County of Santa Barbara, State of California, and is described as follows:
Dated: June 14, 2019 Matthew van der Linden, PE, Public Works Director, City of Solvang ____________________________________________________________________________________
VERIFICATION I, the undersigned say: I am the City Manager of the declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the contents thereof is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. Executed on ________________________, 2019, at ________________________, California
(Date of Signature) (City where signed) ________________________________________ David Gassaway, City Manager, City of Solvang Accepted by the Solvang City Council on ________________________ (Date Accepted)
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Wastewater Treatment Plant Pond Dredging Project, PW 129
Pond dredging equipment and pipeline to temporary dewatering plant.
Temporary dewatering plant.
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CITY COUNCIL STAFF REPORT/CONSENT AGENDA
TO: SOLVANG CITY COUNCIL MEMBERS FROM: Dawn Palacios, Public Works Inspector, and Matt van der Linden, Public Works Director/City Engineer MEETING DATE: June 24, 2019 DATE PREPARED: June 13, 2019 SUBJECT: AWARD OF CONSTRUCTION AGREEMENT, FY 2019-20 PAVEMENT
REPAIR & CRACK SEAL PROJECT, PW 130 I. RECOMMENDATION:
1. Award a Construction Agreement with Ramsey Asphalt Construction for $149,698.85 and authorize execution of the Agreement by the Mayor, contingent upon adoption of the proposed FY 2019-20 budget.
2. Authorize the City Manager to execute any change orders within the contingency amount of $15,000.
II. BACKGROUND:
The FY 2019-20 Pavement Repair & Crack Seal Project consists of various roadway repairs, AC overlay skin patching, crack sealing, AC pavement dig-out repairs, placement of traffic striping, marking and markers, and bike lanes. The work will occur throughout the City as shown in the Project Location Map (Attachment A).
III. DISCUSSION:
The project was widely advertised for bids. Engineering Division staff received and publically opened the bids for this Project on June 4, 2019. Ramsey Asphalt Construction
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was the apparent low bidder with a bid proposal of $149,698.85. A summary of bids is as follows:
No. Contractor Name Business Location Bid Amount ($)
1 Ramsey Asphalt Construction Santa Maria $ 149,698.85
2 R. Burke Construction San Luis Obispo $ 190,936.00 The engineers cost estimate for the work was $165,000. Therefore, the low bid is consistent with Staff expectations and within the reasonable range of variance for a small project. Furthermore, Ramsey Asphalt Construction recently successfully completed similar work for the City at prices consistent with their low bid, and they have confirmed they can complete the work for the price bid. The license and references of Ramsey Asphalt Construction are in good standing. Ramsey Asphalt Construction furnished all necessary insurance and bond documents. Staff recommends City Council award a Construction Agreement with Ramsey Asphalt Construction for $149,698.85. Staff further recommends City Council authorize execution of the Agreement by the Mayor, contingent upon adoption of the FY 2019-20 budget, and authorize the City Manager to execute any change orders within the contingency amount of $15,000.
IV. ALTERNATIVES:
The City Council could choose to reject all bids, and either cancel, postpone, or revise and re-bid the project.
V. FISCAL IMPACT:
The project will use Measure A funds for this project contingent upon City Council approval of the FY 2019-20 budget. Measure A funds are restricted to only transportation/roadway related improvements.
VI. ATTACHMENTS:
A. Project Location Map B. Construction Agreement
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SOLVANG PROJECT NO. PW 130 28
B1 - CONSTRUCTION AGREEMENT PROJECT: CITY OF SOLVANG – FY 2019-20 PAVEMENT REPAIR & CRACK SEAL PROJECT,
PW 130 AMOUNT OF CONTRACT: $149,698.85 THIS AGREEMENT, made and entered into this 24th day of June, 2019, by and between the City of Solvang hereinafter referred to as "Agency", and Ramsey Asphalt Construction, hereinafter referred to as "Contractor". IN CONSIDERATION OF THE MUTUAL PROMISES, COVENANTS AND CONDITIONS HEREINAFTER SET FORTH, THE PARTIES DO HEREBY AGREE as follows:
ARTICLE I: GENERAL
For and in consideration of the payments and agreements hereinafter mentioned to be made and performed by said Agency, said Contractor agrees with said Agency to perform and complete in a workmanlike manner all work required under the Bidding Schedule of said Agency's Specifications entitled FY 2019-20 PAVEMENT REPAIR & CRACK SEAL PROJECT, PW 130 in accordance with the Specifications and Drawings therefore, to furnish at his own expense all labor, materials, equipment, tools, transportation, and services necessary therefore, except such materials, equipment and services as may be stipulated in said Specifications to be furnished by said Agency, and to do everything required by the Agreement and the said Specifications and Drawings, for the sum of $149,698.85, pursuant to the Bidding Schedule attached hereto and made a part hereof.
ARTICLE II: PAYMENT
For furnishing all said labor, materials, equipment, tools, and services, furnishing and removing all plant, temporary structures, tools, and equipment, and doing everything required by this Agreement and the said Specifications and Drawings; for all loss and damages arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties which may arise during the prosecution of the work until its acceptance by said Agency, and for all risks of every description connected with the work; for all expenses resulting from the suspension or discontinuance of work, except as in the said Specifications are expressly stipulated to be borne by said Agency and for completing the work in accordance with the requirements of said Specifications and Drawings, said Agency will pay, and said Contractor shall receive, in full compensation there for, the price named in the above mentioned Bidding Schedule.
ARTICLE III: CONSIDERATION
The Agency hereby employs said Contractor to perform the work according to the terms of this Agreement for the abovementioned price and agrees to pay the same at the time, in the manner, and upon the conditions stipulated in the said Specifications; and the said parties for themselves, their heirs, executors, administrators, successors, and assigns, do hereby agree to the full performance of the covenants herein contained.
ARTICLE IV: INDEMNIFICATION (a) To the fullest extent permitted by law, the Contractor shall (1) immediately defend and (2) indemnify the City of Solvang, and its elected officials, officers, and employees from and against all liabilities regardless of nature, type, or cause, arising out of or resulting from or in connection with the performance of the Contract. Liabilities subject to the duties to defend and indemnify include, without limitation, all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution. The Contractor's obligation to indemnify applies regardless of whether a liability is a result
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SOLVANG PROJECT NO. PW 130 29
of the negligence of any other person, unless it is adjudicated that the liability is caused by the sole active negligence or sole willful misconduct of an indemnified party. (b) The duty to defend is a separate and distinct obligation from the Contractor’s duty to indemnify. The Contractor shall be obligated to defend, in all legal, equitable, administrative, or special proceedings, with counsel approved by the City of Solvang, the City of Solvang and its elected officials, officers, and employees, immediately upon submittal to the Contractor of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. A determination of comparative active negligence or willful misconduct by an indemnified party does not relieve the Contractor from its separate and distinct obligation to defend City of Solvang. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes an obligation to provide independent defense counsel if Contractor asserts that liability is caused in whole or in part by the negligence or willful misconduct of the indemnified party. If it is finally adjudicated that liability was caused by the sole active negligence or sole willful misconduct of an indemnified party, Contractor may submit a claim to the City of Solvang for reimbursement of reasonable attorneys’ fees and defense costs. (c) The review, acceptance or approval of the Contractor’s work or work product by any indemnified party shall not affect, relieve or reduce the Contractor’s indemnification or defense obligations. This Section survives completion of the services or the termination of this contract. The provisions of this Section are not limited by and do not affect the provisions of this contract relating to insurance. (d) Liabilities subject to this Section include any claim of discrimination or harassment, including but not limited to sexual harassment, arising from the conduct of the Contractor or any of the Contractor’s officers, employees, agents, licensees, or subcontractors. In the event of a discrimination or harassment complaint against any employee, agent, licensee or subcontractor of the Contractor or its subcontractors, the Contractor shall take immediate and appropriate action in response to such complaint, including, but not limited to termination or appropriate discipline of any responsible employee, agent, licensee or subcontractor.
ARTICLE V: WAGES
The payment of prevailing wages are required on this project. The general prevailing rates of per diem wages and general prevailing rate for holiday and overtime work in the locality in which the work is to be performed have been determined by the Agency. Said general prevailing rates of per diem wages are hereby incorporated herein and made a part hereof. The Contractor agrees that he, or any subcontractor under him, will pay not less than the foregoing specified prevailing rates of wages to all workmen employed in the execution of the Contract. Any contractor who is awarded a public works project and intends to use a craft or classification not shown on the general prevailing wage determinations, may be required to pay the wage rate of that craft or classification most closely related to it as shown in the general determinations effective at the time of the call for bids.
ARTICLE VI: HOURS AND WORKING CONDITIONS
The Agency is a public entity in the State of California and is subject to the provisions of the Government Code and the Labor Code of the State. It is stipulated and agreed that all provisions of law applicable to public contracts are a part of this contract to the same extent as though set forth herein and will be complied with by the Contractor.
ARTICLE VII: COMPONENTS OF AGREEMENT
The Bid Information Sheet, Contractor's Proposal, Bid Bond, Information Required of Bidder, Faithful Performance Bond, Labor and Material Bond, Certificate of Compliance, Insurance Requirements for Contractors, Labor Provisions, Standard Specifications for Public Works Construction (latest edition), General Provisions, General Provisions Modifications, Special Provisions, Specifications, Drawings and all Addenda issued by the Agency with respect to the foregoing prior to the opening of bids, are hereby incorporated in and made part of this Agreement.
IN WITNESS WHEREOF, this contract has been executed on the day and year first above written.
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SOLVANG PROJECT NO. PW 130 30
CITY OF SOLVANG APPROVED AS TO FORM: City Attorney Mayor ATTEST: City Clerk CONTRACTOR Printed Name Signature Title
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CITY COUNCIL STAFF REPORT
TO: SOLVANG CITY COUNCIL MEMBERS FROM: David Gassaway, City Manager MEETING DATE: June 24, 2019 DATE PREPARED: June 19, 2019 SUBJECT: APPEAL OF CITY MANAGER DETERMINATION REGARDING REQUESTED WAIVER OF SIDEWALK INSTALLATION FOR MERKANTILE PROJECT I. RECOMMENDATION:
City Council consider the appeal for relief and dismissal of the requirement for street improvements and sidewalk installation for the Merkantile project and provide policy direction to the City Manager.
II. BACKGROUND:
On May 15, 2019, Josh Richman, the developer of the Merkantile (“Project”), located at the intersection of Mission Drive (Highway 246) and Alamo Pintado Road, requested the City waive a development condition placed on the Project for construction of street improvements and sidewalk along the Mission Drive frontage of the site (Attachment 1). In the letter, Mr. Richman asked that the City Manager waive the requirement for Mission Drive frontage improvements, which include installation of sidewalk, curb & gutter, and landscaping, because the City did not require a similarly situated development to install sidewalk. The similar project Mr. Richman refers to is an eight-unit housing project located on Old Mission Drive, west of the Project, which has a rear frontage along Mission Drive. Mr. Richman noted that former City Manager Brad Vidro granted the developer of that project a waiver of the sidewalk construction requirement.
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The Solvang Municipal Code authorizes the City Manager to waive development conditions under certain circumstances. Specifically, the Solvang Municipal Code (“SMC”) Section 10-3-1(B) states:
Authority To Waive Required Improvements: Installation of all or part of the required improvements may be waived by the city manager in accordance with the following: 1. Where adequate improvements of the nature and type required already
exist; 2. Sidewalks only shall be waived where the topography is such that the
installation of sidewalks would be impractical; 3. Where the street or alley, for practical reasons, has not been or cannot
be readily graded to the established grade; 4. Where parcels in residential zones are divided into one-half (1/2) acre
or larger lots, the curb, gutter and paving or curb, gutter, sidewalk and paving need not exceed a greater distance than the side yards or side and rear yards in the case of corner lots defined in the zoning ordinance of the city; or
5. Where the city council has, within two (2) years prior to the date of application and in accordance with established subdivision, lot split or other procedure, waived or modified the requirement of curbs, gutters, sidewalks, paving or dedication, or any combination thereof, the city manager shall accordingly waive or modify the requirements of this title.
Mr. Richman did not identify that any of the applicable SMC sections applied to the Project. Rather, Mr. Richman claims the waiver of sidewalk installation requirement for the adjacent housing development, as waived by the prior City Manager under SMC Section 10-3-1(B), significantly reduces, or eliminates, the public benefit of a sidewalk along the Mission Drive frontage of the Project. The current City Manager responded to Mr. Richman’s letter on May 28, 2019 denying Mr. Richman’s request for a waiver (Attachment 2). The response letter notes that, pursuant to the required findings of SMC Section 10-3-1(B)(1-3),
“there currently does not exist adequate improvements for pedestrian accessibility along Mission Drive. In review of the plans you provided… [the Project] does not indicate any impracticality of topography or grade. This project is not residential in nature, nor did the city council, as far as our records show, make any waivers for the requirements of improvements.”
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In other words, the authority granted under the SMC did not appropriately grant the City Manager the authority to waive the sidewalk installation requirement given the conditions of the Project. In response, Mr. Richman submitted a formal appeal of the City Manager’s decision in a letter dated June 4, 2019 (Attachment 3). SMC Section 1-4-15 provides City Council broad authority to hear Mr. Richman’s request for appeal to the City Manager’s decision:
The city council shall have the discretionary right to make investigations and hold hearings with respect to all matters within its legislative power and all matters pertaining to the administration of the business of the city…
III. DISCUSSION:
There are three factors for Council consideration in review of Mr. Richman’s appeal, Municipal Code Flexibility, General Plan Goals, and the Agreement for Land Development Improvements. Municipal Code Flexibility As highlighted above, the SMC does not provide the City Manager the authority to waive the requirement for sidewalk installation on the Project. Typically, such infrastructure is required (and/or negotiated) as a condition of approval during the entitlement process. SMC Section 10-3-1(A) requires, as a condition of permit issuance, the permitee
…provide for plans and construction of curbs, gutters, sidewalks, driveway approaches, base paving, barricades, catch basins and drainpipes along all street and alley frontages in accordance with the standard drawings and standard specifications of the city engineer.
A standard condition in many jurisdictions, SMC Section 10-3-1 does not allow for much administrative discretion in determining the practicality of such infrastructure in the context of the broader City infrastructure. In other words, as Mr. Richman points out, there are similar sidewalk facilities in the area of the Project that may serve the general intent of the City’s interest in the addition of sidewalks along roadway frontages. However, the SMC does not provide that flexibility to the administrative officers of the City. The City Council may consider, or provide direction to Staff, updates to the SMC that provide greater administrative authority and flexibility within the context of changing land development dynamics.
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General Plan Goals As highlighted in the City Manager’s letter dated May 28, 2019, the City’s currently adopted General Plan Circulation Element establishes as a goal, to “Provide a system of sidewalks or pathways that provides a safe environment for pedestrians.” The entitlement for the Project advances the General Plan actions as outlined by improving pedestrian circulation. Additionally, and not mentioned in the letter, is Goal 2 of the Circulation Element, which seeks to improve safety and access to public transportation. In 2018, Santa Ynez Valley Transit revised public bus routes to improve service levels and route efficiency in furtherance of Goal 2. A consideration for relocation of the bus stop from the prior location on Alamo Pintado Road to Mission Drive in front of the Project was the anticipated sidewalk improvements. City Council should consider that the sidewalk requirement, although seemingly to nowhere, does help the City advance some of the goals identified in the General Plan circulation element. Agreement for Land Development Improvements In November 2016, the developer agreed to construct the sidewalk in an executed Agreement for Land Development Improvements with the City (Attachment 4). The agreement was recorded with the County Recorder’s Office on December 1, 2016. City Council should consider that any modifications to requirements for the Project to install sidewalk, curb & gutter, and landscaping infrastructure requires renegotiation and amendment to the recorded agreement.
IV. ALTERNATIVES:
In light of the factors for consideration highlighted above, City Council has a variety of options available. Staff has outlined a few, recognizing that many more may be available. 1. Approve Mr. Richman’s appeal for waiver of the sidewalk requirement. 2. Deny Mr. Richman’s appeal for waiver of the sidewalk requirement. 3. Approve Mr. Richman’s appeal for waiver for any sidewalk past the bus stop. 4. Approve Mr. Richman’s appeal for waiver of the sidewalk requirement, and
require the street widening and curb & gutter improvements only. 5. Direct the City Manager to renegotiate the Agreement for Land Development
Improvements with Mr. Richman. Renegotiation may seek alternative outcomes to advance the General Plan Goals, as identified, while recognizing that the waiver for sidewalk requirements to the west changed some practical functionality of the sidewalk.
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6. Direct a review of the Solvang Municipal Code to provide greater administrative flexibility for determinations and/or enforcement of development requirements of the Municipal Code.
V. FISCAL IMPACT:
There would be no fiscal impact in denying or dismissing the appeal. The immediate impact of granting the appeal and waiving the requirement that the project developer install sidewalks would be minimal, as the City is not expected to contribute to the cost of the sidewalk construction. However, if in the future the City decided to construct a sidewalk along the highway frontage, the cost to the City would be several hundred thousand dollars, depending on construction costs and permitting costs at the time of construction. None of this cost could be allocated to the developer once the Merkantile project is complete, so the City would bear the full cost of construction of the street improvements and sidewalk.
IV. ATTACHMENTS
1. May 15, 2019 letter from Josh Richman 2. May 28, 2019 letter from City Manager 3. June 4, 2019 appeal letter from Josh Richman 4. November 14, 2016 Agreement for Land Development Improvements
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May 15, 2019 By separate emails to: Mayor Ryan Toussaint ([email protected]); Councilmember Robert Clarke ([email protected]); Councilmember Chris Djernaes ([email protected]); Councilmember Karen Waite ([email protected]); Councilmember Daniel Johnson ([email protected]); and City Manager David Gassaway ([email protected]) Solvang City Council 1644 Oak Street Solvang, CA 93463
Re: The Merkantile Shopping Center located at 1980-1992 Old Mission Drive; Proposed sidewalk along Mission Drive (Highway 246)
Dear Mayor Toussaint, Councilmembers, and Mr. Gassaway: I am writing to address what some of you may colloquially refer to as the “sidewalk to nowhere” that has found its way into being made a requirement of our redevelopment project by Solvang’s Public Works Department and prior City Manager, Brad Vidro. We oppose the construction of this sidewalk for the reasons set out in this letter and request that a) the new City Manager waive the sidewalk requirement, or if not, b) Council place the matter on its May 28, 2019 agenda for discussion and a vote. A. Background Facts The issue of improving our frontage along Highway 246 originated in March 2015 when we applied for entitlements. At that time, we had sought two alternative project approvals—the main difference between them was access to our site:
- Alternative 1 proposed a right-turn-only into our site from westbound Highway 246. Under Alt 1, we would have closed the westernmost Old Mission Drive entrance at the rear of our site. The thinking behind Alt 1 was to improve access from the state highway, push delivery truck traffic to the highway, and reduce traffic on Old Mission Drive. This alternative naturally contemplated street improvements along Highway 246 because the new highway entrance would have created a substantial disturbance along the highway.
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- Alternative 2 proposed keeping the same three historical access points. Alt 2 did not contemplate street improvements along Highway 246 because there were no changes being proposed along the highway frontage.
Early on, our intention was to proceed with Alt 1. Virtually all of our early discussions with staff centered around Alt 1 because that was going to result in a more impactful development. On April 14, 2015, shortly after we filed our development plan application, we attended a Development Review Committee hearing in Council Chambers. Present were then City Manager, Brad Vidro, and representatives from the City’s various departments, including Planning and Public Works. The gathering was a “kick-off” meeting to plan for the project and almost exclusively focused on Alt 1. The following day, Public Works issued an “Inter-Office Memorandum” that discussed Alt 1 and indicated that Public Works would require us to construct sidewalk improvements along Highway 246. We interpreted this memo to mean that the sidewalk would only be required if we built Alt 1. One year later, on April 4, 2016, the project came before the Planning Commission, which approved both Alt 1 and Alt 2. Attached to this letter as Exhibit A are the two approved site plans, for your reference. The Planning Commission did not discuss Highway 246 improvements. On April 11, 2016—one week after our Planning Commission approvals—we were notified by Public Works that the City would be requiring us to construct a sidewalk along Highway 246 even under Alt 2.1 Attached as Exhibit B is email correspondence that we had with Public Works on this topic later in the month. This was a surprise to us, as we had been under the impression that sidewalk improvements would only be required under Alt 1. We never previously discussed sidewalk improvements under Alt 2, simply because that plan did not propose changes along the highway. While our preference at the time was to proceed with Alt 1, this required a secondary approval from Caltrans because it proposed work within the state right-of-way. After many months of engineering design, traffic studies, meetings, and correspondence at our considerable expense, Caltrans refused to approve our proposed access point.2 We therefore proceeded with Alt 2. B. Discussion
Public Works and Mr. Vidro cited the Solvang Municipal Code as justification for requiring us to construct the sidewalk. Solvang Municipal Code Section 10-3-1 generally provides that any person who constructs a building larger than 650 square feet must design and construct sidewalks along all street and alley frontages. This code section notably gives the City Manager authority to waive the requirement in certain circumstances. Attached as Exhibit C is a copy of SMC § 10-3-1, for your reference. Notwithstanding our frustration that the sidewalk requirement was being imposed on Alt 2, we went through a long and expensive process to obtain an encroachment permit from Caltrans to construct the sidewalk. Attached as Exhibit D is a copy of the Caltrans-approved
1 The sidewalk was not included in our conditions of approval. 2 Caltrans required us to first obtain local entitlements before seeking their secondary approval for an access point.
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plan showing the extent of the sidewalk improvement.3 Some notable characteristics of the proposed sidewalk are:
- It terminates at our western properly line, so pedestrians travelling west of our property will need to walk up the narrow highway shoulder in order to continue into the village.
- At the western end of the sidewalk there is a handicap ramp that will dangerously encourage pedestrians into oncoming traffic.
- It contains a bus stop approx. 150 feet from the Alamo Pintado intersection.4
- The City has no specific or funded plans to continue the sidewalk into the village in the near future.
After our construction commenced, we learned that a new eight-unit housing project was approved and would be breaking ground toward the cul-de-sac on Old Mission Drive. This residential property is similar in size to our property and fronts Highway 246 like our property and therefore is subject to the same sidewalk requirements as our property. However unlike our project, this residential developer was granted a waiver by Mr. Vidro. Attached for your reference as Exhibit E is email correspondence that I had with Mr. Vidro on this subject reflecting his rationale for granting the waiver, citing “sensitive habitat”5 and “topography.”6 We feel that it is unfair for the City to burden our project with the sidewalk requirement because it did not require a similarly situated developer to do the same. Had the City treated both developers the same, the City would have had continuous sidewalk up Highway 246 into the village.7 Instead, our sidewalk, if constructed, will truly become a “sidewalk to nowhere.”
3 Our cost to design, permit, and build the sidewalk breaks down as follows:
Civil Engineer Design Fees $ 10,973.67 Caltrans Plan Check and Permit Fees $ 4,756.00 Surveying Fee $ 533.34 Caltrans Construction Bond $ 310.00 City of Solvang Bond (Letter of Credit) x 3 years $ 5,142.00
Actual Spend to Date: $ 21,715.01 Sidewalk Construction Cost: $ 180,240.00
Total Cost: $201,857.01
4 When our project began, the bus stop location was adjacent to what is now First Bank on Alamo Pintado. Then it moved to Hwy 246 approx. 75 feet from the Alamo Pintado intersection. Now it is being proposed approx. 150 feet from the major intersection. We would suggest the bus stop be moved back to its original location adjacent to First Bank. 5 To the extent that “sensitive habitat” consisted of trees lining Highway 246, the Planning Commission’s approval of Alt 1 for our project included authority to remove fourteen mature sycamore and oak trees that line Highway 246 along our property line and are just down the street. So, there is precedent in the public record for approving removal of trees along Highway 246 in this area. 6 We offered thousands of cubic yards of high-quality export soil to the City to use in widening the highway so it could complete the sidewalk, and even offered to spread the soil, but the offer was declined. The soil was trucked to Buellton at our expense. 7 There is a small section of sidewalk between the two properties in front of the Frontier Communications building that would have needed to be completed to connect the sidewalks. The developers and the City could have worked together to fund and construct this additional sidewalk.
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Moreover, we believe that the section of Highway 246 between Alamo Pintado and Pine Street is not suitable for pedestrians. It is a high-speed corridor that will create a dangerous condition. Pedestrians should be encouraged to walk along Old Mission Drive, as depicted on Exhibit F, where there is already adequate sidewalk along a quiet street. We request that the new City Manager make the appropriate findings under SMC § 10-3-1 to waive the sidewalk requirement. If the City Manager is unable or unwilling to waive the requirement, then we respectfully request that this matter be taken up on the May 28, 2019 Council agenda. We would be happy to assign our Caltrans permit and approved sidewalk plans to the City in the event it wishes to construct a sidewalk along Highway 246 in the future. Sincerely,
Joshua J. Richman Encl.
- Exhibit A: Approved Site Plans - Exhibit B: Email Correspondence - Exhibit C: Solvang Municipal Code § 10-3-1 - Exhibit D: Permitted Sidewalk Plans - Exhibit E: Email Correspondence - Exhibit F: Map of Old Mission Drive
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EXHIBIT A
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EXHIBIT B
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5/8/2019 Gmail - The Merkantile- Highway 246 Improvements
https://mail.google.com/mail/u/0?ik=b92a8bb4c6&view=pt&search=all&permmsgid=msg-f%3A1531601638279651736&dsqt=1&simpl=msg-f%3A1531… 1/4
Josh Richman <[email protected]>
The Merkantile- Highway 246 Improvements
Bridget Elliott <[email protected]> Thu, Apr 14, 2016 at 8:52 AMTo: Steve Rigor <[email protected]>Cc: David Foote <[email protected]>, Matt van der Linden <[email protected]>, Lindsay Corica<[email protected]>, Arleen Pelster <[email protected]>, Bruce Jones <[email protected]>,Jason Gotsis <[email protected]>, Joshua Richman <[email protected]>, Clint Pearce<[email protected]>
Steve,
We are not required to condition items which are currently required by ordinance. If we did, we would haveto list every single potentially applicable code section. For example, Planning did not list all setbackrequirements. The DRC memo is an advisory memo. The Proposed Site Plans submitted for review inSeptember showed sidewalks along the frontage of Highway 246, so we felt it was unnecessary to repeatthe request.
Bridget
Bridget P. Elliott PEAssociate Engineer
DEPARTMENT OF PUBLIC WORKS
CITY OF SOLVANG
411 SECOND STREET
SOLVANG, CA 93463
PHONE: 805-688-5575 ext. 243
EMAIL: [email protected]
P Please consider the environment before printing this email.
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5/8/2019 Gmail - The Merkantile- Highway 246 Improvements
https://mail.google.com/mail/u/0?ik=b92a8bb4c6&view=pt&search=all&permmsgid=msg-f%3A1531601638279651736&dsqt=1&simpl=msg-f%3A1531… 2/4
From: Steve Rigor [mailto:[email protected]] Sent: Wednesday, April 13, 2016 12:22 PM To: Bridget Elliott Cc: 'David Foote'; Matt van der Linden; 'Lindsay Corica'; Arleen Pelster; Bruce Jones; Jason Gotsis; Joshua Richman;Clint Pearce Subject: RE: The Merkantile- Highway 246 Improvements
Thanks Bridget-
I was a li�le c onfused since the official condi�ons of appr oval referenced the 09/28/2015 le� er and not the04/15/2015 le� er. Thanks for clearing that up. I am assuming that Lindsay and David will address this since it iscurrently not referenced as part of our official condi�ons of appr oval?
While the ordinance indicates that off-site improvement plans are required and our civil engineer is currently workingwith Ma�, w e are hoping that these improvements along Highway 246 can be deferred un�l w e have exhausted allop�ons with Caltr ans. As you know, we are working with the city and Caltrans to come up with an op�on tha t allowsour access from Highway 246.
On the sidewalk standard, are we required to have mortared brick even though we are outside of the downtowncore? Please note that this sidewalk will stop at the property lines edge/Verizon property so it will essen�ally be asidewalk to nowhere.
Please get back to me when you get a chance to clarify the improvements along Highway 246 and the sidewalkstandard.
