km audit paper
TRANSCRIPT
Joseph Rega Architect BOAQ, eMBA in progress RMIT University, B Architecture B Science University of NSW
29 March 2012
"to transform knowledge
into a
living vision"
... to improve business performance through investment in high quality
social learning organizations
which promote
enterprise kinetics and spontaneous knowledge environments as the means by which
one does business ...
Knowledge Audit
Joseph Rega [[email protected]] OMBA720 / BUSM4175: Knowledge Management 1
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Family name Given Name Student Number Student Signature Date Rega Joseph s3362256 Joseph Rega 29.03.12
Course/Unit Code Assignment Number
Assignment Due Date
Group/Session name (if applicable)
OMBA720 BUSM4175
1 01.04.12
Session 1 2012: Individual Assignment - Knowledge Audit
Knowledge Management
MBA (Executive)
Lecturer/Teacher’s Name Tutor (or Marker’s) Name (if applicable) Arthur Shelley Arthur Shelley
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Knowledge Audit
Joseph Rega [[email protected]] OMBA720 / BUSM4175: Knowledge Management 2
Table of Contents
Executive Summary ........................................................................... 3
KM Automated Mode .......................................................................... 3
Social Dimension ............................................................................... 5
Social Psychology .............................................................................. 6
Heuristic Model ................................................................................. 8
Social Learning Organization ................................................................ 9
Review ......................................................................................... 10
Reference List ................................................................................ 11
Knowledge Audit
Joseph Rega [[email protected]] OMBA720 / BUSM4175: Knowledge Management 3
Executive Summary
This report exposes the power of the knowledge audit, not so much in the automated mode of codified
information, but as knowledge leadership … hunting as a pack” (McCormack 2006). Proposed is
a supplemented model; the intelligible knowledge audit blackboard, a holistic assiduous
knowledge compendium, of respondent individuals working across the seams of a business sequence,
sustaining knowledge improvisation, and capturing, sharing and reprocessing, propagating freely
social media, (Bradley & McDonald 2011a&b) and supporting key stakeholder participation.
The extent of success of a company will be determined through new knowledge … creation, and
knowledge sharing on a global basis, [where] knowledge constitutes a competitive advantage,” (Ichijō
& Nonaka 2007 p3) and core competency.
The report briefly considers the knowledge audit in terms of knowledge management [KM] in its
automated mode, but fundamentally considers the knowledge audit as a continuum of empirical
evaluation, and consequently assumes the underpinning of all aspects of KM, and efficaciously the
social dimension. The knowledge audit is viewed as the catalyst of the stimulating membership of
valuable and validated knowledge, mobilizing the social learning organization, (Bradley & McDonald
2011a&b) and exploiting creation spaces (Hagel III, Seely Brown, & Davison 2010) caveat with the
21st C corporate workplace.
Within this social dimension … a dynamic heuristic model for wise and reflective knowledge
rehearsal … is also proposed, contextually deliberating on social psychology in terms of a model
methodology of knowledge traits and value framing [attached] as a means of eliciting positive
contributions from respondent individuals and the prudent use of knowledge through repetitive
techniques. The report purposely takes on a metaphoric mode in parts, to capture colour, sound and
movement, particularly in its narrative of the social learning organization, and resourcefully reviews
the propagation of knowledge by way of champion leadership and knowledge team.
KM Automated Mode
KM in its automated mode of codification, (Dalkir 2005) employs the knowledge audit to empirically
review the organization’s respondent individuals, and determines, with a knowledge metrics
assessment, a systematic knowledge mapping (Smartdraw 2012) of an … organization’s current
knowledge capabilities. Current performance against world-class practice [is assessed, identifying]
critical areas for” (Dalkir 2005) a deliberate and capability development of the organization’s people,
technology, and processes; a KM base or models, securely keyboarded.
Figure 1 … consists of three major elements: context, transformation, and [knowledge] outcomes”
(Davenport et al. 2001). Context refers to the empirical knowledge audit, and analytic effort required
from a knowledge metrics assessment, monitored by data mining knowledge generation. The …
Knowledge Audit
Joseph Rega [[email protected]] OMBA720 / BUSM4175: Knowledge Management 4
transformation element is where the data is actually analyzed, and used to support a business
decision. Finally, [knowledge] … outcomes are the changes that result from the analysis, and
decision-making,” (Davenport et al. 2001; Eccles & Davenport 2011) and the categorization of
succession planning.
Figure 1: Knowledge Audit / Metrics Assessment to Knowledge Creation to Knowledge Base or Model
(extrapolated from Davenport et al. 2001).
In this context Dalkir (2005) defines the knowledge audit as fundamentally an empirical evaluation that
… can reveal the organization’s management needs, strengths, weaknesses, opportunities, threats,
and risks, [and] provides an [experiential] assessment of where [an organization needs] to focus its
knowledge management efforts” (Dalkir 2005). I believe seven years on Dalkir (2005) may well reflect
on the knowledge audit as an empirical continuum.
Perceived only in its automated mode, the KM procedure discloses nuisance in captivating the
knowledge worker. Hagel III et al. (2010) suggest that while … the best KM [procedures] succeeded
at capturing and institutionalizing the knowledge of the firm, the repositories and directories remained
fragmentary and the resources didn't get used in their quest to capture what the firm already knows,
most knowledge managers lose sight of the fact that the real value is in creating new knowledge,
rather than simply ‘managing’ existing knowledge”, an IT and HR competency, rather than a
leadership purpose.
Context
Knowledge Audit / Metrics Assessment
Strategy
Skills & Experience
Organization & Culture
Technology & Data Mining
Transformation
Knowledge Creation
Analysis
Decision Making
Knowledge Outcomes
Knowledge Base or Model
Financial
Process
Behavioral
Knowledge Audit
Joseph Rega [[email protected]] OMBA720 / BUSM4175: Knowledge Management 5
Social Dimension
The creation of new knowledge, and sharing culture requisites a holistic approach rather than just
concentrating on … knowledge mapping and collection” (Dalkir 2005). Viewed positively from a social
dimension, the intelligible knowledge audit blackboard can swathe the imagination as a social
organization (Bradley & McDonald 2011a&b).
In response to Dalkir’s (2005) sample knowledge audit questionnaire, is the assumption that an
organization’s community of practice, including key stakeholders, are respondent to knowledge
centers. The knowledge audit underpins knowledge and its management, and as Carol Kinsey (cited
in Babcock 2004) stresses … knowledge management is change management, and, if you don’t
understand people’s perspective, all the strategy and technology in the world means very little.”
Rather than navigating a perfect conclusion, knowledge is incessantly reprocessed. The intelligible
knowledge audit blackboard prospects the future as complex adaptable systems … the more
general name for the field is complexity theory [within which ‘chaos’ is a particular mode of
behaviour],” (Rosenhead 1998) and within which irregularity may occur … co-evolving,” … self-
organizing behavior in adaptation to change by applying concepts of [social] organization theory and
[social] organizational behavior … knowledge has emerged as the creator of wealth in today’s global
economy: knowledge applied to work is productivity; knowledge applied to knowledge is innovation …
accumulating knowledge is applied to the marketplace by some self-organizing, entrepreneurial
companies in the process of adaptation to change” (Drucker 1993 cited in Coleman Jr 1999).
The intelligible knowledge audit blackboard is a perspicacious investigation … into an
organization’s knowledge health” (Dalkir 2005). When KM is seen as a social phenomenon, (Coleman
Jr 1999; Bradley & McDonald 2011a&b) then the intelligible knowledge audit blackboard yields the
domicile of a living organism or living creative playing field that is not sequential or reactive but
seeks episodically free flowing knowledge improvisation, capturing and reprocessing validated truth.
Envision … a living chorale of knowledge spontaneity … a workplace blackboard. The
intelligible knowledge audit blackboard focuses on the promotion of creating, sharing, and
illumination of valuable validated knowledge, including the nurturing of treasured … lessons learned,”
(Dalkir 2005) essentially determining the willing induction of an organization’s respondent individuals
in surroundings of convincing, and trusting (Kankanhalli, Tan, & Wei 2005) peer pressure and social
communication, connection, and collaboration (Li & Bernoff 2011). In this light, the whistleblowing of
morally irresponsible knowledge workers is deemed apposite.
The living creative playing field is determinably a learning organization of innovation, mental
imagery and symbols, (Doyle & Sims 2002) stories and the theatrical, which embed the individual to
the organization, lessons learned and good tales are key to organizational culture. Those
individuals reflect the 3 Dimensional Marketing, culture and brand of the social organization
(Bradley & McDonald 2011a&b) and corporate structures (The McKinsey Quarterly 2006).