Kind Regards,
Steve Rigor | Arris Studio Architects
[email protected] | 805/547-2240 ext. 112
From: Bridget Elliott [mailto:[email protected]] Sent: Wednesday, April 13, 2016 11:23 AM To: [email protected] Cc: David Foote; Matt van der Linden; Lindsay Corica; Arleen Pelster Subject: RE: The Merkantile- Highway 246 Improvements
Steve,
The Request was made at the Development Review Meeting last April (Memo Attached). It is also a BuildingPermit requirement stated in Title 10 of our Municipal Code (Section 10-3-1).
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5/8/2019 Gmail - The Merkantile- Highway 246 Improvements
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10-3-1: IMPROVEMENTS REQUIRED:
A. Building Permit Required: Improvements required in conjunction with building permit:
1. Any person obtaining a permit to erect, construct, place or replace or relocate a building, structure ordwelling, or to enlarge or make additions thereto in excess of six hundred fifty (650) square feet shall, at hisexpense, provide for the plans and construction of curbs, gutters, sidewalks, driveway approaches, basepaving, barricades, catch basins and drainpipes along all street and alley frontages in accordance with thestandard drawings and standard specifications of the city engineer…
Thanks,
Bridget
From: Lindsay Corica [mailto:[email protected]] Sent: Wednesday, April 13, 2016 11:11 AM To: Matt van der Linden; Bridget Elliott Cc: David Foote Subject: Re: The Merkantile- Highway 246 Improvements
Ma� & Bridg et, I looked over the COA and also the Public Works Memo dated 9/28/15 and, like Steve, did not find any COA related toHwy246 improvements. As requested by Arleen, please cc me as well with your response. Lindsay Corica firma Landscape Architects | Planning | Environmental Studies 187 Tank Farm Rd., Ste 230 | San Luis Obispo, CA 93401 office: 805.781.9800 | http://www.firmaconsultants.com On 4/13/16 8:13 AM, "Arleen Pelster" <[email protected]> wrote:
Would one of you please respond? And copy me? Thanks, Arleen From: Steve Rigor [mailto:[email protected]] Sent: Monday, April 11, 2016 5:12 PM To: Arleen Pelster; Lindsay Corica Cc: Clint Pearce; Joshua Richman; Jason Gotsis; Bruce Jones; [email protected] Subject: The Merkan�le- High way 246 Improvements Hello, Arleen and Lindsay- I hope both of you are doing well and thank you again for all of your help moving this project forward. Our civilengineer has made a great progress on their plans and we are curious if there is a condi�on tha t requires us to72
5/8/2019 Gmail - The Merkantile- Highway 246 Improvements
https://mail.google.com/mail/u/0?ik=b92a8bb4c6&view=pt&search=all&permmsgid=msg-f%3A1531601638279651736&dsqt=1&simpl=msg-f%3A1531… 4/4
improve Highway 246 by adding curb gu� er and sidewalk along this frontage? I read through the condi�ons and Ithink I am simply missing something. I looked through the Public Works condi�ons and simply c annot find itmen�oned. If you could let me know if we do, in fact, need to improve the frontage along Highway 246 prior to obtaining thenecessary approvals from Caltrans, that would be greatly apprecia�v e. I am simply struggling to find that condi�on. Look forward to hearing back from you. Kind Regards, Steve Rigor | Arris Studio Architects 1306 Johnson Avenue
San Luis Obispo, CA 93401
Ph: 805/547.2240 ext 112
Fax: 805/547.2241
Email: [email protected] <mailto:[email protected]>
Web: ARRIS-STUDIO.com <http://www.arrisstudioarch.com/>
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EXHIBIT C
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5/8/2019 Sterling Codifiers, Inc.
https://www.sterlingcodifiers.com/codebook/getBookData.php?chapter_id=85482#s950844 1/2
Chapter 3 OFF SITE IMPROVEMENTS
10-3-1: IMPROVEMENTS REQUIRED:
10-3-1: IMPROVEMENTS REQUIRED:
A. Building Permit Required: Improvements required in conjunction with building permit:
1. Any person obtaining a permit to erect, construct, place or replace or relocate a building, structure or dwelling,or to enlarge or make additions thereto in excess of six hundred fifty (650) square feet shall, at his expense,provide for the plans and construction of curbs, gutters, sidewalks, driveway approaches, base paving,barricades, catch basins and drainpipes along all street and alley frontages in accordance with the standarddrawings and standard specifications of the city engineer.
2. Any combination of permits issued within a twelve (12) month period which provide or result in enlargements oradditions in excess of six hundred fifty (650) square feet to existing buildings shall be considered as a singlepermit for the purpose of applying the requirements of this code.
3. Where existing driveway depressions or approaches are abandoned or not required for access to the property,they shall be removed and replaced with curb and gutter and sidewalk, as necessary.
4. In addition to the above, the applicant shall do all grading necessary to install the above improvements andshall, at his expense, relocate or remove all structures, utilities, trees and irrigation lines within the right of waywhich interfere with the installation of the above improvements or remove and relocate existing improvementswhere dedication for street widening is required.
5. Where additional street or alley right of way is required in order to properly align the required curbs, gutters,sidewalks or paving with existing or planned improvements on the same block frontage, or in conformance withthe circulation element of the city general plan of land use, streets and highways, or in accordance with existingor planned dedication alley right of way, or to provide corner cutoffs, the applicant shall be required to dedicatethe necessary property and install improvements; provided that requirements for dedication of additional rightof way shall apply only when permits are issued for the construction of new buildings and shall not apply to anyadditions or enlargements of an existing structure.
6. The building official shall not issue a permit requiring improvements pursuant to this section until the applicanthas:
a. Guaranteed construction by a cash deposit or bond with the city satisfactory in amount, substance and formto the city;
b. Dedicated the required right of way.
B. Authority To Waive Required Improvements: Installation of all or part of the required improvements may be waived
by the city manager in accordance with the following:
1. Where adequate improvements of the nature and type required already exist;
2. Sidewalks only shall be waived where the topography is such that the installation of sidewalks would beimpractical;
3. Where the street or alley, for practical reasons, has not been or cannot be readily graded to the establishedgrade;
4. Where parcels in residential zones are divided into one-half (1/2) acre or larger lots, the curb, gutter and pavingor curb, gutter, sidewalk and paving need not exceed a greater distance than the side yards or side and rearyards in the case of corner lots defined in the zoning ordinance of the city; or 76
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https://www.sterlingcodifiers.com/codebook/getBookData.php?chapter_id=85482#s950844 2/2
5. Where the city council has, within two (2) years prior to the date of application and in accordance withestablished subdivision, lot split or other procedure, waived or modified the requirement of curbs, gutters,sidewalks, paving or dedication, or any combination thereof, the city manager shall accordingly waive or modifythe requirements of this title. (Ord. 14-303, 1-13-2014)
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EXHIBIT D
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EXHIBIT E
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EXHIBIT F
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By E-Mail June 4, 2019 Lisa Martin, City Clerk ([email protected]) City of Solvang 1644 Oak Street Solvang, CA 93163 Re: Corrected Notice of Appeal Concerning Highway 246 Sidewalk Improvements Dear Ms. Martin, In the Notice of Appeal that I delivered to you on May 30, 2019, I neglected to address the existence of a Landscape Maintenance Agreement that was executed concerning the Highway 246 Improvements. At the upcoming June 24, 2019 council hearing, we will request that the agreement be rescinded if council agrees to waive the sidewalk requirement. Background of Landscape Maintenance Agreement The encroachment permit issued by Caltrans for constructing the Hwy 246 sidewalk contained a requirement that the City of Solvang agree to maintain any landscaping installed within its right-of-way. As a result, on October 22, 2018, the City Council passed Resolution No. 18-1063, whereby it undertook the landscape maintenance obligation. Attached to this letter as Exhibit A is a copy of the resolution. In turn, Brad Vidro and Solvang Public Works required that our project discharge the City’s maintenance obligation by entering into the Landscape Maintenance Agreement (see Exhibit B). To our knowledge, this obligation is not codified in the Municipal Code, nor is it required by our conditions of approval, and therefore constituted yet another burden placed on our project. We are not aware of any similar agreements signed by commercial property owners anywhere else in the City of Solvang. Additionally, as noted in my previous letter, the neighboring developer on Old Mission Drive was not required to construct Highway 246 sidewalk improvements nor to our knowledge was he required to enter into an agreement to maintain landscaping or the trees within the Caltrans right-of-way. Relief Requested In our appeal, Appellant seeks the following relief:
1) That City Council waive the requirement, under SMC 10-3-1, that Appellant construct
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sidewalk and related improvements along Highway 246; and
2) That City Council direct staff to immediately release the security (letter of credit) that it has been holding to guarantee installation of the Highway 246 improvements; and
3) That City Council agree to rescind the Landscape Maintenance Agreement. Sincerely,
Joshua J. Richman Encl.
- Exhibit A: City Council Resolution 18-1063 - Exhibit B: Landscape Maintenance Agreement (without voluminous exhibits)
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EXHIBIT A
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RESOLUTION NO. 18- 1063
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANGAGREEING TO ACCEPT VARIOUS MAINTENANCE OBLIGATIONS
IN THE CALTRANS RIGHT- OF-WAY PURSUANT TOENCROACHMENT PERMIT 0517 6CD 0464
WHEREAS, the California Department of Transportation(" Caltrans") is prepared to issueEncroachment Permit 0517 6CD 0464 ( the " Permit") to authorize sidewalk and drainage
improvements, landscaping, and an irrigation system in the State of California right of way on StateRoute 246 along the frontage of the Merkantile shopping center; and
WHEREAS, as a condition of said Permit, Caltrans requires that the City of Solvang agree tomaintain, or cause to be maintained, the landscaping and irrigation system in the State of Californiaright of way on State Route 246; and
WHEREAS, as a part of its project approvals for the Merkantile redevelopment project, theowner, 1980s Old Mission Drive, LLC (" OMDLLC"), has agreed to assume the City' s obligationsunder the Permit to install and maintain the landscaping and irrigation system within the State ofCalifornia right of way on State Route 246 pursuant to a certain Landscape MaintenanceAgreement.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City ofSolvang, Stateof California, as follows:
1. The City of Solvang accepts the landscape and irrigation system maintenance obligationsrequired by Encroachment Permit 0517 6CD 0464 that will be issued by Caltrans forthwith.
2. The City Manager is authorized to execute such further documentation as may reasonably berequested by Caltrans to effectuate the Permit.
3. The Mayor is authorized to execute the Landscape Maintenance Agreement with OMDLLC, acopy of which is attached hereto.
PASSED, APPROVED AND ADOPTED this22nd
day of October, 2018, by the following rollcall vote:
AYES: Mayor Richardson, Council Members Jamieson, Toussaint, Waite, and ZimmermanNOES:
ABSTAIN:
ABSENT: 1
ATTEST:Jim chardson, Mayor
Lisa S. Martin, City Clerk
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EXHIBIT B
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CITY COUNCIL STAFF REPORT
TO: SOLVANG CITY COUNCIL MEMBERS FROM: Xenia Bradford, Interim Administrative Services Director MEETING DATE: June 24, 2019 DATE PREPARED: June 18, 2019 SUBJECT: FISCAL YEAR 2019-2020 BUDGET ADOPTION AND GRANT
AGENCY FUNDING I. RECOMMENDATION:
1) Review 2019-2020 Annual Budget 2) Adopt Resolution No. 19-______, A Resolution of the City Council of the City of
Solvang Adopting a Budget for Fiscal Year 2019-2020. II. DISCUSSION:
Attached is the Fiscal Year 2019-2020 Proposed Annual Budget for the City Council consideration and adoption. The adopted budget will establish the expenditure plan as set-forth in the document, for core operations of the City, discretionary one-time allocations toward projects, and annual allocations for agency grants. The proposed Fiscal Year 2019-20 Preliminary Budget is balanced citywide where ongoing revenues exceed ongoing expenditures. The Net Change in Financial Position for all City Funds is a positive $575 thousand not including Discretionary funding for priority 1 requests.
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On June 10th, the City Council held a Preliminary Budget Hearing and provided staff with direction. Based on the Council discussion, staff has made the following amendments to the 2019-20 Proposed Budget.
1. Staff further refined five-year forecasts representing “most-likely” scenario 2. Staff further analyzed discretionary one-time funding request priorities and recommend
adoption of priority 1 discretionary items with the proposed budget on June 24th, 2019. The updated list of discretionary funding requests can be viewed on page 51 of the budget document.
The proposed budget funds ongoing operating expenditures. The proposed budget also funds the Finance Committee Agency Grants and funding for the Chamber of Commerce for $300,000 and the Solvang Conference & Visitors Bureau for $880,000. Through the budget process, Staff segregated expenditures supporting ongoing operations from one-time expenditures for projects. One-time funding requests were classified as priority 1 through 3. Priority 1 is highly recommended by Staff for funding, while priorities 2 and 3 may be delayed and reviewed following the Council strategic goal setting session on June 22nd. Staff will return to Council in August with proposed program actions and projects to deliver the Council strategic goals for 2019-20 fiscal year.
SOURCESGeneral Fund 9,429,449$ Water 5,332,488$ Wastewater 2,057,047$ Transit 912,146$ All Other 1,834,547$ TOTAL 19,565,677$
USESGeneral Fund 8,432,871$ Water 6,219,516$ Wastewater 2,299,608$ Transit 1,288,972$ All Other 1,388,882$ Less Amortization/ Depreciation (639,000)$ TOTAL 18,990,849$
NET CHANGE IN FINANCIAL POSITION 574,828$
ALL CITY FUNDS:
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The following table summarizes the net change in financial position by fund for the priority 1 funding requests. The priority 1 funding requests are funded as shown below by the General Fund, Water and Wastewater funds, as well as Government Impact Fees and Measure A funds. Special Revenue funds (Government Impact Fees Fund and Measure A Fund) will draw $415 thousand of fund balance using one-time funds to fund one-time expenditures. The Water fund will draw $785 thousand on fund balance. It should be noted that the proposed operating budget for the Water fund includes $830 thousand in one-time funding for water allocation acquisition previously approved with the 2018-19 budget and funded by a General Fund reserve transfer – the planned purchase is being carried forward with the 2019-20 proposed budget. The Wastewater fund will draw $166 thousand. The General Fund will still have a surplus of $544 thousand toward the fund balance, which could be allocated toward additional one-time allocations, kept for reserves, or designated for use with Council identified goals after June 22nd.
Budget Organization: This Budget Document establishes a number of new features and sets forth a path for future strategic financial planning. On June 22nd, the Council will hold a Strategic retreat, which will guide the future financial plan developments. This year, the following features have been added to the budget development process and this document:
• Financial Policies that specify fiscal planning strategies to control long-term
expenses, establish appropriate reserve funds, and specify minimum funding levels therein.
• Fiscal Forecasts to project out future revenue and expense expectations based on historical trends and known factors.
• Department Summaries to describe departmental goals, activities and workload metrics enhancing the transparency of resource allocation.
The Budget Document is organized as follows.
1. Introductory Section: • City Manager Budget Message • Budget Highlights • Organizational Chart and Full-Time Equivalent Position Allocations
General Fund Special Revenue Funds* Water Fund Wastewater FundBeginnig Unassigned Fund Balance as of June 30, 2018 5,937,175$ 2,691,043$ 7,665,259$ 3,789,648$ Sources over Uses 996,579$ 252,141$ (747,028)$ 141,439$ Priority 1 requests Uses (451,750)$ (668,000)$ (38,000)$ (308,000)$ Net Change in Financial Position 544,829$ (415,859)$ (785,028)$ (166,561)$ Ending Unassigned Fund Balance 6,482,004$ 2,275,184$ 6,880,231$ 3,623,087$
Net Change in Financial Position with Discretoinary One-Time Prioirity 1 Funding
* includes Impact Fees Fund & Measure A Fund
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• Financial Policies 2. Financial Forecasts:
• General Fund • Water Fund • Wastewater Fund
3. Revenue & Expenditure by Fund 4. Discretionary Funding Summary 5. Expenditures Budget by Department
III. ALTERNATIVES:
The City Manager, in conjunction with staff, have made recommendations and the City Council can accept or make changes depending on priorities and the needs of the City. The City Council may take the following actions: 1. Approve the budget as proposed with Priority 1 Discretionary Funding Requests. 2. Approve the budget as proposed without any discretionary funding (operating only)
and direct staff to return after the Council Strategic Goal Setting on June 22nd, 2019. 3. Approve a continuing budget resolution, only authorizing two-months of operating
expenditures and direct staff to return with an amended budget after further Council direction. The two-months of operating expenditures will be defined as one-sixth (1/6th) of the proposed operating budget as shown in Attachment A without any discretionary funding allocations.
IV. FISCAL IMPACT:
The Budget Highlights section summarizes the proposed budget net impact on financial position. The proposed Preliminary Budget, excluding Discretionary departmental funding but including the Finance Committee recommended agency grant funding, requested Chamber of Commerce and the Solvang Conference and Visitors Bureau funding, results in a citywide surplus of revenue over expenditure in the amount of $574 thousand.
V. ATTACHMENTS: • Attachment A, 2019-2020 Proposed Budget Document • Attachment B, A Resolution of the City Council of the City of Solvang Adopting a
Budget for Fiscal Year 2019-20
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2019/2020 Fiscal Year
SOLFO VAY NT GIC
C AA IL NI RF O
AnnualBudget
City of SolvangCalifornia
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City of Solvang Annual Budget
Fiscal Year 2019 - 2020
TABLE OF CONTENTS Page INTRODUCTORY SECTION
List of Elected and Appointed Officials 4 City Manager Budget Message 5 Budget Highlights 8 Organization Chart 9 Full Time Position Allocation Chart 10 Financial Policies 11
FIVE YEAR FORECASTS General Fund Forecast Summary 16 General Fund Forecast Table 22 Water Enterprise Fund Forecast Summary 23 Water Enterprise Fund Forecast Table 27 Wastewater Enterprise Fund Forecast Summary 28 Wastewater Enterprise Fund Forecast Table 31
REVENUE & EXPENDITURES BY FUND Revenue & Expenditures - Summary 33 Revenue & Expenditures - General Fund 34 Revenue & Expenditures - Government Impact Fees 35 Revenue & Expenditures - Traffic Safety 36 Revenue & Expenditures - Gas Tax 37 Revenue & Expenditures - Local Transportation 38 Revenue & Expenditures - Measure A 39 Revenue & Expenditures - Skytt Mesa LLMD 40 Revenue & Expenditures - Capital Projects 41 Revenue & Expenditures - Water Fund 42 Revenue & Expenditures - Wastewater Fund 43 Revenue & Expenditures - Transit Fund 44 Revenue & Expenditures - Vehicle Equipment Pool 45 Revenue & Expenditures - OPEB Trust Fund 46 Revenue & Expenditures - SYV Tourism Bus Imp Dist 47 Revenue & Expenditures – General Fixed Asset 48
ONE-TIME DISCRETIONARY SUMMARY Discretionary Funding Summary 50 Discretionary Budget Allocations 51 Recommended Agency Request Funding 53
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EXPENDITURE BUDGET BY DEPARTMENT City Council 55 Administration 59 Planning & Community Development 65 Parks & Recreation 72 Public Works 80 Traffic Safety 97 Gas Tax 98 Local Transportation 99 Measure A 100 AB 1600 Impact Fees 101 Vehicle Pool 102 Skytt Mesa LLMD 103 Transit 104 Water 106 Sanitary Sewer 109 Wastewater 111
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City of Solvang List of Elected and Appointed Officials
July 1, 2019
Elected Officials
Mayor Ryan Toussaint Mayor Pro Tem Robert Clarke Council Member Chris Djernaes Council Member Karen Waite Council Member Daniel Johnson
Appointed Officials City Manager David Gassaway Interim City Attorney Chip Wullbrandt City Clerk Lisa Martin Interim Administrative Services Director Xenia Bradford Parks & Recreation Director Fred Lageman Planning/Community Development/Building Director Holly Owen Public Works Director/City Engineer Matthew van der Linden
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City Manager’s Budget Message
Honorable Mayor, Council Members, Solvang Residents and Business Owners:
As they say, a picture is worth a thousand words. The above picture optimally explains where we find ourselves in this year’s budget – looking down the road with some clarity, but not enough to know exactly where the road takes us.
As this budget will take us through my first year as City Manager, I wanted to ensure we started‐off strong with a successful and substantial overhaul of the look, layout, and contents of the budget document. We incorporated new elements in our budgeting process, starting with the City Manager Budget Message that provides a brief executive summary to the document. My goal is to help us see further down the road of our finances and begin taking strategic steps towards ensuring our long‐term expenses are within available revenues.
The new format simplifies reporting of City expenditures by department and allocates resources towards routine operating expenditures required to keep the City running. We modified how we show discretionary expenditure requests, defined as one‐time expenditures for special projects, and linked them directly to goals identified by respective departments. Other all‐new elements in the budget include:
Budget Summary Highlights that provide an overview of revenues and expenditures in an easy‐to‐digest format
Financial Policies that specify fiscal planning strategies to control long‐term expenses, establish appropriate reserve funds, and specify minimum funding levels therein
Fiscal Forecasts to project out future revenue and expense expectations based on historical trends and known factors
Revenue and Expenditure by Fund overviews to detail each City fund from a revenue and expenditure perspective to emulate private sector P&L statements
Department Budgets with narratives and workload measures that provide greater detail linking funding to operations
Simplistically put, this budget presents an all‐Funds total revenue of $19.6 million with revenues exceeding ongoing expenditures at $19.4 million or use a surplus of $575 thousand. Financial policies presented in subsequent sections will setup appropriate safeguard and reserve fund structures for stronger fiscal management in future years.
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GENERAL FUND BUDGET OVERVIEW
The General Fund is the primary operating fund for the City and provides for the bulk of basic governmental services. Overall, Solvang’s financial position continues to be strong. With a vibrant and growing tourism economy, Solvang benefits immensely from temporary guests who visit and bring money in from out of the area.
Over the past 5 years, the City enjoyed an average increase in General Fund Revenues of just over 5.3% year over year. However, over that same period, General Fund expenditures increased at an almost identical pace, eliminating any opportunity to establish stronger reserve fund positions.
For the Fiscal Year starting July 1, 2019, this budget identifies a nearly $2 million operating surplus before taking into account capital projects, agency grant funds, and one‐time discretionary expenditures. The seemingly large surplus results from a projected increase of 3% in overall General Fund Revenues coupled with Staff efforts to winnow expenses with a 9% decrease in expenditures without discretionary spending.
When accounting for high‐priority one‐time discretionary items, the Finance Committee recommended agency grant funding, and capital projects, the recommended General Fund Budget anticipates a $545 thousand surplus.
Future General Fund challenges to overcome include:
County Sheriff cost increases – through new cost allocation methodologies, law enforcement costs will increase as the County more accurately charges contract cities their fully‐loaded costs of providing services.
CalPERS unfunded liabilities – as CalPERS takes prudent measures to stabilize long‐term pension costs, contracting agencies will pay increasing amounts required to make‐up for a trifecta of historic losses during the Great Recession, increasing life expectancies, and reductions in anticipated long‐term investment returns.
Aging infrastructure – aging streets, parks, and facilities do not have a designated funding source or reserves like the City’s Enterprise Fund operations. This means all burden for maintaining infrastructure quality at current levels, not to mention any desired upgrades, must be funded from the General Fund.
ENTERPRISE FUNDS
Used to deliver services under a user fee model, Enterprise Funds represent business‐like operations. Solvang has three Enterprise Funds for Water and Wastewater, and Transit operations. Revenues derived from users consuming the services provided by the respective Enterprises fund the operations necessary to deliver service to users. Transit Fund is funded through Federal and State funding sources with a ridership fees match.
Water Fund
Often a source of objection, the City’s flat‐rate water meter charges ensured the Water Fund maintained healthy reserve balances through the recent 7‐year statewide drought. Over the past 5 years, the Water Fund saw revenues slowly decrease while expenses slowly increased. The result was a slight reduction in overall Water Fund Reserve balance, but the Fund remains sound with a budgeted Fiscal Year Ending June 30, 2020 balance of approximately $5.4 million. This ensures the Water Fund has these funds available for infrastructure replacement and future well projects that can further enhance Solvang’s long‐term sustainability and water independence.
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Wastewater Fund
The Wastewater Fund, like Water, maintained a relatively stable revenue over expenditure history over the past 5 years. The proposed budget presents an overall Wastewater Fund Reserve balance budgeted for Fiscal Year Ending June 30, 2020 at $3.6 million. However, Staff projects long‐term costs of operations to outpace revenues, creating a decreasing fund balance. When reviewed further within the context of a needed Wastewater Treatment Plant upgrade project that exceeds $10 million in costs within the next 3 years, strategic decisions are required to ensure fiscal sustainability of the City’s Wastewater operations.
OVERALL GOALS
Due to the timing of a new City Manager and departure of the Administrative Services Director in April, this year we were not able to incorporate City Council Strategic Goals into this budget document. Over the next year, my goal is to work with the City Council, community, and Staff to establish strategic objectives to navigate the road ahead.
I see three strategic steps towards incremental improvement in our long‐term financial picture:
1. Review and refine our overall long‐term capital liabilities and funding needs. 2. Establish policies for designating necessary funds to meet long‐term liabilities. This includes
establishing appropriate capital reserve funds, designating reserve balance targets, and planning to meet the targets.
3. Seek ways to enhance existing revenue streams to grow our revenues faster than cost increases.
As we improve our overall capacity for sound financial planning, it will help us to see down the road further and better prepare for any curves ahead.
ACKNOWLEDGMENTS
I have deep appreciation for the immense effort the Department Heads put into creating this newly revised budget format. Their hard work helps us to provide the Council and public with a better understanding of City operations and expenditures. Special thanks go to Xenia Bradford, our Interim Administrative Services Director, for her vision in formulating needs in this budget document; Jason Banta, our Accountant, for his effort in pulling together numbers in a new way; and the entire Finance Department team for their efforts managing change through the budget season. Simply put, we have a professional Staff who want to deliver for the Solvang community.
Proudly submitted,
David Gassaway City Manager
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BUDGET HIGHLIGHTS
The proposed Fiscal Year 2019‐20 Preliminary Budget is balanced citywide. The Net Change in Financial Position for all City Funds is a positive $574 thousand. The Net Change in Financial Position for the General Fund is $545 thousand.
SOURCESGeneral Fund 9,429,449$ Occupancy Tax 4,724,359$ Water 5,332,488$ Sales Tax 1,526,000$ Wastewater 2,057,047$ Property Tax 1,470,254$ Transit 912,146$ Overhead Contributions 525,348$ All Other 1,834,547$ All Other 1,183,488$ TOTAL 19,565,677$ TOTAL 9,429,449$
USESGeneral Fund 8,432,871$ Operations 530,869$ Water 6,219,516$ Personnel 3,188,401$ Wastewater 2,299,608$ Contract Services 2,302,671$ Transit 1,288,972$ Agency Grants 1,319,500$ All Other 1,388,882$ Special Projects 1,091,429$
Less Amor. za on/Deprecia on (639,000)$ Priority 1 Discretionary 451,750$ TOTAL 18,990,849$ TOTAL 8,884,621$
NET CHANGE IN FINANCIAL POSITION 574,828$ 544,829$
NET CHANGE IN FINANCIAL POSITION SUMMARYALL CITY FUNDS: GENERAL FUND:
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ORGANIZATIONAL CHART
Citizens of
Solvang
City
Manager
Admin.
Services City Clerk
City
Attorney
Contract Services:
Law Enforcement
Public
Works
Planning &
Community
Development
Parks &
Recreation
City
Council
Finance
Human
Resources
IT
Engineering
Maintenance
Water
Wastewater
Planning
Building
Economic
Development
Parks
Recreation
Special
Event &
Film Permit
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TOTALS TOTALS100-1100-120 Administration 100-1600-690 Roads
Accountant 1.00 Associate Engineer 0.15 Accounting Assistant 1.00 Engineering Technician 0.30 Administrative Services Director 1.00 Maintenance Supervisor 0.50 City Clerk 1.00 Maintenance Worker I 1.35 City Manager 1.00 Maintenance Worker II 0.60 Human Resources Specialist 1.00 Public Works Director 0.10 Office Assistant 1.00 Code Compliance/PW Inspector 0.20
7.00 Recreation Clerk 0.15 3.35
100-1200-200 PlanningAssistant Planner 1.00 100-1600-700 Street TreesCode Compliance/PW Inspector 0.50 Maintenance Supervisor 0.10 Planning & Economic Dev Director 0.75 Maintenance Worker I 0.45
2.25 Maintenance Worker II 0.10 Public Works Director 0.05
100-1200-210 Building 0.70 Bldg Permit Tech I 1.00 Planning & Economic Dev Director 0.25 100-1600-720 Stormwater Management
1.25 Associate Engineer 0.40 Engineering Technician 0.05
100-1300-300 Parks Maintenance Worker I 0.30 Parks and Recreation Director 0.60 Maintenance Worker II 0.10 Parks Maintenance I 1.30 Collection System Operator 0.05 Parks Maintenance II 1.00 Public Works Director 0.10 Recreation Clerk 0.10 Maintenance Supervisor 0.05
3.00 Code Compliance/PW Inspector 0.05 1.10
100-1300-350 RecreationParks and Recreation Director 0.40 500-5100-501 WaterRecreation Clerk 0.40 Associate Engineer 0.15 Sr. Recreation Coordinator 1.00 Engineering Technician 0.15
1.80 Public Works Director 0.25 Utility Billing Clerk 0.50
100-1600-600 Public Works-Engineering Water Operator I 1.00 Associate Engineer 0.15 Water Operator II 2.00 Engineering Technician 0.30 Water Supervisor 1.00 Public Works Director 0.20 5.05 Code Compliance/PW Inspector 0.20 Recreation Clerk 0.15 501-5200-502 Wastewater Collection
1.00 Associate Engineer 0.05 Collection System Operator 0.85
100-1600-605 PW Facilities Engineering Technician 0.05 Engineering Technician 0.05 Public Works Director 0.05 Maintenance I 0.90 Utility Billing Clerk 0.25 Maintenance Supervisor 0.35 Wastewater Lead Operator 0.30 Maintenance Worker II 0.20 Wastewater Operator I 0.25 Public Works Director 0.10 Wastewater Operator II 0.15 Code Compliance/PW Inspector 0.05 Wastewater Operator III 0.15
1.65 Wastewater Supervisor 0.15
100-1600-610 Veterans Bldg 2.25 Recreation Clerk 0.20
0.20 501-5300-503 Wastewater Treatment PlantAssociate Engineer 0.10 Collection System Operator 0.10 Engineering Technician 0.10 Public Works Director 0.15 Utility Billing Clerk 0.25
Headcount Wastewater Lead Operator 0.70 Full Time Employees: 35.00 Wastewater Operator I 0.75 Part Time Employees: 1.00 Wastewater Operator II 0.85
Wastewater Operator III 0.85 Wastewater Supervisor 0.85
4.70
GRAND TOTAL 35.30
CITY OF SOLVANGFULL TIME POSITION ALLOCATION BY DEPARTMENT
Fiscal Year 2019-20
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FINANCIAL POLICIES
STRATEGIC GOALS & FINANCIAL PLANNING A. Strategic Plan
The City will establish a Strategic Plan setting forth long-term vision and strategic direction for the city of Solvang. The Strategic Plan will provide a long-term perspective for service delivery and budgeting, thus establishing links between authorized spending and broad organizational goals.
B. Financial Plan
Through the process of financial plan development the City will:
1. Identify community service level needs for essential services 2. Establish financial plan goals in alignment with community vision and the Strategic Plan 3. Identify available resources and organize programs required to provide these services 4. Identify program activities, program objectives, and establish program policies to deliver
desired outcomes 5. Set standards to measure and evaluate performance
BUDGET MONITORING The City will formally review the City’s fiscal condition, and amend appropriations if necessary, at mid-point after the beginning of each financial plan.
LONG-TERM FINANCIAL PLANNING A. Fiscal Forecasts
The City will evaluate long-term structural budget balance through development of five-year forecasts for all major operating funds, Capital Improvement Program, and Debt Service. The five-year forecasts will be analyzed and updated with each financial plan for most current trends in revenues and expenditures.
B. Balanced Budget
The City will maintain a balanced budget for the Financial Plan. The budget is balanced when:
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1. The sum of estimated revenues and appropriated Fund Balances/Net Position is equal to appropriations.
2. Operating Revenues and Transfers-In must fully cover Operating Expenditures/ Expenses, including debt service and Transfers-Out. Operating Expenditures/Expenses for the purposes of balancing the annual budget shall include that year’s contribution to capital Funds deemed required to maintain existing assets. Further, Operating Expenditures/ Expenses shall include the portion of Funds required to maintain the viability of internal service Funds for the purposes in which they were created.
3. Minimum reserves policy levels must be maintained
4. The balancing of Operating Revenues and Operating Expenditures (as defined above) is a goal that should be applied over a period of time which extends beyond current appropriations. Temporary shortages or operating deficits, can and do occur, but they shall not be tolerated as extended trends.
C. Appropriations of One-Time Funds
One-time funds should only be applied to one-time appropriations.
One-time funds are defined as:
a) Over-realized revenues and expenditures savings between the budgeted appropriations and actual revenue and expenditures.
b) Fund reserves above minimum policy requirements
One-time appropriations are defined as:
a) Investment in Capital Improvement Program b) Paying down unfunded liabilities c) Appropriations toward short-term initiatives in alignment with long-term strategic goals
FUND BALANCE RESERVE/ WORKING CAPITAL Fiscal stability is an important factor to the City. The City desires to maintain a prudent level of financial resources to guard its stakeholders against service disruptions in the event of unexpected temporary revenue shortfalls or unpredicted one-time expenses. In addition, this policy is intended to document the appropriate reserve level to protect the City’s credit worthiness.
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A. General Fund
1. The City shall maintain a Contingency General Fund Balance Reserve of 50% to address unanticipated, non-reoccurring needs. It is the intent of the City to limit the use of the Contingency Reserve. Reserves shall not normally be applied to recurring annual operating expenditures. Reserves may, however, be used to allow time for the City to restructure its operations in a deliberate manner (as might be required in an economic downturn), but such use will only take place in the context of an adopted long-term plan.
2. The City’s top two General Fund revenues are Transient Occupancy Tax (TOT) and Sales Tax. These revenues constitute approximately 65% of the General Fund total revenue. The City shall set-up a General Fund Revenue Stabilization Reserve to smooth out impacts of economic fluctuations. In any fiscal year where TOT & Sales tax actual revenues are over-realized by more than 3% of budgeted amount and the amount collected is higher by 3% of the five-year preceding historic average, the City shall consider setting aside the over-realized revenue in the General Fund Revenue Stabilization Reserve.
B. Enterprise Funds: Water Fund & Sewer Fund
Enterprise funds are proprietary fund type used to report an activity for which a fee is charged to external users for goods or services. The City shall apply one-time over-realized revenues and expenditure savings in a fiscal year toward building a working capital reserve to a minimum level of Working Capital in Enterprise Funds equivalent to three months of regular, ongoing operating expenses (except for Transit fund).
CAPITAL IMPROVEMENT PROGRAM FUNDING The City is committed to maintain the civic assets it already has in place. The City will add new assets or upgrade existing assets to accommodate the City’s long-term strategic goals and Council adopted plans, growth, and future public needs. The City will implement a formal and integrated with the Financial Planning approval process for projects in the long-term financial plan.
The City will develop and integrate long-term Capital Improvement Plan funding plan with Financial Planning process and fiscal forecasts. The City’s Capital Improvement Funding Plan will include:
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1. Capital Improvement Program Fund which will set aside funds for Capital Improvement Program current and future funding needs.
2. Capital Improvement Program funding needs will include replacement and maintenance of existing assets and addition of new assets in alignment with the City Council policies and adopted plans.
3. When considering any new asset, the City will carefully consider its financial ability to operate and maintain the asset.
DEBT FINANCING
The City will consider the use of debt financing for one-time capital improvement project only and only when the project’s useful life will exceed the term of the financing. Additionally, the City will follow the following policies when evaluating debt financing feasibility:
1. Debt Financing Revenue Sources Capital improvements will be financed primarily through user fees, services charges, assessments, special taxes, land based financings, or developer agreements when benefits can be specifically attributed to users of the facility. Accordingly, development impact fees should be created and implemented at levels sufficient to ensure that new development pays its fair share of the cost of constructing necessary community facilities.
2. Debt Capacity a) General Purpose Debt Capacity:
The City will carefully monitor its levels of general-purpose debt. Because the general purpose debt capacity is limited, it is important that the City only use general purpose debt financing for high-priority projects where the City cannot reasonably use other financing methods.
b) Enterprise Funds Debt Capacity: The City will set enterprise fund rates at levels needed to fully cover debt service requirements as well as operations, maintenance, administration and capital improvement costs.
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FIVE-YEAR FORECASTS
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GENERAL FUND FORECAST
The General Fund is the primary operating fund of a government. The City of Solvang general fund revenues are derived from Transient Occupancy Taxes, Sales Tax, and Property Tax, Fees for Services, Overhead Contributions from the Enterprise Funds, Interest Income and Transfers from Special Revenue Funds.
The General Fund revenues fund the general operating government activities as well as the capital improvement and infrastructure needs not otherwise funded through business activities of Enterprise Funds.
FORECAST
The General Fund graph below shows the actual revenue and expenditure trends from Fiscal Year 2013‐14 through current, the proposed Fiscal Year 2019‐20 Budget, and a five‐year forecast forward through Fiscal Year 2024‐25.
In summary, the five‐year projections show that the General Fund is structurally balanced to fund ongoing essential services with ongoing revenues. However, if all projected one‐time expenditures will be funded in the next five years, the General Fund undesignated reserves will be fully depleted and negative by Fiscal Year 2021‐22. The one‐time discretionary items identified in the forecast consist of: 1) $1.6 million in one‐time allocations toward projects and studies as detailed in the One‐Time Discretionary Allocations summary section on page 50 of this document; 2) allocations toward Capital Improvement Program per the last Council Adopted 10‐year CIP plan from Fiscal Year 2018‐19, and; 3) allocations for the Chamber of Commerce and Solvang Commerce Visitor’s Bureau.
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FORECAST ASSUMPTIONS HIGHLIGHTS
REVENUE
Transient Occupancy Tax, Sales Tax, and Property Tax constitute approximately 80% of all General Fund revenues.
Transient Occupancy Tax (TOT): Transient Occupancy Tax is approximately 50% of the total General Fund revenues. Occupancy tax total revenue collected has been increasing at an average rate of 5.6% over the last five fiscal years.
The graph below shows TOT growth by year.
The following graph shows TOT cash collections by year. The TOT cash collections show seasonality with higher TOT revenue in the summer months versus the winter season. The overall trend, shows continuous increase in TOT over time.
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Sales Tax: Sales Tax is approximately 16% of the total General Fund revenues. Sales Tax total revenue collected has been increasing at an average rate of 5.1% over the last five fiscal years
The graph below shows Sales Tax growth by year and by category of activity.
The following graph shows annual Sales Tax collected and annual Sales Tax collected adjusted for inflation.
Annualized Sales Tax
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Property Tax: Property Tax is approximately 16% of the total General Fund revenues. Sales Tax total revenue collected has been increasing at an average rate of 5.6% over the last five fiscal years.
The graph below shows property tax growth by year.
The following two graphs detail the sources in included in the Fees for Services and Reimbursement Transfers revenue categories.
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EXPENDITURE
The table below shows the top five General Fund operating expenditures by category as a percent of total General Fund allocations based on the Fiscal Year 2018‐19 projected actuals.
Operating Expenditure % of Total GF Expense
Salaries & Benefits 39% County Contracted Services 23% Services (including Chamber of Commerce) 11% Tourism (including Solvang Conference Visitor Bureau) 12% Projects (including CIP) 6%
Expenditure Assumptions
The following five categories in the General Fund Expenditures carry the most significant impacts on the General Fund net financial position.
One‐Time Discretionary Funding:
The City annually allocates resources for essential service operations. The City also makes allocations for one‐time initiatives, projects and studies. In addition, the City, through an annual Agency Grants application process, allocates resources to community organizations.
The amount of discretionary allocations included in the forecast for Fiscal Year 2019‐20 is $1.6 million. The amount of Agency Request allocations is proposed at $1.2 million.
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
TBID AdminReimbursement
LLMD AdminReimbursement
Transfer In from GasTax
Transfer in fromLocal Transportation
Reimbursements/Transfers
Reimbursements/Transfers FY 18‐19 Reimbursements/Transfers FY 19‐20
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Pension Unfunded Liability
The City provides employees with pension benefits through a contract with California Public Employee’s Retirement System (CalPERS). In 2016, the CalPERS Board adopted a policy lower anticipated rate of return, thus significantly increasing required pension contributions to the City. The amount required to be paid toward unfunded liabilities to CalPERS will grow from $213 thousand in Fiscal Year 2018‐19 to $416 thousand in Fiscal Year 2024‐25.
County Contracted Services
The City of Solvang contacts with the County of Santa Barbara for Law Enforcement and Library services. The County of Santa Barbara is in the process of changing the methodology for charges for law enforcement services. In the past the County charged the contract cities based on the County’s budget allocations. In Fiscal Year 2020‐22 the County will have fully implemented their new methodology to charge the contract cities based on actual expenditures, which is estimated to increase the costs by approximately 10% from the 2019‐20 proposed allocations.
Capital Improvement Program (CIP)
The City adopts a 10‐Year Capital Improvement Program plan annually. Typically the plan is adopted following the operating budget adoption. This forecast includes assumptions for CIP allocations based on the last Council adopted CIP plan.
The proposed Fiscal Year 2019‐20 Budget, includes several studies to assess the CIP infrastructure needs. The next financial plan forecast will be adjusted based on the results of the studies.
Salary & Benefits Operating Expenditures
The forecast assumes 3% annual increases in Salaries & Benefits, which would include Cost of Living Increases, general increases in healthcare and other insurance and step‐increases.
Other Operating Expenditures
The forecasts assumes 2% inflation on cost of operating expenditures.
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In thousandsRevenues
Actual Actual Actual Actual Actual Projected Forecast Forecast Forecast Forecast Forecast Forecast2013‐2014 2014‐2015 2015‐2016 2016‐2017 2017‐2018 2018‐2019 % change 2019‐2020 2020‐2021 2021‐2022 2022‐2023 2023‐2024 2024‐2025
Occupancy Tax 3,435 3,834 4,211 4,331 4,320 4,454 6% 4,724 4,961 5,209 5,469 5,742 6,030Sales Tax 1,154 1,241 1,227 1,454 1,405 1,457 5% 1,526 1,578 1,632 1,685 1,738 1,791Property Tax 1,079 1,141 1,213 1,283 1,378 1,414 4% 1,470 1,514 1,560 1,607 1,655 1,704Other Taxes 0 0 0 2 3 53 ‐92% 4 4 4 4 4 4Fees for Services 750 675 622 602 576 602 ‐12% 528 538 549 560 571 583Rental/Lease Income 31 35 36 34 47 49 ‐22% 38 39 40 41 42 42Grants 56 14 69 131 5 5 3392% 175 178 182 185 189 193Miscellaneous 8 11 7 13 6 22 ‐81% 4 4 4 4 5 5Donations 13 3 37 76 198 242 ‐63% 90 0 0 0 0 0Overhead Contributions 440 453 467 481 495 510 3% 525 536 547 558 569 580Events 15 16 16 15 11 21 ‐34% 14 14 15 15 15 15Interest Income 13 25 44 48 109 173 ‐11% 155 158 161 164 168 171Reimbursements/Transfers 13 175 201 170 211 192 ‐10% 174 177 181 184 188 192TOTAL 7,007 7,622 8,149 8,640 8,765 9,195 3% 9,428 9,702 10,083 10,477 10,886 11,310
Expenditures
Fees for Services 6 6 9 7 12 8 23% 10 10 10 11 11 11Salaries & Benefits 2,387 2,778 2,803 2,511 2,694 2,610 7% 2,783 2,759 2,842 2,928 3,015 3,106CalPERS UAL 0 0 0 0 0 132 17% 154 202 231 253 266 280CALPERS Normal 0 0 0 0 0 122 49% 182 187 191 195 199 203OPEB Trust 0 0 0 54 73 70 0% 70 120 122 125 127 130Supplies 176 179 162 156 171 157 27% 201 205 209 213 217 221Repairs & Maintenance 72 69 110 114 130 134 ‐33% 90 92 93 95 97 99Equipment 11 17 37 33 25 35 4% 36 37 37 38 39 40Utilities 219 220 208 224 232 229 11% 253 258 263 269 274 280County Contracted Services 1,758 1,766 1,752 1,820 1,912 1,871 23% 2,303 2,533 2,609 2,661 2,741 2,823Services 481 457 548 624 717 657 9% 714 728 743 758 773 788Hospitality/Wellness 4 7 5 7 5 7 11% 8 8 8 8 9 9Agency Contributions 89 108 127 129 169 193 ‐28% 140 142 145 148 151 154Emergency Planning 11 1 1 1 2 1 268% 4 4 4 4 4 4Taxes, Fees & Permits (8) 8 11 19 19 18 6% 19 20 20 21 21 21Finance Costs 181 502 6 1 1 1 ‐13% 1 1 1 1 1 1Capital Outlay 49 45 76 66 59 59 ‐7% 55 57 58 59 60 61Tourism 75 78 81 143 163 164 27% 209 213 217 222 226 231Projects 25 57 262 412 366 471 ‐95% 23 100 200 200 200 200Misc 0 0 0 1 0 0 ‐100% 0 0 0 0 0 0Tranfers Out 0 0 0 1,085 305 0 0% 0 0 0 0 0 0TOTAL 5,535 6,297 6,197 7,409 7,054 6,939 5% 7,253 7,676 8,005 8,207 8,431 8,662
NET 1,471$ 1,326$ 1,953$ 1,231$ 1,711$ 2,256$ N/A 2,177$ 2,197$ 2,350$ 2,543$ 2,730$ 2,925$ RESERVED FUND BALANCE 3,982$ N/A 3,626$ 3,838$ 4,002$ 4,103$ 4,215$ 4,331$ Discretionary Funding N/A 1,643$ 1,676$ 1,709$ 1,743$ 1,778$ 1,814$ Capital Improvement Program N/A 3,495$ 2,365$ 951$ 2,173$ 1,190$ Solvang Chamber of Commerce 1$ 4$ 4$ 21$ 86$ 250$ N/A 300$ 300$ 300$ 300$ 300$ 300$ Solvang Commerce Visitor Bureau 705$ 648$ 700$ 726$ 760$ 775$ N/A 880$ 880$ 880$ 880$ 880$ 880$ UNDESIGNATED FUND BALANCE 5,937$ 8,193$ ‐16% 6,877$ 2,551$ (468)$ (1,900)$ (4,413)$ (5,788)$
GENERAL FUND
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WATER ENTERPRISE FUND FORECAST
The Water Enterprise Fund is a proprietary type fund used to report an activity for which a fee is charged to external users for goods or service. The Water Fund revenues are derived from water charges for providing the services. The City of Solvang water fees are as follows:
FORECAST
The Water Fund graph below shows the actual revenue and expenditure trends from Fiscal Year 2013‐14 through current, the proposed Fiscal Year 2019‐20 Budget, and a five‐year forecast forward through Fiscal Year 2024‐25.
In summary, the five‐year projections show that the Water Fund is structurally able to fund ongoing essential services with ongoing revenues through this period of time without making any investment in capital. The revenue projections without assumptions for rate increases are projected to grow slower than the expenditures. If all projected one‐time expenditures will be funded in the next five years, the Water Fund balance will be fully depleted and negative by Fiscal Year 2023‐24. The one‐time discretionary items identified in the forecast consist of: 1) $251 thousand in one‐time allocations toward projects and studies as detailed in the One‐Time Discretionary Allocations summary section on page 50 of this document; and 2) allocations toward Capital Improvement Program per the last Council Adopted 10‐year CIP plan from Fiscal Year 2018‐19.
Single Family Residential User Quantity Rate Per 100 Cubic FeeCublic Feet Rate0 to 1,600 $3.451,601 & above $4.05
All Other Water Users Quantity Rate Per 100 Cubic FeeRate
$3.75
Monthly Meter Fee (3.71%)Meter Size Rate5/8 Inch $75.433/4 Inch $113.151 Inch $188.581 1/2 Inch $377.172 Inches $603.473 Inches $1,206.944 Inches $1,885.846 Inches $3,771.688 Inches $6,034.69
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FORECAST ASSUMPTIONS HIGHLIGHTS
REVENUE
Water charges are the funding source for the Water Fund. Enterprise funds are business activity funds that are structurally balanced by funding all operating and capital expenditures through charges to customers. General Fund allocations can be applied to fund Enterprise Funds activities but this practice limits the availability of General Fund sources to provide with general governmental activity core services both for operations and investment in capital. In the past the City of Solvang allocated General Fund dollars to fund the Water Fund activities. For example, in Fiscal‐Year 2018‐19, the General Fund contributed to the Water Fund $405 thousand for the Water Meter Replacement Project.
146
EXPENDITURE
The table below shows the top four Water Fund operating expenditures by category as a percent of total Water Fund allocations based on the Fiscal Year 2018‐19 projected actuals.
Operating Expenditure % of Total GF Expense
Utilities (State Water & Purchased Water) 55% Salaries & Benefits 7.7%
Services 5.8%
Capital Outlay 5.36%
Expenditure Assumptions
The following categories in the Water Fund carry the most significant impacts on the Water Fund net financial position.
State and Purchased Water Payments:
The forecast is based on State water payment forecast developed by the Central Coast Water Authority. The Central Coast Water Authority forecast is based on costs associated with the State water delivery system to the City.
One‐Time Discretionary Funding:
The City annually allocates resources for essential service operations. The City also makes allocations for one‐time initiatives, projects and studies.
The amount of discretionary allocations included in the forecast for Fiscal Year 2019‐20 is $251 thousand.
Capital Improvement Program (CIP)
The City adopts a 10‐Year Capital Improvement Program plan annually. Typically the plan is adopted following the operating budget adoption. This forecast includes assumptions for CIP allocations based on the last Council adopted CIP plan.
The proposed Fiscal Year 2019‐20 Budget, includes several studies to assess the CIP infrastructure needs. The next financial plan forecast will be adjusted based on the results of the studies.
147
Pension Unfunded Liability
The City provides employees with pension benefits through a contract with California Public Employee’s Retirement System (CalPERS). In 2016, the CalPERS Board adopted a policy to lower their anticipated rate of return, thus significantly increasing required pension contributions from the City. The amount required to be paid toward unfunded liabilities to CalPERS will grow from $213 thousand in Fiscal Year 2018‐19 to $416 thousand in Fiscal Year 2024‐25. The Water Fund portion of this payment constitutes approximately 13% or $56 thousand in Fiscal Year 2024‐25.
Salary & Benefits Operating Expenditures
The forecast assumes 3% annual increases in Salaries & Benefits, which would include Cost of Living Increases, general increases in healthcare and other insurance and step‐increases.
148
RevenuesActual Actual Actual Actual Actual Projected Forecast Forecast Forecast Forecast Forecast Forecast
2013‐2014 2014‐2015 2015‐2016 2016‐2017 2017‐2018 2018‐2019 % change 2019‐2020 2020‐2021 2021‐2022 2022‐2023 2023‐2024 2024‐2025Fees for Services 482 498 293 104 26 36 195% 105 36 37 38 39 39Rental/Lease Income 17 17 18 18 21 19 ‐7% 18 18 19 19 19 20Grants 0 3 15 0 0 0 0% 0 0 0 0 0 0Water Revenue 4,632 4,365 4,381 4,493 4,801 4,707 0% 4,725 4,820 4,916 5,015 5,115 5,217Misc. Income 11 30 28 31 33 31 ‐34% 21 21 21 22 22 23Interest Income 9 7 14 22 63 90 ‐35% 58 59 61 62 63 64Reimbursements/Tranfers (0) (0) 1 870 307 407 ‐100% 0 0 0 0 0 0TOTAL 5,151 4,920 4,750 5,538 5,251 5,290 ‐7% 4,927 4,955 5,054 5,155 5,258 5,363
Expenditures
Overhead Contributions 240 247 255 262 270 278 3% 287 292 298 304 310 316Salaries & Benefits 485 484 461 425 475 436 19% 518 534 550 566 583 601CalPERS UAL 0 0 0 0 0 13 27% 17 40 46 51 53 56CALPERS Normal 0 0 0 0 0 22 20% 26 27 27 28 29 29OPEB Trust 0 0 0 0 0 0 0% 0 0 0 0 0 0Supplies 33 29 38 36 34 42 16% 49 50 51 52 53 54Repairs & Maintenance 38 33 54 86 63 78 13% 88 90 92 93 95 97Equipment 1 4 7 7 4 5 33% 7 7 7 7 7 7Utilities 3,840 3,486 2,570 2,653 2,861 3,311 14% 3,791 3,735 3,582 3,425 3,266 3,103Services 89 180 162 226 501 350 ‐41% 208 235 242 247 254 262Taxes, Fees & Permits 9 10 3 15 11 11 37% 15 15 16 16 16 17Finance Costs 292 292 295 6 5 5 2% 5 5 5 5 5 5Capital Outlay 25 31 61 23 77 325 ‐78% 72 200 200 200 200 200Transfers 0 0 0 0 0 0 0% 92 94 96 98 100 102Projects 73 752 814 581 77 906 ‐92% 74 100 100 100 100 100Water Allocation Acquisition 0 0 0 0 0 0 0% 830 0 0 0 0 0Misc. Expense 2 4 1 0 3 4 ‐60% 2 2 2 2 2 2TOTAL 5,128 5,552 4,721 4,320 4,382 5,786 5% 6,080 5,425 5,312 5,194 5,073 4,952
NET 23$ (631)$ 29$ 1,218$ 869$ (496)$ N/A (1,152)$ (470)$ (258)$ (39)$ 185$ 412$ RESERVED FUND BALANCE ‐$ N/A ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Discretionary Funding N/A 251$ 256$ 261$ 266$ 272$ 277$ Capital Improvement Program N/A 2,150$ 50$ 350$ 50$ 700$ UNDESIGNATED FUND BALANCE 7,666$ 7,170$ ‐20% 5,767$ 2,890$ 2,321$ 1,666$ 1,529$ 964$
WATER FUND
149
WASTEWATER ENTERPRISE FUND FORECAST
The Wastewater Enterprise Fund is a proprietary type fund used to report an activity for which a fee is charged to external users for goods or services. The Wastewater Fund revenues are derived from wastewater charges for providing the services. The City of Solvang wastewater fees are as follows:
FORECAST
The Wastewater Fund graph below shows the actual revenue and expenditure trends from Fiscal Year 2013‐14 through current, the proposed Fiscal Year 2019‐20 Budget, and a five‐year forecast forward through Fiscal Year 2024‐25.
In summary, the five‐year projections show that the Wastewater Fund is structurally balanced to fund ongoing essential services with ongoing revenues through this period of time. The revenue projections without assumptions for rate increases are projected to grow slightly slower than the expenditures. If all projected one‐time expenditures will be funded in the next five years, the Wastewater Fund balance will be almost fully depleted by the end of this forecast period in Fiscal Year 2024‐25. The one‐time discretionary items identified in the forecast consist of: 1) $471 thousand in one‐time allocations toward projects and studies as detailed in the One‐Time Discretionary Allocations summary section on page 50 of this document; and 2) allocations toward Capital Improvement Program per the last Council Adopted 10‐year CIP plan from Fiscal Year 2018‐19. The forecast only includes the Land acquisition and environmental services for the Waste Water Treatment Plant upgrade project. The total cost for the upgrade of over $10 million will be addressed through a separate financing study.
Residential Sewer Users Base Rate Per Dwelling UnitUser Class RateSingle Family $34.65Multi‐Family $34.65
User Class RateDomestic‐Strength 2.85High‐Strength 7.42
Commercial and Industrical Users Minimum Rate Per ConnectionUser Class RateAll $34.65
Commercial and Industrial Users Sewer Rate Per 100 Cubic Feet (HCF) of Water Consumption
150
FORECAST ASSUMPTIONS HIGHLIGHTS
REVENUE
Wastewater charges: are the funding source for the Wastewater Fund. Enterprise funds are business activity funds that are structurally balanced by funding all operating and capital expenditures through charges to customers.