Knowledge Audit
Joseph Rega [[email protected]] OMBA720 / BUSM4175: Knowledge Management 6
Social Psychology
… Knowledge is defined as what we know: knowledge involves the mental processes of
comprehension, understanding and learning that go on in the mind and only in the mind … uttering
messages of one kind or another - oral, written, graphic, gestural or even through body language”
(Wilson 2002).
Reassuringly through knowledge brokering, (Dalkir 2005) and mental models, the intelligible knowledge audit blackboard or living creative playing field, enhances positive emotion,
(Frederickson 2003) and psychological capital (Peterson et al. 2008) embraces optimism, hope,
confidence and resiliency. Regularly coming together, the organization’s respondent individuals are
exposed to social intelligence, (Goleman & Boyatzis 2008) and proximate mentoring (Claman 2012;
Gibson 2004; Hewlett et al. 2011) of tacit knowledge, its elicitation (Dalkir 2005) and conversion to
explicit knowledge, rethinking the explicit back to new tacit knowledge, seeking renovated
knowledge (Nonaka & Toyama 2007).
The intelligible knowledge audit blackboard is the qualitative mechanisms of harnessing what
people tacitly know, and how they objectively express it, (Nonaka & Toyama 2007) coupled with what
Knowledge Audit
Joseph Rega [[email protected]] OMBA720 / BUSM4175: Knowledge Management 7
they have created in respect of that knowledge, through neural satirizing, (Goleman & Boyatzis 2008)
and the capturing of knowledge where the social organization (Bradley & McDonald 2011a&b)
operates as a prospecting anticipation machine rather than just a machine for information
processing (Choo 2003).
The Japanese see knowledge as tacit, and highly personal, something not easily visible, … deeply
rooted in an individual’s action and experience, as well as the ideals, values, or emotions he or she
embraces” (Nonaka & Takeuchi 1995). The broadening of strategic thinking through the art of
reflective practice, stepping back, outside space and time, considering options and then ordering
the wise choice amongst them is called for, (Gibson 2008) and leads to stewardship of tacit
knowledge, (Dalkir 2005) and projects for knowledge transfer.
Tacit knowledge involves human processes such as creativity, conservation, judgement, and teaching
and learning, which is founded on … emotional knowledge and care in the organization, one that
highlights how people treat each other, and encourages creativity and even playfulness” (Ichijō &
Nonaka 2007). Nonaka and Toyama (2007) consider subjective tacit knowledge held in an
individual’s mind is externalized or converted into objective, explicit knowledge, to be synthesized
within the social organization (Bradley & McDonald 2011a&b) as new knowledge creation, viewed as
the social process of validating truth (Nonaka, Nonaka & Takeuchi cited in Nonaka & Toyama
2007).
Knowledge Audit
Joseph Rega [[email protected]] OMBA720 / BUSM4175: Knowledge Management 8
Heuristic Model
Figure 2: “A Dynamic Heuristic Model for Wise and Reflective Knowledge Rehearsal.” The nature of
practical wisdom in action generates a Playfield of the Social Process of Knowledge Rehearsal Validating
Truth and in the contemplative integrates reflective experience and tacit knowledge over time, brokering cognitive
schemas, character and perception, and enabling the wise object of explicit knowledge, engendering new
knowledge creation, sighted through value framing sharing knowledge episodically and dynamically in synthesis
and judgment as a holistic membership, rather than separately, sequentially or reactively (Gibson 2008; Gosling &
Mintzberg cited in Gibson 2008) – advisable to review the Model Methodology of Knowledge Traits and Value
Framing: The elicitation of Tacit Knowledge creating new Knowledge.
Playfield of the
Social Process of
Knowledge Rehearsal Validating
Truth
Knowledge Sharing
Cultivation of
Membership and
Reprocessing
Chaotic Contemplation
Reflection Tacit Knowledge
Control and
Structure
Complex Cognitive Schemas
Dynamically Improvise
Collaborate Human Resource
and
Canvas Character Explicit
Knowledge Compete Politically
in Coalition
with
Clarity and
Perception New Knowledge
Creation Symbolic Values
Capture
Knowledge Audit
Joseph Rega [[email protected]] OMBA720 / BUSM4175: Knowledge Management 9
Social Learning Organization
An exhilarating intelligible knowledge audit blackboard, as freely social media, (Bradley &
McDonald 2011a&b) will open doors into the world of knowledge. Enduringly 24/7 as a … playfield of
the social process of knowledge rehearsal validating truth … will transfix knowledge workers,
encompassed in socially trusting, (Kankanhalli, Tan, & Wei 2005) and rewarding channels, regularly
coming together. Owen’s (cited in Dalkir 2005) open space technology [OST] groupings augment
empirical knowledge auditing of the social learning organization, improvisation, and capturing,
sharing, and reprocessing knowledge.