151
EXPENDITURE
The table below shows the top three Wastewater Fund operating expenditures by category as a percent of total Wastewater Fund allocations based on the Fiscal Year 2018‐19 projected actuals.
Operating Expenditure % of Total GF Expense
Salaries & Benefits 40.7% Utilities 17.6%
Services 10.6%
Expenditure Assumptions
The following categories in the Wastewater Fund carry the most significant impacts on the Wastewater Fund net financial position.
One‐Time Discretionary Funding:
The City annually allocates resources for essential service operations. The City also makes allocations for one‐time initiatives, projects and studies. The amount of discretionary allocations included in the forecast for Fiscal Year 2019‐20 is $471 thousand.
Capital Improvement Program (CIP)
The City adopts a 10‐Year Capital Improvement Program plan annually. Typically the plan is adopted following the operating budget adoption. This forecast includes assumptions for CIP allocations based on the last Council adopted CIP plan.
The proposed Fiscal Year 2019‐20 Budget, includes several studies to assess the CIP infrastructure needs. The next financial plan forecast will be adjusted based on the results of the studies. Most notably, staff is currently working on estimates and funding options for the Wastewater Treatment Plant upgrade – the construction costs are approximated between $10 and $20 million depending on the design of the plant.
Pension Unfunded Liability
The City provides employees with pension benefits through a contract with California Public Employee’s Retirement System (CalPERS). In 2016, the CalPERS Board adopted a policy to lower their anticipated rate of return, thus significantly increasing required pension contributions to the City. The amount required to be paid toward unfunded liabilities to CalPERS will grow from $213 thousand in Fiscal Year 2018‐19 to $416 thousand in Fiscal Year 2024‐25. The Water Fund portion of this payment constitutes approximately 19% or $80 thousand in Fiscal Year 2024‐25.
Salary & Benefits Operating Expenditures
The forecast assumes 3% annual increases in Salaries & Benefits, which would include Cost of Living Increases, general increases in healthcare and other insurance and step‐increases.
152
RevenuesActual Actual Actual Actual Actual Projected Forecast Forecast Forecast Forecast Forecast Forecast
2013‐2014 2014‐2015 2015‐2016 2016‐2017 2017‐2018 2018‐2019 % change 2019‐2020 2020‐2021 2021‐2022 2022‐2023 2023‐2024 2024‐2025
Fees for Services 266 321 184 92 14 19 207% 57 59 60 61 62 63Sewer revenue 1,625 1,645 1,677 1,417 1,436 1,436 2% 1,463 1,492 1,522 1,553 1,584 1,615Misc. Income 14 10 9 9 7 8 145% 20 21 21 21 22 22Interest Income 10 11 17 22 53 76 ‐34% 50 51 52 53 54 55Reimbursements/Tranfers 437 729 338 220 328 311 50% 466 475 485 495 504 515TOTAL 2,351 2,717 2,225 1,760 1,839 1,850 11% 2,057 2,098 2,140 2,183 2,226 2,271
Expenditures
Overhead Contributions 149 154 158 163 168 173 3% 178 182 186 189 193 197Salaries & Benefits 694 777 775 750 724 601 25% 750 772 795 819 844 869CalPERS UAL 0 0 0 0 0 42 34% 57 57 65 72 75 80CALPERS Normal 0 0 0 0 0 35 59% 55 56 58 59 60 61OPEB Trust 0 0 0 0 0 0 0% 0 0 0 0 0 0Supplies 55 52 49 56 62 54 43% 78 79 81 82 84 86Repairs & Maintenance 65 66 61 215 123 127 ‐21% 100 102 104 106 108 110Equipment 1 2 8 7 5 6 64% 10 10 10 10 11 11Utilities 147 156 162 222 274 293 ‐4% 281 286 292 298 304 310Services 143 153 170 166 239 176 ‐2% 172 195 201 205 211 217Taxes, Fees & Permits 18 21 20 20 21 21 17% 25 26 26 27 27 28Finance Costs 1 1 3 4 5 5 2% 5 5 5 5 5 5Capital Outlay 61 59 89 56 128 99 28% 127 129 132 135 137 140Transfers 0 0 0 22 0 0 0% 18 18 19 19 20 20Projects 3 793 325 14 82 34 79% 60 34 35 36 36 37Misc. Expense 2 2 1 0 1 1 ‐53% 1 1 1 1 1 1TOTAL 1,340 2,236 1,823 1,696 1,833 1,666 15% 1,916 1,952 2,008 2,062 2,115 2,172
NET 1,012$ 481$ 402$ 64$ 5$ 184$ N/A 141$ 145$ 132$ 121$ 111$ 99$ RESERVED FUND BALANCE ‐$ N/A ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Discretionary Funding N/A 271$ 276$ 282$ 288$ 293$ 299$ WWTP Land & Design N/A 200$ Capital Improvement Program N/A ‐$ 100$ 800$ UNDESIGNATED FUND BALANCE 3,790$ 3,974$ ‐8% 3,644$ 3,512$ 3,262$ 2,295$ 2,113$ 1,913$
WASTE WATER FUND
153
REVENUE & EXPENDITURE BY FUND
154
Actuals Budget Projected Preliminary2017-2018 2018-2019 2018-2019 2019-2020
REVENUE100- General Fund 8,765,090$ 8,229,148$ 9,194,555$ 9,429,449$ 200- Government Impact Fees 219,578$ 68,432$ 118,748$ 56,164$ 201- Traffic Safety 8,820$ 8,050$ 6,461$ 8,050$ 202- Gas Tax 154,499$ 218,062$ 197,312$ 250,217$ 203- Local Transportation 84,726$ 84,725$ 86,293$ 84,725$ 204- Measure A 382,989$ 377,346$ 364,926$ 383,977$ 205- Skytt Mesa 206,356$ 194,160$ 206,711$ 208,356$ 300- Capital Projects Fund 1,937$ -$ 1,100$ 1,100$ 500- Water 5,251,102$ 5,168,704$ 4,884,875$ 5,332,488$ 501- Wastewater 1,838,747$ 1,993,737$ 1,849,922$ 2,057,047$ 502- Transit 884,015$ 1,073,097$ 1,375,149$ 912,146$ 600- Vehicle Equipment Pool 209,997$ 286,951$ 208,297$ 286,958$ 650- OPEB Trust Fund 102,883$ 85,000$ 102,883$ 85,000$ 700- SYV TBID 479,244$ 400,000$ 472,578$ 470,000$ 800- General Fixed Asset Fund 915,074$ -$ 1,006,118$ -$ TOTAL 19,505,056$ 18,187,412$ 20,075,929$ 19,565,677$
EXPENSE100- General Fund 7,899,646$ 9,570,696$ 7,963,502$ 8,432,871$ 200- Government Impact Fees 709,988$ 280,000$ 291,932$ 5,000$ 201- Traffic Safety 10,057$ 8,050$ 10,057$ 8,050$ 202- Gas Tax 115,306$ 242,122$ 118,426$ 118,132$ 203- Local Transportation 50,000$ 50,000$ -$ 50,000$ 204- Measure A 183,956$ 697,500$ 405,538$ 183,000$ 205- Skytt Mesa 151,248$ 234,100$ 173,035$ 240,700$ 300- Capital Projects Fund -$ 23,500$ 23,500$ -$ 500- Water 4,360,425$ 7,465,287$ 5,958,507$ 6,219,516$ 501- Wastewater 2,170,436$ 3,686,058$ 2,003,411$ 2,299,608$ 502- Transit 856,112$ 1,401,361$ 991,895$ 1,288,972$ 600- Vehicle Equipment Pool 40,332$ 292,000$ 103,831$ 304,000$ 650- OPEB Trust Fund -$ -$ -$ -$ 700- STV TBID 479,244$ 400,000$ 477,968$ 480,000$ 800- General Fixed Asset Fund -$ -$ -$ -$ TOTAL 17,026,751$ 24,350,674$ 18,521,603$ 19,629,849$
NET 2,478,305$ (6,163,262)$ 1,554,326$ (64,172)$
155
General FundRevenues
Actuals Budget Projected Preliminary2017-2018 2018-2019 2018-2019 2019-2020
Occupancy Tax 4,320,318$ 4,100,000$ 4,454,115$ 4,724,359$ Sales Tax 1,405,285$ 1,300,000$ 1,456,927$ 1,526,000$ Property Tax 1,377,624$ 1,367,450$ 1,414,048$ 1,470,254$ Other Taxes 3,450$ -$ 52,668$ 4,000$ Fees for Services 576,456$ 485,529$ 602,011$ 527,829$ Rental/Lease Income 46,748$ 38,392$ 49,053$ 38,392$ Grants 5,000$ 5,000$ 5,000$ 174,595$ Miscellaneous 6,084$ 4,200$ 22,181$ 4,200$ Donations 197,746$ 91,800$ 241,625$ 91,800$ Overhead Contributions 495,191$ 510,047$ 510,047$ 525,348$ Events 11,255$ 14,000$ 21,183$ 14,000$ Interest Income 109,265$ 119,058$ 173,274$ 155,000$ Reimbursements/Transfers 210,669$ 193,672$ 192,423$ 173,672$ TOTAL 8,765,090$ 8,229,148$ 9,194,555$ 9,429,449$
Expenditures Actuals Budget Projected Preliminary2017-2018 2018-2019 2018-2019 2019-2020
Fees for Services 11,513$ -$ 8,154$ 10,000$ Salaries & Benefits 2,694,014$ 2,740,542$ 2,610,223$ 2,782,799$ CalPERS UAL 145,159$ 131,589$ 153,712$ CALPERS Normal 130,086$ 121,702$ 181,890$ OPEB Trust 73,039$ 70,000$ 70,000$ 70,000$ Supplies 171,236$ 196,089$ 157,327$ 200,534$ Repairs & Maintenance 130,191$ 109,450$ 133,927$ 89,850$ Equipment 24,622$ 38,916$ 34,505$ 36,027$ Utilities 231,617$ 243,322$ 228,627$ 253,248$ County Contracted Services 1,911,777$ 2,033,892$ 1,870,694$ 2,302,671$ Services 802,778$ 1,025,263$ 906,919$ 1,013,821$ Hospitality/Wellness 5,215$ 8,000$ 7,209$ 8,000$ Agency Contributions 169,000$ 192,200$ 193,200$ 139,500$ Emergency Planning 1,915$ 3,760$ 1,021$ 3,760$ Taxes, Fees & Permits 18,627$ 19,350$ 18,211$ 19,350$ Finance Costs 672$ 1,000$ 1,146$ 1,000$ Capital Outlay 59,290$ 61,508$ 59,458$ 55,408$ Tourism 923,024$ 1,013,800$ 938,993$ 1,088,800$ Projects 366,014$ 1,125,400$ 470,596$ 22,500$ Misc 103$ -$ 2$ -$ Tranfers Out 305,000$ 412,959$ -$ TOTAL 7,899,646$ 9,570,696$ 7,963,502$ 8,432,871$
NET 865,444$ (1,341,548)$ 1,231,053$ 996,579$
156
Government Impact FeesRevenues
Actuals Budget Projected Preliminary2017-2018 2018-2019 2018-2019 2019-2020
Fees for Services 189,195$ 50,008$ 76,374$ 37,740$ Interest Income 30,383$ 18,424$ 42,375$ 18,424$ TOTAL 219,578$ 68,432$ 118,748$ 56,164$
Expenditures Actuals Budget Projected Preliminary2017-2018 2018-2019 2018-2019 2019-2020
Projects 709,988$ 280,000$ 291,932$ 5,000$ TOTAL 709,988$ 280,000$ 291,932$ 5,000$
NET (490,410)$ (211,568)$ (173,183)$ 51,164$
157
Traffic SafetyRevenues
Actuals Budget Projected Preliminary2017-2018 2018-2019 2018-2019 2019-2020
Fees for Services 8,705$ 8,000$ 6,330$ 8,000$ Interest Income 115$ 50$ 131$ 50$ TOTAL 8,820$ 8,050$ 6,461$ 8,050$
Expenditures Actuals Budget Projected Preliminary2017-2018 2018-2019 2018-2019 2019-2020
Transfers 10,057$ 8,050$ 10,057$ 8,050$ TOTAL 10,057$ 8,050$ 10,057$ 8,050$
NET (1,237)$ -$ (3,596)$ -$
158
Gas TaxRevenues
Actuals Budget Projected Preliminary2017-2018 2018-2019 2018-2019 2019-2020
Grants 153,303$ 217,812$ 195,903$ 248,767$ Interest Income 1,196$ 250$ 1,410$ 1,450$ TOTAL 154,499$ 218,062$ 197,312$ 250,217$
Expenditures Actuals Budget Projected Preliminary2017-2018 2018-2019 2018-2019 2019-2020
Transfers 115,306$ 118,122$ 118,426$ 118,122$ Projects -$ 124,000$ -$ 10$ TOTAL 115,306$ 242,122$ 118,426$ 118,132$
NET 39,192$ (24,060)$ 78,886$ 132,085$
159
Local TransportationRevenues
Actuals Budget Projected Preliminary2017-2018 2018-2019 2018-2019 2019-2020
Grants 83,414$ 84,203$ 84,010$ 84,203$ Interest Income 1,312$ 522$ 2,283$ 522$ TOTAL 84,726$ 84,725$ 86,293$ 84,725$
Expenditures Actuals Budget Projected Preliminary2017-2018 2018-2019 2018-2019 2019-2020
Transfers 50,000$ 50,000$ -$ 50,000$ TOTAL 50,000$ 50,000$ -$ 50,000$
NET 34,726$ 34,725$ 86,293$ 34,725$
160
Measure ARevenues
Actuals Budget Projected Preliminary2017-2018 2018-2019 2018-2019 2019-2020
Taxes 376,726$ 376,753$ 356,600$ 383,384$ Interest Income 6,263$ 593$ 8,326$ 593$ TOTAL 382,989$ 377,346$ 364,926$ 383,977$
Expenditures Actuals Budget Projected Preliminary2017-2018 2018-2019 2018-2019 2019-2020
Grants 1,500$ 1,500$ -$ 3,000$ Projects 182,456$ 696,000$ 405,538$ 180,000$ TOTAL 183,956$ 697,500$ 405,538$ 183,000$
NET 199,033$ (320,154)$ (40,613)$ 200,977$
161
Skytt MesaRevenues
Actuals Budget Projected Preliminary2017-2018 2018-2019 2018-2019 2019-2020
Taxes 202,438$ 192,660$ 201,027$ 206,856$ Interest Income 3,918$ 1,500$ 5,683$ 1,500$ TOTAL 206,356$ 194,160$ 206,711$ 208,356$
Expenditures Actuals Budget Projected Preliminary2017-2018 2018-2019 2018-2019 2019-2020
Repairs & Maintenance 64,741$ 128,000$ 99,916$ 132,000$ Utilities 64,208$ 87,600$ 60,536$ 87,600$ Services 5,000$ 5,000$ 5,000$ 5,000$ Taxes, Fees & Permits 7,500$ 7,500$ 7,583$ 12,200$ Projects 9,800$ 6,000$ -$ 3,900$ TOTAL 151,248$ 234,100$ 173,035$ 240,700$
NET 55,108$ (39,940)$ 33,676$ (32,344)$
162
Capital ProjectsRevenues
Actuals Budget Projected Preliminary2017-2018 2018-2019 2018-2019 2019-2020
Interest Income 1,937$ -$ 1,100$ 1,100$ TOTAL 1,937$ -$ 1,100$ 1,100$
Expenditures Actuals Budget Projected Preliminary2017-2018 2018-2019 2018-2019 2019-2020
Projects -$ 23,500$ 23,500$ -$ TOTAL -$ 23,500$ 23,500$ -$
NET 1,937$ (23,500)$ (22,400)$ 1,100$
163
WaterRevenues
Actuals Budget Projected Preliminary2017-2018 2018-2019 2018-2019 2019-2020
Fees for Services 26,455$ 105,372$ 35,716$ 105,372$ Rental/Lease Income 20,568$ 18,000$ 19,403$ 18,000$ Grants -$ -$ -$ Water and Sewer 4,801,009$ 4,561,500$ 4,707,190$ 4,725,284$ Misc. Income 32,620$ 20,600$ 31,151$ 20,600$ Interest Income 63,032$ 58,232$ 89,656$ 58,232$ Reimbursements/Tranfers 307,419$ 405,000$ 1,760$ 405,000$
TOTAL 5,251,102$ 5,168,704$ 4,884,875$ 5,332,488$
Expenditures Actuals Budget Projected Preliminary2017-2018 2018-2019 2018-2019 2019-2020
Overhead Contributions 270,195$ 278,301$ 278,301$ 286,650$ Salaries & Benefits 474,656$ 517,891$ 436,362$ 518,257$ CalPERS UAL -$ 13,846$ 13,112$ 16,659$ CALPERS Normal -$ 24,477$ 22,008$ 26,412$ OPEB Trust -$ -$ -$ -$ Supplies 33,764$ 40,550$ 41,986$ 48,900$ Repairs & Maintenance 63,451$ 72,000$ 77,653$ 88,000$ Equipment 4,446$ 5,997$ 4,896$ 6,529$ Utilities 2,861,436$ 3,211,040$ 3,311,011$ 3,790,675$ Services 501,287$ 596,289$ 350,357$ 208,038$ Taxes, Fees & Permits 10,860$ 15,090$ 11,007$ 15,090$ Finance Costs 5,100$ 4,800$ 4,691$ 4,800$ Capital Outlay 76,967$ 352,527$ 325,434$ 72,027$ Depreciation Expense 283,540$ 230,000$ 283,540$ 290,000$ Transfers -$ 91,979$ -$ 91,979$ Projects 76,955$ 1,179,000$ 905,849$ 74,000$ Water Allocation Acquisition -$ 830,000$ -$ 830,000$ Misc. Expense 2,900$ 1,500$ 3,782$ 1,500$ Capitalized Assets (305,131)$ -$ (111,483)$ (150,000)$
TOTAL 4,360,425$ 7,465,287$ 5,958,507$ 6,219,516$
NET 890,677$ (2,296,583)$ (1,073,632)$ (887,028)$
164
WasteWaterRevenues
Actuals Budget Projected Preliminary2017-2018 2018-2019 2018-2019 2019-2020
Fees for Services 14,020$ 57,380$ 18,693$ 57,380$ Rental/Lease Income -$ -$ -$ Grants -$ -$ -$ Water and Sewer 1,436,100$ 1,400,200$ 1,435,542$ 1,463,510$ Misc. Income 7,359$ 20,200$ 8,249$ 20,200$ Interest Income 53,275$ 49,957$ 76,163$ 49,957$ Reimbursements/Tranfers 327,993$ 466,000$ 311,275$ 466,000$
TOTAL 1,838,747$ 1,993,737$ 1,849,922$ 2,057,047$
Expenditures Actuals Budget Projected Preliminary2017-2018 2018-2019 2018-2019 2019-2020
Overhead Contributions 168,101$ 173,145$ 173,145$ 178,339$ Salaries & Benefits 724,400$ 730,034$ 600,926$ 749,687$ CalPERS UAL -$ 45,532$ 42,290$ 56,596$ CALPERS Normal -$ 36,858$ 34,811$ 55,320$ OPEB Trust -$ -$ -$ -$ Supplies 62,253$ 72,600$ 54,092$ 77,600$ Repairs & Maintenance 122,676$ 139,500$ 126,637$ 100,000$ Equipment 5,321$ 6,985$ 5,920$ 9,715$ Utilities 274,488$ 274,850$ 292,718$ 280,691$ Services 238,990$ 184,708$ 175,980$ 172,314$ Taxes, Fees & Permits 20,643$ 23,700$ 21,449$ 25,200$ Finance Costs 5,100$ 4,800$ 4,691$ 4,800$ Capital Outlay 127,928$ 70,792$ 99,156$ 126,792$ Depreciation Expense 407,942$ 425,000$ 407,942$ 455,000$ Transfers -$ 18,054$ -$ 18,054$ Projects 82,265$ 1,479,000$ 33,500$ 60,000$ Misc. Expense 1,227$ 500$ 1,053$ 500$ Capitalized Assets (70,900)$ -$ (70,900)$ (71,000)$
TOTAL 2,170,436$ 3,686,058$ 2,003,411$ 2,299,608$
NET (331,689)$ (1,692,321)$ (153,489)$ (242,561)$
165
TransitRevenues
Actuals Budget Projected Preliminary2017-2018 2018-2019 2018-2019 2019-2020
Fees for Services 48,865$ 55,000$ 53,144$ 50,000$ Grants 820,883$ 985,597$ 1,291,952$ 829,646$ Misc. Income -$ 15,000$ 9,452$ 15,000$ Interest Income 12,766$ 16,000$ 19,101$ 16,000$ Reimbursements/Tranfers 1,500$ 1,500$ 1,500$ 1,500$
TOTAL 884,015$ 1,073,097$ 1,375,149$ 912,146$
Expenditures Actuals Budget Projected Preliminary2017-2018 2018-2019 2018-2019 2019-2020
Overhead Contributions 56,895$ 58,601$ 58,601$ 60,359$ Supplies 69,494$ 115,530$ 85,539$ 115,800$ Repairs & Maintenance 13,478$ 17,500$ 16,536$ 17,500$ Utilities 2,844$ 4,900$ 1,133$ 4,900$ County/Other Contracted Services 523,564$ 539,981$ 560,963$ 616,148$ Services 81,408$ 180,909$ 88,718$ 178,765$ Capital Outlay -$ 175,000$ 168,624$ 180,000$ Depreciation Expense 97,192$ 115,000$ 97,192$ 115,000$ Projects 11,238$ 193,940$ 72,917$ 500$ Misc. Expense -$ -$ -$ -$ Capitalized Assets -$ -$ (158,328)$ -$
TOTAL 856,112$ 1,401,361$ 991,895$ 1,288,972$
NET 27,902$ (328,264)$ 383,254$ (376,826)$
166
Vehicle Equipment PoolRevenues
Actuals Budget Projected Preliminary2017-2018 2018-2019 2018-2019 2019-2020
Misc. Income -$ -$ 5,200$ -$ Overhead Contributions 193,346$ 175,968$ 175,975$ 175,975$ Interest Income 16,651$ 7,991$ 27,122$ 7,991$ Reimbursements/Tranfers -$ 102,992$ -$ 102,992$
TOTAL 209,997$ 286,951$ 208,297$ 286,958$
Expenditures Actuals Budget Projected Preliminary2017-2018 2018-2019 2018-2019 2019-2020
Capital Outlay 6,525$ 269,000$ 70,025$ 269,000$ Depreciation Expense 33,807$ 23,000$ 33,807$ 35,000$
TOTAL 40,332$ 292,000$ 103,831$ 304,000$
NET 169,665$ (5,049)$ 104,466$ (17,042)$
167
OPEB Trust FundRevenues
Actuals Budget Projected Preliminary2017-2018 2018-2019 2018-2019 2019-2020
Contributions to OPEB Trust Fund 102,883$ 85,000$ 102,883$ 85,000$
TOTAL 102,883$ 85,000$ 102,883$ 85,000$
Expenditures Actuals Budget Projected Preliminary2017-2018 2018-2019 2018-2019 2019-2020
TOTAL -$ -$ -$ -$
NET 102,883$ 85,000$ 102,883$ 85,000$
168
SYV - Tourism Bus Imp DistRevenues
Actuals Budget Projected Preliminary2017-2018 2018-2019 2018-2019 2019-2020
Reimbursements/Transfers 479,244$ 400,000$ 472,578$ 470,000$
TOTAL 479,244$ 400,000$ 472,578$ 470,000$
Expenditures Actuals Budget Projected Preliminary2017-2018 2018-2019 2018-2019 2019-2020
City Council Contributions 469,659$ 392,000$ 468,408$ 470,000$ Taxes, Fees & Permits 9,585$ 8,000$ 9,559$ 10,000$
TOTAL 479,244$ 400,000$ 477,968$ 480,000$
NET (0)$ -$ (5,390)$ (10,000)$
169
General Fixed Asset 800Revenues
Actuals Budget Projected Preliminary2017-2018 2018-2019 2018-2019 2019-2020
Capitalized Assets 915,074$ -$ 1,006,118$ -$
TOTAL 915,074$ -$ 1,006,118$ -$
Expenditures Actuals Budget Projected Preliminary2017-2018 2018-2019 2018-2019 2019-2020
TOTAL -$ -$ -$ -$
NET 915,074$ -$ 1,006,118$ -$
170
ONE-TIME DISCRETIONARY SUMMARY
171
DISCRETIONARY FUNDING SUMMARY
The Fiscal Year 2019-20 Preliminary Budget includes discretionary funding over and above the ongoing funding for operations as is requested in the Budget Summaries by Department section. The Discretionary Funding Requests outlined in this section represent funding requests for one-time projects.
The Discretionary Funding requests have been prioritized by staff into three categories from 1 to 3. Category 1 is highly recommended to achieve priority goals identified by staff during the 2019-20 fiscal year. Categories 2 and 3 represent other discretionary items that are recommended. However, once the Council establishes goals through strategic planning, the Council may amend these discretionary allocations.
Finally, this section summarizes the agency grant requests, which are also one-time discretionary allocation requests. Summary on page xx, presents the Finance Committee recommendations for Funding.
Discretionary Item General
Fund Special Revenue Funds Water Fund
Wastewater Fund
Priority 1 451,750 668,000 38,000 308,000 Priority 2 1,005,000 0 0 110,000 Priority 3 186,000 0 213,000 53,000
Agency Name
Fiscal Year 19/20
Recommended Amount
Atterdag at Home, Inc. $2,000 Buellton Senior Center $7,500 Elverhoj Museum $30,000 SYV People Helping People $10,000 SYV Rotary Foundation $10,000 Solvang Senior Center $40,000
Solvang Arts and Music
Foundation $5,000 Solvang Danish Days Foundation $30,000 Solvang Theaterfest $35,000 TOTAL $169,500
0200,000400,000600,000800,000
1,000,0001,200,000
General Fund Special Revenue Funds Water Fund Wastewater Fund
Discretionary Items by Fund
Priority 1 Priority 2 Priority 3
172
Department Program Item Description Intended Outcome Amount Account Priority
Planning ProjectsUpdate of 1988 Design Guidelines and Community Design Element
of the General Plan
Facilitating community discussion regarding the Solvang "brand" of N. European architecture, signage, wayfinding, etc. to create clear path to business changes, approval, and flexible planning documents for the future.
$ 65,000 100‐1200‐200‐70105 1
Building Projects Online permitting softwareStreamlined permitting process, using online tools for submittal, fee payment, tracking, reports, integration with existing cashiering
$ 49,000 100‐1200‐210‐70105 1
Parks and Recreation
Solvang Park Solvang Park Gazebo Ramp Ramp construction for ADA accessibility to the gazebo, which is currently only accessible by stairs
$ 75,000 100‐1300‐320‐70504 1
Parks and Recreation
Solvang Park Solvang Park Shade StructureReplace 3 dead trees next to picnic benches and deck with new shade structure (originally proposal included 3 post‐style umbrellas, commercial grade)
$ 50,000 100‐1300‐320‐70105 1
Parks and Recreation
Sunny Fields Playground Repairs
Sunny Fields playground is now 14 years old and displaying signs of age; a professional playground inspection is slated for May 23; much of the wood structure shows rot and will require the necessary repairs for safety and longevity
$ 50,000 100‐1300‐330‐70105 1
Administration Human Resources Employee Development and Wellness Program
Organizational development funding to invest in increased frequency of internal trainings. Funding in ergonomic equipment to reduce future potential workers compensation costs.
$ 16,250 100‐1100‐120‐54002 1
Administration Information Technology
Office 365 UpgradeThe City will upgrade to the most recent version of Microsoft Office enhancing compatibility with overall current technologies.
$ 2,500 100‐1100‐120‐57053 1
Parks and Recreation
Sunny Fields Playground Equipment Replacement
An assessment has been made by a consultant regarding the condition of the Sunny Field's playground equipment. The current condition of the playground equipment requires repair to ensure safety.
$ 50,000 100‐1300‐330‐70105 1
City Council City Council Meeting Minute Preparation Contract Help for Council minutes preparation. $ 6,000 100‐1000‐100‐57016 1
Administration Information Technology
Upgrade City Council Chambers Improve the City Chambers layout to facilitate presentations and upgrade equipment to allow for remote presentations.
$ 25,000 100‐1000‐100‐70105 1
Administration Administration Public Information Officer Retain a professional public information officer to enhance communications with the community.
$ 15,000 100‐1100‐120‐57016 1
Public Works City Hall Repairs & Maintenance Repair roof of City Hall $ 40,000 100‐1600‐620‐53003 1Public Works Maintenance Capital Equipment Purchase new Fuel Trailer $ 8,000 100‐1600‐620‐63005 1SUBTOTAL PRIORITY 1
$ 451,750
Public Works Engineering Professional Services Updated PW Standard Details $ 25,000 100‐1600‐600‐57016 2
Public Works Veteran's Memorial Bldg
Projects Construction of restroom, ADA & safety upgrades $ 526,000 100‐1600‐610‐70106 2
Public Works Street Trees Street Tree Management Replace damaged grates at tree wells. $ 7,000 100‐1600‐700‐57023 2Public Works Street Trees Street Tree Management Implement city‐wide tree pruning. $ 40,000 100‐1600‐700‐57023 2
Public Works Stormwater Program
Projects Updated Drainage Impact Fee $ 10,000 100‐1600‐720‐70105 2
Public Works Stormwater Program
Projects Complete final tasks of Storm Drain Master Plan. $ 7,000 100‐1600‐720‐70105 2
Administration Information Technology
Alarm City Facilities Enhance the City Facility's safety by installing alarm systems across all City facilities.
$ 5,000 100‐1100‐120‐54002 2
Administration Information Technology
Website Update website ‐ improve user accessibility and content. $ 60,000 100‐1100‐120‐57053 2
Parks and Recreation
Hans Christian Andersen Park
HCA Pickleball CourtsGrowing public requests to build courts; very popular and fast growing sport; may be possible to use donated HCA money towards tennis courts.
$ 50,000 100‐1300‐310‐70505 2
Parks and Recreation
Solvang Park Paint Solvang Park Restroom Paint the exterior of the RR2 bldg $ 5,000 100‐1300‐320‐70105 2
Public Works Parking Lots Projects Complete engineering work for Parking Lot 5 w/ EV and solar.
$ 70,000 100‐1600‐710‐70105 2
Public Works Roads Professional Services Traffic Circulation Study $ 70,000 100‐1600‐690‐57016 2Public Works Maintenance Professional Services Complete City Facilities Master Plan $ 60,000 100‐1600‐605‐57016 2
Public Works Stormwater Program
Storm Drain Imps. Complete engineering work for Ph 2 of the Second St Drainage Improvement Project.
$ 70,000 100‐1600‐720‐70614 2
SUBTOTAL PRIORITY 2
$ 1,005,000
Public Works Engineering Professional Services Cover unplanned consultant assistance. $ 5,000 100‐1600‐600‐57016 3
Public Works Roads Repairs & Maintenance Implement basic traffic calming measures on Viborg Road. $ 15,000 100‐1600‐690‐53003 3
Public Works Roads Repairs & Maintenance Replace access gate along Mission Drive at HCA Park. $ 20,000 100‐1600‐690‐53003 3
One‐time: Discretionary Budget Allocations
GENERAL FUND
173
Public Works Roads Projects Implement miscellaneous sidewalk repairs. $ 15,000 100‐1600‐690‐70105 3
Public Works Roads Projects Complete engineering work for SE Atterdag Sidewalk Project
$ 18,000 100‐1600‐690‐70105 3
Public Works Engineering Professional Services Traffic & Bike Counts $ 7,000 100‐1600‐600‐57016 3Public Works Engineering Projects Cover unplanned City Council requests $ 5,000 100‐1600‐600‐70105 3Public Works Roads Small Equipment Purchase new decorative news racks $ 24,200 100‐1600‐690‐52009 3
Public Works Roads Repairs & Maintenance Remove old thermoplastic pavement markings city‐wide. $ 5,000 100‐1600‐690‐53003 3
Public Works Roads Repairs & Maintenance Replace deteriorated city benches. $ 3,800 100‐1600‐690‐53003 3Public Works Street Trees Street Tree Management Replace trees that died during drought. $ 3,000 100‐1600‐700‐57023 3
Public Works Stormwater Program
Repairs & Maintenance Remove vegetation and repair storm drain outfalls. $ 15,000 100‐1600‐720‐53003 3
Public Works Stormwater Program
Projects Implement Stormwater Management Software $ 20,000 100‐1600‐720‐70105 3
Public Works Stormwater Program
Projects Prepare Prop 1 grant application for stormwater infiltration project.
$ 30,000 100‐1600‐720‐70105 3
SUBTOTAL PRIORITY 3
$ 186,000
TOTAL $ 1,642,750
Public Works Impact Fees ‐ Undesignated
Fifth St Sidewalk Project Construct 500 linear feet of new sidewalk and road widening from Mission Drive to Oak Street.
$ 558,000 200‐2600‐000‐70947 1
Public Works Impact Fees ‐ Undesignated
Projects S Alisal FDR Paving Project (50% of design) $ 60,000 200‐2600‐000‐70105 1
Public Works Measure A Projects S Alisal FDR Paving Project (50% of design) $ 50,000 204‐2500‐803‐70105 1SUBTOTAL PRIORITY 1
$ 668,000
TOTAL $ 668,000
Public Works Water SCADA Upgrades Complete engineering work for upgrading the Water SCADA system.
$ 30,000 500‐5100‐501‐70851 1
Public Works Water Capital Equipment Purchase new Fuel Trailer $ 8,000 500‐5100‐501‐63005 1SUBTOTAL PRIORITY 1
$ 38,000
Public Works Water Studies Complete Solvang‐ID#1‐CSD Consolidation Study $ 40,000 500‐5100‐501‐57024 3Public Works Water Studies Complete Water System Master Plan 2020 $ 55,000 500‐5100‐501‐57024 3Public Works Water River Well Development Acquire easements for two new river wells. $ 100,000 500‐5100‐501‐70852 3
Public Works Water Water Conservation Program Implement Landscape Rebate Program to reduce water usage.
$ 15,000 500‐5100‐501‐70938 3
Public Works Water Water Conservation ProgramImplement Low‐Flow Toilet Rebate Program to reduce water usage. $ 3,000 500‐5100‐501‐70938 3
SUBTOTAL PRIORITY 3
$ 213,000
TOTAL $ 251,000
Public Works Sewer Collection Repairs & MaintenanceComplete miscellaneous sewer repairs and manhole lining. $ 30,000 501‐5200‐502‐53003 1
Public Works Sewer Collection Studies Complete Sewer Rate Study $ 20,000 501‐5200‐502‐57024 1
Public Works WWTP Studies Complete final tasks of WWTP Enhanced Treatment Study $ 10,000 501‐5300‐503‐57024 1
Public Works WWTP Studies Complete Sewer Rate Study $ 40,000 501‐5300‐503‐57024 1
Public Works WWTP WWTP Upgrades Project Complete land acquisition & environmental services for WWTP upgrade project
$ 200,000 501‐5300‐503‐70951 1
Public Works WWTP Capital Equipment Purchase new Fuel Trailer $ 8,000 501‐5300‐503‐63005 1SUBTOTAL PRIORITY 1
$ 308,000
Public Works Sewer Collection Studies Complete Sewer System Master Plan $ 110,000 501‐5200‐502‐57024 2SUBTOTAL PRIORITY 2
$ 110,000
Public Works WWTP Professional Services Utilize consultant assistance with Permit renewal. $ 5,000 501‐5300‐503‐57016 3
Public Works WWTP Studies Complete Solvang‐ID#1‐CSD Consolidation Study $ 40,000 501‐5300‐503‐57024 3
Public Works WWTP Wastewater Rebate Program Implement Water Softener Upgrade Rebate Program $ 8,000 501‐5300‐503‐70938 3SUBTOTAL PRIORITY 3
$ 53,000
TOTAL $ 471,000
SPECIAL REVENUE FUNDS
WATER FUND
WASTEWATER FUND
174
Agency
Fiscal Year2016/17Request
Fiscal Year 2016/17
Approved
Fiscal Year 2017/18 Request
Fiscal Year 2017/18
Approved
Fiscal Year 2018/19
Requested
Fiscal Year 2018/19
Approved
Fiscal Year 2019/20
Requested
Fiscal Year 2019/20
Recommended
Animal Rescue Team $ 10,000 $ - $ - $ - $ - $ - $ -
Atterdag at Home, Inc. $ - $ - $ - $ - $ 5,000 $ 2,000 $ 15,000 $ 2,000 Buellton Senior Center (SYV Senior Citizens Foundation) $ - $ - $ - $ - $ 10,000 $ 7,500 $ 7,500 $ 7,500
Central Coast Film Society $ - $ - $ - $ - $ - $ - $ 10,000 $ -
Eco Angel Enterprises $ - $ - $ - $ - $ - $ - $ 3,000 $ -
Elverhøj Museum of History and Art $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 35,000 $ 30,000 Foodbank of Santa Barbara County $ - $ - $ - $ - $ - $ - $ 4,500 $ - Jodi House Brain Injury Support Center $ - $ - $ 5,000 $ 5,000 $ - $ - $ -
NatureTrack Foundation $ - $ - $ - $ - $ 3,500 $ 3,500 $ - PCPA - Pacific Conservatory Theatre $ - $ - $ 10,000 $ 2,500 $ 10,000 $ 2,500 $ 16,000 $ -
Santa Barbara County Sheriff''s Benevolent Posse $ - $ - $ 3,000 $ 3,000 $ - $ - $ 3,000 $ - Santa Ynez Valley Airport Day $ - $ - $ - $ - $ - $ - $ 5,000 $ - Santa Ynez Valley Botanic Garden Foundation $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,500 $ - $ 1,000 $ - Santa Ynez Valley Boys Baseball League $ - $ - $ - $ - $ 4,000 $ 4,000 $ - Santa Ynez Valley Community Aquatics $ - $ - $ - $ - $ - $ - $ - Santa Ynez Valley Historical Museum $ - $ - $ - $ - $ 5,000 $ 5,000 $ - Santa Ynez Valley Fruit and Vegetable Rescue $ 9,000 $ 6,000 $ 9,000 $ 6,000 $ 7,500 $ 7,500 $ 7,500 $ - Santa Ynez Valley Master Chorale $ - $ - $ 2,700 $ 1,000 $ 3,500 $ 2,000 $ 3,000 $ - Santa Ynez Valley People Helping People $ 22,000 $ 17,000 $ 22,000 $ 22,000 $ 22,000 $ 17,000 $ 20,000 $ 10,000 Santa Ynez Valley Rotary Foundation $ 7,000 $ 7,000 $ 8,000 $ 8,000 $ 25,000 $ 10,000 $ 25,000 $ 10,000 Santa Ynez Valley Senior Advisory Council (dba Solvang Senior Center) $ 40,000 $ 40,000 $ 50,000 $ 45,000 $ 55,000 $ 45,000 $ 55,000 $ 40,000 Santa Ynez Valley Therapeutic Riding Program $ - $ - $ - $ - $ 7,500 $ 5,000 $ 5,000 $ -
Santa Ynez Valley Wind Ensemble $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ -
Solvang Arts and Music Foundation (Solvang School Education Foundation) $ 4,000 $ 4,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 10,000 $ 5,000
Solvang Danish Days Foundation $ 27,500 $ 27,500 $ 20,000 $ 20,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000
Solvang Lutheran Home $ 4,000 $ 2,500 $ - $ - $ - $ - $ -
Solvang Theaterfest $ 20,000 $ 15,000 $ 25,000 $ 25,000 $ 35,000 $ 30,000 $ 35,000 $ 35,000 Solvang Third Wednesday/Chamber of $ 3,600 $ 3,600 $ - $ - $ - $ - $ - $ - United Way of Santa Barbara County $ - $ - $ 6,000 $ 6,000 $ 6,000 $ 3,000 $ 7,500 $ - Wheels N Windmills Car Show $ - $ - $ - $ - $ - $ - $ 10,000 $ -
Wildling Museum $ 1,500 $ 1,500 $ 2,500 $ 2,500 $ 5,000 $ 5,000 $ 5,000 $ -
Zaca Center Preschool $ - $ - $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ -
Total $285,000 - $335,000 $ 156,100 $ 206,200 $ 189,000 $ 277,500 $ 221,000 $ 319,000 $ 169,500
Solvang Conference and Visitors Bureau (Base) $ 735,000 $ 720,000 $ 780,000 $ 760,000 $ 820,000 $ 775,000 $ 850,000 Solvang Conference and Visitors Bureau -$ -$ -$ -$ 30,000$ 30,000$ 30,000$ Solvang Chamber of Commerce-including Third Wednesday $ 16,400 $ 16,400 $ 100,000 $ 85,000 $ 250,000 $ 250,000 $ 300,000
Total $ 751,400 $ 736,400 $ 880,000 $ 845,000 $ 1,100,000 $ 1,055,000 $ 1,180,000 $ -
City of SolvangFY 2019-20 Grant Funding Requests
Additional Agency Grant Requests
Finance Committee Recommendations
175
EXPENDITURE BUDGET BY DEPARTMENT
176
CITY COUNCIL
The City Council Department budget for accounting purposes segregates the following citywide expenditures:
Council Activities
Other Post‐Employment Benefits (OPEB) for retiree healthcare
County Contracted Services
177
2017-2018Actuals
2018-2019Total Budget
2019-2020Prelim. Budget
36,600 37,200
2,800 2,846
2,590 2,027
7,859 14,500
398 205
4,983 5,000
97 700
266 2,400
1,170 313
174 732
3,684 3,800
2,282 1,395
1,202 3,000
855 800
6,355 3,960
4,690 7,000
1,194 4,500
463 8,100
1,400 4,50079,064 102,978
73,039 70,000
117,343 120,000190,382 190,000
100-1000-105-51005 Retiree Medical/Dental/Life 120,000Program: 105 - Retiree Costs Total: 190,000
100-1000-100-63002 Audio/Video System R/M 2,000
100-1000-100-70022 Art Box Project 0Program: 100 - Council Activities Total: 87,343
Program: 105 - Retiree Costs
100-1000-105-51004 Other Post Emp Benefits - TRUST 70,000
100-1000-100-57015 Printing and Publishing 800
100-1000-100-57016 Professional Services 3,960
100-1000-100-58001 City Hospitality 7,000
100-1000-100-59019 Elections 1,200
100-1000-100-55003 Communications 732
100-1000-100-56009 LAFCO 3,800
100-1000-100-57009 Insurance 1,908
100-1000-100-57014 Muni Code Codification 3,000
100-1000-100-52003 Supplies 700
100-1000-100-53010 Computer/Desktop Equipment Supplies 0
100-1000-100-54001 Office Equip/Computer Replacement 313
100-1000-100-51002 FICA 2,846
100-1000-100-51008 Workers' Comp Ins. 2,100
100-1000-100-51012 Education 14,500
100-1000-100-51017 Workers' Comp Ins-Retrospective Bal Pmt 284
Budget by DepartmentCity of Solvang Account Summary
Department: 1000 - CouncilFund: 100 - GENERAL FUND
Program: 100 - Council Activities
100-1000-100-51000 Salaries 37,200
100-1000-100-52002 Membership Dues 5,000
178
2017-2018Actuals
2018-2019Total Budget
6,000 7,500
1,000 1,000
30,000 30,000
6,000 6,000
25,000 30,000
22,000 17,000
45,000 45,000
3,000 0
1,000 0
2,500 5,000
8,000 10,000
5,000 0
2,500 2,500
1,000 2,000
6,000 3,000
5,000 5,000
0 2,000
0 3,500
0 4,000
0 5,000
0 7,500
0 5,000
0 1,200169,000 192,200
2,270 2,327
26,905 0
1,656,158 1,767,448
4,575 7,000
43,801 44,459
0 525
100-1000-130-56011 Animal Control 44,459
100-1000-130-56016 Santa Barbara County 211 Program 525
Program: 130 - County Contracted Services
100-1000-130-56004 Mental Health Assmt Team 2,327
100-1000-130-56005 Community Resource Deputy 209,500
100-1000-130-56006 Law Enforcement Contract 1,802,727
100-1000-130-56007 Law Enforcement Overtime 7,000
100-1000-110-59037 SYV Senior Citizens Foundation-Buellton Senior Cen 7,500
100-1000-110-59038 SYV Therapeutic Riding Program 0
100-1000-110-59039 Allan Hancock College 0Program: 110 - Special Agency Total: 139,500
100-1000-110-59033 Atterdag at Home 2,000
100-1000-110-59034 Nature Track Foundation 0
100-1000-110-59035 SYV Boys Baseball League 0
100-1000-110-59036 SYV Historical Museum 0
100-1000-110-59029 PCPA Pacific Conservatory Theatre 0
100-1000-110-59030 SYV Master Chorale 0
100-1000-110-59031 United Way of SB County 0
100-1000-110-59032 Zaca Center Preschool 0
100-1000-110-59022 Santa Ynez Valley Botanic Garden 0
100-1000-110-59024 Wildling Museum 0
100-1000-110-59027 Rotary Club of the Santa Ynez Valley 10,000
100-1000-110-59028 Jodi House Brain Injury Support Center 0
100-1000-110-59006 Solvang Theaterfest 35,000
100-1000-110-59009 People Helping People 10,000
100-1000-110-59013 Solvang Senior Center 40,000
100-1000-110-59021 SB County Sheriff's Benevolent Posse 0
Program: 110 - Special Agency
100-1000-110-59001 SYV Fruit&VegetableRescue 0
100-1000-110-59002 Valley Wind Ensemble 0
100-1000-110-59004 Elverhoj Museum 30,000
100-1000-110-59005 Solvang School 5,000
2019-2020Prelim. Budget
179
2017-2018Actuals
2018-2019Total Budget
141,534 173,3331,875,243 1,995,092
2,313,688 2,480,270
2,313,688 2,480,270
100-1000-130-59011 Library 197,333Program: 130 - County Contracted Services Total: 2,263,871
Fund: 100 - GENERAL FUND Total: 2,680,714
Department: 1000 - Council Total: 2,680,714
2019-2020Prelim. Budget
180
ADMINISTRATION The Administration Department consist of three divisions: City Manager, City Clerk, and Administrative Services.
The City Manager: the administrative head of the City, the City Manager is appointed by, and serves at the pleasure of, the City Council. The City Manager is responsible for implementing the vision and policy direction of the City Council while concurrently administering all operations of the City, including leadership and management of all personnel, financial resources, and delivery of basic governmental services.
A member of the International City Management Association (ICMA), the City Manager is bound by a professional Code of Ethics that seeks to create excellence in local governance. Among others, the City Manager’s Code of Ethics holds that the manager demonstrate the highest standards of ethical conduct and integrity, serve the best interests of the people, and serve the public trust.
The City Clerk/Executive Assistant:
The City Clerk performs all City Council support services, is the official custodian of all City records, and is responsible for the recording and filing of all ordinances, resolutions, and motions which may be enacted by the City Council. The City Clerk also serves as the City's Risk Manager, handling all third‐party liability claims against the City and monitoring Insurance coverages of all contracts; serves as the Emergency Operations Coordinator; and manages special projects as assigned by the City Manager as the Executive Assistant. The City Clerk is the local official who administers democratic processes such as elections, access to city records, and all legislative actions ensuring transparency to the public. The City Clerk acts as a compliance and filing officer for federal, state, and local statutes including the Political Reform Act, the Brown Act, and the Public Records Act. The City Clerk manages public inquiries and relationships and arranges for ceremonial and official functions.
The Administrative Services Division: oversees three programs ‐ Finance, Human Resources and Information Technology.
The Finance program provides with fiscal oversight and financial planning, accounting and reporting, treasury, and revenue management.
The Human Resources program oversees workforce development, policies, recruitments, payroll and benefits.
181
The Information Technology Program is provided through an outside contractor and includes day to day operational support, software and hardware maintenance, and TV Streaming of Council meetings.
GOALS & ACCOMPLISHMENTS
Fiscal Year 2018‐19 Accomplishments:
Compiled the 2018 Candidate guide Coordinated consolidation services with the County of Santa Barbara by preparing all
official election documents and resolutions Provided service to prospective candidates to ensure activities and filings were in
accordance with the California Elections Code, resulting in a successful Mayoral and City Council Member election
As filing official for the Fair Political Practices Commission successfully met deadline for 100% of City filers for the conflict of interest (Form 700) as required by State law
Maintained preservation of permanent City documents in a timely and organized manner; Forwarded ordinance documents for codification to maintain an updated City Code
Handled 80 public record requests tracking, responding and following up for adherence to legal requirements
Managed the Medical Cannabis Dispensary regulatory permit program Managed and completed the 2020 Census Local Update of Census Addresses (LUCA)
operation Developed the 2019‐20 financial plan and introduced a number of new features to the
budget process including financial policies, five‐year fiscal forecasts, workload metrics and a more user friendly format.
Completed the Fiscal Year 2017‐18 Comprehensive Annual Financial Report with no findings and received a Government Finance Officer Association award.
Filled three vacancies and completed three employee trainings.
Fiscal Year 2019‐20 Goals
Establish a strategic planning and goal setting process that facilitates formulation of the City Council’s vision and goals.
Develop a cohesive leadership team that implements Council’s vision and goals. Enhance the public’s understanding of the City’s long‐term financial outlook and identify
opportunities to ensure continued financial stability for Solvang.
182
Conduct an organization‐wide operational assessment to determine where greater efficiencies may help to streamline service delivery to residents and City business customers.
Implement initiatives geared towards further developing our professional Staff. Improve public information outreach to keep residents, businesses, and visitors abreast
of City business. Stay apprised of changes in State law affecting Solvang and best practices in local
government operations. Complete an update of the City’s Emergency Operations Plan/Manual. Update the City’s Records Retention Guidelines by refining to develop a more
straightforward, accurate, easy to understand document specific to Solvang and include a workflow process for scanning, storage, and destruction of documents.
Review and update internal policies including human resources, finance and information technology.
Discretionary spending: 1) Establish Employee Development and Wellness Program ($16,250):
Fund an organizational development and wellness program establishing funding for internal employee training, organizational effectiveness development, as well as preventative and proactive approach to lowering potential future worker’s compensation costs.
2) Office 365 Upgrade ($2,500): Upgrade to the most current Microsoft Office product – Office 365.
3) Meeting Minute Preparation ($6,000): Contract out Council meeting preparation to an outside contractor to improve organizational effectiveness within the City Clerk’s division. Contracting out the routine work will prioritize the City’s staff focus on organizational priorities.
4) Public Information Officer ($15,000): Contract a professional public information officer to enhance communications with the community.
5) Upgrade City Council Chambers ($25,000): Improve the City Chambers layout to facilitate presentations. The upgrade will ensure appropriate positioning of presentation display screens for the audience and the City Council. The upgrade will also modify the room layout to allow the presenter’s and staff to face both the City Council and the audience.
183
Division Metric 2017‐18 Actual 2018‐19 Estimated 2019‐20 Projected
City ClerkCity Council Agendas Prepared/Posted 26 37 30
City ClerkPublic Records (PRA) Requests received 43 71 80
City Clerk FPPC Filings Completed 30 27 30City Clerk Council Resolutions Adopted 33 32 35City Clerk Ordinances Adopted/Posted 3 8 6Finance Number of Invoices processed 3,490 3,655 3,838Finance Revenue Collected 19,426,475 20,075,929 19,463,746
FinanceNumber of water/wastewater bills processed 25,833 26,000 26,050
AdministrationNumber of Business Licenses issued 890 865 867
Human ResourcesNumber of Employee trainings condcuted 3 9
Information TechnologyAvailability of City's servers for use (%) 99.45% 99.38% 99.38%
WORKLOAD METRICS
184
2017-2018Actuals
2018-2019Total Budget
571,989 616,499
42,117 54,544
107,319 15,920
56,199 72,103
11,700 16,200
3,610 3,600
44,441 38,851
0 180
39 40
2,012 26,900
9,582 21,500
6,791 3,921
3,005 14,060
2,071 2,419
0 36,738
0 53,082
0 10,962
0 25,200
0 1,200
0 402
3,277 3,769
7,062 14,000
1,744 2,000
194 750
194 200
0 0
56 100
3,475 6,689
3,810 6,158
100-1100-120-53003 Repairs and Maintenance 0
100-1100-120-53008 Vehicle Repairs & Maint. 100
100-1100-120-53010 Computer/Desktop Equipment Supplies 4,620
100-1100-120-54001 Office Equip/Computer Rep 6,158
100-1100-120-52003 Supplies 8,500
100-1100-120-52008 Postage 2,000
100-1100-120-52009 Small Equipment 750
100-1100-120-52015 Vehicle Fuel 200
100-1100-120-51030 Housing Allowance 33,600
100-1100-120-51031 Cell Phone Allowance 1,800
100-1100-120-51035 Overtime 938
100-1100-120-52002 Membership Dues 3,769
100-1100-120-51019 Long Term Disability 2,512
100-1100-120-51020 Retirement - ER Pd 8% EE Share 36,230
100-1100-120-51021 Retirement - PERS UAL 50,409
100-1100-120-51022 Retirement - PERS PEPRA ER Cost 11,762
100-1100-120-51011 Recruitment 4,000
100-1100-120-51012 Education 21,500
100-1100-120-51017 Workers' Comp Ins-Retrospective Bal Pm 3,895
100-1100-120-51018 CalPERS Liability Reduction 14,060
100-1100-120-51007 Auto Allowance 4,200
100-1100-120-51008 Workers' Comp Ins. 28,811
100-1100-120-51009 Employee Medical Exams 180
100-1100-120-51010 Employee Screening 40
100-1100-120-51002 FICA 57,194
100-1100-120-51003 Retirement 16,102
100-1100-120-51005 Cafeteria Plan 91,559
100-1100-120-51006 Unemployment Insurance 16,200
2019-2020Prelim. Budget
Department: 1100 - AdministrationFund: 100 - GENERAL FUND
Program: 120 - Administration
100-1100-120-51000 Salaries 621,152
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2017-2018Actuals
2018-2019Total Budget
4,198 4,400
32,850 35,000
18,161 19,426
41,801 26,643
801 646
68,140 80,000
1,379 1,800
2,859 19,500
1,504 6,000
37,783 0
1,595 2,215
0 0
525 1,000
1,399 2,200
0 1,000
517 560
12,076 12,100
-204 200
831 831
305,000 412,959
100 0
630 0
3 01,412,635 1,674,467
1,412,635 1,674,467
2,447 02,447 0
2,447 0
1,415,082 1,674,467
Program: 000 - Undesignated Total: 0
Fund: 600 - VEHICLE/EQUIPMENT POOL Total: 0
Department: 1100 - Administration Total: 1,262,960
100-1100-120-71009 Miscellaneous 0Program: 120 - Administration Total: 1,262,960
Fund: 100 - GENERAL FUND Total: 1,262,960
Fund: 600 - VEHICLE/EQUIPMENT POOLProgram: 000 - Undesignated
600-1100-000-63012 Office Equip Replacement 0
100-1100-120-63010 Vehicle Replacement 831
100-1100-120-64003 Transfers Out 0
100-1100-120-71005 Bad Debt Write Offs 0
100-1100-120-71006 Bad Debt Recovery Fees 0
100-1100-120-60005 Emergency Plan 1,000
100-1100-120-60006 EOC Phone 560
100-1100-120-61008 Property Tax Admin Fees 12,100
100-1100-120-62001 Bank Charges 200
100-1100-120-57053 Software/Website 3,184
100-1100-120-57061 Cannabis Application Processing Fees 0
100-1100-120-58004 City Wellness/Workplace Safety Program 1,000
100-1100-120-60002 Emergency Preparedness 2,200
100-1100-120-57015 Printing and Publishing 1,800
100-1100-120-57016 Professional Services 19,500
100-1100-120-57025 Studies/Sales Tax 6,000
100-1100-120-57052 Temporary Agency Services 0
100-1100-120-57004 Computer Support 23,272
100-1100-120-57009 Insurance 26,165
100-1100-120-57011 Lease Payments 646
100-1100-120-57012 Legal Fees 80,000
2019-2020Prelim. Budget
100-1100-120-55003 Communications 7,262
100-1100-120-56013 Audit 35,000
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PLANNING & COMMUNITY DEVELOPMENT
The Planning & Community Development Department is made up of two departments, the Planning Department and the Building Department. In addition, Code Compliance and Economic Development are areas of responsibility under the Planning & Community Development Department.