Interspersed throughout the 21st C corporate workplace, you’ll find a freely social media (Bradley &
McDonald 2011a&b). Knowledge captured formally or informally, inside or outside the workplace;
more than audio/visual medium, tele/videoconferencing, texting, blogs and wikis. Consider the
apparatus of informative technology, robotics, (Palmer 2012) and diversion (Waldmeir 2010).
What does the intelligible knowledge audit blackboard look like as an erudite bureau?
TelePresence centers and dynamic personalized, and shared virtual interactive blackboards,
tablets vast and small, inviting key stakeholders to tap in and participate, guest speakers
beamed in on diverse channels, holographic imagery are more than just a thought. Contemplative spaces for heuristic rehearsal techniques and reflective practice of self-
awareness and the awareness of others (Drucker 2005) are prudent. Ethical culturing, (Gibson
2008) and cross culturing (Deng & Gibson 2009) are reflections.
Senators contemplative cloister, PM & Cabinet Sydney office designed by the author.
Corporate culture, character and symbols and branding; social capital (Kankanhalli, Tan, & Wei 2005;
Peterson et al. 2008) reinforcing ethics, probing social psychology, (Goleman & Boyatzis 2008)
Knowledge Audit
Joseph Rega [[email protected]] OMBA720 / BUSM4175: Knowledge Management 10
paradoxically archival contemplative cloister for tacit reflection, and gathering creation spaces,
(Hagel III, Seely Brown, & Davison 2010) yet propulsion!
The social learning organization is founded on trust, (Kankanhalli, Tan, & Wei 2005) hope and
happiness … a model methodology of knowledge traits and value framing … of individuals and
cross, intra-functional and virtual interdependent groups, (Quinn et al. 2011) employing repetitive
techniques and mentoring, training and working together. Connecting with global institutions,
university libraries, responding to articles and journals, incorporating a 12Manage or similar
automated codification, (Dalkir 2005) of methods and disciplines where every individual has
specialisations, responding to constituent requests. The social learning organization is also founded
on socially responsible sustainability, devised and packaged around a question and answer social network such as Quora, (Dembosky 2012) or Jive, (Akbari 2012) or Intelpedia.
The 21st C corporate workplace features frequency of interaction amongst colleagues, shaping
freely innovation of thought, rewarding knowledge membership in cheerful spontaneous public,
semi-public, (Dalkir 2005) bar and breakfast bays; simulating natural surroundings for explicit capture,
sharing an ingenuous knowledge journey within the unique imagery of the social learning
organization; dynamic freely social media, holographic blackboards of people crossing stratums
… wherever that may be!
Review
The prevalence of social media has created a social savvy workforce, eager to operate as they do
personally … social networking … it implies living, working and communicating with a group of
people instead of being isolated,” says Jeff Schick, vice president of Social Software at IBM … what’s
new today is the use of technology to allow these communities to come together, to share ideas,
expertise, and a sense of purpose and trust” (Akbari 2012).
… Appropriately, in an era of the knowledge-based economy, it seeks to place the person with
knowledge or the knowing person at the heart of organisational complexity” (Rosenhead 1998).
However organizations have mainly … grown by acquisition and they are in many cases nothing more
than a federation of loosely coupled, and often antagonistic, units” (McCormack 2006). A champion
leader and knowledge team, empirical continuum and metrics measure are called for, and so it
is with the intelligible knowledge audit blackboard, the anchor of knowledge at the very core of
the social learning organization, and the metaphoric tacit elicitation creating a culture of
knowledge.
Word Count: 1649 less 217 reference citations = 1432 (over maximum of 1320)
Knowledge Audit
Joseph Rega [[email protected]] OMBA720 / BUSM4175: Knowledge Management 11
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Joseph Rega [[email protected]] OMBA720 / BUSM4175: Knowledge Management 13
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