The Planning Department consists of the Planning Director and an Assistant Planner. The Planning and Building Department serves as the portal to project approval in the City of Solvang, reviewing applications for construction and for new businesses as well as compliance with environmental regulations, the General Plan, zoning ordinance and Design Guidelines. It also provides support for the City Council, Planning Commission and Board of Architectural Review in addressing Council and community‐supported goals, regional and state planning issues and legislative requirements.
The Planning Department: maintains compliance with State regulations for housing, regional planning and other related issues. The Planning and Building department also has a .5 FTE for Code Compliance who serves the community by addressing issues such as blight, illegal signage, weed abatement for fire hazards, and enforcing health and housing codes.
The Building Department: consists of one full time employee, who serves the community by offering local permitting services. The Building Department administers and enforces state and city building, electrical, plumbing, and mechanical codes by issuing building permits, inspecting ongoing construction projects and investigating building complaints.
The Planning Director also represents the City as the Economic Development Director. The Director’s role is to serve as liaison to the business community, to maintain and strengthen the Solvang brand and to retain and serve existing businesses as well as to support efforts to grow and diversify the tax base of the City.
GOALS & ACCOMPLISHMENTS
Fiscal Year 2018 ‐ 19 Accomplishments
In partnership with Public Works Director, hired and trained one FTE position in Code Compliance/Public Works Inspector for the City.
Attended as City representative the Chamber of Commerce ED Tenant Mix/Vitality committee.
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Served as Vice Chair for SBCAG’s TTAC and JTAC on monthly basis Supported training opportunities for department staff: Front Counter staff (Brynda
Messer/Diane Christensen) as well as ongoing certification training for Planning Director (Holly Owen) and Code Compliance (Dawn Palacios)
Held 10 Board of Architectural Review Meetings and 6 Planning Commission Meetings Supported two new Planning Commissioners in training opportunity with the League of
California Cities Planning Commissioner’s Academy in Long Beach Facilitated digital scanning of documents. Assisted in transfer of special permit review and approval authority to Parks and
Recreation staff. Worked with California Code Check to facilitate in‐house plan checking to streamline
review of submittals. Attended Healthy Eating Active Living (H.E.A.L.) meetings, representing Solvang. Brought
forth resolution of support from Council, earning Solvang designation of Healthy City. Completed Housing and Community Development Annual Progress Report for 2018. Presented the results of the Building Fee Study (MGT Consulting) to Council. Released RFPs for Building Services and Design Guidelines/Community Design Update to
the General Plan.
Fiscal Year 2019 ‐ 20 Goals
Continue to offer opportunities for training and education for all staff. Assess long term storage needs for records retention and implement storage solutions. Continue scanning of identified records for retention and retrieval. Continue to work with Chamber of Commerce to offer educational opportunities to the
public. Continue to work towards practical solutions to streamline the review, permitting and
approval process. Discretionary Spending:
1) RFP for Design Guidelines/Update of the Community Design Element ($65,000): These documents serve as guides to policy and as a reference resource to ensure continuity of architectural structures and design features which support our brand. These community planning documents have not been updated since 1988, and the current Council wishes to support streamlining processes for review and approval of projects. This request is for funding for a team of consultants to guide the community, through several meetings, to a final revision of the Design Guidelines and the Community Design Element. The outcome will be a refreshed, community vetted, user‐friendly document which will be accommodating to changes over time
188
and will outline clear options for incoming businesses. Both of these documents will be adopted by Council.
2) Building Permit Software ($49,000): After research, demonstrations by selected vendors and collaboration with administrative services and the City IT consultant, the Building department will purchase a software package to replace the current outdated and largely unsupported Tyler 9 system. This will allow the building department to accept online submittals, track permits, run reports, and give applicants the ability to ‘see’, with access to the system, their progress towards the approval process.
Division Metric 2017‐18 Actual 2018‐19 Estimated 2019‐20 Projected
PlanningDevelopment Review Committee Meetings held 3 5 5
PlanningPlanning Commission Meeetings held 9 3 5
PlanningBoard of Architectural Review Meetings held 12 12 12
Planning Signs Approved 30 30 30Planning Development Plans Approved 2 2 2Planning Conditional Use Permits Approved 2 3 1Building Building Permits issued 194 190 200Building Permit Valuation ($) 10,662,289 10,050,000 10,000,000Building Building Inspections Completed 398 420 425Building Plan Reviews Completed 140 158 150Building In House Plan Checks completed n/a n/a 15Code Enforcement Citations Issued 6 26 25
WORKLOAD METRICS
189
2017-2018Actuals
2018-2019Total Budget
150,766 169,310
10,457 15,039
20,067 3,138
17,786 22,425
11,416 11,339
63 0
26 0
829 0
1,948 6,900
69 0
1,710 1,144
587 718
0 7,085
0 10,462
0 5,649
0 8,100
0 450
0 0
0 200
0 12,000
648 750
788 500
208 300
179 300
100 100
19 50
130 1,803
1,414 2,169
1,266 1,200
100-1200-200-53010 Computer/Desktop Equipment Supplies 1,202
100-1200-200-54001 Office Equip/Computer Rep 2,169
100-1200-200-55003 Communications 2,120
100-1200-200-52008 Postage 300
100-1200-200-52009 Small Equipment 300
100-1200-200-52015 Vehicle Fuel 100
100-1200-200-53008 Vehicle Repairs & Maint. 50
100-1200-200-51040 Specialty Pays 200
100-1200-200-51045 Commissioners 12,000
100-1200-200-52002 Membership Dues 1,045
100-1200-200-52003 Supplies 500
100-1200-200-51022 Retirement - PERS PEPRA ER Cost 6,303
100-1200-200-51030 Housing Allowance 8,100
100-1200-200-51031 Cell Phone Allowance 450
100-1200-200-51035 Overtime 3,445
100-1200-200-51017 Workers' Comp Ins-Retrospective Bal Pm 1,360
100-1200-200-51019 Long Term Disability 842
100-1200-200-51020 Retirement - ER Pd 8% EE Share 7,792
100-1200-200-51021 Retirement - PERS UAL 16,007
100-1200-200-51010 Employee Screening 0
100-1200-200-51011 Recruitment 0
100-1200-200-51012 Education 6,400
100-1200-200-51015 Uniforms 0
100-1200-200-51003 Retirement 4,167
100-1200-200-51005 Cafeteria Plan 24,003
100-1200-200-51008 Workers' Comp Ins. 10,061
100-1200-200-51009 Employee Medical Exams 0
2019-2020Prelim. Budget
Department: 1200 - Planning & BuildingFund: 100 - GENERAL FUND
Program: 200 - City Planning
100-1200-200-51000 Salaries 187,149
100-1200-200-51002 FICA 17,911
190
2017-2018Actuals
2018-2019Total Budget
13,473 14,244
0 25,000
9,796 6,884
259 209
18,464 12,000
1,455 1,500
3,129 3,485
449 522
0 0
208 208
3,604 3,000271,311 348,183
65,119 85,080
3,796 8,199
10,168 2,023
13,556 17,601
4,987 5,860
142 600
672 591
271 282
0 4,605
0 6,745
0 1,883
0 4,500
0 150
0 0
666 500
208 200
0 100
52 2,111
100-1200-210-52008 Postage 200
100-1200-210-52009 Small Equipment 100
100-1200-210-53010 Computer/Desktop Equipment Supplies 1,018
100-1200-210-51030 Housing Allowance 4,500
100-1200-210-51031 Cell Phone Allowance 150
100-1200-210-51035 Overtime 2,064
100-1200-210-52003 Supplies 500
100-1200-210-51019 Long Term Disability 379
100-1200-210-51020 Retirement - ER Pd 8% EE Share 4,290
100-1200-210-51021 Retirement - PERS UAL 7,866
100-1200-210-51022 Retirement - PERS PEPRA ER Cost 2,101
100-1200-210-51005 Cafeteria Plan 22,844
100-1200-210-51008 Workers' Comp Ins. 4,357
100-1200-210-51012 Education 600
100-1200-210-51017 Workers' Comp Ins-Retrospective Bal Pm 589
Program: 200 - City Planning Total: 383,761
Program: 210 - Building
100-1200-210-51000 Salaries 84,148
100-1200-210-51002 FICA 8,699
100-1200-210-51003 Retirement 2,288
100-1200-200-57053 Software/Website 501
100-1200-200-60004 Project Development/Filing Fees 0
100-1200-200-63010 Vehicle Replacement 208
100-1200-200-70105 Projects 3,000
100-1200-200-57011 Lease Payments 209
100-1200-200-57012 Legal Fees 12,000
100-1200-200-57015 Printing and Publishing 2,000
100-1200-200-57016 Professional Services 3,485
2019-2020Prelim. Budget
100-1200-200-57004 Computer Support 14,244
100-1200-200-57007 General Plan 25,000
100-1200-200-57009 Insurance 9,137
191
2017-2018Actuals
2018-2019Total Budget
862 1,408
1,222 1,300
2,406 3,469
3,848 3,231
108 89
807 800
40,943 54,714
20,730 0
135 190
3,604 3,000174,302 209,231
0 40,000
29,048 0
85,000 250,000114,048 290,000
559,662 847,414
816 0816 0
816 0
560,477 847,414Department: 1200 - Planning & Building Total: 941,167
Fund: 100 - GENERAL FUND Total: 941,167
Fund: 600 - VEHICLE/EQUIPMENT POOLProgram: 000 - Undesignated
600-1200-000-63012 Office Equip Replacement 0Program: 000 - Undesignated Total: 0
Fund: 600 - VEHICLE/EQUIPMENT POOL Total: 0
Program: 220 - Econcomic Development
100-1200-220-57016 Professional Services 40,000
100-1200-220-57024 Studies 0
100-1200-220-59026 Solvang Chamber of Commerce 300,000Program: 220 - Econcomic Development Total: 340,000
100-1200-210-57024 Fee Study 0
100-1200-210-57053 Software/Website 136
100-1200-210-70105 Projects 3,000Program: 210 - Building Total: 217,406
100-1200-210-57009 Insurance 3,957
100-1200-210-57011 Lease Payments 89
100-1200-210-57015 Printing and Publishing 800
100-1200-210-57016 Professional Services 57,000
2019-2020Prelim. Budget
100-1200-210-54001 Office Equip/Computer Rep 1,408
100-1200-210-55003 Communications 1,688
100-1200-210-57004 Computer Support 2,636
192
2017-2018Actuals
2018-2019Total Budget
2,447 2,500
98,238 100,000
5,889 25,000
36,000 36,000
760,000 805,000
20,000 30,000
450 13,500
0 1,800923,024 1,013,800
923,024 1,013,800
469,659 392,000
9,585 8,000479,244 400,000
479,244 400,000
1,402,267 1,413,800Department: 1400 - Tourism Total: 1,568,800
Fund: 700 - SYV - TOURISM BUS IMP DISTProgram: 400 - Tourism Activities
700-1400-400-59016 SYVTBID Payments 470,000
700-1400-400-61003 City Admin Fee 10,000Program: 400 - Tourism Activities Total: 480,000
Fund: 700 - SYV - TOURISM BUS IMP DIST Total: 480,000
100-1400-400-70704 Centennial Plaza 13,500
100-1400-400-70707 Street Light Banners 1,800Program: 400 - Tourism Activities Total: 1,088,800
Fund: 100 - GENERAL FUND Total: 1,088,800
100-1400-400-57018 Sidewalk Cleaning 25,000
100-1400-400-57029 Village Planter Maint. 36,000
100-1400-400-59010 SCVB 880,000
100-1400-400-59015 Danish Days 30,000
2019-2020Prelim. Budget
Department: 1400 - TourismFund: 100 - GENERAL FUND
Program: 400 - Tourism Activities
100-1400-400-55002 Water and Sewer Charges 2,500
100-1400-400-57005 Custodial 100,000
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PARKS & RECREATION
The Parks & Recreation Department consists of two Divisions: Recreation and Parks. The department also works under the banner of Public Works in administering the rental of the Veterans Memorial Hall and the Special Event and Film Permit process.
Recreation Division: creates, implements and administers all of the Solvang Parks and Recreation programs that are offered to the citizens of Solvang and the community of Santa Ynez Valley and others in the general public. Programs are focused in four distinct areas including Adult Sports, Adult Programs, Youth Programs and Special Events (events that are exclusively directed by the department). Programs are varied and ever‐changing and service the population of all ages. Program calendars are created, published and distributed three times per year listing all of the recreational opportunities offered.
Parks Division: is responsible for the operation and maintenance of all city parks and city‐owned open spaces. The three parks within the city limits include Solvang Park, Hans Christian Andersen Park and Sunny Fields Park. The parks offer a variety of amenities including playgrounds, tennis courts, pedestrian/equestrian trails, picnic areas, skate park, sand volleyball courts and more. All of the parks are used widely by the local community and tourists alike. The landscaping care required includes routine maintenance of the turf areas, plants and shrubs, trees, trails, and weed abatement. The division also performs routine maintenance of the several open spaces within the City. The areas of responsibility equals approximately 70 acres.
Special Event and Film Permit: is responsible for handling all matters relating to the permit process required of special events and film permits, as requested by outside agencies. A special event is defined as any activity held on or otherwise impacting public property and/or services.
GOALS & ACCOMPLISHMENTS
Fiscal Year 2018‐19 Accomplishments
Completed extensive renovations and ADA upgrades to both restrooms in Hans Christian Andersen Park.
Hosted the annual maintenance day with the Santa Ynez Valley Rotary clubs at Sunny Fields Park.
Completed turf rehabilitation in right field at Sunny Fields Park. Built a new connecting trail in Hans Christian Andersen Park to safely direct the public
around the green waste pile and work area in the back of the park.
194
Completed the new drought tolerant landscape plan to the City’s public parking lot #2. There were 76 paid reservations at the Solvang Veterans’ Hall and 162 paid reservations
at Hans Christian Andersen Park and Sunny Fields Park combined in the calendar year of 2018.
Directed more than a dozen special events throughout the year, including the annual Halloween Haunted House, Easter Eggstravaganza, Mother‐Son Luau, Movies in the Park program and more.
More than 11,000 people participated in Parks and Recreation’s 2018 programs. The continued social media campaign has helped increase our following as our Facebook
numbers have jumped to 1552 Facebook friends. Expanded our summer specialty camps offering more than a dozen new and returning
camps to the summer schedule.
Fiscal Year 2019‐ 20 Goals
Continue turf rehabilitation throughout Sunny Fields Park to combat the gopher control issues.
Build the parks division back up to a full staff while creating a productive, efficient, team‐inspired working environment.
Complete the replacement of the tennis courts at Hans Christian Andersen Park. Pursue the possibility of the construction of pickle ball courts next to the tennis courts in
Hans Christian Andersen Park. Recruit and hire an intern for two of our very busy seasons, summer and fall. Expand the Easter Eggstravaganza special event with sponsorships, vendors, and
additional activities. Perform professional playground assessment at Sunny Fields Park and make required
repairs/replacement to the playground structure.
195
Program Metric 2017‐18 Actual 2018‐19 Estimated 2019‐20 Projected
Recreation
Parks and Recreation youth programs including specialty camps, sporting lessons, field trips 45 46 45
Recreation
Parks and Recreation adult programs including trip excursions, instructional classes, sports leagues 53 55 55
RecreationFacebook friends of Solvang Parks and Recreation 1,552 1,600 1,650
City ParksParks and Recreation exclusive special events run annually 14 14 15
City ParksParticipants in Parks and Recreation programs and special events 11,509 11,379 11,444
City Parks
Acres of lawn area mowed and maintained through the City parks and open spaces annually 750 775 750
City Parks
Rental fees collected for Hans Christian Andersen Park and Sunny Fields ($) 20,725 19,500 20,000
City ParksSunny Fields and Hans Christian Andersen Park Rentals 165 149 155
City ParksHours prepping the City parks restrooms for the public annually 1,460 1,460 1,460
Special Event and Film Permit Vets Hall Rentals 74 81 80Special Event and Film Permit Film Permits 9 10 12Special Event and Film Permit Special Event Permits 17 23 25Special Event and Film Permit Highway banners Permitted 13 11 12Special Event and Film Permit Streetlight Banners Permitted 7 10 12
WORKLOAD METRICS
196
2017-2018Actuals
2018-2019Total Budget
201,395 193,118
15,599 17,634
31,554 4,512
21,503 23,679
14,463 12,263
340 125
127 50
157 0
0 500
359 460
1,078 0
2,053 1,238
750 774
0 10,302
0 15,046
0 3,723
0 10,800
0 360
0 2,936
0 3,880
272 200
208 250
282 100
6,527 5,000
15 100
2,978 5,000
1,705 544
1,572 2,579
1,315 1,325
100-1300-300-53008 Vehicle Repairs & Maint. 3,500
100-1300-300-53010 Computer/Desktop Equipment Supplies 676
100-1300-300-54001 Office Equip/Computer Rep 2,579
100-1300-300-55003 Communications 2,551
100-1300-300-52008 Postage 250
100-1300-300-52009 Small Equipment 0
100-1300-300-52015 Vehicle Fuel 7,500
100-1300-300-53003 Repairs and Maintenance 0
100-1300-300-51031 Cell Phone Allowance 360
100-1300-300-51035 Overtime 3,457
100-1300-300-51040 Specialty Pays 3,424
100-1300-300-52003 Supplies 0
100-1300-300-51020 Retirement - ER Pd 8% EE Share 9,012
100-1300-300-51021 Retirement - PERS UAL 8,704
100-1300-300-51022 Retirement - PERS PEPRA ER Cost 4,184
100-1300-300-51030 Housing Allowance 9,720
100-1300-300-51014 Safety Gear 460
100-1300-300-51015 Uniforms 0
100-1300-300-51017 Workers' Comp Ins-Retrospective Bal Pm 1,284
100-1300-300-51019 Long Term Disability 737
100-1300-300-51009 Employee Medical Exams 125
100-1300-300-51010 Employee Screening 50
100-1300-300-51011 Recruitment 0
100-1300-300-51012 Education 500
100-1300-300-51002 FICA 17,990
100-1300-300-51003 Retirement 4,263
100-1300-300-51005 Cafeteria Plan 36,165
100-1300-300-51008 Workers' Comp Ins. 9,496
2019-2020Prelim. Budget
Department: 1300 - Parks and RecreationFund: 100 - GENERAL FUND
Program: 300 - Administration
100-1300-300-51000 Salaries 185,820
197
2017-2018Actuals
2018-2019Total Budget
9,518 9,638
12,231 7,823
356 278
151 200
0 0
739 456
5,461 7,089
1,330 9,552334,038 351,534
1,575 1,500
614 600
35 50
9,725 12,000
653 600
32,073 33,000
278 320
7,403 7,500
19,364 20,000
2,561 4,500
2,497 0
44,607 65,000121,385 145,070
20,608 18,000
2,599 6,000
1,317 1,600
24,603 24,000
326 374
0 1,000
3,032 3,500
100-1300-320-57009 Insurance 0
100-1300-320-57023 Tree Maintenance 1,000
100-1300-320-70105 Projects 0
Program: 320 - Solvang Park
100-1300-320-52003 Supplies 18,000
100-1300-320-53003 Repairs and Maintenance 8,500
100-1300-320-55001 Utilities 1,600
100-1300-320-55002 Water and Sewer Charges 24,000
100-1300-310-57057 Pest Management 4,500
100-1300-310-70105 Projects 0
100-1300-310-70505 HCA Projects 0Program: 310 - HCA Park Total: 82,750
100-1300-310-55002 Water and Sewer Charges 33,000
100-1300-310-57009 Insurance 0
100-1300-310-57023 Tree Maintenance 10,000
100-1300-310-57031 Weed Abatement 20,000
100-1300-310-52009 Small Equipment 600
100-1300-310-52015 Vehicle/Equipment Fuel 50
100-1300-310-53003 Repairs and Maintenance 12,000
100-1300-310-55001 Utilities 600
100-1300-300-63006 Equipment Replacement 7,089
100-1300-300-63010 Vehicle Replacement 9,552Program: 300 - Administration Total: 348,418
Program: 310 - HCA Park
100-1300-310-52003 Supplies 2,000
100-1300-300-57011 Lease Payments 278
100-1300-300-57015 Printing and Publishing 0
100-1300-300-57052 Temporary Agency Services 0
100-1300-300-57053 Software/Website 429
2019-2020Prelim. Budget
100-1300-300-57004 Computer Support 9,638
100-1300-300-57009 Insurance 8,624
198
2017-2018Actuals
2018-2019Total Budget
32,047 30,00084,533 84,474
4,505 4,500
645 600
19,288 9,500
775 1,065
22,065 18,000
589 677
0 3,000
5,782 7,200
0 10,000
14,889 15,00068,539 69,542
3,272 5,000
155 150
1,089 1,200
1,471 12,5005,988 18,850
150,270 141,614
0 0
9,780 13,193
29,292 4,233
22,433 22,176
11,207 9,369
0 0
120 32
34 0
0 500
319 0
100-1300-350-51012 Education 500
100-1300-350-51015 Uniforms 0
100-1300-350-51008 Workers' Comp Ins. 7,626
100-1300-350-51009 Employee Medical Exams 0
100-1300-350-51010 Employee Screening 64
100-1300-350-51011 Recruitment 0
100-1300-350-51001 Contract Employees 0
100-1300-350-51002 FICA 14,008
100-1300-350-51003 Retirement 4,924
100-1300-350-51005 Cafeteria Plan 24,741
100-1300-340-55002 Water and Sewer Charges 1,200
100-1300-340-70105 Projects 6,500Program: 340 - Common Areas Total: 12,850
Program: 350 - Recreation
100-1300-350-51000 Salaries 146,815
100-1300-330-70105 Projects 5,000Program: 330 - Sunny Fields Total: 58,865
Program: 340 - Common Areas
100-1300-340-53003 Repairs and Maintenance 5,000
100-1300-340-55001 Utilities 150
100-1300-330-57009 Insurance 0
100-1300-330-57023 Tree Maintenance 3,000
100-1300-330-57057 Pest Management 7,200
100-1300-330-57060 Turf Repair 10,000
100-1300-330-52009 Small Equipment 600
100-1300-330-53003 Repairs and Maintenance 9,500
100-1300-330-55001 Utilities 1,065
100-1300-330-55002 Water and Sewer Charges 18,000
2019-2020Prelim. Budget
100-1300-320-70504 Gazebo-ADA Upgrades 0Program: 320 - Solvang Park Total: 53,100
Program: 330 - Sunny Fields
100-1300-330-52003 Supplies 4,500
199
2017-2018Actuals
2018-2019Total Budget
1,568 946
599 638
0 9,649
0 14,115
0 1,346
0 6,480
0 240
0 2,453
0 720
978 800
0 0
417 500
608 600
1,039 1,300
0 200
168 700
2,071 1,603
2,165 2,709
1,187 1,900
2,408 2,700
7,199 6,863
9,293 5,973
263 212
332 500
0 3,000
1,687 304
876 800
7,484 7,484263,797 265,852Program: 350 - Recreation Total: 280,743
100-1300-350-57016 Professional Services 2,000
100-1300-350-57053 Software/Website 329
100-1300-350-62003 Credit Card Proces. Fee 800
100-1300-350-63010 Vehicle Replacement 7,484
100-1300-350-57004 Computer Support 7,695
100-1300-350-57009 Insurance 6,926
100-1300-350-57011 Lease Payments 212
100-1300-350-57015 Printing and Publishing 700
100-1300-350-53010 Computer/Desktop Equipment Supplies 577
100-1300-350-54001 Office Equip/Computer Rep 2,709
100-1300-350-55003 Communications 2,840
100-1300-350-57001 P&R Marketing and Advertising 2,700
100-1300-350-52009 Small Equipment 600
100-1300-350-52015 Vehicle Fuel 1,300
100-1300-350-53003 Repairs and Maintenance 300
100-1300-350-53008 Vehicle Repairs & Maint. 2,200
100-1300-350-51040 Specialty Pays 880
100-1300-350-52003 Supplies 900
100-1300-350-52005 Recreation Programs 0
100-1300-350-52008 Postage 500
100-1300-350-51022 Retirement - PERS PEPRA ER Cost 1,456
100-1300-350-51030 Housing Allowance 6,480
100-1300-350-51031 Cell Phone Allowance 240
100-1300-350-51035 Overtime 5,016
100-1300-350-51017 Workers' Comp Ins-Retrospective Bal Pm 1,031
100-1300-350-51019 Long Term Disability 636
100-1300-350-51020 Retirement - ER Pd 8% EE Share 9,944
100-1300-350-51021 Retirement - PERS UAL 15,611
2019-2020Prelim. Budget
200
2017-2018Actuals
2018-2019Total Budget
6,164 14,0006,164 14,000
15,138 9,35015,138 9,350
5,374 7,0005,374 7,000
6,087 9,0006,087 9,000
1,927 2,000
11,513 10,00013,440 12,000
924,483 986,672
816 0816 0
816 0
925,299 986,672
Program: 000 - Undesignated Total: 0
Fund: 600 - VEHICLE/EQUIPMENT POOL Total: 0
Department: 1300 - Parks and Recreation Total: 895,426
100-1300-390-71010 Buellton - Reimbursement of Revenues 10,000Program: 390 - Buellton Partnership Total: 14,000
Fund: 100 - GENERAL FUND Total: 895,426
Fund: 600 - VEHICLE/EQUIPMENT POOLProgram: 000 - Undesignated
600-1300-000-63012 Office Equip Replacement 0
Program: 370 - Adult Programs Total: 7,800
Program: 375 - Special Events
100-1300-375-52005 Recreation Programs 8,100Program: 375 - Special Events Total: 8,100
Program: 390 - Buellton Partnership
100-1300-390-52005 Recreation Programs 4,000
Program: 360 - Adult Sports Total: 11,600
Program: 365 - Youth Programs
100-1300-365-52005 Recreation Programs 17,200Program: 365 - Youth Programs Total: 17,200
Program: 370 - Adult Programs
100-1300-370-52005 Recreation Programs 7,800
2019-2020Prelim. Budget
Program: 360 - Adult Sports
100-1300-360-52005 Recreation Programs 11,600
201
PUBLIC WORKS
The Public Works Department consists of four Divisions: Engineering, Maintenance, Water, and Wastewater. The department also oversees Stormwater Management and the Transit operations for the City.
Engineering Division: manages the City's Capital Improvement Program including program planning & development, engineering design, management of consultant contracts, construction management, and inspection. The Division provides engineering review and inspection of public improvements that are part of land development projects. The Division processes and issues Encroachment Permits for various activities within the public right‐of‐way, and issues Grading Permits. The Division manages the City's state‐mandated Stormwater Management Program. The Division also administers the Santa Ynez Valley Transit bus system.
Maintenance Division: is responsible for the operation and maintenance of many of the public improvements and facilities Solvang residents and visitors see and use on a day‐to‐day basis. These include the public streets, storm drain system, sidewalks, street trees, public parking lots, public restrooms, and public buildings such as the Veteran's Memorial Hall.
Water Division: operates and maintains the City's water supply and distribution facilities, and provides potable water to the residents and businesses of Solvang. The water supply and distribution facilities operated and maintained by the Water Division include 3 water storage tanks/reservoirs, 6 production water wells, 2 pump stations, disinfection facilities, and over 20 miles of waterline throughout the City of Solvang. The Water Division is also responsible for reading all of the water meters on a monthly basis.
Wastewater Division: is responsible for operating and maintaining the City's sewer collection system and Wastewater Treatment Plant. The Wastewater Division staff poses State certifications in wastewater treatment and collection system operation to ensure professional operation of the City's Plant and sewer system.
GOALS & ACCOMPLISHMENTS
Fiscal Year 2018‐19 Accomplishments
Engineering Division
Provided engineering support and project management for Water Division and Wastewater Division capital projects.
Completed construction of wellhead improvements for Well 22 Upgrade Project to put the existing well site into production.
202
Completed the Technical Memorandum evaluating two additional alternatives for the Wastewater Treatment Plant (WWTP) Enhanced Treatment Study evaluating necessary Plant upgrades.
Initiated land acquisition for the WWTP Water Quality Project. Initiated the environmental review process for the WWTP Water Quality Project. Completed design for restroom and ADA upgrades for Veteran’s Memorial Hall. Completed development of a Storm Drain System Master Plan, including system
modeling and capital improvement project planning. Completed construction of the Fjord Lift Station Odor Control Project. Completed construction of Wastewater Treatment Plant Pond Dredging Project. Completed construction of sewer line trench repairs at various locations. Completed construction of Slurry Seal Project at various streets throughout the City. Completed construction of Slurry Seal Project at Parking Lot 4. Completed construction of the Second Street Drainage and Transit Parking Lot
Improvement Project, including drainage improvements along the frontage of King Frederik Inn and upgrades to the City transit parking lot (Parking Lot 2).
Completed construction of Mission Drive Sewer Main Crossing Repair Project. Completed construction of the Reservoir 2 (Access Road) Paving Project. Installed bike lanes along Chalk Hill Road from Eucalyptus Drive to Solvang Mesa Drive. Installed two new gate valves at the interstation of Copenhagen Drive and Second Street
resulting in less businesses being impacted by water shut downs. Acquired eighty percent of the right‐of‐way necessary for the installation of new
sidewalk along the west side of Alisal Road from Maple Avenue to Laurel Avenue. Complete the Viborg, Chalk Hill, and Fredensborg Canyon Road Traffic Calming Study. Issued encroachment and grading permits, and inspected 30 private and/or utility
projects throughout the City. Completed construction of Valve Replacement Project replacing 25 broken water valves,
and adding 6 new fire hydrants to improve fire protection in the City. Submitted an ATP Cycle 4 Grant Application for the Sunny Fields Spur Trail Project. Updated traffic control and street closure maps for multiple special events. Completed construction of SYVT Bus Stop Lighting Retrofit Project. Purchased two new SYVT buses.
Maintenance Division
Completed City‐Wide Street Tree Pruning Project addressing over 200 trees. Installed new lighting in the Legion Wing of the Veteran’s Memorial Hall.
203
Refinished all of the wood side paneling in the Legion Wing of the Veteran’s Memorial Hall.
Installed 16 sound panels in the Legion Wing of the Veteran’s Memorial Hall. Removed 20 dead street trees and planted new ones. Managed traffic control and street closures for 18 special events. Installed five specially designed crosswalks around Solvang Schools. Completed over 350 facilities maintenance service requests. Completed over 250 customer/resident service requests. Completed replacement of 9 damaged traffic signs. Completed quarterly grinding of raised sidewalk locations to mitigate trip hazards. Installed and removed 20 banners over Mission Drive (Highway 246). Installed and removed 110 banners on the street light poles. Replaced/repaired Holiday tree lights in 55 city street trees. Installed 12 new all metal benches throughout the city.
Water Division
Completed construction of wellhead improvements for Well 22 Upgrade Project to put the existing well site into production.
Completed construction of the Reservoir 2 (Access Road) Paving Project. Completed construction of Valve Replacement Project replacing 25 broken water valves,
and adding 6 new fire hydrants to improve fire protection in the City. Implemented Phase 3 of our Meter Replacement Project to install radio read water
meters. Installed safety eyewash station at Well 21. Improved security at HCA Well site by adding barbed wire to fence and locks to cabinets. Completed electrical work and programming to tie all chlorine (Cl2) analyzers into the
SCADA system. Installed and painted new door at Well 3 disinfection shed.
Wastewater Division
Complete City‐wide annual sewer line cleaning work covering 140,000 linear feet of sewer lines.
Completed construction of the Fjord Lift Station Odor Control Project. Completed construction of Wastewater Treatment Plant Pond Dredging Project. Completed construction of sewer line trench repairs at various locations. Completed construction of Mission Drive Sewer Main Crossing Repair Project.
204
Completed the Technical Memorandum evaluating two additional alternatives for the Wastewater Treatment Plant (WWTP) Enhanced Treatment Study evaluating necessary Plant upgrades.
Completed measurements of all drop inlet manholes and incorporate data in the City’s GIS.
Completed root treatment to kill roots in remote sections of sewer lines. Maintained de‐nitrification of wastewater under difficult operating conditions to
achieve pending permit nitrogen limits.
Fiscal Year 2019‐20 Goals
Engineering Division
Provide engineering support and project management for Water Division and Wastewater Division capital projects.
Construct Crack Seal & Dig‐Out Repairs Project at various streets throughout the City.
Install new bike lanes along Fjord Drive.
Implement the Pavement Management System and enhance the City’s existing pavement maintenance program.
Discretionary Projects: 1) Fifth Street Sidewalk Project ($558,000 funded by Impact Fees). Complete right‐of‐
way acquisition and construction of the Fifth Street Sidewalk Project to widen and add sidewalk along the east side of Fifth Street from Oak Street to Mission Drive. This project will improve traffic flow, safety and parking along this section of Fifth Street.
2) South Alisal Road Full Depth Reclamation (FDR) Paving Project ($110,000). Complete engineering work, plans and specifications for the reconstruction of South Alisal Road from the Santa Ynez River to the southerly City Limits. In addition to new pavement and recycling of the old pavement, the project includes drainage and shoulder improvements.
3) Repair Roof at City Hall ($40,000). Repair and replace wood trim and vents where deteriorated, and make roofing repairs at multiple locations.
4) Purchase New Fuel Trailer ($24,000 General Fund, Water Fund & Wastewater Fund). Acquire 500 gallon diesel fuel trailer to transport large volumes of fuel from local gas stations to our emergency generators in response to PG&E’s Public Service Power Shutdown program that may now result in power outages for as long as 7 days during summer months.
205
Maintenance Division
Remove dead street trees throughout the City.
Perform ongoing repairs and grinding of raised sidewalk locations to mitigate trip hazards.
Manage traffic control and street closures for 22 special events.
Install and remove 20 banners over Mission Drive (Highway 246) near Alamo Pintado Road.
Install and remove 150 banners on the street light poles.
Replace Holiday tree lights in 25 City street trees.
Water Division
Replace wiring and vault doors to Riley Road Pump Station.
Complete inspection, cleaning and minor repairs for Reservoir 1.
Replace swing check valve for Zone 3 Pump Station and hydro‐pneumatic system.
Install new turbidimeter at Well 3 for better results and to meet State requirements.
Upgrade meters at Well 3 and Well 4 with new meters for more accurate reporting purposes.
Install a nitrite analyzer at Reservoir 2.
Discretionary Projects:
1) Water SCADA Upgrade Project ($30,000). Complete engineering work, plans and specifications for upgraded software and a full overhaul of the water SCADA system.
Wastewater Division
Rehab the screenings grinder and the “Muffin Monster” solids compactor.
Install self‐priming sludge pump and upgrade VFD for the digester.
Replace the auger in the WWTP grit removal system.
Collect data to determine sewer line infiltration & inflow for future repairs and upgrades.
Discretionary Projects:
206
1) Final Tasks of the WWTP Enhanced Treatment Study ($10,000). Evaluate additional Plant upgrade alternatives as may be directed by the City Council, and perform engineering work as may be required to support the Sewer Rate Study.
2) Sewer Rate Study ($60,000). Complete Sewer Rate Study to support financing the WWTP Water Quality (Upgrade) Project.
3) WWTP Water Quality (Upgrade) Project ($200,000). Complete land acquisition, environmental review, project financing analysis, and development of engineering services Request for Proposals (RFP) in support of WWTP Water Quality (Upgrade) Project.
4) Sewer System Master Plan ($110,000). Complete computer modeling and analysis of existing sewer collection system considering future development to City buildout, and develop capital plan to address deficiencies.
5) Miscellaneous sewer repairs and manhole lining ($30,000). Complete rehabilitation lining of 4 existing manholes, and construct point repairs of damaged sewer lines. This work will extend the useful life of these manholes, and sewer lines.
Division Metric 2017‐18 Actual 2018‐19 Estimated 2019‐20 Projected
Engineering Division Public Counter Customers Served 50 45
Engineering DivisionCustomer Requests/Complaints Responded To 150 120
Engineering DivisionEncroachment Permits & Grading Permits Issued 37 30
Engineering Division Staff Reports Completed 39 31
Engineering DivisionProfessional Services Agreements Processed & Managed 9 7
Engineering DivisionConstruction Contracts Processed & Managed 10 7
Engineering DivisionValue of Capital Projects Completed ($) 1,824,000 500,000
Engineering DivisionConstruction Inspections Completed (hrs) 111 88
Engineering Division Studies Completed 8 4Engineering Division Development Plan Checks 15 10
WORKLOAD METRICS
207
Engineering DivisionStormwater Compliance Inspections Completed 36 30
Engineering DivisionRegional Coordination Meetings (hrs) 112 96
Engineering Division Federal/State/Local Reporting (hrs) 36 36
Engineering DivisionContinuing Education Completed (hrs) 146 130
Engineering DivisionSanta Ynez Valley Transit Oversight (hrs) 96 96
Maintenance DivisionCustomer Requests/Complaints Responded To 250 230
Maintenance Division TRC Zone Trash Collected (lbs) 15,000 15,000
Maintenance DivisionMaintenance Service Requests Completed 350 320
Maintenance Division Veterans Hall Event Cleanings 50 45Maintenance Division Janitorial Service (hrs) 1,500 1,500Maintenance Division Potholes Repaired 30 25Maintenance Division After Hour Service Calls 13 10Maintenance Division Stop Bars & Legends Painted 12 12Maintenance Division Crosswalks Painted 9 8
Maintenance DivisionStreet/Traffic Signs Replaced/Repaired 9 8
Maintenance DivisionStorm Drain Catch Basin Grates Cleaned 54 54
Maintenance Division Street Trees Safety Pruned 96 88Maintenance Division Street Trees Watered (hrs) 25 30
Maintenance DivisionSpecial Events Supported (Signage & Traffic Control) 18 18
Maintenance DivisionHighway Banners & Street Light Banners Installed 110 110
Maintenance Division Trees Strung with Holiday Lights 55 50Maintenance Division Maintenance Contracts Managed 8 8Water Division Valves Exercised 452 425Water Division Fire Hydrants Serviced 259 220
Water DivisionFacility Service/Inspections Completed 1,856 1,800
Water Division Work Orders Completed 55 45
Water DivisionDisinfection Chemicals Processed (galllons) 1,942 1,600
Water Division Customer Service Slips Completed 260 245Water Division Meter Maintenance Completed 1,129 1,000
Water DivisionSystem Maintenance Completed (hrs) 110 80
Water Division After Hour Service Calls 211 150
Water DivisionUnderground Service Alerts Responded to 119 100
Water Division Bacteriological Samples Collected 200 200
Water DivisionChlorine Residual Samples Collected 445 445
Water Division Well Levels Logged 16 12
Water DivisionContinuing Education Completed (hrs) 160 150
Water Division Special Projects Completed 10 7Water Division Backflow Notifications Issued 474 474Wastewater Division ‐ Sewer Sewer Lines Cleaned 141,770 130,000Wastewater Division ‐ Sewer Manhole Inspections Completed 501 450
Wastewater Division ‐ SewerGrease Traps/Interceptors Inspected 60 50
Wastewater Division ‐ Sewer Lift Station Inspections Completed 730 730Wastewater Division ‐ WWTP After Hour Service Calls 12 10Wastewater Division ‐ WWTP Wastewater Treated (gallons) 217,000,000 217,000,000
Wastewater Division ‐ WWTPLaboratory Process Control Tests Completed 775 720
Wastewater Division ‐ WWTP Regulatory Sampling Completed 440 400Wastewater Division ‐ WWTP BOD Removed (lbs) 516,768 480,000Wastewater Division ‐ WWTP TSS Removed (lbs) 482,760 450,000Wastewater Division ‐ WWTP Ammonia Removed (lbs) 78,516 72,000
208
Wastewater Division ‐ WWTPBiosolids Processed & Hauled Off‐Site (lbs) 2,238,000 2,000,000
Wastewater Division ‐ WWTPProactive Maintenance Completed (hrs) 1,500 1,300
Wastewater Division ‐ WWTPStorm Drain Catch Basins Inspected & Cleaned 12 12
Wastewater Division ‐ WWTPContinuing Education Completed (hrs) 240 200
Wastewater Division ‐ WWTP Special Projects Completed 13 10
209
2017-2018Actuals
2018-2019Total Budget
74,399 81,427
5,015 7,587
13,363 2,033
10,223 11,290
5,562 5,394
25 0
10 0
879 0
3,319 4,150
0 260
28 0
801 544
281 308
0 4,373
0 6,779
0 1,624
0 3,600
0 120
0 1,640
0 2,385
1,942 3,410
1,092 800
232 300
179 400
396 500
2 200
1,957 2,000
269 410
1,299 1,678
100-1600-600-53003 Repairs and Maintenance 200
100-1600-600-53008 Vehicle Repairs & Maint. 2,000
100-1600-600-53010 Computer/Desktop Equipment Supplies 4,568
100-1600-600-54001 Office Equip/Computer Rep 1,678
100-1600-600-52003 Supplies 1,000
100-1600-600-52008 Postage 300
100-1600-600-52009 Small Equipment 400
100-1600-600-52015 Vehicle Fuel 700
100-1600-600-51031 Cell Phone Allowance 120
100-1600-600-51035 Overtime 271
100-1600-600-51040 Specialty Pays 446
100-1600-600-52002 Membership Dues 3,510
100-1600-600-51020 Retirement - ER Pd 8% EE Share 4,582
100-1600-600-51021 Retirement - PERS UAL 7,367
100-1600-600-51022 Retirement - PERS PEPRA ER Cost 1,699
100-1600-600-51030 Housing Allowance 3,600
100-1600-600-51014 Safety Gear 260
100-1600-600-51015 Uniforms 0
100-1600-600-51017 Workers' Comp Ins-Retrospective Bal Pm 597
100-1600-600-51019 Long Term Disability 353
100-1600-600-51009 Employee Medical Exams 0
100-1600-600-51010 Employee Screening 0
100-1600-600-51011 Recruitment 0
100-1600-600-51012 Education 4,150
100-1600-600-51002 FICA 7,469
100-1600-600-51003 Retirement 2,367
100-1600-600-51005 Cafeteria Plan 9,897
100-1600-600-51008 Workers' Comp Ins. 4,418
2019-2020Prelim. Budget
Department: 1600 - Public Works/EngineeringFund: 100 - GENERAL FUND
Program: 600 - PW - Engineering
100-1600-600-51000 Salaries 85,067
210
2017-2018Actuals
2018-2019Total Budget
1,218 1,300
5,961 3,142
4,625 3,108
116 82
2,875 1,000
11,724 27,501
515 16,000
742 1,522
1,038 1,038150,086 197,905
104,879 105,000
6,782 10,331
19,811 3,178
18,927 19,422
8,034 7,356
6 0
3 0
1,595 750
216 800
524 0
1,126 742
412 459
0 6,540
0 10,597
0 929
0 5,940
0 60
0 4,100
0 855
0 150
100-1600-605-51031 Cell Phone Allowance 60
100-1600-605-51035 Overtime 3,355
100-1600-605-51040 Specialty Pays 4,718
100-1600-605-52002 Membership Dues 150
100-1600-605-51020 Retirement - ER Pd 8% EE Share 6,869
100-1600-605-51021 Retirement - PERS UAL 12,975
100-1600-605-51022 Retirement - PERS PEPRA ER Cost 1,007
100-1600-605-51030 Housing Allowance 5,940
100-1600-605-51014 Safety Gear 800
100-1600-605-51015 Uniforms 0
100-1600-605-51017 Workers' Comp Ins-Retrospective Bal Pm 813
100-1600-605-51019 Long Term Disability 480
100-1600-605-51008 Workers' Comp Ins. 6,016
100-1600-605-51009 Employee Medical Exams 0
100-1600-605-51010 Employee Screening 0
100-1600-605-51012 Education 750
Program: 605 - PW - Maintenance
100-1600-605-51000 Salaries 109,949
100-1600-605-51002 FICA 11,281
100-1600-605-51003 Retirement 3,918
100-1600-605-51005 Cafeteria Plan 24,402
100-1600-600-57017 Recycling Grant 16,000
100-1600-600-57053 Software/Website 848
100-1600-600-63010 Vehicle Replacement 1,038Program: 600 - PW - Engineering Total: 181,265
100-1600-600-57009 Insurance 4,012
100-1600-600-57011 Lease Payments 82
100-1600-600-57015 Printing and Publishing 2,000
100-1600-600-57016 Professional Services 3,001
2019-2020Prelim. Budget
100-1600-600-55003 Communications 1,668
100-1600-600-57004 Computer Support 5,598
211
2017-2018Actuals
2018-2019Total Budget
413 600
208 300
0 200
1,325 1,600
0 500
1,066 1,500
616 308
701 1,255
1,422 1,500
8,205 7,762
7,118 4,661
210 154
215 251
3,953 2,356187,768 200,156
27,210 9,261
1,925 970
3,771 0
4,963 2,100
2,096 685
171 0
290 69
105 122
0 673
0 720
0 599
0 0
4,387 5,500
809 1,500
7,799 4,000
100-1600-610-51040 Specialty Pays 80
100-1600-610-52003 Supplies 5,500
100-1600-610-52009 Small Equipment 1,500
100-1600-610-53003 Repairs and Maintenance 4,000
100-1600-610-51019 Long Term Disability 45
100-1600-610-51022 Retirement - PERS PEPRA ER Cost 728
100-1600-610-51030 Housing Allowance 720
100-1600-610-51035 Overtime 100
100-1600-610-51005 Cafeteria Plan 2,100
100-1600-610-51008 Workers' Comp Ins. 566
100-1600-610-51011 Recruitment 0
100-1600-610-51017 Workers' Comp Ins-Retrospective Bal Pm 76
Program: 605 - PW - Maintenance Total: 217,897
Program: 610 - Veterans' Memorial Building
100-1600-610-51000 Salaries 10,018
100-1600-610-51002 FICA 996
100-1600-610-51003 Retirement 0
100-1600-605-57009 Insurance 5,463
100-1600-605-57011 Lease Payments 154
100-1600-605-57053 Software/Website 236
100-1600-605-63010 Vehicle Replacement 2,356
100-1600-605-53010 Computer/Desktop Equipment Supplies 313
100-1600-605-54001 Office Equip/Computer Rep 1,255
100-1600-605-55003 Communications 2,175
100-1600-605-57004 Computer Support 7,762
100-1600-605-52009 Small Equipment 200
100-1600-605-52015 Vehicle Fuel 1,600
100-1600-605-53003 Repairs and Maintenance 500
100-1600-605-53008 Vehicle Repairs & Maint. 1,500
2019-2020Prelim. Budget
100-1600-605-52003 Supplies 600
100-1600-605-52008 Postage 300
212
2017-2018Actuals
2018-2019Total Budget
7,040 7,000
14,165 13,000
3,580 2,550
0 1,600
0 150
22,824 60,000101,136 110,499
1,411 1,600
25,237 10,600
7,355 8,000
4,412 4,500
859 90039,275 25,600
1,596 1,600
4,017 1,500
6,671 7,000
1,482 1,600
616 70714,382 12,407
0 200
17 6,700
1,217 1,600
200 2291,434 8,729
14,414 16,000
1,403 3,500
1,179 1,200
23,630 27,000
100-1600-670-55001 Utilities 1,200
100-1600-670-55002 Water and Sewer Charges 27,000
100-1600-650-57009 Insurance 0Program: 650 - Visitors' Center Total: 2,800
Program: 670 - Restroom #1
100-1600-670-52003 Supplies 16,000
100-1600-670-53003 Repairs and Maintenance 3,500
Program: 630 - Municipal Annex Total: 20,000
Program: 650 - Visitors' Center
100-1600-650-52003 Supplies 200
100-1600-650-53003 Repairs and Maintenance 1,000
100-1600-650-55001 Utilities 1,600
100-1600-630-53003 Repairs and Maintenance 9,800
100-1600-630-55001 Utilities 7,000
100-1600-630-55002 Water and Sewer Charges 1,600
100-1600-630-57009 Insurance 0
100-1600-620-55002 Water and Sewer Charges 4,500
100-1600-620-61009 Permit Fees 900Program: 620 - City Hall Total: 22,500
Program: 630 - Municipal Annex
100-1600-630-52003 Supplies 1,600
Program: 610 - Veterans' Memorial Building Total: 48,693
Program: 620 - City Hall
100-1600-620-52003 Supplies 1,600
100-1600-620-53003 Repairs and Maintenance 7,500
100-1600-620-55001 Utilities 8,000
100-1600-610-57009 Insurance 514
100-1600-610-57057 Pest Management 1,600
100-1600-610-61009 Permit Fees 150
100-1600-610-70105 Projects 0
2019-2020Prelim. Budget
100-1600-610-55001 Utilities 7,000
100-1600-610-55002 Water and Sewer Charges 13,000
213
2017-2018Actuals
2018-2019Total Budget
204 23540,830 47,935
9,002 10,000
492 1,300
1,345 1,200
7,292 7,800
135 15618,266 20,456
220,049 210,543
14,669 20,741
38,979 5,840
37,688 37,323
16,415 14,736
25 0
10 0
110 500
910 800
942 0
2,242 1,487
873 927
0 12,770
0 19,473
0 3,017
0 12,060
0 60
0 8,488
0 3,977
0 150
19,305 18,000
1,986 3,000
100-1600-690-52003 Supplies 18,000
100-1600-690-52009 Small Equipment 3,000
100-1600-690-51031 Cell Phone Allowance 60
100-1600-690-51035 Overtime 5,885
100-1600-690-51040 Specialty Pays 8,632
100-1600-690-52002 Membership Dues 150
100-1600-690-51020 Retirement - ER Pd 8% EE Share 13,407
100-1600-690-51021 Retirement - PERS UAL 24,393
100-1600-690-51022 Retirement - PERS PEPRA ER Cost 3,210
100-1600-690-51030 Housing Allowance 12,060
100-1600-690-51014 Safety Gear 800
100-1600-690-51015 Uniforms 0
100-1600-690-51017 Workers' Comp Ins-Retrospective Bal Pm 1,657
100-1600-690-51019 Long Term Disability 977
100-1600-690-51008 Workers' Comp Ins. 12,254
100-1600-690-51009 Employee Medical Exams 0
100-1600-690-51010 Employee Screening 0
100-1600-690-51012 Education 500
Program: 690 - Roads
100-1600-690-51000 Salaries 220,436
100-1600-690-51002 FICA 22,127
100-1600-690-51003 Retirement 7,303
100-1600-690-51005 Cafeteria Plan 44,979
100-1600-680-55001 Utilities 1,600
100-1600-680-55002 Water and Sewer Charges 7,800
100-1600-680-57009 Insurance 0Program: 680 - Restroom #3 Total: 20,700
100-1600-670-57009 Insurance 0Program: 670 - Restroom #1 Total: 47,700
Program: 680 - Restroom #3
100-1600-680-52003 Supplies 10,000
100-1600-680-53003 Repairs and Maintenance 1,300
2019-2020Prelim. Budget
214
2017-2018Actuals
2018-2019Total Budget
1,419 5,000
5,952 6,000
22,046 20,300
1,967 2,000
4,381 4,500
709 594
1,424 2,548
239 400
53,510 52,000
8,633 12,664
13,357 8,481
373 310
0 0
35,529 40,000
12,500 0
435 510
20,271 5,000
8,414 9,113
9,837 10,737
129,411 525,000684,609 1,079,049
47,409 43,106
3,095 4,280
8,303 1,266
8,058 8,175
3,492 3,047
41 500
662 1,000
321 0
463 307
100-1600-700-51015 Uniforms 0
100-1600-700-51017 Workers' Comp Ins-Retrospective Bal Pm 332
100-1600-700-51005 Cafeteria Plan 10,474
100-1600-700-51008 Workers' Comp Ins. 2,456
100-1600-700-51012 Education 500
100-1600-700-51014 Safety Gear 1,000
Program: 690 - Roads Total: 570,884
Program: 700 - Street Trees
100-1600-700-51000 Salaries 45,194
100-1600-700-51002 FICA 4,673
100-1600-700-51003 Retirement 1,551
100-1600-690-63005 Capital Equipment 5,000
100-1600-690-63006 Equipment Replacement 9,113
100-1600-690-63010 Vehicle Replacement 10,737
100-1600-690-70105 Projects 0
100-1600-690-57016 Professional Services 5,000
100-1600-690-57019 Sidewalk Grinding 40,000
100-1600-690-57050 Mapping 0
100-1600-690-57053 Software/Website 479
100-1600-690-55006 Street Light Power 52,000
100-1600-690-57004 Computer Support 9,669
100-1600-690-57009 Insurance 11,129
100-1600-690-57011 Lease Payments 310
100-1600-690-53008 Vehicle Repairs & Maint. 4,500
100-1600-690-53010 Computer/Desktop Equipment Supplies 600
100-1600-690-54001 Office Equip/Computer Rep 2,548
100-1600-690-55003 Communications 1,770
100-1600-690-52013 Trash Receptacles 5,000
100-1600-690-52015 Vehicle Fuel 6,000
100-1600-690-53003 Repairs and Maintenance 5,000
100-1600-690-53007 Highway Entrance Signs 2,200
2019-2020Prelim. Budget
215
2017-2018Actuals
2018-2019Total Budget
185 188
0 2,321
0 4,220
0 464
0 2,520
0 30
0 1,798
0 362
0 60
1,350 2,000
618 1,000
8,993 9,000
0 1,500
854 2,000
1,481 1,200
39 99
297 531
0 10,000
87 150
2,200 2,126
2,651 1,637
88 66
42,746 50,000
92 106133,525 155,059
0 6,000
7,262 7,600
0 500
97,805 0100-1600-710-70105 Projects 0
Program: 700 - Street Trees Total: 111,444
Program: 710 - PW - Parking Lots
100-1600-710-53003 Repairs and Maintenance 2,500
100-1600-710-55001 Utilities 7,600
100-1600-710-57051 Electric Vehicle Charging Stations 500
100-1600-700-57009 Insurance 2,230
100-1600-700-57011 Lease Payments 66
100-1600-700-57023 Street Tree Management 0
100-1600-700-57053 Software/Website 100
100-1600-700-54001 Office Equip/Computer Rep 531
100-1600-700-55002 Water and Sewer Charges 10,000
100-1600-700-55003 Communications 436
100-1600-700-57004 Computer Support 2,020
100-1600-700-52015 Vehicle Fuel 1,500
100-1600-700-53003 Repairs and Maintenance 2,000
100-1600-700-53008 Vehicle Repairs & Maint. 1,200
100-1600-700-53010 Computer/Desktop Equipment Supplies 99
100-1600-700-52002 Membership Dues 60
100-1600-700-52003 Supplies 1,000
100-1600-700-52009 Small Equipment 1,000
100-1600-700-52012 Tree Lights 9,000
100-1600-700-51030 Housing Allowance 2,520
100-1600-700-51031 Cell Phone Allowance 30
100-1600-700-51035 Overtime 1,241
100-1600-700-51040 Specialty Pays 1,983
100-1600-700-51019 Long Term Disability 196
100-1600-700-51020 Retirement - ER Pd 8% EE Share 2,455
100-1600-700-51021 Retirement - PERS UAL 5,094
100-1600-700-51022 Retirement - PERS PEPRA ER Cost 504
2019-2020Prelim. Budget
216
2017-2018Actuals
2018-2019Total Budget
0 48,000105,067 62,100
77,860 82,678
5,075 7,855
10,589 1,392
11,777 13,434
5,873 5,603
6 0
3 0
1,965 2,500
0 0
35 0
940 565
303 381
0 2,360
0 4,640
0 3,073
0 3,960
0 60
0 2,534
0 373
0 700
852 200
0 100
0 200
19,350 3,000
65 171
510 836
0 0
2,088 3,420100-1600-720-57004 Computer Support 3,463
100-1600-720-53003 Repairs and Maintenance 0
100-1600-720-53010 Computer/Desktop Equipment Supplies 170
100-1600-720-54001 Office Equip/Comp Replacement 836
100-1600-720-55003 Communications 491
100-1600-720-52002 Membership Dues 700
100-1600-720-52003 Supplies 200
100-1600-720-52008 Postage 100
100-1600-720-52009 Small Equipment 200
100-1600-720-51030 Housing Allowance 3,960
100-1600-720-51031 Cell Phone Allowance 60
100-1600-720-51035 Overtime 1,190
100-1600-720-51040 Specialty Pays 1,485
100-1600-720-51019 Long Term Disability 379
100-1600-720-51020 Retirement - ER Pd 8% EE Share 2,507
100-1600-720-51021 Retirement - PERS UAL 5,287
100-1600-720-51022 Retirement - PERS PEPRA ER Cost 3,307
100-1600-720-51012 Education 4,000
100-1600-720-51014 Safety Gear 0
100-1600-720-51015 Uniforms 0
100-1600-720-51017 Workers' Comp Ins-Retrospective Bal Pm 643
100-1600-720-51005 Cafeteria Plan 13,212
100-1600-720-51008 Workers' Comp Ins. 4,755
100-1600-720-51009 Employee Medical Exams 0
100-1600-720-51010 Employee Screening 0
Program: 710 - PW - Parking Lots Total: 10,600
Program: 720 - Storm Water Program
100-1600-720-51000 Salaries 87,621
100-1600-720-51002 FICA 8,169
100-1600-720-51003 Retirement 1,660
2019-2020Prelim. Budget
100-1600-710-70612 Slurry Seal-Pvmt Maint 0
217
2017-2018Actuals
2018-2019Total Budget
5,384 3,140
111 111
95,853 96,000
36,350 42,000
125 125
152 167
0 5,000
0 9,500
5,692 6,200
0 76,000
5,650 271,000
3,173 5,000289,779 654,278
1,766,155 2,574,173
0 23,5000 23,500
0 23,500
0 27,000
1,088 01,088 27,000
1,088 27,000
1,767,243 2,624,673Department: 1600 - Public Works/Engineering Total: 1,590,804
Fund: 600 - VEHICLE/EQUIPMENT POOLProgram: 000 - Undesignated
600-1600-000-63010 Vehicle Replacement 27,000
600-1600-000-63012 Office Equip Replacement 0Program: 000 - Undesignated Total: 27,000
Fund: 600 - VEHICLE/EQUIPMENT POOL Total: 27,000
Fund: 100 - GENERAL FUND Total: 1,563,804
Fund: 300 - CAPITAL PROJECTS FUNDProgram: 850 - Federal Funding
300-1600-850-70105 Projects 0Program: 850 - Federal Funding Total: 0
Fund: 300 - CAPITAL PROJECTS FUND Total: 0
100-1600-720-70105 Projects 0
100-1600-720-70614 Storm Drain Improvements 0
100-1600-720-70937 Annual Stormwater Report 5,000Program: 720 - Storm Water Program Total: 309,321
100-1600-720-57053 Software/Website 172
100-1600-720-57058 Lab Fees and Stormwater Monitoring 5,000
100-1600-720-57059 Public Outreach/Education 8,000
100-1600-720-61007 Storm Water Permit 6,200
100-1600-720-57011 Lease Payments 111
100-1600-720-57016 Professional Services - SWMP 94,000
100-1600-720-57022 Street Sweeping 42,000
100-1600-720-57028 Underground Alert 125
2019-2020Prelim. Budget
100-1600-720-57009 Insurance 4,318
218
2017-2018Actuals
2018-2019Total Budget
10,057 8,05010,057 8,050
10,057 8,050
10,057 8,050
Program: 800 - Traffic Safety Total: 8,050
Fund: 201 - TRAFFIC SAFETY Total: 8,050
Department: 2000 - Traffic Safety Total: 8,050
2019-2020Prelim. Budget
Department: 2000 - Traffic SafetyFund: 201 - TRAFFIC SAFETY
Program: 800 - Traffic Safety
201-2000-800-64001 Rds Exp tx to Gen Fund 8,050
219
2017-2018Actuals
2018-2019Total Budget
115,306 118,122115,306 118,122
0 124,0000 124,000
115,306 242,122
115,306 242,122
202-2100-810-70105 RMRA Projects 10Program: 810 - Gas Tax - RMRA Total: 10
Fund: 202 - GAS TAX Total: 118,132
Department: 2100 - Gas Tax Total: 118,132
2019-2020Prelim. Budget
Department: 2100 - Gas TaxFund: 202 - GAS TAX
Program: 801 - Gas Tax
202-2100-801-64001 Rds Exp tx to Genl Fund 118,122Program: 801 - Gas Tax Total: 118,122
Program: 810 - Gas Tax - RMRA
220
2017-2018Actuals
2018-2019Total Budget
50,000 50,00050,000 50,000
50,000 50,000
50,000 50,000
Program: 802 - Local Transportation Total: 50,000
Fund: 203 - LOCAL TRANSPORTATION Total: 50,000
Department: 2200 - Local Transportation Total: 50,000
2019-2020Prelim. Budget
Department: 2200 - Local TransportationFund: 203 - LOCAL TRANSPORTATION
Program: 802 - Local Transportation
203-2200-802-64001 Transfer Out to General Fund 50,000
221
2017-2018Actuals
2018-2019Total Budget
1,500 1,500
0 78,025
25,123 6,975
27,599 0
103,892 150,000
0 191,000
25,842 270,000183,956 697,500
183,956 697,500
183,956 697,500
204-2500-803-70614 Drainage Improvements 0Program: 803 - Measure A Total: 183,000
Fund: 204 - MEASURE A Total: 183,000
Department: 2500 - Measure A Total: 183,000
204-2500-803-70603 Access Ramps 0
204-2500-803-70605 Overlay-Crack Seal 180,000
204-2500-803-70608 Sidewalk Infill and Repair 0
204-2500-803-70612 Slurry Seal-Pvmt Maint 0
2019-2020Prelim. Budget
Department: 2500 - Measure AFund: 204 - MEASURE A
Program: 803 - Measure A
204-2500-803-35005 DAR Subsidy 3,000
204-2500-803-70105 Projects 0
222
2017-2018Actuals
2018-2019Total Budget
34,879 0
205,548 100,000
33,335 180,000
436,226 0709,988 280,000
709,988 280,000
709,988 280,000
Fund: 200 - GOVERNMENT IMPACT FEES Total: 5,000
Department: 2600 - AB 1600 Impact Fees Total: 5,000
200-2600-000-70936 Mission Drive Improvements 0
200-2600-000-70947 Fifth Street Sidewalk Project 0
200-2600-000-70949 Second Street Parcel 0Program: 000 - Undesignated Total: 5,000
2019-2020Prelim. Budget
Department: 2600 - AB 1600 Impact FeesFund: 200 - GOVERNMENT IMPACT FEES
Program: 000 - Undesignated
200-2600-000-70506 HCA Improvement (Impact Fee) 5,000
223
2017-2018Actuals
2018-2019Total Budget
33,807 23,00033,807 23,000
33,807 23,000
33,807 23,000
Department: 3000 - Vehicle PoolFund: 600 - VEHICLE/EQUIPMENT POOL
Program: 000 - Undesignated
600-3000-000-62009 Depreciation Expense 35,000Program: 000 - Undesignated Total: 35,000
Fund: 600 - VEHICLE/EQUIPMENT POOL Total: 35,000
Department: 3000 - Vehicle Pool Total: 35,000
2019-2020Prelim. Budget
224
2017-2018Actuals
2018-2019Total Budget
5,996 58,000
58,745 70,000
463 500
61,404 82,000
2,341 3,000
0 2,100
5,000 5,000
0 0
7,500 7,500
9,800 6,000151,248 234,100
151,248 234,100
151,248 234,100
205-3500-804-70224 Detention Basin Veg Maint 3,900Program: 804 - Skytt Mesa LLMD Total: 240,700
Fund: 205 - SKYTT MESA LLMD Total: 240,700
Department: 3500 - Solvang Mesa LLD Total: 240,700
205-3500-804-55012 Backflow Prevention 2,100
205-3500-804-57016 Professional Services 5,000
205-3500-804-61002 County Admin Fee 200
205-3500-804-61003 City Admin Fee 12,000
205-3500-804-53005 Open Space/Landscape Mt 82,000
205-3500-804-55001 Utilities 500
205-3500-804-55002 Water and Sewer Charges 82,000
205-3500-804-55006 Street Light Power 3,000
2019-2020Prelim. Budget
Department: 3500 - Solvang Mesa LLDFund: 205 - SKYTT MESA LLMD
Program: 804 - Skytt Mesa LLMD
205-3500-804-53003 Repairs and Maintenance 50,000
225
2017-2018Actuals
2018-2019Total Budget
0 480
0 250
1,641 3,800
0 1,000
67,853 110,000
2,367 2,500
11,110 15,000
0 1,400
2,844 3,500
25,122 29,000
20,000 27,000
478,443 483,981
21,791 33,500
61 69
5,360 5,640
8,962 8,500
39,197 72,000
2,250 0
650 700
3,137 60,000
97,192 115,000
0 175,000
11,233 166,440
4 500
0 27,000
56,895 58,601502-5000-850-71002 Overhead Contribution 60,359
502-5000-850-63005 Capital Equipment 180,000
502-5000-850-70227 Transit - Parking Lot Upgrades 0
502-5000-850-70285 Bus Stops/Signage 500
502-5000-850-70804 Bus Stop Improvements/Upgrades 0
502-5000-850-57026 Studies/Transit 12,000
502-5000-850-57053 Software/Website 0
502-5000-850-57054 Demonstration Project - Transit 76,725
502-5000-850-62009 Depreciation Expense 115,000
502-5000-850-57009 Insurance 0
502-5000-850-57011 Lease Payments 6,540
502-5000-850-57015 Printing and Publishing 8,500
502-5000-850-57016 Professional Services 42,000
502-5000-850-56002 Breeze 200 64,148
502-5000-850-56003 Wine Country Express 27,000
502-5000-850-56010 Transit Contract 525,000
502-5000-850-57001 Marketing & Advertising 33,000
502-5000-850-53003 Repairs and Maintenance 2,500
502-5000-850-53008 Vehicle Repairs & Maint. 15,000
502-5000-850-55001 Utilities 1,400
502-5000-850-55003 Communications 3,500
502-5000-850-52003 Supplies 250
502-5000-850-52008 Postage 3,800
502-5000-850-52009 Small Equipment 1,200
502-5000-850-52015 Vehicle Fuel 110,000
2019-2020Prelim. Budget
Department: 5000 - TransitFund: 502 - TRANSIT FUND
Program: 850 - Federal Funding
502-5000-850-52002 Membership Dues 550
226
2017-2018Actuals
2018-2019Total Budget
0 0856,112 1,400,861
856,112 1,400,861
856,112 1,400,861
Program: 850 - Federal Funding Total: 1,288,972
Fund: 502 - TRANSIT FUND Total: 1,288,972
Department: 5000 - Transit Total: 1,288,972
2019-2020Prelim. Budget
502-5000-850-80004 Capitalized Assets (Contra Account) 0
227
2017-2018Actuals
2018-2019Total Budget
321,126 329,328
20,970 33,827
43,506 4,153
47,872 60,402
23,780 24,104
250 0
143 0
2,090 0
6,168 7,620
2,403 1,500
1,568 0
3,596 2,433
-48,020 0
1,142 1,475
0 9,333
0 13,846
0 15,144
-784 0
0 18,180
0 150
0 31,946
0 2,773
1,038 1,650
6,330 5,000
1,727 3,000
5,784 6,400
956 1,500
12,409 18,000
5,520 5,000
500-5100-501-52009 Small Equipment 4,700
500-5100-501-52014 Chlorination 12,500
500-5100-501-52015 Vehicle Fuel 6,500
500-5100-501-52002 Membership Dues 1,800
500-5100-501-52003 Supplies 14,000
500-5100-501-52004 Utility Bill Printing/Supplies 3,000
500-5100-501-52008 Postage 6,400
500-5100-501-51030 Housing Allowance 18,180
500-5100-501-51031 Cell Phone Allowance 150
500-5100-501-51035 Overtime 34,977
500-5100-501-51040 Specialty Pays 19,127
500-5100-501-51020 Retirement - ER Pd 8% EE Share 10,015
500-5100-501-51021 Retirement - PERS UAL 16,659
500-5100-501-51022 Retirement - PERS PEPRA ER Cost 16,397
500-5100-501-51023 OPEB Liability Reduction 0
500-5100-501-51015 Uniforms 0
500-5100-501-51017 Workers' Comp Ins-Retrospective Bal Pm 2,645
500-5100-501-51018 CalPERS Liability Reduction 0
500-5100-501-51019 Long Term Disability 1,561
500-5100-501-51010 Employee Screening 0
500-5100-501-51011 Recruitment 0
500-5100-501-51012 Education 4,200
500-5100-501-51014 Safety Gear 2,000
500-5100-501-51003 Retirement 5,129
500-5100-501-51005 Cafeteria Plan 58,697
500-5100-501-51008 Workers' Comp Ins. 19,569
500-5100-501-51009 Employee Medical Exams 0
2019-2020Prelim. Budget
Department: 5100 - WaterFund: 500 - WATER FUND
Program: 501 - Water
500-5100-501-51000 Salaries 315,103
500-5100-501-51002 FICA 36,919
228
2017-2018Actuals
2018-2019Total Budget
59,699 43,000
3,752 4,000
1,778 1,635
0 25,000
2,668 4,362
4,769 5,960
271 0
138,667 140,000
57,744 287,080
2,656,610 2,763,000
3,375 15,000
0 3,500
17,178 17,899
23,640 15,889
7,337 8,000
580 467
215 3,000
275 1,000
0 4,000
39,982 40,000
45,593 0
125 200
299,663 450,000
7,500 0
6,000 1,500
49,876 24,180
655 6,654
2,667 20,000
61 90
10,799 15,000
5,100 4,800
500-5100-501-57055 Sustainable Groundwater Management 20,000
500-5100-501-61004 Property Taxes 90
500-5100-501-61009 Permit Fees 15,000
500-5100-501-62003 Credit Card Proces. Fee 4,800
500-5100-501-57047 Water Supply Management Plan 0
500-5100-501-57050 Mapping 0
500-5100-501-57052 Temporary Agency Services 13,020
500-5100-501-57053 Software/Website 902
500-5100-501-57021 Special Legal 40,000
500-5100-501-57024 Studies 60,000
500-5100-501-57028 Underground Alert 200
500-5100-501-57030 Water Meter Replacement 20,000
500-5100-501-57011 Lease Payments 467
500-5100-501-57012 Legal Fees 3,000
500-5100-501-57015 Printing and Publishing 1,500
500-5100-501-57016 Professional Services 4,000
500-5100-501-57003 Cloud Seeding Program 900
500-5100-501-57004 Computer Support 18,277
500-5100-501-57009 Insurance 17,772
500-5100-501-57010 Lab Fees 8,000
500-5100-501-55005 Power for Pumping 130,000
500-5100-501-55010 Purchased Water 409,651
500-5100-501-55011 State Water Payments 3,228,000
500-5100-501-55013 Ground Water Charges 15,000
500-5100-501-53011 Well Repairs and Maintenance 25,000
500-5100-501-54001 Office Equip/Computer Rep 4,362
500-5100-501-55003 Communications 8,024
500-5100-501-55004 Line Leases 0
2019-2020Prelim. Budget
500-5100-501-53003 Repairs and Maintenance 60,000
500-5100-501-53008 Vehicle Repairs & Maint. 3,000
500-5100-501-53010 Computer/Desktop Equipment Supplies 2,167
229
2017-2018Actuals
2018-2019Total Budget
283,540 230,000
0 30,000
59,517 15,188
4,633 8,000
0 285,000
12,817 14,339
0 91,979
42,906 922,000
11,739 30,000
10,306 10,000
12,004 22,000
0 195,000
0 830,000
270,195 278,301
2,900 1,500
-305,131 04,311,578 7,465,287
4,311,578 7,465,287
0 125,000
0 47,000
816 0816 172,000
816 172,000
4,312,394 7,637,287
Program: 000 - Undesignated Total: 172,000
Fund: 600 - VEHICLE/EQUIPMENT POOL Total: 172,000
Department: 5100 - Water Total: 6,391,516
Fund: 600 - VEHICLE/EQUIPMENT POOLProgram: 000 - Undesignated
600-5100-000-63006 Equipment Replacement 125,000
600-5100-000-63010 Vehicle Replacement 47,000
600-5100-000-63012 Office Equip Replacement 0
500-5100-501-71005 Bad Debt Write Offs 1,500
500-5100-501-80004 Capitalized Assets (Contra Account) -150,000Program: 501 - Water Total: 6,219,516
Fund: 500 - WATER FUND Total: 6,219,516
500-5100-501-70938 Water Conservation Program 4,000
500-5100-501-70945 Reservoir 2 Repair Project 50,000
500-5100-501-70955 Acquisition of Suspended Table A Water 830,000
500-5100-501-71002 Overhead Contribution 286,650
500-5100-501-64003 Transfers out 91,979
500-5100-501-70280 Upland Well Development 10,000
500-5100-501-70851 SCADA Upgrades 10,000
500-5100-501-70852 River Well Development 0
500-5100-501-63006 Equipment Replacement 15,188
500-5100-501-63007 Pump-Motor-Impellor Maintenance 8,000
500-5100-501-63008 Valve & FH Replacment Program 30,000
500-5100-501-63010 Vehicle Replacement 14,339
2019-2020Prelim. Budget
500-5100-501-62009 Depreciation Expense 290,000
500-5100-501-63005 Capital Equipment 4,500
230
2017-2018Actuals
2018-2019Total Budget
138,739 144,927
9,745 13,907
19,222 2,805
21,264 22,727
8,116 9,845
102 600
2,595 3,000
190 500
682 0
1,506 994
-78,637 0
532 626
0 5,667
0 9,352
0 4,663
-1,176 0
0 8,100
0 30
0 5,752
0 1,631
0 200
1,771 2,500
1,767 3,000
7,531 6,000
0 100
6,090 7,200
36,906 70,000
6,364 5,000
1,002 438
501-5200-502-53003 Repairs and Maintenance 30,000
501-5200-502-53008 Vehicle Repairs & Maint. 6,000
501-5200-502-53010 Computer/Desktop Equipment Supplies 1,770
501-5200-502-52004 Utility Bill Printing/Supplies 3,000
501-5200-502-52009 Small Equipment 5,000
501-5200-502-52010 Chemicals 100
501-5200-502-52015 Vehicle Fuel 7,200
501-5200-502-51035 Overtime 4,349
501-5200-502-51040 Specialty Pays 4,491
501-5200-502-52002 Membership Dues 200
501-5200-502-52003 Supplies 2,500
501-5200-502-51022 Retirement - PERS PEPRA ER Cost 4,877
501-5200-502-51023 OPEB Liability Reduction 0
501-5200-502-51030 Housing Allowance 8,100
501-5200-502-51031 Cell Phone Allowance 30
501-5200-502-51018 CalPERS Liability Reduction 0
501-5200-502-51019 Long Term Disability 672
501-5200-502-51020 Retirement - ER Pd 8% EE Share 5,923
501-5200-502-51021 Retirement - PERS UAL 11,601
501-5200-502-51012 Education 3,000
501-5200-502-51014 Safety Gear 500
501-5200-502-51015 Uniforms 0
501-5200-502-51017 Workers' Comp Ins-Retrospective Bal Pm 1,140
501-5200-502-51003 Retirement 3,480
501-5200-502-51005 Cafeteria Plan 26,284
501-5200-502-51008 Workers' Comp Ins. 8,434
501-5200-502-51009 Employee Medical Exams 600
2019-2020Prelim. Budget
Department: 5200 - Sanitary SewerFund: 501 - WASTEWATER FUND
Program: 502 - Wastewater Collection
501-5200-502-51000 Salaries 151,066
501-5200-502-51002 FICA 14,814
231
2017-2018Actuals
2018-2019Total Budget
1,373 2,128
1,507 1,550
1,945 1,700
8,112 8,829
11,935 9,604
255 209
6 150
-148 0
129 200
7,841 1,500
371 3,285
2,088 3,200
114,557 85,000
11,320 5,000
5,133 5,133
38,962 41,942
43,830 125,000
26,771 27,575460,299 651,569
460,299 651,569
272 0272 0
272 0
460,570 651,569Department: 5200 - Sanitary Sewer Total: 577,632
Fund: 501 - WASTEWATER FUND Total: 577,632
Fund: 600 - VEHICLE/EQUIPMENT POOLProgram: 000 - Undesignated
600-5200-000-63012 Office Equip Replacement 0Program: 000 - Undesignated Total: 0
Fund: 600 - VEHICLE/EQUIPMENT POOL Total: 0
501-5200-502-63010 Vehicle Replacement 41,942
501-5200-502-70931 Sewer Line Rehab Program 20,000
501-5200-502-71002 Overhead Contribution 28,402Program: 502 - Wastewater Collection Total: 577,632
501-5200-502-61009 Permit Fees 3,200
501-5200-502-62009 Depreciation Expense 115,000
501-5200-502-63005 Capital Equipment 5,000
501-5200-502-63006 Equipment Replacement 5,133
501-5200-502-57024 Studies 30,000
501-5200-502-57028 Underground Alert 200
501-5200-502-57050 Mapping 0
501-5200-502-57053 Software/Website 412
501-5200-502-57004 Computer Support 8,896
501-5200-502-57009 Insurance 7,659
501-5200-502-57011 Lease Payments 209
501-5200-502-57015 Printing and Publishing 150
2019-2020Prelim. Budget
501-5200-502-54001 Office Equip/Computer Rep 2,128
501-5200-502-55001 Utilities 1,550
501-5200-502-55003 Communications 2,620
232
2017-2018Actuals
2018-2019Total Budget
352,613 339,710
23,093 33,153
62,144 10,851
55,012 54,245
20,437 23,506
232 500
1,100 5,600
404 1,300
1,609 0
3,664 2,372
16 0
1,368 1,518
0 24,493
0 36,180
0 2,035
0 16,920
0 90
0 19,123
0 5,702
574 1,000
8,228 7,200
4,276 5,000
2,298 2,200
24,554 30,000
867 1,000
4,297 7,200
76,870 60,000
2,536 4,500
949 845
501-5300-503-52015 Vehicle Fuel 7,200
501-5300-503-53003 Repairs and Maintenance 60,000
501-5300-503-53008 Vehicle Repairs & Maint. 4,000
501-5300-503-53010 Computer/Desktop Equipment Supplies 2,243
501-5300-503-52008 Postage 5,000
501-5300-503-52009 Small Equipment 7,200
501-5300-503-52010 Chemicals 30,000
501-5300-503-52011 Fuel for Generator 2,000
501-5300-503-51035 Overtime 11,545
501-5300-503-51040 Specialty Pays 17,929
501-5300-503-52002 Membership Dues 1,000
501-5300-503-52003 Supplies 7,200
501-5300-503-51021 Retirement - PERS UAL 44,995
501-5300-503-51022 Retirement - PERS PEPRA ER Cost 2,133
501-5300-503-51030 Housing Allowance 16,920
501-5300-503-51031 Cell Phone Allowance 90
501-5300-503-51017 Workers' Comp Ins-Retrospective Bal Pm 2,654
501-5300-503-51018 CalPERS Liability Reduction 0
501-5300-503-51019 Long Term Disability 1,565
501-5300-503-51020 Retirement - ER Pd 8% EE Share 25,430
501-5300-503-51009 Employee Medical Exams 500
501-5300-503-51012 Education 5,600
501-5300-503-51014 Safety Gear 1,300
501-5300-503-51015 Uniforms 0
501-5300-503-51002 FICA 34,975
501-5300-503-51003 Retirement 13,477
501-5300-503-51005 Cafeteria Plan 60,729
501-5300-503-51008 Workers' Comp Ins. 19,630
2019-2020Prelim. Budget
Department: 5300 - WasteWaterFund: 501 - WASTEWATER FUND
Program: 503 - Wastewater Treatment Plant
501-5300-503-51000 Salaries 352,771
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2017-2018Actuals
2018-2019Total Budget
1,997 3,574
238,010 240,000
27,843 27,000
5,183 4,600
14,740 14,410
27,740 20,329
15,101 25,000
543 434
0 500
482 500
11,652 9,000
41,637 65,000
78,669 15,000
0 100
687 3,658
19,238 7,000
1,253 1,500
17,302 19,000
5,100 4,800
293,385 340,000
54,557 0
6,916 6,916
0 0
11,040 11,801
0 18,054
37,235 396,000
1,200 8,000
0 950,000
141,330 145,570
1,227 500
501-5300-503-70938 Wastewater Rebate Programs 0
501-5300-503-70951 WWTP Upgrades Project 0
501-5300-503-71002 Overhead Contribution 149,937
501-5300-503-71005 Bad Debt Write Offs 500
501-5300-503-63009 Vehicle Purchase 0
501-5300-503-63010 Vehicle Replacement 11,801
501-5300-503-64003 Transfers out 18,054
501-5300-503-70105 Projects 40,000
501-5300-503-62003 Credit Card Proces. Fee 4,800
501-5300-503-62009 Depreciation Expense 340,000
501-5300-503-63005 Capital Equipment 56,000
501-5300-503-63006 Equipment Replacement 6,916
501-5300-503-57053 Software/Website 762
501-5300-503-57056 Bank Restoration Maintenance 0
501-5300-503-61004 Property Taxes 1,500
501-5300-503-61009 Permit Fees 20,500
501-5300-503-57016 Professional Services 0
501-5300-503-57020 Sludge Disposal 65,000
501-5300-503-57024 Studies 0
501-5300-503-57028 Underground Alert 100
501-5300-503-57010 Lab Fees 25,000
501-5300-503-57011 Lease Payments 434
501-5300-503-57012 Legal Fees 500
501-5300-503-57015 Printing and Publishing 600
501-5300-503-55002 Water and Sewer Charges 30,000
501-5300-503-55003 Communications 6,521
501-5300-503-57004 Computer Support 14,565
501-5300-503-57009 Insurance 17,827
2019-2020Prelim. Budget
501-5300-503-54001 Office Equip/Computer Rep 3,574
501-5300-503-55001 Utilities 240,000
234
2017-2018Actuals
2018-2019Total Budget
-70,900 01,630,308 3,034,489
1,630,308 3,034,489
0 70,000
272 0272 70,000
272 70,000
1,630,580 3,104,489
16,898,075 24,356,274
Fund: 600 - VEHICLE/EQUIPMENT POOL Total: 70,000
Department: 5300 - WasteWater Total: 1,791,977
Report Total: 19,655,849
Fund: 501 - WASTEWATER FUND Total: 1,721,977
Fund: 600 - VEHICLE/EQUIPMENT POOLProgram: 000 - Undesignated
600-5300-000-63010 Vehicle Replacement 70,000
600-5300-000-63012 Office Equip Replacement 0Program: 000 - Undesignated Total: 70,000
2019-2020Prelim. Budget
501-5300-503-80004 Capitalized Assets (Contra Account) -71,000Program: 503 - Wastewater Treatment Plant Total: 1,721,977
235
236
RESOLUTION NO. 19-_____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOLVANG ADOPTING A BUDGET FOR FISCAL YEAR 2019-20
WHEREAS, the City of Solvang is required to appropriate and expend public funds to conduct its business on a day-to-day basis; and WHEREAS, the City Council and City Staff have expended many hours preparing and reviewing the City’s needs; and WHEREAS, the City Council finds and determines that the efficiency, economy, and effectiveness of City government operations would be substantially impaired if such appropriations or expenditures could not be incurred or paid on a daily basis, and
WHEREAS, Section 37208 of the California Government Code provides that payments or demands conforming to a budget approved by ordinance or resolution need not be audited by the City Council prior to payment; and
WHEREAS, the City Council acknowledges the continuing efforts of staff to operate within an approved budget and manage savings wherever feasible; and
WHEREAS, the City Council authorizes the City Manager to make administrative adjustments to the financial statements in the Attachment A in accordance with the Council approval at the June 24th, 2019 Final Budget Adoption hearing. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Solvang, California, adopts the Fiscal Year 2019-20 Annual Budget as summarized in Attachment A. PASSED, APPROVED AND ADOPTED by the City Council of the City of Solvang this 24th day of June, 2019, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Ryan Toussaint, Mayor ATTEST: ____________________________ Lisa S. Martin, City Clerk
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